Republic of the Philippines

Province of Guimaras
Municipality of Nueva Valencia
BARANGAY NAPANDONG

Project: Improvement of School Canteen at Napandong Elementary School

Location: Barangay Napandong, Nueva Valencia, Guimaras
Amount: Php 50,000.00
Source of Fund: 20% BDF 2020
Project Description:

PROGRAM OF WORKS AND DETAILED ESTIMATES

I. MATERIALS:

Item
Quantity Unit Unit Cost Total Cost
No.
1 40 bags Cement 350.00 14,000.00
2 6 cu. m Ready mix (Sand & Gravel) 1,600.00 9,600.00
3 140 pcs CHB 4 20.00 2,800.00
4 20 pcs 10mm RSB 180.00 3,600.00
Php 30,000.00

II. LABOR
1 Mason 14 days 450 /day 6,300.00
2 Labor/helper 14 days 350 /day 9,800.00
Php 16,100.00

III. SUMMARY
MATERIALS Php 30,000.00
LABOR Php 16,100.00
TOTAL Php 46,100.00
CONTINGENCY Php 3,900.00
TOTAL PROJECT COST Php 50,000.00

Prepared by:

ROBERTO G. SABOBO
Chair. Comm. on Infra

Approved by:

RAYMUNDO G. TACLUYAN JR.

Punong Barangay
 PURCHASE REQUEST
CATERING SERVICES

Barangay: Napandong P. R. No. 2024-05-02

City/Municipality: Nueva Valencia, Guimaras Date: May 03, 2024

REQUISITION

Stock Quantity UNIT OF Item Description Estimated Estimated

No. ISSUE Unit Cost Amount

Catering Services (1 snacks)

Tentative Schedule: May 7, 2024
Menu:
1 35 PAX Snacks: Carbonara, Bread, Canned Juice 150 5250

Php. 5,250.00
Purpose:

Requested by: Approved:

DANICA MAE G. JAVIER IAN FRITZ G. DEFIÑO

Signature over Printed Name Signature over Printed Name
Requisitor SK Chairperson

May 03, 2024 May 03, 2024

Date Date
 Republic of the Philippines
Province of Guimaras
Municipality of Nueva Valencia
Barangay Napandong
OFFICE OF THE BIDS AND AWARDS COMMITTEE

EXCERPTS FROM THE MINUTES OF THE MEETING CONDUCTED BY THE BIDS AND AWARDS COMMITTTEE (BAC) OF
SANGGUNIANG KABATAAN OF BARANGAY NAPANDONG, NUEVA VALENCIA, GUIMARAS HELD AT THE BARANGAY HALL ON
MARCH 4, 2024, AT 1:00 O'CLOCK IN THE AFTERNOON.

PRESENT:

DANICA MAE G. JAVIER SK Kagawad/Chairman

ELLA JOY C. GAURANA SK Kagawad/Vice Chairman
EMIE LOU S. GONZAGA SK Secretary/BAC Secretary
REÑIEL S. BIGNAYAN SK Kagawad/Member
RIALYN M. GALAS SK Kagawad/Member
MARY CRIS D. GAITAN SK Kagawad/Member

RESOLUTION NO. 2024-01

RESOLUTION RECOMMENDING TO THE HEAD OF PROCURING ENTITY TO ADOPT THE SPECIFIED MODE PROCUREMENT FOR
THE DIFFERENT PURCHASED REQUEST WHEREAS, THE BAC RECEIVED PURCHASED REQUEST AS ENUMERATED.

PR NO. NAME OF PROJECT/LOCATION ABC

2024-03-01 PURCHASE OF OFFICE SUPPLIES 9,985.00

WHEREAS, the BAC scrunitized the different item state in the purchased request submitted to their office;

WHEREAS, upon after thorough examination and verification of the above state purchased request, the most efficient
mode of procurement are as follows;

PR NO. NAME OF PROJECT/LOCATION ABC MODE OF PROCUREMENT

2024-03-01 PURCHASE OF OFFICE SUPPLIES 9,985.00 SMALL VALUE

WHEREAS, based on Section 52 1 (b) of Republic Act 9184 the Bids and Awards Committee recommends the mode of
Procurement which is SMALL VALUE for P.R. No. 2024-03-01;

NOW THEREFORE, we the members of the Bids and Awards Committee Resolve, as it is hereby Resolved to recommend the
HON. IAN FRITZ G. DEFIÑO., SK Chairperson, Napandong, Nueva Valencia, Guimaras to adopt the above stated mode of
procurement.

RESOLVED, at the Office of he Bids and Awards Committee of Barangay Napandong, Nueva Valencia, Guimaras this 4th day
of March, 2024.

I HEREBY CERTIFY to the correctness of the above-quoted resolution.

EMIE LOU S. GONZAGA

BAC Secretary
Approved:

DANICA MAE G. JAVIER

BAC Chairman

WITH OUR CONCURRENCE

ELLA JOY C. GAURANA REÑIEL S. BIGNAYAN

BAC Vice Chairman BAC Member

RIALYN M .GALAS MARY CRIS D. GAITAN

BAC Member BAC Member
 Project Reference Number: _________________

Name of Project:
Purchase of Office Supplies
Location of the Project: SK Brgy.
Napandong
Municipality of Nueva Valencia
REQUEST FOR QUOTATION
Date MARCH 08, 2024
Quotation No.

NEXO OFFICE EQUIPMENT TRADING

Company Name
BRGY. MAABAY, SIBUNAG, GUIMARAS
Address

Please quote your lowest price on the items/listed, subject to the General Foundation on the last page, starting the shortest
time of the delivery and submit your quotation duly assigned by your presentation not later. ______________________ in the return enve-
lope attached herewith.
Php. 9985.00
Approved Budget Cost

Note: 1. ALL ENTRIES MUST BE TYPE WRITTEN

2. DELIVERY PERIOD WITH IN ______________CALENDAR DAYS
3. WARRANTY SHALL BE FOR A PERIOD OF SIX (6) MONTHS FOR THE SUPPLIES AND MATERIALS, ONE (1) YEAR
FOR EQUIPMENT, FROM DATE OF ACCEPTANCE BY THE PROCURRING ENTITY.
4. PRICE VALIDITY SHALL BE FOR A PERIOD OF _________________CALENDAR DAYS.
5. G-EPS REGISTRATIO CERTIFICATE SHALL BE ATTACHED UPON SUBMISSION OF THE QUOTATION.
6. BIDDERS SHALL SUBMIT ORIGINAL BROSHURES SHOWING CERTIFICATION OF THE PRODUCT OFFERED.

QTY UNIT ITEM DESCRIPTION UNIT PRICE TOTAL PRICE

#NAME? #NAME? #NAME? 275.00 #NAME?
#NAME? #NAME? #NAME? 250.00 #NAME?
#NAME? #NAME? #NAME? 155.00 #NAME?
#NAME? #NAME? #NAME? 8.00 #NAME?
#NAME? #NAME? #NAME? 7.00 #NAME?
#NAME? #NAME? #NAME? 10.00 #NAME?
#NAME? #NAME? #NAME? 120.00 #NAME?
#NAME? #NAME? #NAME? 60.00 #NAME?
#NAME? #NAME? #NAME? 90.00 #NAME?
#NAME? #NAME? #NAME? 255.00 #NAME?
#NAME? #NAME? #NAME? 90.00 #NAME?
#NAME? #NAME? #NAME? 180.00 #NAME?
#NAME? #NAME? #NAME? 90.00 #NAME?
#NAME? #NAME? #NAME? 95.00 #NAME?
TOTAL #NAME?

Brand and Model

Delivery Period
Warranty
Price Validity
After having carefully read and accepted your General Conditions,m I/We quote on the item prices noted above,

Print Name and Signature

Tel. No. / Cel. No.

MARCH 08, 2024

Date
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 PURCHASE ORDER
PURCHASE OF OFFICE SUPPLIES

BARANGAY: NAPANDONG City/Municipality: Nueva Valencia

Tel No. Province: Guimaras
Supplier: NEXO Office Equipment Traiding P.O. No. 2024-03-01
Address: Brgy. Maabay, Sibunag, Guimaras Date :
TIN : Mode of Procurement:
Bidding Negotiated SMALL VALUE

Gentlemen:
Please deliver to this Office the following articles subject to the terms and conditions contained herein:

Place of Delivery : Barangay Napandong Delivery Term;

Date of delivery: Payment term:

UNIT PARTICULARS QUANTITY UNIT COST AMOUNT

#NAME? Bond Paper substance 20 long CACTUS #NAME? 275.00 #NAME?

#NAME? Bond Paper substance 20 short CACTUS #NAME? 250.00 #NAME?
#NAME? Record Book 300 pages junior VECO/VALIANT #NAME? 155.00 #NAME?
#NAME? Folder white (long) #NAME? 8.00 #NAME?
#NAME? Folder white (short) #NAME? 7.00 #NAME?
#NAME? Folder green (long) #NAME? 10.00 #NAME?
#NAME? Ball Pen FLEXSTICK #NAME? 120.00 #NAME?
#NAME? Paper Fastener TM #NAME? 60.00 #NAME?
#NAME? Glue 130g GOLD MEDAL #NAME? 90.00 #NAME?
#NAME? Bond Paper A4 substance 20 CACTUS #NAME? 255.00 #NAME?
#NAME? Sticker Paper ELITE/EQUIVALENT #NAME? 90.00 #NAME?
#NAME? White board marker Ink PILOT #NAME? 180.00 #NAME?
#NAME? Glossy Photo Paper JOJO #NAME? 90.00 #NAME?
#NAME? Board Paper WORXBOARD/EQUIALENT #NAME? 95.00 #NAME?

(Total Amount in Words) Nine Thousand Five Hundred Ninty Pesos. #NAME?

In case of failure to make the full delivery within the time specified above, a penalty of one- tenth (1/10) of one
percent for every day delay shall be imposed.
Very truly yours,

IAN FRITZ G. DEFIÑO

SK CHAIRPERSON

Date

Conforme: Existence of Available Appropriations

of ____________________________________
(P ______________________).

NEXO Office Equipment Traiding DANICA MAE G. JAVIER

Signature over printed name Signature over Printed Name
Supplier Chairman, Budget Monitoring Officer
Date Date
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 Repuplic of the Philippines
Province of Guimaras
Municipality of Nueva Valencia
Barangay Napandong
OFFICE OF SANGGUNIANG KABATAAN Date: 3/08/2024

ABSTRACT OF PRICE QUOTATION AND AWARD NO.

PURCHASE OF OFFICE SUPPLIES

NEXO OFFICE
RICHMART CHE
Quantity Unit Articles and Description EQUIPMENT
ENTERPRISES ENTERPRISES
TRAIDING

#NAME? #NAME? #NAME? #NAME? 3,300.00 3,300.00

#NAME? #NAME? #NAME? #NAME? 1,500.00 1,530.00
#NAME? #NAME? #NAME? #NAME? 316.00 310.00
#NAME? #NAME? #NAME? #NAME? 135.00 135.00
#NAME? #NAME? #NAME? #NAME? 120.00 120.00
#NAME? #NAME? #NAME? #NAME? 150.00 150.00
#NAME? #NAME? #NAME? #NAME? 500.00 480.00
#NAME? #NAME? #NAME? #NAME? 130.00 120.00
#NAME? #NAME? #NAME? #NAME? 92.00 90.00
#NAME? #NAME? #NAME? #NAME? 2,120.00 2,080.00
#NAME? #NAME? #NAME? #NAME? 392.00 360.00
#NAME? #NAME? #NAME? #NAME? 180.00 180.00
#NAME? #NAME? #NAME? #NAME? 392.00 360.00
#NAME? #NAME? #NAME? #NAME? 475.00 490.00

Total #NAME? 9,802.00 9,705.00

The undersigned representative of the Office of SK Brgy. Napandong Treasurer and Requisition Office do hereby certify
that in accordance with the Notice to Dealers dated MARCH 8 2024 the foregoing abstract in the joint canvass/ bidding
made by us for the supplies/materials particularly described.

DANICA MAE G. JAVIER ELLA JOY C. GAURANA

BAC Chairman Vice BAC Chairman

Recommending the approval on the awards in favor the dealer/dealers containing the most advantageeous
indicated in the appropriate column above.

RIALYN M. GALAS
BAC Member

The offer of __________________ for items appearing herein above are respectively check and initiated is/are
hereby accepted and award as recommended.

REÑIEL S. BIGNAYAN EMIE LOU S. GONZAGA

BAC Member BAC Secretary
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 Republic of the Philippines
Province of Guimaras
Municipality of Nueva Valencia
BARANGAY NAPANDONG
OFFICE OF THE SANGGUNIANG KABATAAN

NOTICE OF AWARD

3/21/24

NEXO OFFICE EQUIPMENT TRADING

BRGY. MAABAY, SIBUNAG, GUIMARAS

Dear Sir/Madam:

We are happy to notify you that PURCHASE OF OFFICE SUPPLIES , SK Barangay Napandong, Nueva
Valencia, Guimaras is hereby awarded you as the Supplier with the lowest quotation at the Contract Price
equivalent to NINE THOUSAND FIVE HUNDRED NINTY (PHP 9,590.00) PESOS.

You are therefore required, within the (10) days from the receipt of this notice of award, to formally
enter into contract with us, and to submit the Performance security in the form and amount atipulated in the
instructions to Bidders. Failure to enter into Contract or Provide the Performance Security shall constitute a
sufficient ground for cancellation of this award and forfeiture of your Bid Security.

Very truly yours,

IAN FRITZ G. DEFIÑO

SK CHAIRMAN

Conforme:

NEXO OFFICE EQUIPMENT TRADING

 PURCHASE OF OFFICE SUPPLIES
ACCEPTANCE & INSPECTION REPORT
Municipality of Nueva Valencia

Supplier: NEXO Office Equipment Traiding AIR NO. 2024-03-01

PO's Nos: 2024-03-01 Date :_______ Invoice No. ______________ Date:

Requisitioning Office/Dept: BARANGAY NAPANDONG

Item No. Unit Description Quantity

1 #NAME? Bond Paper substance 20 long CACTUS #NAME?
2 #NAME? Bond Paper substance 20 short CACTUS #NAME?
3 #NAME? Record Book 300 pages junior VECO/VALIANT #NAME?
4 #NAME? Folder white (long) #NAME?
5 #NAME? Folder white (short) #NAME?
6 #NAME? Folder green (long) #NAME?
7 #NAME? Ball Pen FLEXSTICK #NAME?
8 #NAME? Paper Fastener TM #NAME?
9 #NAME? Glue 130g GOLD MEDAL #NAME?
10 #NAME? Bond Paper A4 substance 20 CACTUS #NAME?
11 #NAME? Sticker Paper ELITE/EQUIVALENT #NAME?
12 #NAME? White board marker Ink PILOT #NAME?
13 #NAME? Glossy Photo Paper JOJO #NAME?
14 #NAME? Board Paper WORXBOARD/EQUIALENT #NAME?
ACCEPTANCE INSPECTION

Date Received: __________________ Date Inspected:_______________________

/ / Complete / / Inspected, verified and found OK as to

quantity & Specifications.
/ / Partial

ANGIE G. GONZAGA ELLA JOY C. GAURANA

SK Treasurer Chairman, Inspection Committee

Inspected, verified as to quantity and specification.

REÑIEL S. BIGNAYAN MARY CRIS D. GAITAN RIALYN M. GALAS

SK Kagawad SK Kagawad SK Kagawad

DANICA MAE G. JAVIER ELLA JOY C. GAURANA

Brgy. Kagawad Brgy. Kagawad

IAN FRITZ G. DEFIÑO

SK Chairman
 Republic of the Philippines
Province of Guimaras
Municipality of Nueva Valencia
BARANGAY NAPANDONG
OFFICE OF THE SANGGUNIANG KABATAAN
OFFICE OF THE BIDS AND AWARDS COMMITTEE

EXCERPTS FROM THE MINUTES OF THE CONDUCTED BY THE BIDS AND AWARDS COMMITTEE (BAC) OF SANGGUNIANG
KABATAAN OF BARANGAY NAPANDONG, NUEVA VALENCIA, GUIMARAS HELD AT THE BARANGAY HALL ON MARCH 15,
2024 AT 1:00 O'CLOCK IN THE AFTERNOON.

PRESENT:

DANICE MAE G. JAVIER SK Kagawad/Chairman

ELLA JOY C. GAURANA SK Kagawad/Vice Chairman
EMIE LOU S. GONZAGA SK Secretary/BAC Secretary
REÑIEL S. BIGNAYAN SK Kagawad/Member
RIALYN M .GALAS SK Kagawad/Member
MARY CRIS D. GAITAN SK Kagawad/Member

RESOLUTION NO. 2024-01

RESOLUTION APPROVING THAT THE PURCHASE OF OFFICE SUPPLIES WILL BE AWARDED TO NEXO OFFICE EQUIPMENT
TRADING OF BARANGAY MAABAY SIBUNAG, GUIMARAS.

WHEREAS, Bids and Awards Committee (BAC) member of Barangay Napandong, Nueva Valencia, Guimaras conduct
quotation for the office supplies last March 8, 2024 and three (3) suppliers quoted the NEXO Office Equipment Trading,
Barangay Maabay, Sibunag, Guimaras, Richmart Enterprises, CHE Enterprises, San Juan Molo, iloilo City;

WHRERAS, after thorough inspection of the Bids and Awards Committee (BAC) members during the quotation of NEXO
Office Equipment Trading, Barangay Maabay, Sibunag, Guimaras, Richmart Enterprises, CHE Enterprises, San Juan Molo,
iloilo City comply all the requirements and NEXO Office Equipment Trading got the lowest price quotation;

NOW THEREFORE, on motion of SK Kagawad Rialyn M. Galas seconded by the whole body present resolved as it is hereby
resolved that the purchase of office supplies will be awarded to NEXO Office Equipment Trading, Brgy. Maabay, Sibunag,
Guimaras;

RESOLVED FURTHER, to send copies of this resolution to the Office on Commission of Audit (COA) and other concern for
the approval.

UNANIMOUSLY APPROVED.

I hereby certify to the correctness of the foregoing resolution.

EMIE LOU S. GONZAGA

SK Secretary/BAC Secretary

Approved:

DANICA MAE G. JAVIER

SK Kagawad/Chairman

WITH OUR CONCURRENCE

ELLA JOY C. GAURANA REÑIEL S. BIGNAYAN

SK Kagawad/Vice Chairman SK Kagawad/Member

RIALYN M .GALAS MARY CRIS D. GAITAN

SK Kagawad/Member SK Kagawad/Member