Sfear sia witha feties Indian Oil Corporation Limited Indian! ‘dei Soar RefNo [FC Final Noroi00n7 06678 artapate Bieta Pt Section ‘Vonerni &Gonmacis ‘reTUDepartmene Mas & Contact ‘Fart Location Marksting Had Off + fea subject "TEC MINUTES NO, 03: NOTE FOR AWARD OF CONTRACT Ref Nox: HCC/LPG-7/PT-€3/24-25/TCC-OB Date: 19.11.2024 ‘Sub: Supply and Supervision of Installation and Commissioning and ANC of Automatic PLC based O ring removal cum insertion Machine (ORM) for 14.2 kg & 19 Kg cylinders at various LPG Bottling Plants. Ta ref background of the main roject: i anendeavour to automate the bottling processes, ORM is being procured for instalation on all India basis to get away with the repeated fatigue & enhancing operational accuracy & efficiency of (O-ring replacement. ‘The manual operation of replacement of defective /missing O-rings in cylinder will be replaced by automated removal o-ring and replacement with new o-ring. Pescription of the tendered work Supply and Supervision of Instalation and Commissioning and AMC of ‘Automatic PLC based O ring removal cum insertion Machine (ORM) for 14.2 kg & 19 Kg cylinders at various LPG Bottling Plants. 1, This i a Public Tender with RA, Purchase preference is applicable to both MSE and PPM. 2. IP agreement is applicable in this tender as the tender estimate is more than 10 Crore. 3. Bidder to submit Bid Security Deciaration in eu of EMD. 44. This tender i lat wise tender 50:30:20 Total 106 ORM machines. ALLOCATION: Entire quantities will be allocated among three parties i.e. L1, L2 - subject to L2 match rate with Lt and L3- subject to L3 match rate with Li Tr Som Too, Dam 53 Nos 32 Nos Ti Nos Te Tender No 7. Tender Number: HEC/LPG-7/PT-83/2425 2) GeM ID: GEM/2024/8/5465742 3. Date of publication: 04.10.2024 7 xtimated value of work Rs: 18,12,87,450 incuding 18% GST The approved estimate is for 112 quantity and Rate per machine is Rs 417,10,258,96, hence total estimate is 19,19,49, 004 Since 106 machines are considered in this tender hence the estimate amounting to Rs 18,12,87,490 Including 18% GST. Basis of Estimate: Latest PO placed by Balasore BP vide PO ref 29567605: dated 13.01.2024 which fs finalized through a PT vide LOA ref: HCC/ LPG- 42/ PT-67/ 23-24 dated 26.10.2023 is considered, 3 timate Approved by 1. Approving by CGM (LPG-Engineering) with FC 2. ‘Vide approval Ref: Administrative Approval / 0100/ LPGO/ 2024- 2025 34612 dt 03.06.2024 Page 1 of 9Sfear sia witha feties Indian Oil Corporation Limited Indian! 3 Whether Capital 7 Revenue Item Capital and Revenue Bf ae of Ravens pera Bieter. No ‘Administrative Approval for Revenue Expenditure- AMC Tor 106 nos ‘ORM machines at Various LPG Bottling Plant vide ref: Administrative Approval / 0100/ LPGO/ 2024- 2025/ 109327 dated 01.10.2024 for Cumulative amount for all 63 locations is Rs 4,71,34,736.94, ‘3B Jn case of capital Trem give TR No ind Amount with Admin. Approval] eference TO numbers are available Admin Approval for capital items have been provided for 63 locations for Rs 23,86, 39,065.60 incl GST. (cumulative commitment madd rior to the current proposal gainst the approval given in item NY above 3a Pioproval Reference for inviting) Following approvals have been accorded and the notes have been nder forwarded by LPG Department. () Admin Approval for capital items have been provided for 63 locations for Rs 23,86,39,065.60 incl GST. (Annex-01) (ii) Administrative Approval for Revenue Expenditure- AMC for 106 nas ORM machines vide ref: Administrative Approval / O100/ LPGO/ 2024- 2025/ 109327 dated 01.10.2024 for cumulative amount for all 63 locations is Rs 4,71,34,736.94. (Annex-02) (ist) Technical Estimate for 112 ORM machines for the amount of Rs 419,15,49,004 incl 18% GST vide ref: Administrative Approval / (0100/'LPGO/ 2024+ 2025/ 34612 dt 03.06.2024 is approved by CGM (LPG- Engineering). (Annex-03) (iv) Approval for Pre-Qualification Criteria by 03 members E grade and above committee vide ref: Administrative Approval / 0100/ LPGO/ 2024- 2025/ 102667 at 25.09.2024. (Annex-04) () Approval for Pre-Qualification Criteria, Evaluation Criteria vide ref: Administrative Approval / 0100/ LPGO/ 2024- 2025/ 106070 dt 26.09.2024 is approved by CGM (LPG- Engineering). (Annex-05) (vi) Tender Document approval vide ref: Administrative Approval / ‘0100/ LPGO/ 2024- 2025/ 108262 dated 30.09.2024 is approved by CGM (LPG: Engineering). (Annex-06) (vil) Tender Publishing approval accorded by GM (Contracts) vide ref In Principle Approval” O100/ ENOO/ 2024. 2025/ 77575 dated (04.10.2024. (Annex-07) 3b Forrigendum issued (if any) No corrigendum is issued Be_ FCC nomination Nomination of TCC: vide note ref Ir Principle Approval” O1007 ENOO/ 2024- 2025/ 29937 dated 21.10.2024. Shri B Dhanraj, OGM (LPG- Engineering), HO Shri Sumit Patil, CM (Contracts), HO ‘Ms Bharathi Sherigar, CM (F), HO id / Two Bid systern) (Annex-08) © Wode of tendering OT 7 U1] eT/GT) (With / Without RA / FA)] PT With RA (NICIGEM) 7 [lype of tendering system [Single] Two Bid lenders issued/ No, of Parties to} whom enquiry was sent NA, the tender is PT Page 2 of 9Sfear sia witha feties Indian Oil Corporation Limited IngianOil 3 ime alowed for submission off 14 Days tenders from the date of opening From: 04-10-2024 To: 18-10-2024 f sale of tender documents (Ho pre bid meeting is considered for this tender) TO \Whether any pre-bid meeting Held] No yes on which date and reference 3f Pre -bid minutes TT ue date and time of receipt of TE1O2024@ 19:00 Ts enders TZ factual date and time of opening off TEIOT0I4@ 19:30 Hrs [renders TE No, of offers received TN (Annex09) 74 pidders are exempted from submission of EMD Tor this tender, However, bidders shall be required omit Bid Security Dectaration (BSD) in lieu of EMD. Seve waser Fame Sao BS Seay Deca z FLAME PROOF €QUUPMENTS PRIVATE UATTED- Numi —[ Submited x aN SYSTEMS PRNATE URITED Nashik Rot Suomi Ties. automaton conTRaLs,Feraabad Submited 5.6 AUTONATION Faridabad Seemed T5a_Pre-Qualifcation criteria perience of the bidder of having successfully supplied & commissioned at least one Automatic PLC ased 0 ring removal cum insertion Machine (ORM) for 14.2 kg & 19 Kg LPG cylinders, having any flue, during the last five years ending on the last day of the month immediately preceding the nth in which the original bid submission end date falls. (Annex 10), TBD _Pre-Quaifcation criteria: (Turnover criteria): Bidder should have during any of the previous three financtal years (2021-22,2022-23 & 2023-24) minimum nual turnover of RS. 3,35,38,000/- {Be Fysaian sabe dove onthe Gal Pra to ave athe Li. The Total ended cost Oc ST) al 3 considered for arriving atthe Lt rate. ALLOCATION: Entire quantities will be allocated among three parties i.e. Lt, L2- subject to L2 match fe with Lt and L3 subject to L3 match rate with Lt. tis intended to alocate ORV, inthe folowing proportion: 50% to L-t bdder 30 % to L-2 bidder & 20 % fo L3 bidder. Tm oa Ta 53-Nos SENos Ti Nos Page 3 of 9Sfear sia witha feties Indian Oil Corporation Limited Indian T6_| Reference of Technical Bid TCC minutes: TEC Wo Ref. Wo & Date Remarks TECH "TCC Intermediate 7 OT007 ENOOT | TQ. raised to O4 bidders. DEN 2024-2025/ 14333 dt 25.10.2024, | PUNPS AND SYSTEMS PRIVATE, (annenett) FLAME PROOF EQUIPMENTS PRIVATE LMITED, B.S. AUTOMATION CONTROLS, 5 6 ‘AUTONATION. (Annex-12) TEE TEC Intermediate 7 01007 ENOOT | Price Bd apering approval 2024-2025/ 14780 dt 04.11.2024. (Annex-13) 17 \Whether any pre=price bid meeting held? W yes on which cate _]NA nd reference of Pre bid minutes. TE Petals of deviations accepted by TCC, any NC 1 ames of Parties, Irany, who do not aaree fo above deviations, [WA 20 ay revised Price Bids obtained with reasons We Page 4 of 9Indian! Sfear sia witha feties Indian Oil Corporation Limited ase of two bid) Dio. of offers rejected on technical 7 commercial grounds including Holiday listing and reasons thereof (i wr Tier Name] Bet reaver Tor reject teat Te mite he recorsing rejection 1 [am PROOF [As per techn! specication, the Tacionat accuracy of Te] TCC meeting? EQUIPMENTS PRIVATE |Aomatic O-Ring Remover cum Inserter shalt be minimum uwiTeD oe ezracy shal be 95 to 96% a5 they can" compy the functional Becuracy 0199-98 TQH has been raised to FEPL mentioning to withdraw the Sevtatons ang offer wth deviation sha be rejected. FEPL darted in TQH reply that The Accuracy of the FEPL make O-Ring machine sal ba max 96%, They can't met the tender regiment of 99.98 acawrac) JAs per General Terms and Conditions of the tender (donexare-}y cause 40, tender 4 Vable or rejection ff the tencerer Plot by Stipulates Ns own conditions and Points) Af the tenders contain unacceptable terms and Since the bidder has not withdrawn the above éeviation, hence te bidders techlealy dsqualed. (Annex-14) | Pa -SSTERSPRIUATE ] The ideer has not submitted Bid secrty decaration,Simiar | TCCTMernedate 70007 wire work order credential aca ot submited and hence the Bede | ENO/ 20242025/ 14333 echnical aisquaitied 35.10.2024. (TCC 1 meeting) [Z_|Parties who qualify for opening of Price Bids with reference to TCC recommendations as mentioned below. Comparative statement is attached. (Annex-15) “Ne. | Bier Nave and action | Bieder's Opled Pas per | Bidders PPopiedin [TCC decison secument Porat untied PP (MSE, class, SE-CU55 NP) 1] BERCIC PONS AR SE ana Cas TaaT Class U (The bide? Fas Pat SYSTEMS PRIVATE LIMITED ‘opted for SE purchase Mutat Drsference on elt Porta TTS. AUTONATION Stand Case) Wit and Case NSt and Case CONTROLS Farias TTS. 6. AUTONATION, NSE and TasT TSE and Case Wit and Case Faridabaa Lt is (Annex-16) [The tender is envisaged for Order placement of subject material in the ratio of 50:30:20 of tender quantity smong three bidders at Li price (with or without negotiation as the case may be). E Class local supplier”, then allocation of 50 % to L1 and 30 % to L2 and 20% to L3. In case L1 bidder is “Non MSE but Class local supplier”, then allocation shall be as follows: 30 % to L1,30.% to L2 (if LZ is MSE) and 208; to L3. Ta_[Date of opening of Price Bids or-t-20R4 ab [Date of RA 111-2024 @ 11.00 HRS Start 8-17-2024 @ 11.00 HRS, End 09- Page Sof 9Sfear sia witha feties Indian Oil Corporation Limited Indian! 24” Pummarized postion of the evaluated prices of the technicaly acceptable offers after opering of Price] ids. Before RA, L1 bidder price as follows: vote of Party incl. GST (Rs.)- 18, 13,66,000.00 [The price quoted by L1 bidder before RAis (+) 0.043 % higher than that of estimate (Estimate is Ry 18, 12,87,450) Bid status after Reverse Auction. A pacer nar van | eamenee APRIL ammune ater Ra inc | nage ery | Atnkater fe fone Sefre TeeGST my | wir estima By Teo LES eos Pes Arromann Teoonaeae tors Por Toe PMSA] 8.07450 | 961366,000 aa ao SYS'T EMS PRNATE 4 Price matching offer shall be given to L2 and L3 bidders, Based on response, 30% and 20% quantity shall 1 awarded , subject to matching of Lt rates. (annex-17) 5 [Public sector/HSE 7 10C JV participating In the tender Wany? [NA 26 [Any price/purchase preference proposed to be given to Ro IMSE/PP-MIl/PSU/IOC JV as per guidelines. If so, give details. [Any negotiation held with Lt Ro Ta PReasone for nat conducting negotiation: [This is high value tender and the price quoted by L{ bidder after RA is less than that of Estimate, hence| legotiation is not resorted as per paint 1 of table of clause 4.31.1 of IMMM manual the prices are within the estimate, the prices are deemed reasonable as per point 1 of table of claus 1.30.5 of IMM manual (Annex-18) 27b_| Details of Pre-requisite activities for negotiation: NA Te_[ Details of Negotiation: NA 274 | Final offer after negotiation submitted by L-1 bidder: Negotiation isnot resorted 28 [Recommendation of TCC for award of work: 7 _| Recommended party: 1. SG AUTOMATION - L1 bidder- 50% (53 Nos) 2. RLS. AUTOMATION CONTROLS - L2 bidder- 30% (32 Nos) 3. DENCIL PUMPS AND SYSTEMS PRIVATE LIMITED - L3 bidder- 20% (21 Nos) Page 6 of 9Sfear sia witha feties Indian Oil Corporation Limited Inari B. Contract value: ca Bidder Name Unit Price per | Total ORM Machines | Total Amount Incl] Rank after No. ORM Machine | allotted as per | 18% GST (Rs.) RA tender terms and conditions (Nos.) Te ROMAIN TERETE PF TORT PT 7S ATOWATOR THERETO PT SETTAB —T controls 3 BENCIC POPE aN TORT TEBE — |S SYSTENS PRIVATE UNITED aia i TEE REG Price Break up: (Annex-19) T [lontract Period including extension clause, i any Delivery of all machines under contract to be completed 4 months from the date of receipt of LOA. Df Reasons for recommendation: In view of the above, TCC recommends for placement of arder on. G. AUTOMATION (50%), R. 5. AUTOMATION CONTROLS (30%) and DENCIL PUMPS AND SYSTEMS PRIVATE LIMITED (20%). |. Rate is discovered through public tender and sufficient time was given for participation. fi. 03 nos. of bidders are technicaly qualified fii Let rate is established after RA jv, The rate quoted by L1 bidder 5. G, AUTOMATION after RA is (-) 0.257% lower than that of estimated. VAs the rate quoted by Lt bidder is less than that of Estimate hence the rate is deemed reasonable. vi. Lt rate is matched by L2 and L3 bidder. (Annex-20) Vil, 5. G, AUTOMATION, R. S. AUTOMATION CONTROLS and DENCIL PUMPS AND SYSTEMS PRIVATE LINITED are not Holay Listed and confirmed from the Holiday sting Database on IOCL Intranet portal as on} 49.11.2074, En cate of award of job Ts recommended an mare than one [LT (S05) [> Gos) [U3 GOR) Party, basis of allocation 53 Nos 32 Nos___[21 Nos Page 7 of 9Sfear sia witha feties Indian Oil Corporation Limited Indian! F [Validity of offer Ffer shall be valid Yor 120 days from date o lopening of technical bid. i.e. up to 15-02- fzoxs G_|Al declarations duly filed and signed by the Party Yes Whether CVC guidelines have been complied with Yes T interest of Directors in the recommended party (any) RIL interest T [Interest of committee members n the recommended party (if |NIL Interest any) K_ [Whether the contract value 1s within the available 10 amount 7 [Yes revenue approval 40> Availability of Rs 247.34 Cr against requirement of Rs 13.91 Cr). Revenue (Availability of Rs 4.71 Cr against requirement of Rs 4.18 Cr) jAnnex- 21) T_|Verification with Client 7 Original Document verification [Original documents has been verified carried out from different location of JOCL. (Annex: 22) TA _ [Details of mobilization advance Jadvance clauses @ option [NA given by the Bidder N_[Details of complaints received against this tender and action [No complaints received taken if any ‘© [Details of any representation received from Bidder No representation received [Pay other relevant Information: NA B POA and Approving Authority per DOA 9.01 a) i) Acceptance of Open/ Deemed Open Tender where the lowest tender is acceptable, fficer in grade “G” is the sanctioning authority for acceptance of contracts an Open tender/ Deemed pen basis for value above Rs O8 Crores and up to Rs 24 Crores with FC. (Annex: 23) IGM (M & C) is requested to accord approval for Supply and Supervision of Installation and Commissioning and ANC of Automatic PLC based 0 ring removal cum insertion Machine (ORM) for 14.2 kg & 19 Kg cylinders at various LPG Bottling Plants for placement of work order on 3 Bidder Name Unit Price per ORM | Total ORM Total Amount tnel 18% No. Machine incl GST | Machines allotted | GST (Rs.) as per tender terms and conditions (Nos.) T&G. AUTOMATION 17,05 867.00 3 9,04, 10,951.00 7] RS. AUTOMATION 17,05 867.00 5] 5,45 87,744.00 ‘CONTROLS 3 | DENCIL PUMPS AND SYSTEMS | 17,05, 667.00 a 3,56, 23,207.00 PRIVATE LIMITED Total 106 76,08, 27, 902.00, Page 8 of 9Sfear sia witha feties Indian Oil Corporation Limited IngianOit + FRI / Recommendations + BMH /DOA Applicable Ye + Sishe Bt ies / Number of ‘Applicable DOA Clause T + UL meH Slate / Fest Applicable Doa ®olee «+ dish Reais / DOA Division (Marking + HEGIEAT GL Preamble Applicable Ne + APH Amount +839 GP / Amount in words pass Tighten Crore gh TAR Twanly One Thousand Nine Handrad Two and ate Pa + ister PlawT DOA Description “ACCEPTANCE OF TENDERS wher he Bvt Tender wopCE + feafra / Remarks «+ sft / Confidential No Inia Ry Suit B Pail Chef Manger (Material & Contracts 004044) at Thu Nov2 09:49:13 1572024 ‘tated By. Danes 0036374: General Manager (LPG Rng) at Tha Nev2t 09:63:13 1ST2024 Ioatd By Bharathi Vital Sherigar 000178K3(Ch, Manager Fiance) at Thu Nov21 09:63:19 872024 Concurred for award of to M/s. S$ G Avtomation for $3 No. of ORM Machine for Rs. 3,04,10,951.00 (50% to I-1) , M/s. R$ Automation Controls for 32 No. of ORM Machine for Rs. 5,45,87,744.00 (30¢to 1-2) and to M/s. Dencil Pumps and Systens >. Ltd for 21 No. of ORM Machine for Rs. 3,58,23,207.00 (20% to L-3) at Total financial implication df Rs. 18,08, 21,902.00 pees Eighteen Crore Eignt Lakh Twenty One Thousand Wine Eundred Two and Zero Paisa) under DOA 9.0la(i} as reconmended by TCC Commnets Ady: Bharathi Vital Serigar,Ch Manager Fnance\Q001 7845 a rt Nov?2 12:09:26 IST 2024 Fr this DOA 0914) of Marketing Division, Approved. Agproved By K Guyana, General Manager (Matas de Cantrats}00024543) at Fe Nov22 14:40:08 ST2024 For tls DOA 09.01 a() of Marketing Page 9 of 9