Viva Questions with Answers
Unit 1: Introduction to Digital Skills and Microsoft Word
Q: What is the purpose of using different styles like 'Heading 1' or 'Quote' in a Word document?
A: Using styles like 'Heading 1' or 'Quote' helps maintain consistent formatting and structure, making
the document easier to read and navigate.
Q: How can you adjust column widths automatically in a table in MS Word?
A: You can adjust column widths automatically by selecting the table and choosing 'AutoFit to
Contents' under the Layout tab.
Q: Explain the steps to align an image with text and add a caption in Word.
A: Insert the image, select it, choose 'Wrap Text' > 'Tight' or 'Square', align it as needed, then use
'Insert Caption' to add a label.
Q: What are the advantages of saving a document as a template?
A: Templates save time by providing a pre-formatted document structure that can be reused multiple
times.
Q: How does inserting section breaks help in setting different page orientations in the same
document?
A: Section breaks divide a document into parts, allowing different formatting like page orientation in
each section.
Unit 2: Microsoft Excel
Q: What is the difference between the SUM and AVERAGE functions in Excel?
A: SUM adds all the selected numbers together, whereas AVERAGE calculates the mean of the
selected numbers.
Q: How does VLOOKUP work, and when would you use it?
A: VLOOKUP searches for a value in the first column of a table and returns a value in the same row
from another column. It is used for data retrieval.
Q: Why is it useful to save a chart as a template in Excel?
A: Saving a chart as a template allows quick reuse of customized chart formats in other projects.
Q: What is the purpose of filtering data in Excel?
A: Filtering allows you to display only the rows that meet certain criteria, making data analysis
easier.
Q: How does a PivotTable help in summarizing large datasets?
A: PivotTables allow you to quickly summarize, analyze, and present large amounts of data in a
compact table format.
Unit 3: Microsoft PowerPoint
Q: Why should you apply a theme to a PowerPoint presentation?
A: Applying a theme ensures visual consistency and professional appearance throughout the
presentation.
Q: What is the purpose of using animations and slide transitions in a presentation?
A: Animations and transitions make the presentation more engaging and help emphasize key points.
Q: What is the benefit of using Presenter View during a presentation?
A: Presenter View allows the speaker to see notes, upcoming slides, and a timer while the audience
sees only the slide show.
Q: How do hyperlinks and action buttons improve interactivity in a presentation?
A: They allow users to navigate between slides or to external resources, making the presentation
more dynamic.
Q: How can you create a branching interactive quiz using hyperlinks in PowerPoint?
A: By linking answers to different slides based on the choice, creating an interactive decision path.
Unit 4: Introduction to Generative AI Tools and Prompt Engineering
Q: What factors make a prompt more effective when using AI to generate content?
A: Clarity, specificity, and detailed instructions make a prompt more effective.
Q: How does changing the style and mood in an AI prompt affect the generated image?
A: It influences the artistic style, color scheme, and emotional tone of the generated image.
Q: Why is prompt iteration important in AI content creation?
A: Iterating the prompt refines the output, helping achieve more accurate and desired results.
Unit 5: Introduction to LaTeX
Q: What is the role of the \title and \section commands in a LaTeX document?
A: \title defines the document title, and \section organizes content into sections.
Q: How do inline and display math environments differ in LaTeX?
A: Inline math appears within text lines; display math is shown separately, centered for emphasis.
Q: How can you center content inside a table in LaTeX?
A: By using the 'center' environment or specifying column alignment options like 'c' for centering.
Q: What is the purpose of the figure environment in LaTeX when inserting images?
A: The figure environment allows you to position images with captions and labels for referencing.
