GATE PASS INWARD
GP. NO. ______________
Project No. & Name: ____________________ ______________
TIME: _____________ DATE:
VEHICLE NO. _______________ RECEIVED FROM ______________ DELIVERED TO _______________
________________________ _________________________ _________________________
Ref. No. / D.C. No.
Sr. No. Item Description Unit Quantity Vehicle No.
Bilty No.
I/C SECURITY I/C ADMIN Lead / Incharge Warehouse
DISTRIBUTION :
WHITE ……… Warehouse
PINK ……… Gate Office
902921940.xlsx
GATE PASS OUTWARD
RETURNABLE
TO _______________________ GP NO._________________
_______________________ Consignor Project No. & Name:_____________________
Recipient/ Date:
Vehicle No.
Driver's Name Time:
Expected
Actual Return Signature
Sr. No. Item Description Unit Quantity Return
Security Supervisor
Date Date Time
Purpose:
Signature of Recipient/Driver Lead / Incharge Warehouse Approved
DISTRIBUTION:
1 White ………. Carrier
2 Green ………. Security Office
3 Pink ……….… Warehouse
902921940.xlsx
GATE PASS OUTWARD NON - RETURNABLE
TO _______________________ GP NO._________________
_______________________ Consignor Project No. & Name:______________
Recipient/ Date:
Vehicle No. Ref. No. DN/GI/Bilty/ DC No.
Driver's Name Time:
Sr. Signature
Item Description Unit Quantity
No. Security Supervisor
Purpose:
Signature of Recipient/Driver Lead / Incharge Warehouse Approved
DISTRIBUTION:
1 White ………. Carrier
2 Green ………. Securiy Office
3 Pink ……….… Warehouse
902921940.xlsx
DAILY MATERIAL RECEIVING REPORT
Project No & Name: Marketing Office DMRR NO. 200238-1
DATE 8/12/2023
PURCHASE
PR DETAILS. DELIVERY
ORDER DETAILS Supplier / Vendor
S. NO. DESCRIPTION IGP No. CHALLAN UNIT QUANTITY
Name
REMARKS
NO.
NOS DATED SR NO# DATED
1 Excactive Chairs High Back 8/1/2023 457 EA 15 AK Brothers
2 Visitor Chairs 8/1/2023 457 EA 10 AK Brothers
3 Excactive Chairs Simple 8/1/2023 457 EA 5 AK Brothers
Approved By:
Lt Col Syed Rizwan Rizvi.
(Head HR, Admin & Security)
902921940.xlsx
MATERIAL INSPECTION REPORT
CIVIL MATERIAL (SAND,CRUSH,AGGREGA,STONE & BOLDER ETC.)
PROJECT NO. & NAME __________________ DOC. NO. ________________
INWARD GATE PASS NO. __________ DATE ________________
SUPPLIER NAME:
P.O NO. PR NO.
QUANTITY
MEASUREMENT QUANTITY
Sr. No. ITEM DESCRIPTION VEHICLE NO. RECEIVED REMARKS
L W H CFT KGS ACCEPTED REJECTED
1
2
3
4
5
6
7
8
9
10
COMMENTS:
RECEIVED BY:
WAREHOUSE REP.
NAME & POSITION SIGNATURE
INSPECTED BY:
QA & QC REP.
NAME & POSITION SIGNATURE
DISTRIBUTION :
WHITE Site Warehouse
902921940.xlsx
HIGH SPEED DIESEL INSPECTION REPORT
MIR No. Dated Project:
PR. No. #N/A Dated
P. O No: #N/A Dated Page:
D. C No: Dated
Supplier: Supplier Registration No:
1. Check seal thoroughly before opening the tank.
When the vehicle # _________________ reached at site warhouse, I checked seal was
intact , broken of diesel vehicle. Seal numbers are following.
________________ _______________ ______________
ADMIN S/GUARD E&P Warehouse
2. Draw Sample, use paste to check sample for water contamination.
Water Present Yes/No
If Yes Quantity:______________________
Signature: QA/QC Inspector: _________________________
3. Check Denisty Using Hydrometer and Temprature in 0c.
Temp._______________________0c
Denisty______________________ g/cm3
(Kinematic Viscosity @ 40°C Min. 1.5 - Max. 6.5)
Adjust Denisty as per ASTM Chart __________________________g/cm3
Difference between Adjusted Density and STD (0.820 G/CM3) ______________G/CM3
ASTM D-93 Flash Point Min. 54°C
ASTM D-97 Pour Point + 3
Signature: QA/QC Inspector: _________________________
4. Quantity Check Through Dip Method
Quantity Measured as per DIP in MM ___________(LTR___________________)
_________________ _________________ _________________
Qty Dispatched Qty Received Qty (Short / Excess)
Signature: Warehouse REP._________________ E&P REP. _________________
5. Diesel Check After offloading.
After the Diesel is transferred, I have checked again.
________________ _______________ ______________
ADMIN S/GUARD E&P Warehouse
902921940.xlsx
Status of Pending Documents of Fresh Purchase
Project No. ----------- As on: ------------
Document No.( DC / Packing Pending Source of Delivery
Sr # List etc ) Receipt Date Item Description UOM Receipt Qty Reason of Delay Days Vendor Name (H.O / L.P /Import) Remarks
DISTRIBUTION:-
TO: I/C Procurement Site
CC: I/C Procurement BU / Division
I/C Warehouse BU / Division
SM / PM Site
902921940.xlsx
OWNED ASSET TEMPLATE
Asset Company Asset Description 1 Asset Description 2 (Mention Serial Base Unit of Profit Cost Centre / Asset WBS Evaluation Groups
Sr. No. Qty. Plant
Class Code (Mention Asset Name) Asset Model / Make) Number Measure Center Project Location Element (Group I and Group II)
902921940.xlsx
MATERIAL TAG
ITEM DESCRIPTION__________________________________
___________________________________________________
ITEM CODE
UNIT LOCATION: _______________
902921940.xlsx
DESPATCH NOTE
D. NO. CONSIGNOR PROJECT
DATE : CONSIGNEE PROJECT
Sr. NUMBER ITEM DESCRIPTION ITEM CODE UNIT QTY REMARKS
No. OF PACKAGES
INSPECTED BY : I/C SITE E&P / QA&QC / ADMIN
DESPATCHED RECEIVED
(TICK WHICHEVER IS APPLICABLE)
REMARKS:__________________________________ NAME & POISTION :_____________________________
NAME & POSITION :_________________________
SIGNATURE :__________________________________
___________________________________________
VEHICLE NO :__________________________________
NAME & POSITION____________________________
DRIVER'S NAME :_______________________________
SIGNATURE _________________________________ SIGNATURE :______________________________
DRIVER'S SIGNATURE__________________________
DISTRIBUTION :
1. WHITE : CONSIGNOR PROJECT
2. GREEN : CONSIGNEE PROJECT
902921940.xlsx
DETAILS OF ITEMS FOR DISPOSAL / WRITE OFF
SHEET ____ OF ___
PROJ. Name :- REQUEST NO. DATE: -
PROJ. No. LOT NO._________ WRITE OFF NOTE NO. DATE :-
ORIGINAL
BOOK VALUE DATE OF
Sr. No. ITEM CODE ITEM DESCRIPTION UNIT QUANTITY VALUE CONDITION*
(PKR) PURCHASE
(PKR)
Total
INITIATED BY Incharge Warehouse INSPECTED BY
SIGNATURE SIGNATURE
NAME NAME AND POSITION
DISTRIBUTION:- *CONDITION:-
First Copy--------------Warehouse BU / Div. Surplus, BER, Repairable
Second Copy----------------Warehouse Site
902921940.xlsx
Doc No. SC/SCM/WH/FRM - 14
Rev: 00
DISPOSAL / WRITE OFF REQUEST Date of Rev: Nov 26, 2019
Page: 1 of 1
Tick whichever is applicable PROJECT :-
REQUEST FOR DISPOSAL DATE: -
REQUEST FOR W/OFF REQUEST NO.
(ONLY FOR ITEM STOLEN OR LOST) DATE :-
WRITE OFF NOTE NO.
CHARGE OUT ASSET CONSUMABLES TOOLS TO BE FILLED BY WAREHOUSE- (BU / Div.)
NON-STOCK ITEMS/SURPLUS
(PROJECT SPECIFIC)
LOT NO.______________
DESCRIPTION CONDITION
Sr. (FOR FOUR ITEMS i.e. (GOOD
ITEM CODE UNIT QUANTITY ORIGINAL VALUE BOOK VALUE
No. ONLY OTHERWISE ATTACH ANNEX 'A' TO THE BUT SURPLUS,
FORM) REPAIRABLE, BER)
INITIATED BY INCHARGE WAREHOUSE SITE INSPECTED BY
SIGNATURE SIGNATURE
NAME NAME & POSITION
NOTE:-
1. RECOMMENDATION OF THE "OWNER" FOR DECLARING THE ITEMS (S) AS BER/ SURPLUS OR REASON FOR WRITE OFF
(WHEN APPLICABLE).
2. WHETHER ANNEX 'A' (WITH NO OF SHEETS) ATTACHED YES / NO.
OWNER' /PM/SM
3. OWNER MEANS ONE WHO HAS THE MANDATE TO :
Define the Requirement - verity the Specification
Work Out the Financial Viability SIGNATURE
Raise PR - Recommend the indented quantity
Physically Possess the Material
Concur Disposal of BER / Surplus Material NAME
I/C Warehouse BU / Division BU FC
Date_____________ Date_____________
Head BU Division President
Date_____________ Date_____________
DISTRIBUTION:-
First Copy …………….. Warehouse BU / Div.
Second Copy ………………. Warehouse Site
902921940.xlsx
DISPOSAL / WRITE OFF REQUEST
(For Fixed Asset)
Tick whichever is applicable PROJECT :-
REQUEST FOR DISPOSAL DATE: -
REQUEST FOR W/OFF REQUEST NO.
(ONLY FOR ITEM STOLEN OR LOST) DATE :-
WRITE OFF NOTE NO.
TO BE FILLED BY WAREHOUSE- (BU / Div.)
LOT NO.______________
DESCRIPTION CONDITION
Sr. (FOR FOUR ITEMS ORIGINAL BOOK DATE OF i.e. (GOOD
ITEM CODE UNIT QUANTITY
No. ONLY OTHERWISE ATTACH ANNEX 'A' TO THE VALUE VALUE PURCHASE BUT SURPLUS,
FORM) REPAIRABLE, BER)
INITIATED BY INCHARGE WAREHOUSE SITE INSPECTED BY
SIGNATURE SIGNATURE
NAME NAME & POSITION
NOTE:-
1. RECOMMENDATION OF THE "OWNER" FOR DECLARING THE ITEMS (S) AS BER/ SURPLUS OR REASON FOR WRITE OFF
(WHEN APPLICABLE).
2. WHETHER ANNEX 'A' (WITH NO OF SHEETS) ATTACHED YES / NO.
OWNER' /PM/SM
3. OWNER MEANS ONE WHO HAS THE MANDATE TO :
Define the Requirement - verity the Specification
Work Out the Financial Viability SIGNATURE
Raise PR - Recommend the indented quantity
Physically Possess the Material
Concur Disposal of BER / Surplus Material NAME
I/C Warehouse BU/Div. / Lead Admin BU FC Head BU
Date_____________ Date_____________ Date_____________
President, Division Chief Financial Officer (CFO) MD/CEO
Date_____________ Date_______________ Date____________
DISTRIBUTION:-
First Copy ……………........A94 Warehouse BU/Div.
Second Copy ………………. Warehouse Site
902921940.xlsx
TOOL ISSUE CARD
NAME OF EMPLOYEE: _______________________________________ CARD NO._______________
EMPLOYEE NUMBER: _______________________________________ PROJECT NO.____________
DESIGNATION/TRADE: _______________________________________
ISSUE SIG. OF RETURN Signature of
DESCRIPTION QUANTITY
DATE EMPLOYEE DATE Warehouse Rep.
902921940.xlsx
Doc No. SC/SCM/WH/FRM - 22
DAILY TOOL ISSUE / RETURN REGISTER Rev: 00
Date of Rev: Nov 26, 2019
Page: 1 of 1
PROJECT NO._____________
Sr. EMPLOYEE QTY EMPLOYEE RECEIVED BACK
DATE TOOL ITEM
No. NAME NO. ISSUED SIGNATURE (SIG OF WH. REP. & DATE)
902921940.xlsx
. WAREHOUSE ISSUANCE REQUISITION
Project No.:
. Date:
GI No.
Plant Movement Type Reservation No.
Sr. Expense
Item Code Item Description / Specification / Size UoM QTY Required QTY Issued WBS # Cost Center
No. Head
REQUIRED BY (NAME & DESIGNATION) APPROVED BY (NAME & DESIGNATION) ISSUED BY (NAME & DESIGNATION) RECEIVED BY (NAME & DESIGNATION)
DISTRIBUTION (for Grocery / Janitorial / Stationery / Material Items only):
1 White ………. Lead Admin / Site Ware house
2 Pink ……….… Originator
902921940.xlsx
Doc No. SC/SCM/WH/FRM - 32
Rev: 00
TOOLS & FIXED ASSETS Date of Rev: Nov 26, 2019
DAMAGE REPORT Page: 1 of 1
SR NO ______________
USER DATA
NAME______________________________ PROJECT NO__________________________
EMP NO____________________________ DATE_________________________________
DEPT. / AREA_______________________
SR ITEM ITEM QTY CONDITION INSPECTOR'S
NO. CODE DESCRIPTION REMARKS
CONCLUSION BY INSPECTOR (NAME: ) (IN CASE OF DAMAGE)
__________________________________________________________________________________
(TICK WHICHEVER IS APPLICABLE)
1). EXTENT OF DAMAGE
BER MAJOR MINOR
2) RESPONSIBILITY
FAIR WEAR & TEAR NEGLIGENT &
CARELESS USE
3) ESTIMATED COST OF
REPAIR Rs. REPLACEMENT Rs.
(TO BE FILLED BY THE E&P / PP&A)
4) COST OF REPAIR / REPLACEMENT
TO BE RECOVERED NOT TO BE RECOVERED
5) COMMENTS BY THE I/C SITE E&P / PPA (if any)
6) COMMENTS OF PM/SM, IN CASE OWNER's OPINION IS DISAGREED TO
_________ _____ _________ _____ _________ __
NAME / SIGNATURE NAME / SIGNATURE NAME / SIGNATURE
INSPECTED BY RECOMMENDED BY APPROVED BY
I/C SITE /E&P/QA&QC/ADMIN Incharge Warehouse PM/SM
DISTRIBUTION
WHITE COPY……………..SITE ACCOUNTS (In Case of Recovery)
PINK COPY……………….SITE WAREHOUSE
902921940.xlsx
Material Description
Types
ZRSA Spare Parts
ZONS Raw materials
ZONM Consumable Material
ZNBW Non-Valuated QtyTracked
ZLAG Non-stock materials
ZIEN Service
ZHME Production Resource/Tool
ZERT Finished Product
ZDMT Direct Material
ZCMT Client Material QtyTrack
ZAWA Trading Goods
ZALB Semifinished Product
WETT Competitor products
WERT Value-only materials
WERB Product catalogs
VVGR Competitor Product
VOLL Full products
VKHM Additionals
VERP Packaging
VEHI Vehicle config.
VBRA ETM consumption material
UNBW Nonvaluated materials
ROH Raw materials
PROD Product groups
PROC Process materials
PLAN Trading goods (planned)
PIPE Pipeline materials
NOF1 Nonfoods
NLAG Non-stock materials
MRO1 Mill Reel Without t. Data
MRM3 Mill Returnable Reel
MRM1 Mill Reel
MPO Material Planning Object
MODE Apparel (seasonal)
MCRO Mill Cable Raw Material
MCHF MillCab.Semifinishd Prodt
MCHA Mill Cable Trading Goods
MCFE Mill Cable Finished Prdts
LGUT Empties (retail)
LEIH Returnable packaging
LEER Empties
KMAT Configurable materials
INTR Intra materials
IBAU Maintenance assemblies
HIBE Operating supplies
HERS Manufacturer Part
HERB Interchangeable part
HAWA Trading Goods
HALB Semifinished Product
GBRA ETM usable material
FRIP Perishables
FOOD Foods (excl. perishables)
FHMI Production Resource/Tool
FGTR Beverages
FFFC Form-Fit-Function class
FERT Finished Product
ERSA Spare Parts
EPA Equipment Package
DIEN Service
COUP Coupons
CONT Kanban Container
CH00 CH Contract Handling
CBAU Compatible Unit
ABF Waste
902921940.xlsx
