VE COMMERCIAL VEHICLES LIMITED

Scheduling Agreement
(A VOLVO GROUP AND EICHER MOTORS JOINT VENTURE)
Madhya Pradesh, India
78-86 Indus Area No 3 A. B Road Dewas Purchase Order No. 3250016217
Madhya Pradesh 455001 Format No. VEF-011
Telep.:07272 426625 426600,FAX No. Page No. 1 of 2
Website: WWW.VECV.IN
Supplier portal: http://supplier.vecv.net/irj/portal
Supplier 342641 PAN No. AADCI9794D VECV GST 23AABCE9378F3ZI Plant 3200
Instant Procurement Services Doc Type 32LP SA BOUT-Plant 32
Pvt Ltd PO Date 24/06/2025 Purchase Org. 3020
Shankar Sheth Road 7 Loves Chowk Your Ref. NAP approval Purchase Grp 321
2nd Floor, Snap House, 322/16 Validity Start 24/06/2025 Validity End 31/12/3999
Pune Maharashtra Our Ref. PR-43411 Currency INR
INDIA Telephone 9911257526 DD Vendor Quot. Date
[email protected]
Supplier GST No. 27AADCI9794D1Z6
Ite Draw.
Material Description Ver. No. Quantity Unit IGST CGST SGST Basic Price Discount HSN Code
m No.
0000 D5701034 ABRASIVE BUFFING EMERY MOP
1,000 NOS 18 % 0% 0% 39 68041000
1 WHEEL 50X25X6MAKE : FLAP CRADT

NAP APPROVAL PR-43411

Terms & Condition
This is schedule order forever
please do not dispatch material without schedule.
Material need as per provided existing sample during visit.
General Guideline PO terms and condition for VECV Dewas plant
1. Please read Purchase order carefully and check with your final terms
and condition , if any issue related to PO inform same day.(HSN code
/ Rate / Qty /Make etc.)
2. Please Send 04 invoice copy within material.
3. Please do not dispatch the material on TO PAY basis (Not allow).
Confirm before dispatch with buyer.
4. If freight in our scope, we will arrange transporter/courier.
5. Please send soft copy of invoice before dispatching material for
creating ASN Number which should be mentioned on your invoice for Gate
entry. Without ASN no do not dispatch material or take buyer mail
confirmation if you dispatch without ASN.
6. Always mention VECV material DCODE on your invoice and on material bo
/ on material is compulsory.
7. Don’t generate common invoice for two purchase orders.
Also don’t round off amount invoice.
8. Don’t book material same Bilty or docket if Plant address change
in PO Unit 01 / 02/ 03/ 04 . Check address on PO first.
9. After receipt of PO , Please Send Order Confirmation Mail
and acceptance to buyer.
10. After accepting order any GST related or other issue come
, VECV will not responsible.
11. If VECV received material found not ok as per approved by VECV
/ any shortage / any quality issue , all rework / replacement in
vendor scope / penalty of every shortage will raise by VECV Rs. 10000 pe
12. POD ( Proof of delivery ) must and compulsory taken
from respective Store only with Seal and sign without this VECV
will not responsible for any claim payment.

G/L Account Payment Conditions: 45 days from GR date

Cost Center Free on Road Dewas
WBS Element Price inclusive of all storage & unloading charges till delivery at VECV plant
Int. Order uploading points.
Total Value(Without Taxes) 39,000
Value (In Words) INR Thirty-Nine Thousand Only
For VE COMMERCIAL VEHICLES LTD
(A Volvo Group and Eicher Motors Joint Venture)
Prepared By Authorized Signatory 1 Authorized Signatory 2

Shyamsunder Komulwad AMAR SINGH BAGHEL

Vinod Kumawat Head Vice President
“As per GST law Supplier/Service provider need to pass on commensurate reduction in the prices towards any reduction in tax rate/any benefit accrued due to
input tax credit. Kindly confirm benefits accrued to you so that prices can be modified accordingly”
 VE COMMERCIAL VEHICLES LIMITED
Scheduling Agreement
(A VOLVO GROUP AND EICHER MOTORS JOINT VENTURE)
Madhya Pradesh, India
78-86 Indus Area No 3 A. B Road Dewas Purchase Order No. 3250016217
Madhya Pradesh 455001 Format No. VEF-011
Telep.:07272 426625 426600,FAX No. Page No. 2 of 2
Website: WWW.VECV.IN
Supplier portal: http://supplier.vecv.net/irj/portal
Supplier 342641 PAN No. AADCI9794D VECV GST 23AABCE9378F3ZI Plant 3200
Instant Procurement Services Doc Type 32LP SA BOUT-Plant 32
Pvt Ltd PO Date 24/06/2025 Purchase Org. 3020
Shankar Sheth Road 7 Loves Chowk Your Ref. NAP approval Purchase Grp 321
2nd Floor, Snap House, 322/16 Validity Start 24/06/2025 Validity End 31/12/3999
Pune Maharashtra Our Ref. PR-43411 Currency INR
INDIA Telephone 9911257526 DD Vendor Quot. Date
[email protected]
Supplier GST No. 27AADCI9794D1Z6
13. Vendor check and confirm within due date to VECV
if not paid payment. We will consider only current finance year
payment claim.
14. After accepting PO any change VECV will not accept.
15. If VECV will share schedule wise material dispatch
, vendor will adhere the same. Otherwise our store
team not accept excess material / mix material.
16. Use standard packing with display list of item
/ item code / User Name if share by VECV with contact
no in outer of material box and invoice.
17. If VECV share ASN (advance shipment no ) to you
, ensure material Gate entry made during entry in our plant
on respected unit gate otherwise payment will be delay / miss etc.
The rate has been processed as per the catalogue/quotation, approved
price list/final Negotiated rate , and applicable discount.
Please pay attention to the point below.
1-Please verify that the rates mentioned in this Purchase Order match y
our Catalogue/final quotation or approved prices.
If there is any discrepancy, you must inform us immediately before disp
2-In case the rates mentioned in the P.O. are higher than the approved r
your account without further notice If the invoice is processed at the s
3-If the rates mentioned in the P.O. are lower than the approved/quoted
or adjust the rates unless you inform us prior
Follow Environmental , health and safety rules during Manufacturing
Dispatching material / in your operation / waste management / recycle et
Note : Please send vehicle with all below mention document
1. Driving licenses
2. PUC certificate
3. Vehicle insurance
4. Safety shoe composure for driver

G/L Account Payment Conditions: 45 days from GR date

Cost Center Free on Road Dewas
WBS Element Price inclusive of all storage & unloading charges till delivery at VECV plant
Int. Order uploading points.
Total Value(Without Taxes) 39,000
Value (In Words) INR Thirty-Nine Thousand Only
For VE COMMERCIAL VEHICLES LTD
(A Volvo Group and Eicher Motors Joint Venture)
Prepared By Authorized Signatory 1 Authorized Signatory 2

Shyamsunder Komulwad AMAR SINGH BAGHEL

Vinod Kumawat Head Vice President
“As per GST law Supplier/Service provider need to pass on commensurate reduction in the prices towards any reduction in tax rate/any benefit accrued due to
input tax credit. Kindly confirm benefits accrued to you so that prices can be modified accordingly”
TERMS & CONDITIONS
The entity/individual agreeing to provide deliveries or render services (“Supplier”) to VE Commercial Vehicles Limited (“VECV”) hereby acknowledges and accepts the terms and conditions stipulated
herein.
1.PRICE
1.1 This order must not be executed at prices higher than those stated or the terms altered in any other respect without our written consent.
2. QUALITY
2.1 All suppliers must confirm exactly to our drawing and/or specifications.
2.2 We shall have the right to examine/inspect the goods at the supplier's factory/factories irrespective of the fact that the goods are delivered to us by the supplier at the supplier's place or at our works
or are dispatched as per our instructions, the goods shall always be subject to detailed examinations/inspection, at our works or such other destination as specified by us in the order for ascertaining
whether the goods are in conformity with contract or not and until then in no event we shall be deemed to have accepted such goods. However, such inspection will not absolve the vendor of his
responsibility for any defects in material/manufacturing/workmanship and subsequent rejection and warranty returns on these accounts would be the responsibility of the vendor.
2.3 The supplies should invariably be accompanied by supplier's detailed inspection report in duplicate.
2.4 Use of correct material conforming to the given specification must be ensured. The supplier will not change specification without the prior consent in writing of the buyer. Wherever applicable,
the material text report must accompany each consignment. However, if at any later stage/date, the materials are found not conforming to our specifications, the entire liability for the compensation
of loss/damage caused/incurred will be of the Supplier.
2.5 Rejection, if any, must be collected from our works within 10 days of receipt of such intimation, failing which the material will be scrapped/returned at Suppliers risk & cost of the material including
Sales Tax & other Government levies paid and expenses in packing & forwarding as well as repacking, scrapping etc. will be debited to Suppliers account and the amount will be deducted from the bills.
We shall not accept liability for losses or consequences resulting to rejected material during temporary storage in our premises or while in transit for returning.
2.6 In case the order is for processing, only material cost as shown for all rejections will be debited to the Suppliersaccount and amount must be reimbursed to us immediately.
2.7 All vendor fault/rejection (out of vendor material) categorized as 'scrap' by VECV will be mutilated before dispatch to Supplier. However, all processor fault 'scrap' rejections of VECV material
would not be sent to processor.
2.8 Samples where required must be submitted free of cost as per the given schedule. In the event of delay or rejection of two consecutive samples, the order would be cancelled at no cost liabilities to VECV.
2.9 All our materials lying at the Suppliers end on our behalf must be covered by suitable insurance cover for risks towards loss/damages/theft etc.
3. DELIVERY 3.1 Delivery is the essence of this order and the supplies must be made as per the schedule given, failing which we reserve the right to cancel the order without notice and refuse all subsequent
deliveries. Accepted quantities as per our inspection report, would be treated as the quantity delivered.
3.2 Deliveries should be accompanied by your challan in triplicate clearly stating item description, our part No. Purchase Order Number, our drg. No. and vendor Code No., along with excise documents
such as Excise Invoice, AR-2A&GP 2 of excise return challans as applicable. Any liability on VECV due to incomplete/incorrect documentation will be to the Suppliers Account.
3.3 Delivery should be affected within the notified hours (10 a.m. to 3.30 p.m.) on all working days.
3.4 Packing slip clearly indicating, item description, item code, Purchase order No., quantity, etc. must invariably accompany each consignment. It should be fixed on each packing stipulated on the reverse.
3.5 Supplies in excess of the given schedule must not be made without our prior written consent. Failing which, these will not be accepted and/or paid for. We reserve the right to amend/postpone
the delivery schedule in accordance with our requirements.
3.6 This order is subject to cancellation at our option if the performance regarding timely deliveries and/or quality of goods supplied is not satisfactory, we shall be free to arrange alternate purchase at
vendor's risk and in such cases our decision will be final and binding.
4. TRANSPORT 4.1 No extra charges will be paid for packing, handling, cartage, insurance, coverage etc. unless agreed by us in writing.
4.2 The goods supplied under this order must be packed properly and in conformity with accepted standards to ensure safe transportation and receipt of goods at our works or such other destination
as specified in order. Any special instructions given for packing must be strictly followed. Any damage, latent or patent caused to the goods as a result of the non-compliance with these terms shall be borne
by the Supplier.
4.3 Dispatches by Rail/ Air should be made to .................................................... Dispatches by Road should be through our nominated transport carriers to the destination as advised by us. If the destination
does not conform to the particulars given by us and /or dispatch is made through a transport carrier other than our approved agencies. We shall not be responsible for clearing the consignment and any
related extra expenses towards freight difference, demurrage charges, loading, unloading, etc. will be debited to the Suppliers account.
5.PAYMENT 5.1 Invoices, submitted in triplicate for accepted quantities only payable after 90 days from the date of receipt of material unless alternative terms of payment are agreed and state of the order.
No interest will be payable on overdue amount.
6. GENERAL 6.1 All blueprints, drawing, designs, photo-types, samples given by us and/ or produced/manufactured under our instruction are and shall at all times remain our property and the same shall
not be used by the supplies for any purpose other than for manufacture of goods for supply to us. Such information, specifications, samples etc. shall not be divulged or shown to any party or reproduced
by any method. The supplier shall keep these materials and information in safe custody and shall be responsible for its loss, damages or misuse. The said material shall be returned to us forth with on
demand and /or completion of this contract.
6.2 Dies, jigs, and fixtures of any tools and tackles, supplied or contracted to be paid by us, are and shall always remain our property and the clause in regard to the blue- print and specification as afore
said shall apply here to. The supplier shall maintain, modify and replace, wherever necessary the patterns, dies, jigs etc. at his own cost.
6.3 Our purchase order can not be treated as cancelled without our written consent.
6.4 Vendor Code Number should be embossed / engraved /marked on each component supplied.
6.5 Any specific deviation allowed in respect of one or more terms/condition of this order will be specifically with regard to that aspect only and the order in all other respects will remain valid as stated.
6.6 The seller shall be responsible and be liable free of cost, to replace or repair at our option, the goods supplied against this order or any part there of that needs replacement or repair in respect of any
defect in composition or substance or material defect or workmanship or process of manufacture or in the design of the goods, brought to the notice of the supplier within 12 months of use, guarantee
period being limited to 20 months form the delivery. You would allow free access to our representatives to areas & equipment where item ordered by us would be manufactured, assembled or stored.
Any rework cost by VECVL on supplies against this purchase order will be to Vendor Account.
7. FORCE MAJEURE 7.1 Our company will not be responsible for any delays or failure in taking material from you in case of problems arising due to unforeseen reason like bank credit, strike, lockout
and fluctuations in the market demand of our products etc.
8. JURISDICTION 8.1 All disputes whatsoever that may arise between the parties out of or in connection with the contract shall always be deemed to have arisen in Indore and only Court will have
jurisdiction to entertain them. The terms and conditions of the PO are deemed to have been accepted by the Supplier once the supplies commenced.
9. FREIGHT 9.1 In case of Ex works, all additional costs of freight in addition to agreed mode of transport shall be debited to your account.
10. WARRANTY 10.1 Warranty will be in line with the terms offered to our customer. Current applicable terms are: 3 years and 3 Lac kms whichever is earlier.
11. GOODS & SERVICE TAX 11.1 VECV reserves the right for payment of tax amount only after matching invoices on the GST network.
11.2 Supplier undertakes to upload all invoices properly as per prescribed by GST law for enabling timely credit to VECV. Supplier undertakes to pay all the taxes timely, failing which tax amount will
become recoverable from them along with interest.
12. Risk and reward will get transferred to VECV only on acceptance of material by VECV quality, irrespective of storage of goods in by VECV at it any location earlier.
13.Goods will be considered accepted only after quality approval at VECV plant and furnishing of all the requisite documents and information as required by various statute.
14. Supplier acknowledges that VE Commercial Vehicles Limited (VECV) is a subsidiary of Eicher Motors Limited (EML), a company whose shares are listed on the stock exchanges in India. VECV,
being a material subsidiary of EML is obligated to ensure compliance with applicable SEBI regulations by parties it deals with if such parties gain access to certain information about it that qualifies as
Unpublished Price Sensitive information “UPSI”) as defined in the Securities and Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015 (“SEBI Regulation in relation with EML.
Supplier agrees that it may receive or gain access to UPSI which can make it a Connected Person as defined in the SEBI Regulations and liable as such to the provisions of the SEBI Regulations.
Supplier further agrees that the SEBI Regulations, inter alia, prohibit any person who has UPSI about a company from dealing in the securities of such company, except as otherwise permitted in the SEBI
Regulations. Supplier undertakes that it shall comply and shall procure that all its agents, advisors, representatives, officers, directors or employees (together, “Representatives”) shall comply
with all the applicable laws in this regard including the SEBI Regulations. Supplier shall not and procure that its Representatives shall not, deal or trade in any manner whatsoever in the securities of EML
until the UPSI becomes a generally available information or in any other manner which is in violation of the SEBI Regulations.
15. The Supplier shall comply with all applicable local and global laws and regulations, including but not limited to data privacy, cybersecurity, anti-corruption, and legal/statutory requirements related to
components and products. The Supplier shall comply with all applicable sanctions, export control laws, and regulations, including but not limited to those imposed by the United Nations, the European
Union, the United States, and India. The Supplier shall indemnify VECV for any breach of these obligations.
16. Supplier herein undertakes to comply with the third party Code of Conduct published on VECV’s portal (https://www.vecv.in/assets/pdf/3P-COC.pdf).
17. The Supplier shall maintain strict confidentiality of all information disclosed by VECV, including but not limited to technical, business, and marketing details, for a period of five (5) years post the
Supplier’s engagement with VECV. Upon the end of the Suppliers engagement with VECV, all confidential information shall be returned to VECV. Any unauthorized disclosure, misuse, or breach
of confidentiality shall be promptly notified to VECV.
18. The Supplier recognizes and acknowledges that VECV is the licensee of all rights, title and interest in the “EICHER” and/or “HORSE HEAD DEVICE” Trademarks (“Marks”). Supplier will not use the
trademark “EICHER” and/or “HORSE HEAD DEVICE” or any other trademark/logo identical or confusingly similar to the trademark “EICHER” and/or “EICHER HORSE HEAD DEVICE” in any
connection. Supplier shall indemnify VECV and/or its licensor for all damages, costs, claims arising due to infringement of rights by the Supplier and/or its affiliates. If Supplier becomes
aware of any infringement, actual or suspected, or any other unauthorized use of the EICHER” and/or “EICHER HORSE HEAD DEVICE, Supplier shall promptly give notice to VECV in writing,
specifying the particulars of such use. VECV shall have the right to prosecute or otherwise stop or prevent such actual or threatened infringement through its licensor.
19. Supplier recognizes and acknowledges that Marks, part numbers, spare parts design/ drawing and genuine parts packaging, etc. as may be communicated by VECV, all constitute confidential and
proprietary information of VECV and shall only be used by Supplier for itself and strictly for the purpose of this engagement or at such direction of VECV. Supplier or its affiliates shall not deceptively
modify the said Marks, part numbers, designs, packaging etc. in any way viz-a-viz by way of prefix, suffix or by any other combinations to claim novelty in the said Marks, part numbers, spare parts
design/ drawing, packaging etc. Supplier shall indemnify VECV for all damages, costs, claims arising due to infringement and breach of confidential and proprietary information by the Supplier and/ or
its affiliates under this clause.