Installation Guide

Operation &
Maintenance Manual
version 2024
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INDEX OF CONTENTS

Operation & Maintenance Manual

Overall Purpose 01

System Description 01

Measured Data 03

Measurement Points 04

Test Equipment Used 04

Operation 05

Maintenance 08

Preventive Maintenance Tasks 09

Maintenance Summary 09

Record Keeping 10

Special Tools, Test Equipment 11

Emergency Information 11

Guarantees and Warranties 12

Recommended Spares 12

Contact Information 13

EN ISO 9001:2015 EN ISO 14001:2015

No. 20001180000763 No. 20051210004286

“Our clients and business partners can safely depend on

Optronics products because of our uncompromising focus
on quality.”
 1. Overall Purpose

The overall purpose of the Voice/Data/CATV distribution cabling system is to provide a STRUCTURED
CABLING SYSTEM for connecting each of the Telephone and Data outlets to the respective operating
systems. The structured cabling system is designed to provide flexibility to change the telephone outlets
to data outlets and vice versa, by suitable changes in the wiring closets. The structured cabling system
interconnects telecommunication equipment (for Data, Voice or CATV) in a multi – vendor environment
and is based on modular sub-systems that are independent yet complimentary. This approach facilitates
easy growth, since changes in one sub-system do not affect others. The system uses hierarchy of nodes
laid out in a star topology, thus facilitating moves, changes and additions without having had to again
lay the cables.

2. System Description

In all the areas covered under this package, both the voice, data & Etisalat TV outlets are installed with
RJ-45 sockets, into which the client will be able to plug in the cables (line cords) connecting to
telephone/fax machines or computers with suitable cross- connections at patch panel. The voice outlets
are meant not only for telephone connections, but also for fax machines, ISDN connections, modem
connections and Internet connections of Etisalat. The outlets are designated as Data, Voice & CATV
(Etisalat TV) as per the requirement. All data, voice or CATV outlets are fully interchangeable.

MDF and Building Wiring Description:

MDF (Main Distribution Frame) is located at ground Floor serve the outlets from basement to roof floor.
These outlets are wired in a star topology. The Optronics CAT6 cables are supplied and installed for
horizontal wiring. The one end of CAT6 horizontal cable terminated onto outlets and other end onto the
respective RJ45 patch Panels within the ONU located at the entrance of each apartment. The Etisalat
approved 2-Core Single mode Fiber Optic Cable is laid between MDF and ONU located in each
apartment as a backbone riser. These fibre cables are terminated onto the respective fiber patch panels
and housed inside the 42U freestanding cabinet on MDF side and 12U wall mount cabinet on ONU side
by Etisalat.

Cabling for Workstations (horizontal cabling system):

Each workstation outlet has:

- Dual or Single Points terminated with RJ 45 sockets; dust protected with a shutter arrangement.
(Recommended 7 - 10 cm length cable for any re-termination)
- The above RJ 45 sockets have Category 6 Connector (Modular Data, Voice outlet) Connectors. The
line cords for computers/telephones/internet/modems are plugged in to these RJ45 sockets.
- The CAT6, 8-positions connector is wired as per EIA/TIA 568B configuration.
- The above category 6 cables, leading from ALL data outlets on the floor sockets are terminated on

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 to a RJ45 connector on a patch panel.
- The above category 6 cables, leading from ALL voice outlets on the floor sockets, are
terminated on a RJ45 connector on a patch panel.
- The above category 6 cables, leading from ALL CATV outlets on the floor sockets, are terminated
on a RJ45 connector on a patch panel.
- The cable between the work area and the Patch panel is called “Horizontal Cable”.
- The panels, where the data, voice and CATV cables are terminated is fitted in a 19” cabinet.
- The cross-connections of the data outlets to the hubs/switches in the cabinets are done by
plugging the RJ45-RJ45 patch cords into the selected sockets on patch panel and any port of the
hub/switch.

Typical arrangement of Patch Panel Installation

Horizontal Cabling: As mentioned earlier, horizontal cabling is that portion of the system which
links the telecommunications closet to the work area, with a 4 pair UTP cable. The maximum
length allowed for horizontal cables is 90 meters.

Work Area: The work area is that building space where the occupants interact with
telecommunications Terminal Equipment. The work area sub-system includes a variety of
hardware (not in present scope) such as a terminal, PC, or workstation or a server or a telephone
instrument. This hardware is plugged in to the telecom outlet through a modular line cord.

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 3. Measured Data

The measured data for each horizontal cable link is measured from the modular connector at the
faceplate up to the patch panel. The cables for Data transmission are terminated on a PCB patch
panel and those for Voice transmission are also terminated on a PCB patch panel.

The measured data comprises of the following:

i. Wire map: The correct wire map ensures that there is no cross connection or mismatch of
pairs between the terminations at the two ends of the cable. The terminations at connectors
are made to EIA/TIA 568B configuration.

ii. Length of the cable: The length of the cable from faceplate to the patch panel should be
within 90 meters, for compliance with EIA/TIA standards

iii. Propagation delay

iv. Impedance of the cable in ohms

v. Resistance of the cable in ohms.

vi. Capacitance in Farads.

vii. Attenuation in Decibels.

viii. Return loss of signal at scanner end, in decibels.

ix. Return loss of signal at injector end, in decibels.

x. NEXT (Near End Cross Talk) in decibels.

xi. ACR (Attenuation to Cross Talk Ratio)

The test results are automatically recorded in the testing equipment and are saved for future
reference/printouts.

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 4. Measurement Points

The above-mentioned test data results are measured from each end of each cable connection
between:

i. Modular connector at the faceplate of the data/voice outlet.

ii. Corresponding PCB patch panel port in the hub room.

5. Test Equipment Used

A two-way cable analyzer is used to test each cable link. All the cables are tested with the analyzer.
The test is done on 100% cable links. By using FLUKE networks DSP-4000 scanner, USA made, is
used to test the connectivity of each cable link.

The FLUKE networks Scanner is capable of performing all the tests mentioned above in section 3.

This cable analyzer automatically compares the tested results with the international standards,
which are stored in the analyzer and are preset. The results are displayed as PASS or FAIL
depending upon the outcome of the comparison between the standards and the actual results. In
case of FAIL results, the analyzer display shows the exact cause of failure so that the fault of the
cable link can be easily rectified.

The cable link fault that is known from the display of the analyzer is rectified and the test is
conducted again till the display shows PASS. Thus, the results of all the cable links are made within
acceptable limits.

The test results are automatically recorded in the testing equipment and are saved for obtaining
printouts later.

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 6. Operation

6.1 Cross connection:

The operation of the structured cabling system mainly involves cross- connections to activate any
chosen outlet socket for data service or voice service and to effect moves and changes.

a. The Voice outlets in the patch panel are cross connected to the Riser Cable through RJ45 cords

By suitable cross connection between the selected position of the Riser Cable and the sockets
where the horizontal cables are terminated, the client will be able to connect the active
components of the Voice system. The voice cross connection is done by means of RJ45-RJ45 patch
cords from riser cable patch panel to corresponding position on patch panel.

b. The cross-connections of the data outlets to the hubs/switches in the Cabinets are done by
plugging the RJ45-RJ45 patch cords into the selected sockets on patch panel and the port of
the ONU

6.2 Calibration & Testing:

The Voice, Data and CATV Cabling system, as installed, does not need any further testing, after the
testing 100% done at the time of installation.

6.3 Adjustments:

The adjustments in Structured Cabling System for Data, Voice and CATV system relate to “Moves,
Additions and Changes”. The system administrators’ major concern is for the above three
aspects, where people and/or equipment is relocated within the organization. The Structured
Cabling system allows these operations to be completed generally with minimum or no
interruption to existing network users.

In most cases, cross connections between the equipment and distribution fields can be
accomplished without compromising system integrity. However, prior to performing changes
involving connections at MDF (Main Distribution Frame) or between equipment fields of
telecommunications closets, please consult the installers. This will ensure that changes
performed will conform to system specifications.

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 6.4 Moves:

Depending upon the location of the workstations/terminals, use the following steps:

a. Disconnect the workstation/terminal at the old outlet. Note the identification number on the
faceplate at the old location and the new location where the workstation is to be moved.

b. For Patch panel system (for Data/Voice/CATV cabling):

Find the ports having the above identification numbers on the patch panel in the telecom closet.
Remove the patch cord from the old position and plug into the new position.

In the system where all the cables form both data and voice outlets are terminated in patch Panel,
following method can affect the “Moves”. Simply unplug the RJ45 connector of the patch cord
from the old position (identified by number on the faceplate) and plug it in to the new position on
the patch panel.

c. Reconnect the workstation/terminal at new outlet.

d. Update the records.

6.5 Addition of a Service:

The Structured Cabling System allows for substantial growth of the communications facilities,
consequently, there may be a few communications outlets on each floor of the building where
there are no workstations/terminals connected. Cables from these additional outlets are already
terminated in the hub rooms and numbered. But these are not cross connected to the distribution
field, at the time of installation.

The following steps shall be used to add a new workstation /terminal.

a. At the Workstation:

- For data and LAN services connect the device (with appropriate adapters) to an unused data
outlet.
- For voice or voice band data services, connect the phone or modem to an unused voice outlet,
with proper adapter.
- Record the outlet used.

b. At the ONU Side:

i. For Patch panel system (for Data/Voice / CATV cabling):

Identify the port, corresponding to the above outlet (having the above identification numbers) on
the patch panel in the ONU. Connect one end of the patch cord to this port and plug the other end
of patch cord to any free port of the equipment (like ONU etc.)

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 For patch panel system, use patch cord of appropriate length. Route the patch cords NEATLY
through distribution rings located adjacent to the mount and plug the patch cord into the desired
post.

- Add the new workstation

- Update your records.

While using the patch cords always use the shortest possible (leaving necessary slack). This
practice facilities easy administration and also promotes a NEATER appearance of the cross-
connect system, which is essential.

6.6 Removal of Service:

For Patch Panel System:

a. Identify the workstation to be removed and disconnect.

b. Identity required port on the patch panel at distribution field and equipment in the ONU and
MDF (if necessary) by referring to the records.

c. Un-plug the patch cord at both ends (distribution as well as equipment fields) and remove the
patch cord.

d. Update the records.

6.7 Change of Service:

Depending upon the location of the workstations/terminals, use the following steps:

a. Disconnect the workstation /terminal at the old outlet. Note the identification number on the
faceplate at the old location and the new location where the workstations are to be moved.

b. For Patch panel system:

Find the ports having the above identification numbers on the patch panel in the telecom
closet. Remove the patch cord from the old position and plug into the new position.

c. Reconnect the workstation /terminal at new outlet.

d. Update the records.

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 7. Maintenance
Maintaining the Structured Cabling System. From the summary, it can be seen that for the
following table it summarizes the level of skills needed to perform different operations for IDC
system, all operations involving changes of service MUST be performed only by the installers or by
trained in-house personnel. The operations at patch panel can be done by anyone without formal
training. Authorized personnel should also do recording of the Changes.

7.1 Routine maintenance operations

At patch panel At BIX mount

a. Additional service Any one Trained personnel or installers

b. Removal of Service Any one Trained personnel or installers
c. Change of location Any one Trained personnel or installers
of workstation
d. Record Keeping Authorized personnel Authorized personnel
Electronically/Manually

7.2 Other maintenance operations

Operations Recommended Persons

Only system installers

a. Addition of new RJ45 Panel at ONU Side

b. Termination & Re termination of electronic

System Installers or In-house trained
equipment.
personnel
c. Moves, additions & changes to horizontal
System Installers or In-house trained
system
personnel
d. Moves, additions & changes to Riser (Backbone)
system
System Installers or In-house trained
personnel
e. Moves, additions & changes to Data Backbone to
Data Backbone
System Installers or In-house trained
personnel
f. Moves addition and change to building
entrance systems
Local Telephone

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 If any problems are encountered, the following things should be ensured:

a. Ensure that the workstations and other electronic hardware items (e.g. hub, switches, digital
telephones, etc.) are properly connected and configured according to the manufacturer’s
instructions.

b. Ensure that line cords (appropriate type) with necessary adapters are used and connected
properly. These line cords are checked at the time manufacture.

c. Ensure that cross-connection (patching) is done properly.

If any further problems are encountered, please contact the installers of the Structured
Cabling System.

8. Preventive Maintenance Tasks

The basic preventive maintenance tasks are given below:

a. Periodic maintenance involving the general cleaning (vacuum suction cleaning and
inspection of the system should be carried out by in-house personnel.

b. Checks for damage that may be caused by improper plugging of line cords /patch cords can be
done whenever any difficulty in use of the workstation equipment is reported (e.g. Telephone
connection sometimes on and sometimes off etc). Check the physical condition of the patch
cord or line cord especially at the connector end. Replace if found defective.

c. Ensure that the patching is done correctly to same outlet and corresponding connector in patch
panel.

Other than the above, the system is maintenance free unless a fault situation occurs due to
external reasons in which case the installer should be called to rectify the fault.

For effective and efficient operation and maintenance of the structured system, it is highly
recommended that all the concerned personnel should be properly trained.

9. Maintenance Summary

It is recommended to follow the below given schedule for maintenance of the

Data/Voice/CATV structured cabling system:

a. Quarterly - General cleaning by vacuum method

The period may change depending upon dust and

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 environmental conditions

b. Yearly - Cross-connections after any changes are done

c. Once in 2 years - System inspection by in–house trained Personnel.

- Verifying that the records are made up to date

10. Record Keeping

A wide variety of services such as Voice, Data (and imaging/video) & CATV systems are used by
means of the structured cabling system.

Effective management and proper recording of communications facilities reduces down time of
network and cuts down material and labor costs. Hence every move, addition and change at
IDFs, MDF and the telecom closet must be recorded either manually or electronically, for
operational, administrative and maintenance reasons.

Generally, the maintenance of the cabling system involves the following elements to be recorded.

10.1 Termination Hardware: Communication outlets Patch

Panels

Communication outlets
Patch Panels

10.2 Location of MDF

10.3 Equipment, which may be connected:

Computer
Hubs / Switches
PABX
Telephones
Multipliers
Modems/ ISDN adapters
Fax Machines

And also connecting elements such as patch cords, line cords etc.
- Areas where telecommunications equipment is located.

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 10.4 Personal records

Name, telephone number (or telephone extension number, room number, equipment
identification, services.

These elements of the network can be managed either manually or through use of CABLE
MANAGEMENT SOFTWARE.

The manual records should have:

- Details of Terminals, recording where the cables are terminated in the building
- The cable record sheet showing type of cable used for backbone or horizontal also showing
where the cable is coming from and at which location it is terminated.
- The equipment records showing where the equipment is located, type of equipment, number
of ports, and location of equipment termination.

10.5 Exchange of components and assemblies

The RJ 45 Modular Data/Voice/CATV outlet connectors and the face plates can be exchanged
between different outlets provided they are of same type and color and model number.

11. Special Tools, Test Equipment

No special tools are needed for effecting changes, moves, additions of the workstations in this
project, since patch cords with RJ45 plug-able connectors are supplied in this project. These patch
cords can be easily inserted in the RJ45 ports of the patch panel as well as the active equipment.

12. Emergency Information

Since the Data / Voice / CATV Structured Cabling System comprises of passive components only,
no emergency situation for usage of the Cabling system is envisaged.

However, in case of emergency due to other related matters following persons may be Contacted:

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 13. Guarantees & Warranties

The Optronics products installed in this Structured Cabling System project are warranted against
any manufacturing defect for a period of 25 years from the date of installation. For the same
period, these products are warranted to meet the requirements of TIA 568 specifications for
commercial building cabling, subject to the system and the components being used as installed
without any changes. Damages due to reasons beyond the control of the manufacturers and the
installers etc. are excluded.

14. Recommended Spares

Since the system has been warranted by OPTRONICS for 25 years from defects, it is not considered
essential that clients should hold a stock of spare parts. However, the required following
spaces are recommended:

1. 4 Pair CAT6 UTP cable/305 mtr box – 2 Nos

2. RJ45 Module-CAT6 – 10 Nos
3. Single face plate – 10 Nos
4. 24 Port Modular CAT6 Keystone Jack Patch panel – 10 Nos
5. Snap in Keystone Jack 568A/568B - 50 Nos
6. Cable Management – 10 Nos

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