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Rights and Policies

Home (index.html) Rights and Policies (policies.html)

Student Rights
• Family Educational Rights and Privacy Act (FERPA)
• Nondiscrimination Statement (https://www.rochester.edu/oee/)
• Students With Disabilities
• Observance of Religious Holidays

Student Policies
• Release of Grades
• University Leave of Absence and University Withdrawal Policy (assets/pdf/
university-of-rochester-leave-of-absence-and-withdrawal-policy.pdf) (pdf)
• Notation of Incomplete Policy (assets/pdf/incomplete-notation-policy.pdf)
(pdf)
• Audit Policy (assets/pdf/audit-regstration-policy.pdf) (pdf)

Rights

Family Educational Rights and Privacy Act

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The University of Rochester complies fully with the provisions of the Family
Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g. Under FERPA
students have, with certain limited exceptions, the right to inspect and review
their educational records and to request the amendment of their records to
ensure that they are not inaccurate, misleading, or otherwise in violation of
the student’s privacy or other rights. Requests to inspect or review records
should be addressed to the registrar, or to the appropriate administrator
responsible for the record and will be honored within 45 days. Any student
questioning the accuracy of any record may state his or her objection in
writing to the University administrator responsible for the record, who will
notify the student of his or her decision within 45 days of receiving the
objection. A student dissatisfied with the administrator’s decision may request
a hearing pursuant to federal regulations at 34 C.F.R. Part 99. Students
concerned with the University’s compliance with FERPA have the right to file
complaints with the U.S. Department of Education’s Family Compliance Office.

FERPA further requires, again with certain limited exceptions, that the
student’s consent must be obtained before disclosing any personally
identifiable information in the student’s education records. One such
exception is disclosure to parents of dependent students. Another exception
is disclosure to school officials with legitimate educational interests, on a
“need-to-know” basis, as determined by the administrator responsible for the
file. A “school official” includes anyone employed by the University in an
administrative, supervisory, academic, research, or support staff position
(including law enforcement unit personnel and health staff); retired/emeritus
faculty or staff; any person or company acting on behalf of the University
(such as an attorney, auditor, or collection agent); any member of the Board of
Trustees or other governance/advisory body; and any student serving on an
official committee, such as a disciplinary or grievance committee, or assisting
another school official in performing his or her tasks. A school official has a
legitimate educational interest if the official needs to review an education
record in order to fulfill his or her professional responsibility. The University
will also furnish information from education records to other agencies or
institutions that have requested the information, and in which the student
seeks or intends to enroll or is already enrolled, so long as the disclosure is
for purposes related to the student’s enrollment or transfer. Other exceptions
are described in the FERPA statute at 20 U.S.C. 1232g and regulations at 34
C.F.R. Part 99.
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The University considers the following to be directory information: name,

campus address, e-mail address, home address, telephone number, date and
place of birth, academic fields of study, current enrollment (full or part time),
dates of attendance, photographs, participation in recognized activities and
sports, degrees and awards, weight and height of athletic team members,
previous educational agencies or institutions attended, and other similar
information. The University may publicize or respond to requests for such
information at its discretion. However, the use of the records for commercial
or political purposes is prohibited unless approved by the appropriate dean.

Currently enrolled students may request that directory information be

withheld from disclosure by making a request, in writing, to the appropriate
registrar. The University assumes that failure on the part of the student to
specifically request the withholding of any directory information indicates
approval of disclosure.

Top ↑

Students With Disabilities

The University of Rochester is committed to making its programs and services
accessible to individuals with disabilities. Students are encouraged to contact
the Office of Disability Resources prior to the beginning of classes. However,
students are welcome to request accommodations at any time. Students can
find detailed information and guidance on submitting supporting
documentation on the Office of Disability Resources website (https://
www.rochester.edu/college/disability/). Direct inquiries can be made by
phone to (585) 276-5075 or by email at [email protected]
(mailto:[email protected]). Students at the Eastman School of Music
should contact the Access Coordinator at (585) 274-1165, or visit the Office of
Student Life located in Eastman Commons.

Top ↑

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Observance of Religious Holidays

As provided in New York Education Law Section 224-a, students who choose
not to register for classes, attend classes or take exams on certain days
because of their religious beliefs will be given an equivalent opportunity to
register for classes or to make up the work requirements or exams they miss,
without penalties or additional fees.

Top ↑

Policies

Release of Grades
The University of Rochester does not release formal grade reports. Students
may access their grades by logging in to UR Student. Final grades are posted
as they are received and are recorded on the official University transcript.

Students who choose to share their grades with interested third parties
(family members, financial supporters, employers, etc.) may do so by printing
their grades from UR student (generally considered unofficial) or by
requesting an official University of Rochester transcript (requests/
transcripts.html).

Top ↑

Report a Digital Accessibility Barrier (https://www.rochester.edu/digital-accessibility/report-barrier/)

Office of the University Registrar

University of Rochester
127 Lattimore Hall
P.O. Box 270038
Rochester, NY 14627

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