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UN Supplier Negotiation UNDP-TZA-00300 English

UNDP is requesting proposals for a consultancy firm to design and implement a training program for Energy Efficiency professionals in Tanzania. Proposals must be submitted through the NextGenERP supplier portal by the specified deadline, following the guidelines provided in the RFP documents. The evaluation will be based on a combination of technical and financial criteria, with a focus on the firm's expertise, methodology, and qualifications of key personnel.

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0% found this document useful (0 votes)
13 views13 pages

UN Supplier Negotiation UNDP-TZA-00300 English

UNDP is requesting proposals for a consultancy firm to design and implement a training program for Energy Efficiency professionals in Tanzania. Proposals must be submitted through the NextGenERP supplier portal by the specified deadline, following the guidelines provided in the RFP documents. The evaluation will be based on a combination of technical and financial criteria, with a focus on the firm's expertise, methodology, and qualifications of key personnel.

Uploaded by

prickly921
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Request for Proposal UNDP-TZA-00300

SECTION 1 : REQUEST FOR PROPOSAL (RFP)

UNDP kindly requests your Proposal for the provision of services as detailed in Annex 1 of this RFP.
This Request for Proposal comprises the following documents:
Section 1: This request letter
Section 2: RFP Instructions and Data
Annex 1: Schedule of Requirements
Annex 2: Offer Submission Form
Annex 3: Technical and Financial Offer

When preparing your offer, please be guided by the RFP Instructions and Data. Please note that offers must be
submitted using Annex 2: Offer Submission Form and Annex 3 Technical and Financial Offer, by the method and by the
date and time indicated in Section 2. It is your responsibility to ensure that your offer is submitted on or before the
deadline. Offers received after the submission deadline, for whatever reason, will not be considered for evaluation.

Offers must be submitted directly in NextGenERP supplier portal following this link: http://supplier.quantum.
partneragencies.org using the profile you may have in the portal.
Follow the instructions in the user guide to search for the tender using Negotiation ID in this document.
In case you have never registered before, you can register a profile using the registration link shared via the procurement
notice and following the instructions in guides available in UNDP website: https://www.undp.
org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten
password feature in case you do not remember the password or the username from previous registration.

Thank you and we look forward to receiving your offers.


Request for Proposal UNDP-TZA-00300
Request for Proposal UNDP-TZA-00300

Table of Contents

1 Overview.....................................................................................................................................................4
1.1 General Information............................................................................................................................4
1.2 Tender Timeline..................................................................................................................................5
1.3 Response Rules..................................................................................................................................5
1.4 Terms..................................................................................................................................................5
2 Requirements.............................................................................................................................................6
2.1 Section 1. General Provisions.............................................................................................................6
2.2 Section 2. Documents to be submitted...............................................................................................7
2.3 Section 3. Technical evaluation..........................................................................................................8
2.4 Section 4. Bidders' Declaration...........................................................................................................9
2.5 Section 5. Financial Evaluation.........................................................................................................11
2.6 Section I-1. .......................................................................................................................................11
2.7 Section I-2. .......................................................................................................................................11
2.8 Section I-3. .......................................................................................................................................11
3 Lines.........................................................................................................................................................12
3.1 Line Information................................................................................................................................12
Request for Proposal UNDP-TZA-00300

1 Overview
1.1 General Information

Title RFP - Consultancy Firm to Design and implement training program fo


Contact Point Irene Kajuna
Outcome
E-Mail [email protected]
Reference Number UNDP-TZA-00300
Beneficiary Country TZA
Introduction
The Consultancy Firmisanticipatedtoworkcloselywith theNationalEnergy
EfficiencyAnalystresponsible for the development of professional qualifications
and skills in Energy Management and Energy Audit in Tanzania mainland. The
team will work with the Ministry of Energy (MoE), Dar es Salaam Institute of
Technology (DIT), Tanzania Industrial Research and Development
Organization (TIRDO), National Construction Council (NCC), National Council
for Technical and Vocational Education and Training (NACTVET) and Energy
and Water Utilities Regulatory Authority (EWURA).

In carrying out the above assignment, the consultant is expected to propose a


detailed methodology for undertaking the assignment. However, the approach
should include desk reviews, stakeholder consultations,focusedgroup
discussions,etc.

To accomplish this, UNDP is seeking to procure the services of a competent


consulting firm to Designandimplement trainingprogram forcertificationofEnergy
Efficiencyprofessionals, includingdevelopmentofequipmentusecapabilities,
enhancementoftrainingcapabilities and setting up of a professional
register/database.

Interested firms are encouraged to submit bids related to Designandimplement


trainingprogram forcertificationofEnergy Efficiencyprofessionals.

Please indicate whether you intend to submit a bid by creating a draft response
without submitting directly in the system. This will enable the system to send
notifications in case of amendments of the tender requirements. Should you
require further clarifications, kindly communicate using the messaging
functionality in the system. Offers must be submitted directly in the system
Request for Proposal UNDP-TZA-00300

following this link: http://supplier.quantum.partneragencies.org using the profile


you may have in the portal. In case you have never registered before, you can
register a profile using the registration link shared via the procurement notice
and following the instructions in guides available in UNDP website: https://www.
undp.org/procurement/business/resources-for-bidders. Do not create a new
profile if you already have one. Use the forgotten password feature in case you
do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in
order to get notifications in case of amendments of the tender document. If you
need support with the online system, you can contact the contact details of this
tender as indicated in the solicitation document.

UNDP OFFICE TANZANIA


PROCUREMENT UNIT

1.2 Tender Timeline

Preview Date
Open Date 05/06/25 12:39 PM
Close Date 23/06/25 07:00 AM
Time Zone Coordinated Universal Time

1.3 Response Rules

This negotiation is governed by all the rules displayed below.


Rule
Suppliers are allowed to revise their submitted response

1.4 Terms

Negotiation Currency USD


Request for Proposal UNDP-TZA-00300

2 Requirements

*Response is required
Please read the questions carefully and answer the questions by selecting an appropriate response. kindly
also upload relevant documents where necessary.

2.1 Section 1. General Provisions

1. Introduction

Proposers shall adhere to all the requirements of this RFP, including any amendments made in writing by
UNDP. This RFP is conducted in accordance with the UNDP Programme and Operations Policies and
Procedures (POPP) on Contracts and Procurement

Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the
acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result
of this RFP.

UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for
UNDP, upon notice to the proposers or publication of cancellation notice on UNDP website.
2. General Instructions and TOR
Please carefully read the attached SECTION 2- GENERAL INSTRUCTIONS and Annex 1 describing main
scope of the requirements and other provisions to this process.

Attachments:
File Name or URL Type Description
SECTION 2 - GENERAL File SECTION 2 GENERAL INSTRUCTION
INSTRUCTIO
TOR - Training of File TOR
Trainers EEA
3. Special Instructions

Please read and follow the specific instructions included in Specific Instructions document herewith
attached.
Attachments:
File Name or URL Type Description
SECTION 2.1 Specific File Specific Instruction
Instructi
*4. General Terms and Conditions
Do you confirm acceptance of UNDP General Terms and conditions available at: http://www.undp.
org/content/undp/en/home/procurement/business/how-we-buy.html and herewith attached.

General Terms and Conditions for contracts (goods and/or services)


Request for Proposal UNDP-TZA-00300

Target: Confirm acceptance of GTCs


5. Criteria for Evaluation and Contract Award

Highest Combined Score (based on the 70% technical offer and 30% price weight distribution)

Full acceptance of the UNDP Contract General Terms and Conditions (GTC). This is a mandatory criterion
and cannot be deleted regardless of the nature of services required. Non-acceptance of the GTC may be
grounds for the rejection of the Proposal.

Technical Proposal (70%)

-- Expertise of the Firm


-- Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan
-- Management Structure and Qualification of Key Personnel

Financial Proposal (30%)

To be computed as a ratio of the Proposal's offer to the lowest price among the proposals received by
UNDP.

2.2 Section 2. Documents to be submitted

*1. Company Profile


Have you provided company profile? It should not exceed fifteen (15) pages, including printed brochures
and product catalogues relevant to the goods/services being procured.
Target: Company profile provided
*2. Registration Certificate

Have you provided a copy of your company registration certificates?

Please attach valid business license


Target: Yes
*3. List of Recent Projects

Have you provided a list of at least 3 recent similar project for the last 3 years and its value, indicating
client's contact details who may be contracted for further information on those contracts?
Target: Yes
*4. Have you uploaded the Completed Annex 2 - Proposal Submission Form
*5. Statement of satisfactory Performance

Have you provided the Statement of satisfactory Performance (Certificates) from the top 3 clients in terms of
Contract value in similar field, as required by UNDP.
*6. CVs of Key personnels
Request for Proposal UNDP-TZA-00300

Have you provided completed and signed CVs for the proposed key Personnel as required by UNDP
Target: Yes

2.3 Section 3. Technical evaluation

1. Description of Requirements OR Terms of Reference (TOR)

Attachments:
File Name or URL Type Description
ToR - Training of File TOR
Trainers EEA
*2. Expertise of Firm - 30 points

• Profile–describingthenatureofbusiness,expertise,licenses,certifications, accreditations. (2.5


points)
• BusinessLicenses–RegistrationPapers,TaxPaymentCertification,etc. Valid Business License.
(2.5 points).

• ValidTaxclearancecertificate.(5points).

• TrackRecord(previousportfolioofwork)
o list of at least 2 training programs for certification of Energy Efficiency professionals
related to the project or assignment they haveworkedon, preferably indicating description
ofcontract scope, contract duration, contract value, contact references. (5 points).
o The international consulting firm should be an international accredited body with at
least ten (10) years of experience working on a similar assignment, i.e supporting
framework adoption, conducting Training, Training of Trainers (ToT),syllabus, exam
questions and teaching material development, facilitating/offering accreditationsand
certificationandsettingupdatabase/registerfor professionals in EM, EA, BEPC/Building
Practitioner, EAF accreditation, and other Energy Efficiency certifications . (10 points).
o Demonstrated experience with proposal writing, performing and evaluating energy
efficiency measures, conservation, energy performancecontracting, and/orenergy
management/auditing/building certification (5 points).

*3. ProposedMethodologyfortheCompletionofServices–40points

ProposedMethodologydetailingthemethod,tools,materialsandworkplanonhow to execute the task based on


the objectives and approaches outlined in the TOR.
Request for Proposal UNDP-TZA-00300

* Please attach proposed methodology, its appropriateness to the condition and timeliness of the
Implementation Plan.

*4. QualificationsofKeyPersonnel–30points

• The trainers should possess experience in the area and valid international certification as
Trainer/s, Trainer of Trainers for Energy Auditor/s, Energy Manager/s,BEPCandMeasurement
andVerificationProfessionalsfromany internationally recognized certification Body (at least two
(2) CVs submitted) - 20 points
• Atleasttwo (2)CVssubmittedforexperiencedpersonnelinsettinga database/registerfor
professionals - 10points

* Please attache the proposed Management Structure and Qualification of Key Personnel as required by the
Terms of Reference

2.4 Section 4. Bidders' Declaration

*1. Requirements and Terms and Conditions

I/We have read and fully understand the RFP, including the RFP Information and Data, Schedule of
Requirements, the General Conditions of Contract and any Special Conditions of Contract. I/we confirm that
the Bidder agrees to be bound by them.
*2. Capacity and capability

I/We confirm that the Bidder has the necessary capacity, capability, and necessary licenses to fully meet or
exceed the Requirements and will be available to deliver throughout the relevant Contract period.
*3. Ethics

In submitting this Quote I/we warrant that the bidder: has not entered into any improper, illegal, collusive or
anti-competitive arrangements with any Competitor; has not directly or indirectly approached any
representative of the Buyer (other than the Point of Contact) to lobby or solicit information in relation to the
RFQ ;has not attempted to influence, or provide any form of personal inducement, reward or benefit to any
Request for Proposal UNDP-TZA-00300

representative of the Buyer.


*4. Code of Conduct

I/We confirm to undertake not to engage in proscribed practices, , or any other unethical practice, with the
UN or any other party, and to conduct business in a manner that averts any financial, operational,
reputational or other undue risk to the UN and we have read the United Nations Supplier Code of Conduct :
https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct and acknowledge that it provides the
minimum standards expected of suppliers to the UN.
*5. Conflict of Interest

I/We warrant that the bidder has no actual, potential, or perceived Conflict of Interest in submitting this
Quote or entering a Contract to deliver the Requirements. Where a Conflict of Interest arises during the RFP
process the bidder will report it immediately to the Procuring Organisation's Point of Contact.
*6. Prohibitions, Sanctions:

l/We hereby declare that our firm, ultimate beneficial owners, its affiliates or subsidiaries or employees,
including any JV/Consortium members or subcontractors or suppliers for any part of the contract is not
under procurement prohibition by the United Nations, including but not limited to prohibitions derived from
the Compendium of United Nations Security Council Sanctions Lists and have not been suspended,
debarred, sanctioned or otherwise identified as ineligible by any UN Organization or the World Bank Group
or any other international Organization.
*7. Bankruptcy

l/We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is
no judgment or pending legal action against them that could impair their operations in the foreseeable
future.
*8. Offer Validity Period

I/We confirm that this Quote, including the price, remains open for acceptance for the Offer Validity.
*9. Acceptance of contract

I/We understand and recognize that you are not bound to accept any Proposal you receive, and wecertify
that the goods offered in our Proposal are new and unused.
*10. Signatory person

I/We hereby confirm that this offer in the system is submitted by an authorized person from the company
and it warrants and agrees that he/she been authorized by the Organization/s to make this declaration on
Request for Proposal UNDP-TZA-00300

its/their behalf.

2.5 Section 5. Financial Evaluation

*1. Financial Proposal


Please provide the cost breakdown of your financial proposal as per the template Annex 4 - Financial offer
form, and instructions provided
Attachments:
File Name or URL Type Description
ANNEX 4- FINANCIAL File FINANCIAL OFFER
OFFER FINAL
Response attachments are required.

2.6 Section I-1.

2.7 Section I-2.

2.8 Section I-3.


Request for Proposal UNDP-TZA-00300

3 Lines
Instructions
Instructions for supplier
Provide Total cost for the provision of the services stated in the Terms of
Reference your technical offer (Quote in USD and Tax inclusive)

The detailed cost breakdown should be submitted showing all costs of


preparing and delivering the Services as per the financial offer template
provided. All daily rates shall be based on an eight-hour working day.

3.1 Line Information

Line Category Item UOM Estimated Unit Total Additional


Name Quantity Price Price Attributes

1-International 80101601
Consultancy
Firm to Design
and implement
training
program for
certification of
Energy
Efficiency
professionals,
including
development of
equipment use
capabilities,
enhancement of
training
capabilities
Request for Proposal UNDP-TZA-00300

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