सी एस आई आर – सूचना उत्पाद अनुसंधान एवं ववकास यूननट
एन सी एल कैंपस, पाषाण रोड, पुणे ४१ १ ००८ (भारत)
फोन: 020-25891004
जीएसटी संख्या: 27AAATC2716R3ZD ई-मेल:
[email protected] INVITATION TO BID
File No. 41/URDIP/P23/GEM/16 Date 08/09/2023
Dear Sir,
Sub: Quotation for Supply Installation, Testing and commissioning of All in One Desktop PCs”
Ref: Our Enquiry No. 41/URDIP/P23/GEM/16 dated: 08/09/2023
The Head, CSIR - URDIP herein after called as the ‘Purchaser’ is interested in the purchase of “All In One Desktop
PCs” The supply, Installation, Testing and Commissioning of the material as required at the site CSIR-URDIP, S.
NO.113,114,NCL Estate, Pashan Road, Pune - 411008. The interested bidders are requested to kindly submit their
bids accordingly. The detailed specifications of All In One Desktop PCs are mentioned below:
ALL-In-One Desktop PC Specifications
Processor Generation: 12th or Higher
Processor Description: Intel Core i7 12700 or Higher /12 or more cores per processor
Chipset: Intel Q Series, Intel Z Series or Higher
Storage: *HDD: 1TB or Higher
* SSD: 256 GB or Higher
Form Factor: All In One
RAM: 16 GB or Higher with Expandability up to 64 GB DDR4 3200 or Better
Display: *Display Size: 23.6 inch or Higher /
*Display Type: Non Touch / Touch
*Panel Technology: IPS, WVA or Better
*Display Resolution: 1920 x 1080, 1920 x 1200, 3200 x 1800, 3840 x 2160, 3440 x 1440, 4096
x 2304, 5120 x 2880 or Higher
Graphics: Integrated Graphics
Webcam: Integrated
Operating System: Windows 11 Pro 64 bit (Factory pre-installed)
Network Interface: 10/100/1000 on board Integrated Gigabit Port
Ports: USB Type C – 01 No. or more
USB Type A – 02 Nos. or more
RJ-45 – 01 No. or more
HDMI-01 No. or more
VGA – 01 No. or more
Headphone /Microphone Port: 01 No. or more
Wireless: Wi-Fi and Bluetooth
Keyboard & Mouse: OEM USB Keyboard and OEM USB Mouse
Warranty: 5 Years
[Note: Motherboard, Monitor, Keyboard, Mouse must be from same OEM as All in One PCs and have OEM
Logo/trademark engrossed on them (No Sticker)].
Annexure-A
Eligibility Criteria and Terms & Conditions:
Scope of supply: Supply Installation Testing and Commissioning of Goods
a. Supply of All-in-One Computer must be as per specifications given
b. All-in-One Computers must be made functional in LAN
c. All-in-One Computers must be complete with necessary cables, connectors, manual and software
on media
The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent
of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase
the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at
the contracted rates. Bidders are bound to accept the orders accordingly.
Bidder should be OEM or OEM Authorized Distributor/Partner/reseller
05 Year back to back onsite warranty with respective OEM’s for supplied All in One PCs from the
date of successful commissioning. The certificates/undertaking for the same will have to be
submitted along with bid from respective OEM. The purchaser is not liable to pay any extra charges
on any account during warranty period.
Bidder Turnover Criteria: The minimum average annual financial turnover of the bidder during the
last three years, ending on 31st March of the previous financial year, should be as indicated in the
bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant
periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover
details for the relevant period shall be uploaded with the bid. In case the date of constitution /
incorporation of the bidder is less than 3 year old, the average turnover in respect of the completed
financial years after the date of constitution shall be taken into account for this criteria.
The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and
supplied same or similar Category Products to any Central / State Govt Organization / PSU / Public
Listed Company for 3 years before the bid opening date.
Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied
same or similar Category Products for 80% of bid quantity, in at least one of the last three Financial
years before the bid opening date to any Central / State Govt Organization / PSU / Public Listed
Company.
Bidder financial standing: The bidder should not be under liquidation, court receivership or similar
proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.
Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents.
Buyers can match and verify the Data Sheet with the product specifications offered. Also provide
the links at OEM website to download for technical evaluation.
Purchase preference and exempt for MII and MSES as per the public procurement policy given in
the bid document.
Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought
in the Bid document, ATC and Corrigendum if any.
OEM or Authorized distributor/Partner of OEM should have an office in the Pune (PMC/PCMC area) for
providing the service and supports.
IT equipment shall be IPv6 ready from day one.
Bidder has to submit the detail of compliance for the ROHS and BEE or any other relevant and
equivalent certifications
All Internal and External components of the quoted entire system must be with OEM part numbers.
Bill of material with OEM part numbers must be provided with the technical offer duly certified by
the respective OEM.
Any other T & C given in the bid documents as per the GeM procedure
Document Required:
Copy of PAN Card No and GSTIN No.
The Bidder or its OEM {themselves or through reseller(s)} should have regularly, manufactured and
supplied same or similar Category Products to any Central / State Govt Organization / PSU / Public
Listed Company for 3 years before the bid opening date. For fulfilling the experience criteria any one
of the following documents may be considered as valid proof for meeting the experience criteria:
a. Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies
against the invoices have been executed.
b. Execution certificate by client with order value.
c. Any other document in support of order execution like Third Party Inspection release note,
etc.
Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied
same or similar Category Products for 80% of bid quantity, in at least one of the last three Financial
years before the bid opening date to any Central / State Govt Organization / PSU / Public Listed
Company. Copies of relevant contracts (proving supply of cumulative order quantity in any one
financial year) to be submitted along with bid in support of quantity supplied in the relevant
Financial year. In case of bunch bids, the category related to primary product having highest bid
value should meet this criterion.
Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the
relevant period shall be uploaded with the bid.
Manufacturers Authorization Form (MAF)/Certificate with OEM details such as name, designation,
address, e-mail Id and Phone No. required to be furnished along with the bid.
Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought
in the Bid document, ATC and Corrigendum if any.
Bidder financial standing: The bidder should not be under liquidation, court receivership or similar
proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.
Bidder is neither blacklisted by any Govt. Department nor any Criminal Case is registered against the
firm or its owner or partners anywhere in India - An undertaking is to be submitted.
Escalation matrix with contact detail.
Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents.
Buyers can match and verify the Data Sheet with the product specifications offered.
OEM or Authorized distributor/Partner of OEM should have an office in the Pune (PMC/PCMC) for
providing the service and supports. A valid supporting document as a proof for bidder’s local office in
Pune (PMC/PCMC).
05 Year back to back onsite warranty with respective OEM’s for supplied All in One PCs from the date
of successful commissioning. The certificates/undertaking for the same will have to be submitted
along with bid from respective OEM.
Bidders are required to submit duly filled and signed Technical compliance of the equipment’s/systems
offered, failing which the bids may be rejected.
All Internal and External components of the quoted entire system must be with OEM part numbers.
Bill of material with OEM part numbers must be provided with the technical offer duly certified by
the respective OEM.
Bidder has to submit the detail of compliance for the ROHS and BEE or any other relevant and
equivalent certifications
Any other documents, if any, as required during GeM process or during technical evaluation or to
support the eligibility criteria, may be furnished as and when demanded.
CSIR-URDIP reserve right to verify any document during technical evaluation. In case of any
unexplained mismatch in any document, the bid is liable for rejection
Important Note:
1. Prices should be FOR CSIR-URDIP, Pune, Maharashtra
2. Standard forms as per Annexure I to Annexure VIII mention below must be
uploaded/submitted along with the technical bid failing which the bid will be rejected
Sd/-
Section Officer (Stores & Purchase)
STANDARD FORMS
Annexure-I
Bidder Information Form
[The Bidder shall fill in this form in accordance with the instructions indicated below. No alterations to
this format shall be permitted and no substitutions shall be accepted. This should be done on the letter
head of the firm].
Bid No. ____________________ Dated _____________
01. Bidder’s Legal Name [insert bidder’s legal name]
02. Bidder’s Seller ID [GeM Seller ID]
03. Bidder’s actual or intended Country of Registration: [insert actual or intended
country of registration]
04. Bidder’s Year of Registration: [insert bidder’s year of registration]
05. Bidder’s Legal Address in Country of Registration: [insert bidder’s legal address
in country of registration]
06. Bidder’s authorised representative information
Name: [insert authorised representative’s name]
Address: [insert authorised representative’s address]
Telephone/Fax numbers: [insert authorised representative’s
telephone/fax numbers]
Email Address: [insert authorised representative’s email address]
07. Attached are copies of original documents of: [check the box(es) of the attached
original documents]
Articles of Incorporation or Registration of firm named in 1, above.
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate)
Annexure-II
Manufacturer’s Authorisation Form
[The Bidder shall ensure that the Manufacturer shall fill in this form in accordance with the instructions indicated.
This letter of authorization should be on the letterhead of the manufacturer and should be signed by a person
with the proper authority to sign documents that are binding on the manufacturer]. Date: [insert date (as day,
month and year) of bid submission]
Bid No. ____________________ Dated _____________
To
The Head_________________________________
CSIR-URDIP, S.NO. 113 & 114, NCL CAMPUS, PASHAN ROAD
PUNE-411 008 (MAHARASHTRA) - INDIA
WHEREAS
We [insert complete name of manufacturer], who are official manufacturers of [insert type of goods
manufactured], having factories at [insert full address of manufacturer’s factories], do hereby
authorize [insert complete name of the bidder] to submit a bid the purpose of which is to provide the
following goods, manufactured by us [insert name and or brief description of the goods], and to
subsequently negotiate and sign the contract.
We hereby extend our full guarantee and warranty with respect to the Goods offered by
the above firm.
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate)
Annexure-III
Format for declaration by the Bidder for Code of Integrity & conflict of interest
(Refer para 3.2.1 & 5.1.2 (ix)(m) of the CSIR Manual)
(On the Letter Head of the Bidder)
Ref. No: ________________________ Dated: ____________________
To,
The Head,_________________________________
CSIR-URDIP, S.NO. 113 & 114, NCL CAMPUS, PASHAN ROAD
PUNE-411 008 (MAHARASHTRA) - INDIA
Sir,
With reference to your Bid No. dated I/We hereby declare that we shall abide
by the Code of Integrity for Public Procurement and have no conflict of interest.
The details of any previous transgressions of the code of integrity with any entity in any country during the
last three years or of being debarred by any other Procuring Entity are as under:
A
We undertake that we shall be liable for any punitive action in case of transgression/ contravention of this
code.
Thanking you,
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate)
Annexure-IV
Bid-Securing Declaration
(Only for the bidders who seek EMD exemption)
Ref. No. _______________ Dated:
To,
The Head,_________________________________
CSIR-URDIP, S.NO. 113 & 114, NCL CAMPUS, PASHAN ROAD
PUNE-411 008 (MAHARASHTRA) - INDIA
I/We, The undersigned, declare that:
I/We, ________________ (Name of the bidder ) have submitted bids for _______________ (Name
of the Goods/Work/Service) for Bid No. ____________________ Dated _____________
I/We, hereby submit following declaration in lieu of submitting Earnest Money Deposit.
I/We, accept that I/We may be disqualified from bidding for any contract with you for a period
of one year from the date of notification, if I am/we are in a breach of any obligation(s) under
the bid conditions, because I/We,
(a) have withdrawn/modified/amended, impairs or derogates from the tender, my/our bid
during the period of bid validity specified in the form of bid; or
(b) having been notified of the acceptance of our Bid by the purchaser during the period of
bid validity (i) fail or reuse to execute the contract, if required, or (ii) fail or refuse to
furnish the Performance Security, in accordance with the Instructions to Bidders.
I/We understand this Bid Securing Declaration shall cease to be valid if I /We is/are not the
successful Bidder, upon the earlier of (i) the receipt of your notification of the name of the
successful Bidder; or (ii) thirty days after the expiration of the validity of my/our bid.
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate)
Annexure-V
PRICE REASONABILITY CERTIFICATE
(to be submitted on firm’s letterhead)
This is to certify that we have offered the maximum possible discount to you against your Bid No.
________________ dated ____________ for (Currency)__________.
We would like to certify that the quoted price are the minimum and we have not quoted the same
item on lesser rates, than those being offered to CSIR-URDIP, NCL Campus, Pashan Road, Pune
- 411008 to any other customer nor will do so till the validity of offer or execution of purchase
order, whichever is later.
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate)
Annexure VI
BID No.:_________________ Dated
:__________________
Certificate for Local Content under PPP for Make in India
In line with Government Public Procurement Order No. P-45021/2/2017-BE-II dated 15.06.2017,
(subsequently revised vide orders dated 28.05.2018, 29.05.2019, 04.06.2020 & 16.09.2020) by Govt.
of India, We hereby Certify that we M/s___________________________________________ (Name
of the manufacturer) are local supplier meeting the requirement of minimum local content as defined
in above orders.
Following details are as follows:-
Category of Local Supplier (Specify Percentage of local Content Details of locations at which local
clearly either Class-I or Class II) (in %) value addition will be made.
We also understand, false declaration will be in breach of the Code of Integrity under Rule 175 (1) (i)
(h) of the General Financial Rules for which a bidder or its successors can be debarred for up to two
years as per Rule 151 (iii) of the General Financial Rules along with such other actions as may be
permissible under law.
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate
Note:
In case of Authorized dealers/ Local Suppliers have quoted against the bid, both the Authorized dealer and
their Principals should submit the above mentioned certificate
Annexure VII
BID No.:_________________ Dated
:__________________
Certificate Regarding Procurement from a bidder of a country which shares a
land border with India
“We have read the clauses regarding restrictions on procurement from a bidder of a country which
shares a land border with India, as per Office Memorandums issued by Department of Expenditure,
PPD, Ministry of Finance, under F. No. 6/18/2019-PPD and we hereby certify that our firm is not
from such a country and is eligible to be considered”
Or
However if any bidder falls in the category of bidders as indicated in the Definitions clause at Cl.
No.6,7,8,9,and 10 of Oder (F.NO. 6/18/2019-PPD, Public Procurement no. 1) Dt. 23-07-2020, should
submit the certificate as under:
“We have read the clauses regarding restrictions on procurement from a bidder of a country which
shares a land border with India as per Office Memorandums issued by Department of Expenditure,
PPD, Ministry of Finance, under F. No. 6/18/2019-PPD and we hereby certify that our firm is from
such a country and has been registered with Competent Authority (Specified in Annexure-I of Order
(F.No. 6/18/2019-PPD, Public Procurement no. 1) dated 23.07.2020 and further certify that our firm
fulfills all requirements in this regard and is eligible to be considered. The evidence of valid
registration by the Competent Authority is attached herewith.”
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate
Note: Choose any one of the above mentioned conditions, whichever is applicable.2. In case of Authorized
dealers/ Local Suppliers have quoted against the Tender, both the Authorized dealer and their Principals should
submit the above mentioned certificate.
Check List: Duly filled check list to be submitted along with the technical
bid.
Document
Sl. No. Requirement of Tender Compliance
Submitted
1 A certificate agreeing to all the terms of the Yes/No Yes/NA
tender
2 Bidder Information Form (Annexure I) Yes/No Yes/NA
3 Manufacturers Authorisation Form (Annexure II) Yes/No Yes/NA
4 declaration by the Bidder for Code of Integrity & Yes/No Yes/NA
conflict of interest (Annexure III)
5 Bid Securing Declaration (Only for the bidders who Yes/No Yes/NA
seek EMP exemption) (Annexure IV)
6 Price reasonability certificate (Annexure V) Yes/No Yes/NA
Certificate for Local Content under PPP for Make in
9 Yes/No Yes/NA
India (Annexure VI)
Certificate Regarding Procurement from a bidder of a
10 country which do not shares a land border with India Yes/No Yes/NA
(Annexure VII)
Signed: (insert signature of person whose name and capacity are shown) in the capacity of
(insert legal capacity of person signing the Bid Securing Declaration).
Name: (insert complete name of person signing the Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of: (insert complete name of the bidder)
Dated on _ day of ________(insert date of signing)
Corporate Seal (where appropriate
