CARD-MRI Development Institute Inc.

A member of CARD MRI

College of Computer Studies
Bachelor of Science in Information Systems

Real-Time Attendance System for Instant Logging

And Monitoring with QR-Based Integration for
Faculty of CARD-MRI Development Institute, Inc. – Bay Campus

Presented to the Dean and Faculty of

Department of Information and Communications Technology
In CARD-MRI Development Institute, Inc.
Brgy. Tranca, Bay, Laguna

In Partial Fulfillment
of the Requirements for the Degree of
BACHELOR OF SCIENCE IN INFORMATION SYSTEMS

Proponents:
Albaniel, Karl Angelo M.
Evangelista, Aaron Jay V.
Fajardo, John Aldhy S.
Francisco, Jennard C.
Tubig, Luis Mario S.
Valdez, Mark Christian F.

0
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Chapter I

THE PROBLEM AND ITS BACKGROUND

Introduction

Efficient attendance monitoring is crucial for academic institutions to ensure proper

faculty management, assess workload, and streamline payroll processing. Traditional methods

such as manual sign-ins and biometric systems often present challenges, including data

inaccuracies, administrative delays, and security risks. These methods require physical

interaction, making them prone to errors, inefficiencies, and even fraudulent practices like proxy

attendance. To address these issues, QR code-based attendance systems provide a fast,

reliable, and contactless solution. According to Sopan et al. (2024), QR code-based attendance

management.

Similarly, Muralidhar and Muralidhar (2024) highlight the advantages of dynamic QR

codes, which allow for instant logging and automated attendance tracking, making attendance

monitoring more streamlined and accessible across multiple locations. The CARD-MRI

Development Institute, Inc. – Bay Campus, with its growing faculty population, requires a

modernized approach to attendance tracking. Studies such as that of Rivera and Lagarteja

(2020) emphasize the effectiveness of QR code-based monitoring systems in improving

attendance tracking and reducing absenteeism by integrating automated ID generation and real-

time notifications

1
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Furthermore, Karthik et al. (2024) demonstrate how QR-based systems, integrated with

cloud storage and real-time data processing, significantly reduce administrative workload while

ensuring accurate and secure faculty attendance records The proponents present a design

project titled "Real-Time Attendance System for Instant Logging and Monitoring with QR Code

Integration for Faculty at CARD-MRI Development Institute, Inc. – Bay Campus." This system

aims to provide an efficient and automated method for faculty attendance tracking by utilizing

unique QR codes linked to a cloud-based platform. The system ensures real-time attendance

verification, data security, and accessibility, contributing to a more organized, reliable, and

technologically advanced academic environment.

2
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

BACKGROUND OF THE STUDY

Introduction

The conventional attendance tracking in schools involves manual techniques like roll

calls or sign-in sheets. These are not just time-consuming but also susceptible to manipulations

and errors. The innovation of technology offers the possibility of adopting more effective,

precise, and secure systems to manage attendance.

Problem Statement

Inefficiency: Manual attendance systems for faculty require significant time and are often

inaccurate due to human errors, leading to inefficiencies and potential compliance issues. This

can result in wasted resources and unreliable records of faculty arrival and departure times

during class sessions.

Security Risks: Traditional attendance systems are susceptible to tampering, enabling proxy

attendance. QR-based systems, while convenient, pose security risks like code embedding,

phishing, and cloning, which can compromise data and system integrity.

No Real-Time Data: Administrators are hindered by limited access to current attendance

information, which makes monitoring faculty attendance and compliance difficult.

3
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Software Description

Overview

The proposed QR-based attendance system is designed to be intuitive, efficient, and

secure. By using QR codes as faculty identifiers, it enables faculty members to quickly and

accurately log their attendance when entering and exiting classes via mobile devices. This

system simplifies attendance management, minimizes administrative burdens, and improves

data accuracy and security.

Key Components:

Access Control: The attendance history is accessible by only authorized individuals to

minimize chances of data leak.

Backend: A server-based system dealing with QR code creation, storage of data, and report

creation. This segment of the system allows easy integration with existing systems and safe

data processing.

Database: Safe cloud database storing the attendance history and user details. Data is access-

controlled and encrypted to maintain confidentiality and integrity.

Database Management System: Cloud database to store attendance records securely and

provide real-time access to authorized staff. Administrators can monitor attendance trends and

generate reports effortlessly.

4
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Encryption: Encryption of QR codes to ensure secure user data to maintain confidentiality and

integrity.

Feedback Mechanism: Users receive notification on successful scan, informing them of their

attendance status.

Frontend: An interface that can be accessed via mobile phones to scan QR codes and see the

attendance status. The interface is easy to use, and little training is needed for the users.

Internet Connectivity: For synchronizations and online data fetching in real time. A constant

internet connection provides effortless functionality of the system.

Offline Mode: The system supports offline scanning, allowing faculty members to check in even

without internet access. The recorded data is stored locally on the device and synced to the

database once connected to the internet, ensuring seamless attendance tracking in all

environments.

QR Code Generator: A module that creates special QR codes for each teacher, matching their

ID and other information. The codes are encrypted to ensure data security.

QR Code Scanner Application: A mobile application that allows users to scan QR codes

printed on ID cards or in classrooms. The application is user-friendly, providing instant feedback

upon successful scanning.

Reporting and Analytics Tool: A reporting tool that generates attendance reports and

provides insights into attendance trends, enabling decision-making and resource planning.

5
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Security Features: Encryption of QR codes to ensure secure user data to maintain

confidentiality and integrity.

Software: Customized QR code scanning application software and backend server application.

The application has to be compatible with both iOS and Android platforms.

Technical Requirements Hardware: Smartphones with QR code scanning capability. Most

smartphones now have this capability, making it accessible to a wide population of users.

User Interface: Simple and Intuitive Design: Easy-to-use interface for teachers to scan QR

codes and verify attendance status. Feedback mechanisms provide immediate feedback of

successful attendance logging.

6
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

System Architecture

This system automates faculty attendance tracking using QR codes for instant, secure

logging. It includes a mobile app for faculty to scan their unique codes, an admin dashboard for

real-time monitoring, and a cloud database for centralized storage. Key features include GPS

verification to prevent proxy attendance, offline sync capabilities, and automated reporting. Built

with React Native (mobile), Laravel (backend), and MySQL (database), the system ensures

accuracy, efficiency, and scalability for academic institutions.

7
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Figure 1, Shows the interactions between the system's different components and identifies
what functions each component executes.

8
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

OBJECTIVE OF THE STUDY

This study aims to develop a Real-Time Attendance System for Instant Logging and

Monitoring with QR-Based Technology for the faculty at CARD-MRI Development Institute, Inc.

– Bay Campus. The proposed system seeks to enhance the efficiency, accuracy, and security

of faculty attendance tracking by utilizing Quick Response (QR) code technology for seamless

logging and authentication.

General Objective

The general objective of this study is to design and implement a real-time attendance

system integrated with QR code technology to streamline and automate faculty attendance

tracking at CARD-MRI Development Institute, Inc.

9
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Specific Objectives

Specifically, this study aims:

1. To develop a QR-based attendance system that enables faculty members to log their

attendance efficiently and securely.

2. To Establish a real-time monitoring mechanism that provides administrative personnele

with instant access to attendance records.

3. To reduce errors and administrative workload by automating the attendance tracking

process and eliminating manual recording.

4. To generate automated attendance reports to facilitate accurate record-keeping and

data-driven decision-making.

5. To enhance security and authentication measures by utilizing unique QR codes to

prevent unauthorized access and attendance fraud.

6. To assess the system’s functionality, usability, and efficiency through comprehensive

testing and evaluation based on faculty feedback.

10
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Conceptual Framework

11
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Figure 2, Shows the Real-Time Attendance System for Instant Logging and Monitoring with
QR-Based Integration

INPUT specifies the required hardware and software for developing and implementing the QR-

based attendance system. The knowledge requirements include familiarity with Laravel for

backend development, web hosting for system deployment, and secure QR code processing.

The dissemination process outlines the step-by-step procedure for system integration and use.

PROCESS represents the methodology applied in system development. The study follows the

Agile methodology, incorporating iterative cycles for design enhancement, testing, and

refinement. Research activities include system architecture planning, usability assessment, and

security validation, ensuring efficiency and scalability. This method enables continuous

improvement based on faculty and administrative feedback.

OUTPUT is the fully developed Real-Time Attendance System with QR-Based Integration. In

the short term, the system provides automated attendance logging, minimizing manual errors

and administrative workload. Long-term, it enhances faculty monitoring and institutional

efficiency by integrating real-time tracking features. The system's impact lies in its ability to

optimize faculty attendance verification, ensuring accurate records and improved administrative

oversight through consistent utilization.

12
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

SIGNIFICANCE OF THE STUDY

The system entitled "Real-Time Attendance System for Instant Logging and Monitoring

with QR Code-Based Attendance System for Faculty at CARD-MRI Development Institute, Inc."

aims to enhance the efficiency, accuracy, and reliability of faculty attendance tracking through a

QR code-based approach. This project modernizes attendance management by replacing

traditional manual methods with an automated, contactless, and real-time system. The

beneficiaries of this project are as follows:

1. School Administrators / Personnel

This system will assist school administrators and staff by automating attendance

monitoring, reducing human errors, and eliminating the need for manual record-keeping. It will

also enable real-time attendance tracking, facilitate instant report generation, and improve

overall administrative efficiency in monitoring faculty presence.

2. Faculty

The system provides faculty members with a convenient, seamless, and secure

attendance tracking method. Instead of signing manual logbooks, faculty will simply scan their

unique QR codes at designated points, ensuring instant and accurate logging. The system will

also allow them to access their attendance records easily, reducing paperwork and

administrative burdens.

13
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

3. Researchers

The development of this system contributes to the field of information systems and

educational technology by demonstrating the application of QR code-based authentication for

attendance tracking. It serves as a reference for researchers exploring automated attendance

systems, real-time monitoring, and cloud-based faculty management.

Scope and Limitation

Scope of the Study

Real-Time Attendance System for Instant Logging And Monitoring with QR-Based

System provides a Real-Time Attendance System with QR Code Integration for faculty.

The project content being that we needed to facilitate the process of entering attendance using

QR code. The system also works in the department providing something like real-time

attendance system and attendance records. The system stored two different types of account:

administrator and faculty. Access was secured via a login sequence containing unique

usernames and passwords. The administrator had the power to handle faculty accounts,

supervise attendance records and create reports.

Attendance could be recorded through unique QR codes, immediately logged and

synchronized in real-time with a centralized database. A dedicated dashboard was available for

administrators to check attendance, pull reports, and analyze trends in the data. The reports

were summaries of who was present, who was late and who was absented, all part of the

information they could glean about faculty attendance in the classroom. Implementation and

14
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

testing of the system were both performed within the department, and the only users of the

system intended to be faculty.

Limitations of the Study

Limitations of the study were the scope and timeline of the project. The system's

functionality and capabilities were restricted to the requirements chosen for faculty. Thus, it

was tested and implemented only within the department and would require additional

modifications when applying it to other departments or institutions.

This allows only authorized administrators to access and manage their attendance

information. The faculty could merely sign in and check their own attendance. Only faculty

members could access this training system, as it did not allow guest users or external users.

Real-time syncing was dependent on consistent internet connectivity; thus, network

interruptions would lead to logged records being delayed. Scanning QR codes would require

compatible devices and the system has not been tested on older hardware or on diverse

mobile platforms.

15
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Definition of Terms

This section contains the conceptual terms and operational terms the researchers used

in their design project.

Conceptual Terms

The conceptual terms are the terms that the researchers used to form the idea in their

design project.

Access Control – Restrictions ensuring only authorized roles for faculty, admins can view or

edit specific data within the system.

Admin Panel – A dedicated system module where authorized personnel can manage faculty

attendance and system settings.

Administrator – A designated user with full system access who can manage attendance

records, generate reports, configure system settings, and monitor faculty attendance activities.

Administrator – Authorized personnel with system privileges to manage faculty accounts,

generate reports, and oversee attendance records.

Automated Authentication – Eliminates manual errors by using QR code scanning to verify

faculty identities instantly.

Automated Reports – System-generated documents summarizing attendance for

administrative decision-making.

CARD-MRI Development Institute, Inc. – Bay Campus – An educational institution where the

system is implemented for faculty attendance tracking.

16
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Cloud Database – A remote data storage system where attendance logs, faculty profiles, and

reports are securely stored and retrieved in real time. A centralized, online storage system that

securely hosts attendance logs, faculty profiles, and reports for real-time access.

Cloud Storage – A remote data storage solution that keeps attendance records accessible via

the internet.

Cloud-Based Data Management – Attendance records are stored securely in a cloud

database, allowing remote access and backup.

Dashboard – A graphical user interface (GUI) that provides administrators with attendance

summaries, statistics, and real-time monitoring tools to oversee faculty attendance efficiently.

Dashboard – A graphical interface for administrators to view attendance summaries, analytics,

and export reports in customizable formats.

Database – A structured collection of faculty attendance records stored securely for easy

retrieval.

Data Synchronization – The process of ensuring that attendance data is updated across all

devices in real time, allowing faculty and administrators to access the latest records from any

authorized device.

Data Synchronization – The automatic update of attendance records across all devices and

systems to ensure consistency, even during offline use.

Encryption – The process of encoding QR codes and stored data to protect sensitive faculty

information from breaches.

Error-Free Attendance Logging – Reduces discrepancies and inaccuracies through

automated QR code scanning technology.

Faculty – Refers to the teaching personnel of CARD-MRI Development Institute, Inc. – Bay

Campus who are required to log their attendance.

17
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Faculty Attendance Monitoring – The system enables administrators to track faculty

attendance records, identify patterns, and take necessary actions.

Faculty Attendance Tracking – The process of monitoring and recording faculty presence in

the institution through automated QR code scanning rather than manual sign-ins or traditional

logbooks.

Instant Logging – The immediate and automated recording of faculty attendance through a

scanning process.

Mobile Scanner – A device or application used to scan faculty QR codes for attendance

logging.

Monitoring – The process of tracking and reviewing faculty attendance records in real time.

Offline Mode – A functionality allowing faculty to scan QR codes without internet; data syncs to

the cloud once connectivity is restored.

Operational Terms – To ensure a clear understanding of the key concepts used in this study,

the following terms are defined operationally based on their usage within the QR Code-Based

Faculty Attendance System.

Paperless Attendance Management – The system eliminates traditional manual logging,

promoting a more efficient and eco-friendly process.

QR Code – (Quick Response Code) A machine-readable code that stores faculty information,

allowing quick scanning for attendance tracking.

QR Code Machine — A machine-readable, two-dimensional barcode that faculty members

scan using a mobile device to log their attendance in real time.

QR Code-Based Attendance – Each faculty member is assigned a unique QR code for fast

and accurate attendance logging.

18
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

QR-Based System – A system that utilizes Quick Response (QR) codes to authenticate and

log attendance.

Real-Time Attendance System – A system that records and updates faculty attendance

instantly as they log in and out. A digital system that instantly records and updates faculty

attendance data as soon as a QR code is scanned, ensuring accurate and immediate

monitoring.

Real-Time Data Processing – Faculty attendance is updated and stored instantly upon

scanning, ensuring up-to-date records.

Scalability for Future Needs – The system is designed to accommodate more faculty

members and additional features as needed.

Secure Access Control – Only authorized faculty members and administrators can access and

modify attendance records.

System Security – Protective measures the encryption and role-based access to prevent

unauthorized use and ensure data privacy.

User Interface (UI) – The graphical layout of the system that enables faculty and administrators

to interact with attendance functionalities. The system is designed for easy navigation by both

faculty and administrators The part of the mobile application and web dashboard that faculty

and administrators interact with to log attendance, view records, and generate reports. The

design of the mobile app and web dashboard that enables faculty and administrators to interact

with attendance features intuitively.

Web-Based Dashboard – An online interface that allows administrators to view, manage, and

generate faculty attendance reports.

19
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Operational Terms

To ensure a clear understanding of the key concepts used in this study, the following

terms are defined operationally based on their usage within the QR Code-Based Faculty

Access Control – Restrictions ensuring only authorized roles for faculty, admins can view or

edit specific data within the system.

Administrator – A designated user with full system access who can manage attendance

records, generate reports, configure system settings, and monitor faculty attendance activities.

Administrator – Authorized personnel with system privileges to manage faculty accounts,

generate reports, and oversee attendance records.

Authentication – The process of verifying the identity of faculty members and administrators

through secure login credentials before they can access the system.

Authentication – The verification process where faculty and administrators log in using secure

credentials for instance; username/password to access the system.

Automated Reports – System-generated documents summarizing attendance for

administrative decision-making.

Cloud Database — A remote data storage system where attendance logs, faculty profiles, and

reports are securely stored and retrieved in real time.

Cloud Database – A centralized, online storage system that securely hosts attendance logs,

faculty profiles, and reports for real-time access.

Dashboard — A graphical user interface (GUI) that provides administrators with attendance

summaries, statistics, and real-time monitoring tools to oversee faculty attendance efficiently.

20
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Dashboard – A graphical interface for administrators to view attendance summaries, analytics,

and export reports in customizable formats.

Data Synchronization — The process of ensuring that attendance data is updated across all

devices in real time, allowing faculty and administrators to access the latest records from any

authorized device.

Data Synchronization – The automatic update of attendance records across all devices and

systems to ensure consistency, even during offline use.

Encryption– The process of encoding QR codes and stored data to protect sensitive faculty

information from breaches.

Faculty Attendance Tracking — The process of monitoring and recording faculty presence in

the institution through automated QR code scanning rather than manual sign-ins or traditional

logbooks.

Offline Mode – A functionality allowing faculty to scan QR codes without internet; data syncs to

the cloud once connectivity is restored.

QR Code — A machine-readable, two-dimensional barcode that faculty members scan using a

mobile device to log their attendance in real time.

Real-Time Attendance System — A digital system that instantly records and updates faculty

attendance data as soon as a QR code is scanned, ensuring accurate and immediate

monitoring.

System Security – Protective measures the encryption and role-based access to prevent

unauthorized use and ensure data privacy.

User Interface (UI) — The part of the mobile application and web dashboard that faculty and

administrators interact with to log attendance, view records, and generate reports.

21
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Chapter II

Review on Related Literatures and Studies

This chapter contains the accumulated information that the researchers gathered from

different articles, books, and journals that will substantiate the study's relevance.

Related Literatures

Foreign Literature

According to AllGeo (n.d.), their QR code-based attendance system allows real-time

monitoring of employees through unique QR scans linked to a centralized dashboard [2].

Clappia (2025) introduced a no-code attendance solution that uses QR codes to automate

employee logging, with integration to cloud storage for instant reporting [3].Muralidhar and

Muralidhar (2024) explained the use of dynamic QR codes that regenerate regularly to ensure

secure and accurate attendance tracking [4]. The International Journal of Creative Research

Thoughts (2022) described the use of smartphone QR scanners to streamline and digitize

student attendance in classrooms [5]. Ramgude (2024) proposed a QR-based attendance

system for seminars and lectures that also collects student feedback efficiently [6]. Ogundele et

al. (2024) developed a system combining facial recognition and QR code scanning, capable of

sending automated attendance reports via email [7].

22
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Local Literature

HRM System Philippines (n.d.) developed a time-tracking system that uses QR codes

with GPS for accurate verification of employee presence [8]. Rivera and Lagarteja (2020)

presented a QR code attendance system integrated with SMS notifications, improving student

monitoring in schools [9]. Garrido (2022) reported that QR code systems in classrooms resulted

in better attendance and academic performance among senior high school students [10].

Related Studies

Foreign Studies

Karthik et al. (2024) developed a QR-based system using ReactJS and Firebase,

enabling real-time attendance logging and secure storage [11]. Shirole et al. (2024) emphasized

the benefits of contactless QR scanning for reducing errors and improving class time efficiency

[12]. A study from Ambalika Institute in India utilized QR codes for real-time tracking, enabling

data storage and review via mobile devices [13]. An IoT-based study showed how RFID

technology can work similarly to QR codes for automated attendance, minimizing manual errors

[14]. Another study highlighted the use of intelligent QR systems that encrypt data and provide

real-time validation to eliminate proxy attendance[15].

23
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Local Studies

Sobejana and Susada (2021) created a classroom monitoring system using QR codes

on Android, with data saved both locally and to a server [16].Benesa et al. (2024) studied QR

code efficiency at Abas National High School and found significant improvements in speed and

accuracy [17]. A study at Tagkawayan National High School showed that the implementation of

QR code attendance improved student punctuality and academic focus [18].Garrido (2023)

found that a QR-based attendance monitoring system positively affected student attendance

and performance in public schools [19].

Synthesis

The reviewed literature and studies, both foreign and local, highlight the effectiveness

and practicality of using QR code technology for attendance tracking. Foreign sources

emphasize the integration of dynamic QR codes, real-time data processing, and cloud-based

systems for improved monitoring and efficiency. Local references demonstrate how QR-based

attendance systems can be adapted to educational institutions, showing notable improvements

in accuracy, user experience, and administrative convenience.

These related works support the development of the proposed system by providing

insights into technical implementations, common challenges, and best practices. The gathered

information served as a guide in designing a system that meets the needs of the faculty at

CARD-MRI Development Institute, Inc. – Bay Campus, ensuring functionality, usability, and

reliability in real-time attendance monitoring.

24
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Chapter III

Research Design and Methodology

This chapter presents the research design and methodology employed in the

development of the Real-Time Attendance System for Instant Logging and Monitoring with QR-

Based Integration for the Faculty of CARD-MRI Development Institute, Inc. – Bay Campus. It

details the research design, data sources, instrumentation, and data gathering procedures that

were essential to obtain accurate and relevant information for the system’s development.

Descriptive Research Design

The descriptive research method is suitable for developing an effective Real-Time

Attendance System with QR-Based Integration whereby quantitative and qualitative data shall

be gathered to understand the needs of the faculty and the challenges they face with

attendance. The system has to be built upon a well-structured approach linked to real-world

insight that correlates with institutional needs.

Data Collection Methods:

- Surveys and Interviews – Capturing faculty concerns about current attendance processes.

- Document Analysis – Reviewing policies and attendance tracking inefficiencies.

- Observational Study – Assessing existing attendance behaviors and bottlenecks.

An automated QR-based solution is necessary because the results of this data-driven phase

have shown significant flaws in the conventional attendance tracking system. Research has

25
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

been implemented into an Agile methodology that enables iterative development and

continuously improved processes in order to achieve flexibility and responsiveness.

Agile Development Framework

Agile methodology was chosen for its flexibility, enabling continuous improvements

driven by faculty feedback. Each iteration follows a structured cycle:

1. Planning – Refining scope based on faculty feedback.

2. Development – Building and testing modules in short cycles.

3. Testing & Feedback – Validating usability and addressing faculty concerns.

4. Iteration & Enhancement – Adjusting features based on new insights.

By integrating Descriptive Research into Agile, the project remains data-driven, adaptable, and

user-centered, ensuring an optimized attendance tracking system tailored to faculty operations.

Initial Phase

The Initial Phase, also known as the Requirement or Planning Phase, is a critical stage

that establishes the project’s initial scope and key requirements. Upon approval of the proposed

system, the research team conducted discussions to outline the project setup and necessary

documentation. This phase involved gathering all pertinent information to develop a

comprehensive project management plan.

26
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

During this phase, the team shall coordinate with the client-CARD-MRI Development

Institute, Inc. – Bay Campus-by conducting interviews and scheduling meetings to collect

relevant data and clarify system requirements. All essential documents and requirements from

both the development team and the client were compiled and finalized to ensure a clear

understanding of the project’s objectives.

Furthermore, the Initial Phase included detailed planning of the development iterations,

specifying the deliverables expected at each stage. This planning process ensured that the

project scope was well-defined and that all stakeholders shared a common vision for the

system’s functionality and timeline.

Completing the Initial Phase laid a solid foundation for the subsequent stages of design,

development, testing, and deployment, thereby facilitating an organized and efficient software

development process.

27
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Developmental Research Design

The developmental research design was utilized in the conduct of this study to facilitate

the development of the system. This is a type of study that emphasizes that the product is

designed, developed, and evaluated according to a process that is organized and systematic. It

is especially well-suited for initiatives that develop and refine tools or systems in real-world

contexts.

This research was developed according to the Software Development Life Cycle SDLC.

It began with requirements gathering, through interviews and research and this activity was

used to formulate the project plan. Then the team transitioned in to the design phase, relating to

system architecture, user interface/user experience, and database mappings.

The second stage was the implementation stage, where the system’s modules were

developed and underwent internal (alpha) testing to detect and correct the initial bugs or issues.

Upon completion of the iterations, the system moved into the validation phase, to be tested by

users and for final adjustments. This method helped the team to refocus and make sure that at

each stage they were developing a prototype that was functional in relation to the aims. It was

an inductive process that was open to feedback and improvement.

28
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Software Methodology: Agile Model

The researchers employed the Agile methodology as the software development

approach for this study. Agile is all about being iterative and not being fixed to your approach,

allowing for constant product refinement throughout the development process. Unlike classic

linear dev. strategies, Agile promotes re-evaluation at every step of the process, intense

prototyping, and lots of buyer / developer collaboration.

Every round (or iteration) within Agile consists of the stages of planning, development,

testing, and feedback (review). The development team organized weekly meetings to review

developments, present the updated feature set and elicit feedback from potential users in the

research. These sessions guided the team in deciding on refinements, and addressing any

uncovered issues as a result of testing.

Agile processes also facilitated rapid system update deployment, which allowed the

researchers to incorporate changes in the system without interrupting the project schedule. This

flexibility ensured that the team was able to act on user feedback and improve the system’s

features, usability, and performance with each cycle. Using the Agile approach, the researchers

were able to make the project to be dynamic, stakeholder-driven, and possibility to develop a

dependable and user-friendly QR code-based attendance monitoring system.

29
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Figure 3. Timeline of Activities

Timeline of Activities presents a structured five-sprint development plan, outlining the sequential

phases of the project's progression. Each sprint represents a distinct cycle of tasks,

emphasizing iterative refinement and milestone tracking to ensure efficient execution. The

timeline provides a clear framework for monitoring progress, facilitating a systematic approach

to project completion.

30
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Development Phase

The development of the Real-Time Attendance System utilizing QR code technology

was conducted in accordance with the Software Development Life Cycle (SDLC) framework.

This phase entailed the systematic implementation of the system based on the previously

established design specifications and requirements. The integration of QR code functionality

served as the primary mechanism for attendance logging. The system was developed using

appropriate programming languages and development tools to ensure operational efficacy, user

accessibility, and data security. A real-time database architecture was designed to facilitate

efficient storage and retrieval of attendance records. Each subsystem-including QR code

scanning, real-time monitoring, database management, and user interface-underwent unit

testing and validation to verify compliance with the defined system objectives. The user

interface was designed with an emphasis on usability to accommodate users with limited

technical proficiency.

Development Phase 1: QR Code Scanning and Logging Module

The first phase centered on creating the foundational feature of the system—QR code

scanning for attendance logging. This involved generating unique QR codes assigned to each

faculty member and integrating a scanning function capable of capturing those codes in real

time. Upon scanning, the system automatically logs the entry with a time and date stamp into a

secure database.

31
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

The user interface for this module was designed for ease of use, requiring minimal

training for end-users. The backend development included database schema design, storage

mechanisms, and error handling to ensure that every scan was accurately recorded without

duplication or system failure.

Development Phase 2: Monitoring and Reporting Module

The second phase focused on the administrative functionalities, specifically real-time

monitoring and record management. This module enabled designated personnel to view

attendance logs as they were recorded, track faculty status (e.g., present, late), and generate

printable reports for documentation purposes.

Search and filtering functions were implemented to allow users to sort data by name,

date, or attendance status. This module also provided a summary view for quick insights,

including attendance counts and basic analytics. Together, these features enhanced

transparency and administrative efficiency.

32
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Testing Phase

The Testing Phase The compared the Real-Time Attendance System with the system

requirements and determined if it worked as expected. Unit testing was first done to verify

individual components,

QR Code scanning and the database interaction. Then came integration testing to see if

all the parts of the system fit together properly.

Testing (UAT) as the faculty tried the system for practicability and recommended

additional enhancement. The security testing allowed to protect sensitive data with means of

encryption and access control. Performance tests evaluated if the system was able to serve

high load and concurrent users, while stress tests looked for potential breaking points.

Feedback from every testing changed to iterations, which made the system more

functional and user friendly. Upon completion of the final edits, the system was extensively

tested and was ready to go live that would cater the requirements of faculty and enhance

attendance tracking performance.

33
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Deployment Phase

Following successful development and internal validation, the system was deployed

within the Department of CARD-MRI Development Institute, Inc. – Bay Campus. Deployment

activities included the installation of the system on designated administrative and scanning

devices. Comprehensive orientation sessions were conducted to ensure end-users, including

faculty and administrative personnel, were proficient in system operation. Real-time operational

simulations were performed to assess system performance, accuracy in attendance logging,

and responsiveness. User feedback was systematically collected to identify usability challenges

and inform iterative refinements. Security protocols were implemented to safeguard the system

against unauthorized access and data integrity violations.

Maintenance Phase

The maintenance phase involved continuous post-deployment monitoring to ensure

sustained system reliability, security, and performance. Scheduled evaluations of database

integrity, QR scanning functionality, and attendance log accuracy were conducted. Users were

encouraged to report anomalies or malfunctions encountered during routine use. Identified

issues were addressed through timely deployment of patches and software updates.

Additionally, the system was periodically enhanced to accommodate evolving institutional

requirements and user feedback. A dedicated support framework was established to provide

technical assistance, update system documentation, and facilitate user training.

34
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Context Diagram

A context diagram, also known as a level 0 data flow diagram, is a graphical

representation of how external entities interact with the system. It has three

components: external entities, the system’s processes, and data flow.

Data Flow Diagram

A data flow diagram visually represents the data flow in an information system. It

was represented by shapes for its four main elements: external entity, process, data

storage, and data flow. The researchers used the Gane and Sarson method of notation.

35
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Context Diagram

Figure 3. Context Diagram

The figure above shows the overview of the Context Diagram of the system and how the

Admin and Faculty interact with it using the Gane-Sarson method.

36
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Flowchart

37
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Figure 4. DFD for Real-Time Attendance System with QR-Based Integration

This applies to the overall attendance system process, including scanning, validation,

logging, and monitoring.

38
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

39
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Figure 5. DFD for Admin Interface

This focuses on the user interaction flow within the administrator UI dashboard, covering

login, validation, notifications, and admin functions.

40
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

UML: Use Case Diagram

A use case is one of the Unified Modeling Language (UML) diagrams, it is a behavioral

diagram type. It specifies the expected behavior of the system and the actors. The key concept

in designing a use case diagram is to visualize it from the end user’s perspective and how the

system will respond to specific actions. It summarizes the interaction between actors and the

system by indicating them in a base, including extended cases.

Figure 6. Use Case Diagram

41
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

The figure above illustrates the interaction of the Administrator and Faculty Member with

the system’s main functions.

Entity Relationship Diagram

An Entity-Relationship Diagram (ERD) is a structured visual representation of a

database's logical framework, depicting the entities within the system, their attributes, and the

relationships that connect them. The primary purpose of an ERD is to provide a conceptual

blueprint that facilitates efficient database design and management. Each entity represents a

real-world object or concept, such as faculty members or attendance logs, while attributes

define specific characteristics of those entities, such as faculty names and timestamps of

attendance scans.

The relationships between entities illustrate how they interact within the system, often

established through primary keys (PK) and foreign keys (FK) to maintain data integrity. By

constructing a well-defined ERD, database developers can ensure optimized data storage,

retrieval, and organization, supporting scalability, consistency, and system functionality.

42
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Figure 7. Entity Relationship Diagram

The figure above illustrates the data entities, attributes, and their relationships within the

system’s database structure.

43
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Database Development

Database Development is the structured process of designing, implementing, and

maintaining a database system to ensure accurate data management, efficient storage, and

seamless retrieval. It encompasses several critical stages, including requirements analysis,

schema design, data normalization, indexing strategies, and query optimization. A well-

developed database ensures data integrity, security, and accessibility while supporting business

operations and system functionalities.

The development process often involves defining data models, establishing relationships

between entities, and implementing constraints to safeguard consistency. Additionally,

performance tuning and scalability considerations play a vital role in long-term database

management, ensuring that the system can handle increasing data volumes and user demands.

Ultimately, robust database development enhances information accuracy, optimizes query

execution, and improves overall system reliability.

Column Name Data Type Constraints Description

log_id INT PRIMARY KEY, Unique identifier for each attendance

AUTO_INCREMENT record
faculty_id INT FOREIGN KEY REFERENCES Links attendance to a specific faculty
Faculty(faculty_id) member
status VARCHAR(10) CHECK (status IN ('Present', Attendance status
'Late', 'Absent'))
time_stamp DATETIME NOT NULL Timestamp of QR code scan for
attendance
validated BOOLEAN DEFAULT TRUE Indicates if QR scan was successful
validated

First Normal Form (1NF)

qr_codes Type Description

44
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

qr_id (PK) INT Unique identifier for OR code

is_active BOOLEAN Whether the code is active
expiry_time DATETIME When the code expires
schedule_id (FK) INT Links to schedules table

schedules Type Description

schedule_id (PK) INT Unique schedule identifier
start_time TIME Scheduled start time
date DATE Scheduled date
end_time TIME Scheduled end time
room_id (FK) INT Links to rooms table
faculty_id (FK) INT Links to faculty table

faculty Type Description

faculty_id (PK) INT Unique faculty identifier
name VARCHAR Faculty member's name
email VARCHAR Contact email (unique)
department VARCHAR Department affiliation
position VARCHAR Job title/position
status VARCHAR Employment status

admins Type Description

admin_id (PK) INT Unique admin identifier

45
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

name VARCHAR Admin's name

email VARCHAR Contact email (unique)
role VARCHAR Admin role/privileges

attendance_logs Type Description

log_id (PK) INT Unique log entry identifier
timestamp DATETIME When attendance was recorded
schedule_id (FK) INT Links to schedules table
faculty_id (FK) INT Links to faculty table
Optional: Admin who
admin_id (FK) INT
monitored

Second Normal Form (2NF)

All tables comply because:

● No composite primary keys → No partial dependencies possible.

● All non-key attributes fully depend on the entire primary key.

Third Normal Form (3NF)

No transitive dependencies found:

● Instance: In faculty, email doesn’t determine department or position therefore no logical

dependency.

● All non-key attributes depend only on the primary key

RESPONDENTS

46
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

The study involved respondents from the sample population of CMDI Inc., including

administrative staff, and faculty, for the testing phase of the system. The table below shows the

distribution of the target respondents across different categories.

RESPONDENTS TARGET PERCENTAGE

NUMBER OF DISTRIBUTION
POPULATION

Faculty Members - -%

Administrative Staff - -%

IT Support - -%

Total - -%

Target Respondents

This table presents the number breakdown of the target respondents involved in the

study. These respondents were categorized into Faculty Members, Administrative Staff, IT. The

table also illustrates the percentage distribution of each respondent group relative to the total

number of participants.

47
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

SOFTWARE/ DESCRIPTIONS 5 4 3 2 1
QUALITY
FACTORS

Compliance Addresses defined needs

and meets specified
requirements.

Suitability Performs appropriate

functions according to
FUNCTIONALITY objectives.

Interoperability Works within a defined

computing environment
(web, database).

Security Prevents unauthorized

access; includes encryption
& access control.

Human Factors Easy for users

(faculty/admin) to learn and
operate.

Aesthetics Appealing interface design

USABILITY (font, layout, colors).

Consistency Consistent design and

navigation; aligns with user
expectations.

Documentation Clear and complete user

manual provided.

Accuracy Provides correct results

(logs time accurately,
avoids duplicates).

Fault Tolerance Continues functioning

RELIABILITY under partial failure.

Recoverability Can restore data and

performance after failures.

48
 CARD-MRI Development Institute Inc.
A member of CARD MRI
College of Computer Studies
Bachelor of Science in Information Systems

Predictability Responds as expected in

all use cases.

Speed of Processing Fast QR code scanning

and data retrieval.

Resource Uses reasonable

PERFORMANCE Consumption server/device resources.

Throughput Handles multiple

scans/requests
simultaneously.

Efficiency Optimized for performance

and minimal delay.

Extensibility Can be upgraded or

expanded (add
users/features).

Adaptability Can run in different

environments (e.g.,
SUPPORTABILITY browsers, devices).

Configuration Easy to configure settings

or change system
behavior.

Installability Easy to install or redeploy

in new locations.

Software/Quality Factors

This table presents the software/quality factors that were considered for evaluation.

These factors are categorized under Functionality, Usability, Reliability, Performance, and

Supportability, along with their corresponding descriptions. The table was likely used to assess

the system based on these defined quality attributes.

49