S. No. Issues Impact (Rs. Lakhs.

)
1 Agra
1.1 Centrifuge considered in Bid. BFP orderded in execution 312

1.2 No. of gates considered less in Bid 119

1.3 Digestor mixers cost was less in Bid 7.06

1.4 Flaring System cost was less in Bid 22.92

1.5 Biogas Holder cost was less in Bid 46.1

1.6 Submersible mixer cost was less in Bid 25.03

1.7 MPS Pump type change from Bid to Execution 128.1
1.8 Raw sewage pump vendor change from Aqua to KSB 69.05

1.9 Chlorine tonner - Qty increased 10.56

1.10 Air blowers - Vendor changed, Qty increased 471

1.11 Grit Removal - Standby not considered in Bid. Design change 54.45
1.12 Settling tank for P removal - Not considered in Bid 7
1.13 Agitator cost was less in Bid 8.2
1.14 Interconnecting piping 189.65
1470.12
2 AUDA
3 Maheshtala
4 Hassan
5 V Valley
6 Nashik
7 Narsala
8 Dhanbad
9 Pilibhit
10 Basti
11 NMRDA
12 NMC
Bid Assumptions D&E Consideration

To optimize the cost, Centrifuge was BFP was considered to get max.
considered due to low volume of sludge. Hence consistency of 25% thereby reducing
less operating hours. Optimize power and dyring requirement
capex.

Actuated gates were considered for minimum Gates were specified at both upstream
process requirement. For gravity screen and downstream of screen channels
channels, gates at inlet only considered

Cost was estimated based on submersible Top mounted vertical mixers provided.
mixers of Grundfos Vendor changes

Estimated cost - no basis Cost based on actual design and vendor

rates

Estimated on per ton material basis Cost based on actual design and vendor
rates

Submersible pump
Submersible pump considered with Aqua cost
at 45% discount
No. of chlorines tonners = 8
50% standby considered as per SFC offer. 100% standby required as per specs
Cost was based on Turbowin Turbomax (SFC) blowers considered.
 Root Cause for miss outs Action for future bids

KPI was to meet only 20% All such general requirements to

consistency which can be achieved be highlighted in the prebid. Cost
by centrifuge. However dyring to be estimated for such items
facility was also mentioned in and put it into risk for final
process description of tender decision
which was not considered in Bid.

Tender requirement of both side Standard P&ID to be prepared.

gates were missed These std. P&IDs shall then be
updated for each tender as per
tender scope. Cost BOQ shall be
prepared based on this P&ID

Specific offer for digestor mixers Specific offer for Digestor mixers
were not taken. to be obtained. Also past PO to
be referred.

No specific offer for Flaring system Specific offer for flaring system
to be obtained. Also past PO to
be referred.

No specific offer for Gas Holder Specific offer for Gas Holder to
be obtained. Also past PO to be
referred.

Costing was done based on SFC Qty and specs of SFC offer should
qty. Tender Specs quantities were be verified from tender
not checked. specifications.
 Tender KickOff Meeting (TKM)
TRS No.: XXX/TKM/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
Sector: Type: Region:
Capex: Rs. Cr. O&M: Rs. Cr.
Constr. Years O&M: Years
Start Date Prebid Due Date

Tender Team
Function Name Signature
1 BD Manager
2 Tendering Manager
3 Proposal Manager
4 F&C Manager
Activity Schedule
C-Completed, NS-Not Started, UP-Under Progress, NA-Not Applicable
S. No. Activity Date Status
A BD Manager `
1 Client Organization Mapping
2 Consultant Mapping
3 Obtaining Client DPR
4 Attending Prebid Meeting
5 Site visit with Proposal Team
6 JV Partner and Finalization of JV Term Sheet (if applicable)
7 1st meeting with Client before prebid response upload
8 2nd meeting with Client before bid submission
9 Competition mapping
10 Past results of similar projects of Client
11 Past results of similar projects from that region
12 Final Management Review
13 Attending Technical Bid Opening
14 Obtaining competitors Technical Bid
15 3rd meeting with Client post submission
16 Attending Financial Bid Opening
17 Compilation of Financial results
18 EMD release follow up (in case project is lost)
19 Organizing Project Kickoff meeting (in case project is won)
20 LOA release follow up
21 Performance BG and other securities follow up with finance
Any issues prior to work order (ex. Land, permissions, funding, if
21
any)
22 Follow up for Work Order Issue

B Tendering Manager
1 Bid Activity Schedule Preparation & Control
2 Tender Review
3 Go-No Go Presentation (incl. PQ mapping & Price Bid Format)
4 Obtaining Go-NoGo from Management
5 Communication of Go-NoGo with Tendering & Proposal team
Review of Submission Portal and highlight any
6 descrepencies/challenges for technical and financial bid
submission
7 Prebid queries for PQ, Bid forms and Portal issues
8 Compilation of all prebid queries and submission
9 Circulation of prebid responses/addendums
Meeting - Review of Prebid Responses/addendums and Prepare
10
Impact sheet
11 Preparation of PQ Bid documents/forms
12 Preparation of PQ Bid documents/forms of JV partner
Follow up with Finance (thru mails & call) for EMD, Tender Fee
13
and Finance documents
14 Submission of Technical Bid
15 Submission of Financial Bid
16 Evaluation of Competitors PQ post submission

C Proposal Manager
1 Tender Review
2 Technical Prebid Queries
3 Communicate with Technology Provider for inputs
Site Visit (incl. Discussion with Client/Consultant, physical
4 verificatio of site, quality testing, soil testing, flow measurements,
local material and supply rates.
5 Process Design and Plant Layout
6 Technology options evaluation
Meeting - Prebid Query Responses/Addendums Review and
7
Preparation of Impact Sheet
8 Internal Design Review by Proposal Head
9 Design Review - Stage 1 (with CEO/D&E head)
10 Stage 1 Review MOM and incorporation of changes in design
11 Release of Design Inputs - Civil/E&I
12 Enquiries for Top 10 items as per Vendor list
13 Evaluation report for Major items / technology provider offers
14 Cost Estimation - Civil/Mech/E&I/O&M/COH
15 Internal Cost Review by Proposal Head and F&C Manager
16 Cost Review - Stage 2 (with CEO/BD Director)
Discussion with Top 10 Items incl. MoU Vendors for no regret
17
prices
18 Stage 2 Review MOM and incorporation of changes in cost
19 Issue of Final Cost to F&C Manager
20 Preparation of Technical Bid Documents (if applicable)
21 Technical Bid Evaluation of Competitors post submission
22 Final Management Review

D F&C Manager
1 Tender Review
Prebid queries for commercial & payment terms and financial
2
forms
Review of Price Bid format and highlight any issue to BD &
3
Proposal manager
4 Commercial sheet including payments
List of Project Securities - PBG, Add. PBG, Security deposits,
5
retention etc.
Meeting - Prebid Query Responses/Addendums Review and
6
Preparation of Impact Sheet
7 EMD process and follow up with finance team for BG
8 Review of financial forms to be submitted with bid

9 Preparation of benchmark costing with previous bids and project

10 Internal Cost Review with Proposal Team

11 Financial Model and Price Bid
12 Final Management Review
13 Price Bid Submission
 Technical Review Checklist (TRC)
TRS No.: XXX/TRC/2024-25/001 Date: 7/11/2025
Project: (YAMUNA NAGAR_77 MLD)
Client:
Name Signature Date
Prep. By
Chkd. By
App. By

Check Points
S. No. Check Points Check (Y/N)
A Major Scope
1 Interception & Diversion works Yes
2 Gravity Pipe work Yes
3 Intermediate Pump Station / Lifting Station No
4 Rising Main Yes
5 Main Pumping Station Yes
6 Sewage Treatment Plant Yes
7 Compressed Biogas Plant
8 Biogas Power Generation
9 Tertiary Treatment Plant - Filtration No
10 Tertiary Treatment Plant - UF/RO No
11 Treated Effliuent Pumping Station No
12 Treated Effliuent Pipeline Yes
13 Septage Treatment No
14 Sludge Digestion No
15 Sludge Dewatering Yes
16 Sludge Drying No
17 Solar Plant No
18 Operation & Maintenance Yes
19 Any additional scope other than above No
20 CETP - Conventional NA
21 CETP - UF/RO with ZLD NA
22 Desal Plant NA

VEPL_Technical Review Checklist_Version 1

 Technical Review Checklist (TRC)
TRS No.: XXX/TRC/2024-25/001 Date: 7/11/2025
Project: (YAMUNA NAGAR_77 MLD)
Client:
B Basic Process Design Inputs
1 Design flow for Intake works specified? NA
2 Design flow for MPS/STP specified? Yes
3 Peak factor specified? Yes
4 Are design raw sewage quality parameters specified? Yes
5 High Flood Level (HFL) at site specified? Yes
High Flood Level (HFL) at treated effluent disposal point
6 Yes
specified?
7 Natural Ground Level (NGL) specified? Yes
8 Finished Ground Level (FGL) specified? Yes
9 Invert level of incoming sewer specified? Yes
10 Ground Water Table specified? No
11 Land required for Plant construction is identified? Yes
12 Area of land available given? No
13 Is treatment technology freezed? Yes
14 Is treatment technology non-SBR? No
15 Is power cost under evaluation?
16 Is land cost under evaluation?
17 In case of Desal, High Tide & Low Tide specified?
18 Is disposal site for sludge disposal defined?
19 Is redundancy/standby concept clearly defined?
20 Is there specific requirement for sludge treatment & disposal?
21 Does tender define minimum sizes of units?
22 Is Bidder free to design the systems?
23 Are tender dwgs - PFD/HFD/Layout etc available?
24 Any descrepency found between dwgs and tender docs?
Have we checked equipment specs, material, standby, type for
25
each process units?
26 Have we checked process related PBQR/Addendums?
27 Is process design updated based on PBQR/Addendums?
28 Are design inputs revised and released based PBQR/Add.?
29 Is Mech vendor list available in tender?
Have we sent equiries for offer for all major Mech items to all
30
listed vendors?
31 Does tender specify Process/Mech doc & dwgs submission?
32 Have we prepared above document checklist?
Does tender specify any prebid tie-up with technology providers or
33
manufacturer authorization?

VEPL_Technical Review Checklist_Version 1

 Technical Review Checklist (TRC)
TRS No.: XXX/TRC/2024-25/001 Date: 7/11/2025
Project: (YAMUNA NAGAR_77 MLD)
Client:
Is there any specific requirement of process design softwares like
34
Biowin, Water gems, sewer gems etc.

VEPL_Technical Review Checklist_Version 1

 Technical Review Checklist (TRC)
TRS No.: XXX/TRC/2024-25/001 Date: 7/11/2025
Project: (YAMUNA NAGAR_77 MLD)
Client:

C Electrical and I&C Design

1 Is scope related to construction power supply defined?
2 Is scope related to permanent power supply defined?
3 Is nearest sub-station identified for permanent power supply?
4 Is battery limit for power supply clearly defined?
5 Is DG set is part of scope of work?
6 Is criteria for DG set capacity defined?
7 Is there any specific requirement of power factor improvement
8 Is scope for Online Monitoring System clear?
9 Is there any specific requirement for lab equipment?
10 Is there any integration of remote system with master PLC?
11 Are there any ATEX certified instruments/analysers?
12 Is system redundancy/standbys specified?
13 Is there any integration with existing Plant?
14 Have we checked E&I related PBQR/Addendums?
15 Is E&I design BOQ updated based on PBQR/Addendums?
16 Is E&I vendor list available in tender?
Have we sent equiries for offer for all major E&I items to all listed
17
vendors?
18 Does tender specify E&I doc & dwgs submission?
19 Have we prepared above document checklist?
Does tender specify any prebid tie-up specific supplier (Ex. PLC)
20
or manufacturer authorization?
Is there any specific requirement of softwares like CMMS or any
21
such software?

Have we cross checked the received E&I inputs with the tender
22
scope, drawings, prebid replies, corrigendum and addendums ?

If any differences are mapped, have we discussed the same with

23
process team ?
If any changes / modifications are finalized, have we received the
24
revised inputs ?

VEPL_Technical Review Checklist_Version 1

 Technical Review Checklist (TRC)
TRS No.: XXX/TRC/2024-25/001 Date: 7/11/2025
Project: (YAMUNA NAGAR_77 MLD)
Client:
D Civil Design
1 Is plot contour map given?
2 Is Soil Report available in tender document ?
3 Is there any SBC capping mentioned in tender ?
4 Is there any GWT depth mentioned in tender ?
5 Is there any specific type of foundation recommended ?
Have we checked uplift criteria - safety factor and GWT depth for
6
design ?

Have we checked civil specifications ? - Min. RCC & PCC grade

and thicknesses / reinforcement grade (primary or secondary) /
7 type of cement, sand, aggregates and bricks / painting and
internal coatings / outside water proofing around structures /
handrail / flooring / polythene sheets requirement, etc.

Are specific makes mentioned in the tender documents for

8
cement, steel, other materials ?
9 Have we checked min. thickness clause ?
10 Have we checked min. cover clause ?
Have we checked min. design loads and design conditions
11
clause ?
Does tender mention specific design methodology (LSM / WSM /
12
Uncracked Method) ?
13 Have we checked Civil & Site related PBQR/Addendums?
14 Is Civil design BOQ updated based on PBQR/Addendums?

Have we cross checked the received civil inputs with the tender
15
scope, drawings, prebid replies, corrigendum and addendums ?

If any differences are mapped, have we discussed the same with

16
process team ?
If any changes / modifications are finalized, have we received the
17
revised inputs ?

VEPL_Technical Review Checklist_Version 1

 Cost Review Checklist (CRC)
TRS No.: XXX/CRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
Name Signature Date
Prep. By
Chkd. By
App. By

Check Points
S. No. Check Points Check (Y/N)
A Min. Documents required during Cost Review
1 Signed Technical Review Checklist (TRC)
2 Signed Site Due Diligence Report with Checklist (SRC)
3 Signed Impact Sheet of PBQR/Addendums
Signed Process Calculations/Plant Layout/HFD/P&ID/Load
4
List/Instrument List
5 Signed Electrical Design Sheets
6 Signed Civil Design Sheets
7 MOM of Stage 1 review
8 Consolidated Design Assumption Sheet
9 Consolidated Cost Assumption Sheet
Min. 3 offers from given Vendor list for Major items or group of
10
items covering atleast 85% of respective M/E/I/C cost
11 Purchase Orders
12 Client DPR

B General Points
Have we updated the designs BOQs based on Stage 1 Design
1
Review?
Have we updated the designs BOQs based on Impact Sheet of
2
PBQR/Addendums?
3 Have we done raw sewage testing at site?
4 Have we done flow measurements at site?
5 Have we done SBC testing at site?
6 Have we mapped DPR scope vs tender scope/specs?
Have we clearly identified differences between available DPR and
7
tender specs/scope?
8 Is bidding parameter clear in tender doc?
9 Is evaluation criteria clear in tender doc?

VEPL_Cost Review Checklist_Version 1

 Cost Review Checklist (CRC)
TRS No.: XXX/CRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
Have we received atleast three offers as per Vendor list for each
10
major equipment?
Have we prepared techno-commercial evaluation report of major
11
item offers?
Have we benchmarked the price offers of major equipment with
12
past PO's?
Have we benchmarked the cost with respect to previous
13
bids/projects?
Is Price Variation clause clearly defined in tender / PBQR /
14
Addendum?
Is Quantity Variation clause clearly defined in tender / PBQR /
15
Addendum?

C Mechanical Cost

In case of open technology, have we evaluated various available

options for technologies and prepared Life Cycle Cost Report?
1
For ex. (SBR/IFAS/A2O etc., Trilobe vs Turbo blower, Cl2 vs UV,
Centrifuge/BFP/SP, Solar drying vs thermal drying etc.)

2 Have we prepared Mech BOQ as per tender specs vs optimized?

3 Is mechanical cost BOQ updated based on Stage 1 Review?

Does tender specify fluid wise pipe material? If yes, have we
4
considered pipe cost accordingly?
Is mechanical cost BOQ updated based on Impact sheet of
5
PBQR/Addendums?

Have we discussed price offers of all major equipment (covering

6 atleast 85% cost) with given vendors (atleast with sales head) and
asked them best possible discount and no regret price?

Have we communicated discounts considered for each major

7
items with procurement team and got their confirmations?
Have we confirmed transportation cost and E&C cost with
8
Procurement?

9 Is Trial Run period clearly defined in Tender / PBQR / Addendum?

Have we considered cost required during trial run ? chemicals,

10
electricity, sludge disposal as applicable?
Have we checked minimum specs - MOC, redundancies, type,
11 quantities, storage requirement, chemical dosages, applicable
design standards etc.?
Have we clearly identified specific deviation/risk taken for
12
mechanical items - for ex. MOC, redundancy, type etc.

VEPL_Cost Review Checklist_Version 1

 Cost Review Checklist (CRC)
TRS No.: XXX/CRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
Have we checked any specific requirement of Inspection and
13
Testing, Quality Requirement etc.?
Have we checked any specific requirement of permissions, RoW
14
to be taken by Contractor?
15 Is Design & Engineering Cost reviewed by D&E team?
16 Is Inspection & Testing Cost reviewed by Procurement team?

D E&I Cost
1 Is E&I cost based on final electrical load list?
2 Is E&I cost BOQ updated based on Stage 1 Review?
Is E&I cost BOQ updated based on Impact sheet of
3
PBQR/Addendums?
Have we received minimum 3 offers for major items as per given
4
vendor list?
Have we clearly identified specific deviation/risk taken for E&I
5
items - for ex. redundancy, type etc.
6 Have we considered cost for any specific software required?
7 Is scope of DG set clear?

Have we discussed price offers of all major equipment (covering

8 atleast 85% cost) with given vendors (atleast with sales head) and
asked them best possible discount and no regret price?

Have we communicated discounts considered for each major

9
items with procurement team and got their confirmations?

E Civil Cost
Have we worked out detailed quantity estimation for each
1
structure separately ?
2 Have we followed min. thickness clause in workings ?
3 Have we followed min. cover clause in workings ?
Have we followed min. design loads and design conditions clause
4
in workings ?
Have we followed same design methodolgy mentioned in the
5
tender or updated clause ?
Does quantity estimation sheets of each structure got reviewed
6
internally ?
Have we listed all the specifications, critical clauses, and design
7
assumptions in the individual working sheets?

8 Have we kept the backups of above workings in final folder ?

9 Have we prepared internal rate analysis ?

VEPL_Cost Review Checklist_Version 1

 Cost Review Checklist (CRC)
TRS No.: XXX/CRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
10 Have we gathered and listed the recent PO rates for costing ?
Have we considered the miscellaneous works based on layouts
11
got as civil inputs ?
Have we listed all the specifications, critical clauses, design
12
assumptions and costing assumptions in the costing sheet?
13 Does costing compared with previous references ?

14 Does variation mapped, if found, against previous references ?

15 Have prepared top items in descending manner ?

Have we recorded the revisions made in the estimation and

16
costing based on changes in civil inputs / site data ?

Have we got the confirmation for rates from projects team /

17
procurement team ?

Have we checked the corrections / modifications carried out in

18
workings based on site data ?
19 Does civil costing sheet got reviewed internally ?
20 Does civil costing sheet got reviewed by management ?
Is construction overhead cost reviewed by Project Execution
21
team?

F O&M Cost
1 Does tender specifies minimum O&M Manpower?
2 Are manpower rates confirmed by HR?
3 Have we taken chemical offer from site nearby local market?
4 Do we know duration and frequency of porwer outages?
5 Is scope of Diesel cost defined in tender doc?

6 Does cost of diesel considered as per frequency and duration?

Have we checked the repairs and maitenance cost with O&M
7
team?
Have we benchmarked the O&M cost wrt previous bids and our
8
O&M sites?
9 Is DLP requirement clear from Tender/PBQR/Addendum?
For critical items like Biogas engines / CBG / UV / Ozone / Turbo
10 blower/ membranes etc, have we taken repair / maintenance /
replacement cost from OEMs?
11 Is asset repalcement scope clear in tender doc?

VEPL_Cost Review Checklist_Version 1

 Site Review Checklist (SRC)
TRS No.: XXX/SRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
Name Signature Date
Prep. By
Chkd. By
App. By

Check Points
S. No. Check Points Check (Y/N)
A Mandatory Checks & Activities
1 360 deg Site Photos taken?
2 360 deg Site Videos with commentary taken?
3 Raw sewage testing for each major nallahs done?
4 Flow measurement for each major nallahs done?
5 Soil testing for each IPS/MPS/STP location done?
Local rates for civil material - Cement / Steel / Aggregates / Bricks
6
/ Labour/RMC etc. taken ?
7 Location of power supply electrical sub-station identified?
In case of brown field project, existing plant data such as dwgs,
8 average energy consumption, average incoming flowartes,
logbook data for quality parameters etc. taken?
High flood level data from Authority record or site mark up etc.
9
taken ?

B Specific Check Points - for IPS/MPS/STP

1 Is adequate and clear approach is available to site?
2 Is STP site - highly undulated/moderate undulate/levelled?
Nature of STP plot land - marshy/pond/mangrooves/normal
3
soft/sandy/rocky etc
Any major cutting or filling or raising or levelling of proposed STP
4
site required?
Any nallah flow / govt. or private entites (road, canal, boundary,
5
encroachments, etc.) inside the proposed plot?
Site vegetation - Big trees/Dense Vegetation/Moderate Vegetation
6
/Bare land

7 Does treated sewage disposal point is clearly visible or located?

Does sludge disposal point is identified (land / handing over

8
authority)?
9 Distance between STP and nearest Electrical Substation?

VEPL_Site Review Checklist_Version 1

 Site Review Checklist (SRC)
TRS No.: XXX/SRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
10 Any existing buried pipeline or Utilities available at site
11 Frequency and duration of power cuts at STP/MPS site?
12 Any HT power line passing through the project plot?
Proposed plot status (land aquired by client or not, sufficient area
13
availability, etc.)

C Specific Check Points - Pipeline

1 Type of road for pipeline route - BT/CC/WBM
2 Adequate road shoulder available for pipe line laying
Identify Railway crossings for pipeline - note railway crossing
3
width
Identify major Road crossings for pipeline - note road width for
4
each crossing

5 Identify major nallahs or river crossings - note width of nallah/river

6 Identify major overground utilities

7 Any existing pipeline is already laid on same path?

VEPL_Site Review Checklist_Version 1

 Finance Review Checklist (FRC)
TRS No.: XXX/FRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
Name Signature Date
Prep. By
Chkd. By
App. By

Check Points
S. No. Check Points Check (Y/N)
A Checks for EPC Projects
1 Mobilization Advance and BG
2 Interest on Mobilization Advance
3 Performance Security
4 Additional Performance Security
5 Retention Money
6 Payment Terms
7 Payment Timelines
8 Interest on delayed payment
9 Incentive/Bonus on Early completion
10 Price Variation/Adjustment
11 Quantity Variation
12 Delay Damages
13 Performance damages
14 Penalty on Excess Power Consumption
15 Permissions/Approval/Consents
16 Addendum/Corrigendum

B Additional Checks for PPP/HAM Projects

1 Conditions Precedents (CPs)
2 ROW/ROU
3 Time for Financial Close
4 Change in Ownership
5 Minimum Escrow Balance
6 Termination Payments
7 Escrow Agreement
8 Substitution Agreement
C Specific Check Points - Pipeline
1 Type of road for pipeline route - BT/CC/WBM
2 Adequate road shoulder available for pipe line laying
Identify Railway crossings for pipeline - note railway crossing
3
width
Identify major Road crossings for pipeline - note road width for
4
each crossing

5 Identify major nallahs or river crossings - note width of nallah/river

6 Identify major overground utilities

7 Any existing pipeline is already laid on same path?
 Qualification Review Checklist (QRC)
TRS No.: XXX/QRC/2024-25/001 Date: 7/11/2025
Project: (insert short name - Location_Capacity)
Client:
Name Signature Date
Prep. By
Chkd. By
App. By

Check Points
S. No. Check Points Check (Y/N)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25