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E Journal Invasion A Cataloguer s Guide to Survival 1st
Edition Helen Heinrich (Auth.) Digital Instant Download
Author(s): Helen Heinrich (Auth.)
ISBN(s): 9781843341444, 1843341441
Edition: 1
File Details: PDF, 7.46 MB
Year: 2007
Language: english
E-journal Invasion
 CHANDOS
INFORMATION PROFESSIONAL SERIES

Series Editor: Ruth Rikowski

(email: [email protected])

Chandos’ new series of books are aimed at the busy information professional. They have
been specially commissioned to provide the reader with an authoritative view of current
thinking. They are designed to provide easy-to-read and (most importantly) practical
coverage of topics that are of interest to librarians and other information professionals. If
you would like a full listing of current and forthcoming titles, please visit our web site
www.chandospublishing.com or contact Hannah Grace-Williams on email
[email protected] or telephone number +44 (0) 1865 884447.

New authors: we are always pleased to receive ideas for new titles; if you would like to write
a book for Chandos, please contact Dr Glyn Jones on email [email protected]
or telephone number +44 (0) 1865 884447.

Bulk orders: some organisations buy a number of copies of our books. If you are
interested in doing this, we would be pleased to discuss a discount. Please contact
Hannah Grace-Williams on email [email protected] or telephone number
+44 (0) 1865 884447.
 E-journal Invasion:
A cataloger’s guide to
survival

HELEN HEINRICH

Chandos Publishing
Oxford · England
 Chandos Publishing (Oxford) Limited
Chandos House
5 & 6 Steadys Lane
Stanton Harcourt
Oxford OX29 5RL
UK
Tel: +44 (0) 1865 884447 Fax: +44 (0) 1865 884448
Email: [email protected]
www.chandospublishing.com

First published in Great Britain in 2007

ISBN:
978 1 84334 144 4 (paperback)
978 1 84334 193 2 (hardback)
1 84334 144 1 (paperback)
1 84334 193 X (hardback)

© H. Heinrich, 2007

British Library Cataloguing-in-Publication Data.

A catalogue record for this book is available from the British Library.
All rights reserved. No part of this publication may be reproduced, stored in or introduced into
a retrieval system, or transmitted, in any form, or by any means (electronic, mechanical,
photocopying, recording or otherwise) without the prior written permission of the Publishers.
This publication may not be lent, resold, hired out or otherwise disposed of by way of trade in
any form of binding or cover other than that in which it is published without the prior consent
of the Publishers. Any person who does any unauthorised act in relation to this publication may
be liable to criminal prosecution and civil claims for damages.
The Publishers make no representation, express or implied, with regard to the accuracy of the
information contained in this publication and cannot accept any legal responsibility or liability
for any errors or omissions.
The material contained in this publication constitutes general guidelines only and does not
represent to be advice on any particular matter. No reader or purchaser should act on the basis
of material contained in this publication without first taking professional advice appropriate to
their particular circumstances.

Typeset by Domex e-Data Pvt. Ltd.

Printed and bound in Great Britain by 4edge Ltd, Hockley. www.4edge.co.uk
 To Igor and Anne.
Your support makes impossible look easy.
I love you.
 List of figures and tables

Figures
1.1 MARCXML data act as a ‘bus’ for MARC21
records 17
1.2 Example of a MARCXML record 18–19
1.3 Contents of <originInfo> tag in MODS
record containing information from several
MARC fields 22
1.4 Illustration of MODS top-level elements
with selective examples of hierarchical
sub-elements 23–4
1.5 MODS record for electronic serial 25–6
1.6 Example of record from the collection 107
Congress Web Archive 27
1.7 Dublin Core elements 32–4
1.8 Example of Dublin Core record, public view 35
1.9 Example of Dublin Core record, metadata view 36
1.10 San Fernando Valley History project record,
public view 38
1.11 San Fernando Valley History project record,
metadata view 38
2.1 Pre-2002 division of bibliographic materials 51
2.2 Post-2002 division of bibliographic materials 52

ix
E-journal Invasion

2.3 Electronic resources, identification of type 55

2.4 Electronic resources, identification of type 56
2.5 Electronic resources, identification of type 57
2.6 Electronic resources, identification of type 58
2.7 Example of an integrating resource, called
‘magazine’ 59
2.8 Fields needed in print record to include online
resource 71
2.9 Fields needed in separate records for
online/offline counterparts 75
3.1 Flowchart of serials subscriptions data
exchange 117
3.2 MetaLib look-alike of CSUN OPAC e-journal
search screen 121
3.3 Title browse screen of e-journal search
results at CSUN 121
4.1 CSUN example of direct links 136
4.2 San Diego State University example of hosted
links 138
4.3 Hosted links reside on SS server 138
4.4 SS workaround database browse screen of
databases starting with a letter 144
4.5 SS workaround database browse screen of
databases starting with a number 144
4.6 Example of Serials Review journal available
from different databases 146
4.7 ScienceDirect, verification and upload of titles
to SS e-journal portal 148
4.8 ScienceDirect, step 1 in customization of dates
in SS e-journal portal 148
4.9 ScienceDirect, step 2 in customization of dates
in SS e-journal portal 149

x
 List of figures and tables

4.10 ScienceDirect, step 3 in customization of dates

in SS e-journal portal 150
4.11 ScienceDirect, step 4 in customization of dates
in SS e-journal portal 150
4.12 ScienceDirect, step 5 in customization of dates
in SS e-journal portal 151
4.13 Example of SS brief record 160
4.14 Example of SS record where coverage dates
for earlier and later titles placed on record for
later title 169
4.15 MARC view of record for title shown in
Figure 4.14 170
4.16 Example of SS record where earlier title has
coverage dates for later title 171
4.17 Public display of record shown in Figure 4.16 172
4.18 Journal of Labor Economics record with
mismatched publication and coverage dates
for digitized print version and online version 173
4.19 Example of SS record with links displayed in
customized order 174
4.20 Example of SS record with two differing links
connecting to the same website 177
4.21 MARC view of record shown in Figure 4.20 177
4.22 Example of SS record for a government resource
with varying coverage among commercial
aggregations and government agency 183
5.1 CSUN metasearch webpage 197
5.2 Illustration of OpenURL SFX linking, step 1 200
5.3 Illustration of OpenURL SFX linking, step 2 200
5.4 OAIster homepage 206
5.5 Example of non-serial access record 213

xi
E-journal Invasion

5.6 Example of serial control record 216

5.7 Example of serial access-level record 217

Tables
1.1 Prototype record for a digitally created
remote-access monograph in PDF format 9–10
1.2 Prototype of a record for a born-digital
remote-access journal 11–12
2.1 Serial versus integrating resource 53
2.2 Monograph versus serial 54
2.3 Monograph versus integrating resource 54
2.4 Summary of distinguishing characteristics
of electronic resources 55
2.5 Summary of major and minor changes 63
2.6 Guidelines for aggregator-neutral record
creation 78–9
3.1 Summary of library goals and matching
PAMS services 114
4.1 Comparison of direct and hosted links from SS 140
4.2 Standard edits in SS records 158
4.3 Customization of SS MARC profile 161–6

xii
 About the author
Helen Heinrich’s professional career spans two countries:
the libraries of her native Russia and, today, the USA. She
holds a bachelor’s degree in library science from the
St Petersburg State Academy of Culture (Russia) and a
master’s in library and information science from the
University of California, Los Angeles. She is presently the
cataloging coordinator at the California State University,
Northridge; prior to this she was a serials cataloger at the
Getty Research Library in Los Angeles. As a member of the
Serials and Other Continuing Resources Standing
Committee of the International Federation of Library
Associations, she has been closely involved in shaping the
committee’s programs for the World Library and
Information Congresses held at various cities around the
world. Currently she serves as president of the Southern
California Technical Processing Group, a regional affiliate of
the American Library Association’s Association for Library
Collections and Technical Services.
The author may be contacted via e-mail at helen
[email protected].

xiii
 Acknowledgements
My deepest gratitude goes to Stefan Klima, without whom
my career in librarianship in the United States, as well as this
book, would have been impossible. His mentorship, advice
and encouragement have been my guiding light from the
moment he took me on, newly arrived from Russia, as a
volunteer at the Beverly Hills Public Library (BHPL) until
the last question mark in this book. To my early concern
that the BHPL readers would not understand my English, he
replied with panache: ‘Do not worry. I am from Britain and
have been in this country for almost 20 years and still
nobody understands me!’ Everything became easier from
that moment on. His dedication to editing and providing
suggestions for this book has been invaluable.
I would like to thank Sue Curzon and Doris Helfer from
California State University, Northridge Library (CSUN) for
their support and encouragement while I was writing this
book. Also from CSUN, Eric Willis, to whom I am especially
grateful for his help and guidance with technical issues,
patiently breaking them down to an understandable level.
Many thanks go to Mary Woodley for her insightful
comments and willingness to share experience.
I am grateful to Ani Matosian from the Getty Research
Library for her support and help with this project.
I extend my special appreciation to Glyn Jones from
Chandos Publishing for his encouragement and
understanding.

xv
E-journal Invasion

Thank you to all my family and friends who did not see
or hear much of me for the past year and who are still
willing to talk to me.

xvi
 List of acronyms
AACR Anglo-American Cataloging Rules
A&I Abstract and Indexing
AMeGA Automatic Metadata Generation Applications
project
AMS Access and Management Suite
BEAT LC Bibliographic Enrichment Advisory
Team
CatER Cataloging Electronic Resources/Electronic
Resource Display in OPAC Task Force
CONSER Cooperative Online Serials
COUNTER Counting Online Usage of NeTworked
Electronic Resources
CSUN California State University, Northridge
DCMI Dublin Core Metadata Initiative
DLO document-like object
DOI digital object indentifier
ERCIM European Research Consortium for
Informatics and Mathematics
ERM electronic resource management
FAQ frequently asked question
FRBR Functional Requirements for Bibliographic
Records
GMD general material designation
GPO Government Publications Office
IFLA International Federation of Library
Associations and Institutions

xvii
E-journal Invasion

ILCSO Illinois Library Computer Systems

Organization
ILL interlibrary loan
ILS integrated library systems
ISBD International Standard Bibliographic
Description
ISSN International Standard Serial Number
jake jointly administered knowledge environment
JSC Joint Steering Committee for Revision of
AACR
JWP joint working party
LC Library of Congress
LCRI Library of Congress Rule Interpretations
LCSH Library of Congress Subject Heading
MARBI Machine Readable Bibliographic Information
Committee
MARC machine-readable cataloguing
MeSH Medical Subject Headings
METS Metadata Encoding and Transmission
Standard
MFHD MARC Format for Holdings Data
MINERVA Mapping the Internet: Electronic Resources
Virtual Archive
MODS Metadata Object Description Schema
NCSA National Center for Supercomputing
Applications
NISO National Information Standards Organization
OA open access
OAI Open Archives Initiative
OAI-PMH Open Archives Initiative Protocol for
Metadata Harvesting
OCLC Online Computer Library Center
ONIX ONline Information Exchange

xviii
 List of acronyms

OPAC Online Public Access Catalog

PAMS publication access management service
PCC Program for Cooperative Cataloging
PDC program discipline code
PLoS Public Library of Science
PURL persistent URL
RDA Resource Description and Access
RLIN Research Libraries Information Network
SAR Series Authority Record
SciELO Scientific Electronic Library Online
SDSU San Diego State University
SGML standard generalized markup language
SOH Serials Online Holdings
SPARC Scholarly Publishing and Academic
Resources Coalition
SPS Serials Products and Subscriptions
SRN Serials Release Notification
SRW Search/Retrieve Web Service
SS Serials Solutions
SUSHI Standardized Usage Statistics Harvesting
Initiative
TLC The Library Corporation
TOC table of contents
UM University of Michigan
UNL University of Nebraska at Lincoln
XML extensible markup language

xix
 Preface
This book addresses the issues of a practical application of
the theory and concepts of serials cataloging. It is intended
for cataloging managers charged with defining policy and
procedures in providing access to electronic journals, as well
as cataloging practitioners. The book provides detailed
guidance to implementation processes for commercially
available journal MARC records and electronic serial access
management services. It may also be useful for vendors
providing online journal services to libraries.
The rapid changes in the publishing world, arising from
the emergence of the online environment, present a
challenge to inherent issues of bibliographic control. The
existing cataloging data – and content standards conceived
for physical materials – cannot be applied to the online
environment without losing elements crucial to the
description and discovery processes. In order to adapt to the
new environment the main cataloging tool, the MARC
format, underwent changes to account for electronic
publications and the networked environment.
Undermining MARC’s monopoly on resource description,
new metadata schemata, designed specifically for a digital
environment, begin to enter the scene. The creation of library
and non-library data standards is mutually influential. The
adaption of MARC to the XML environment, in the form of
MARCXML, and MODS exemplify the need for data
exchange between the wider non-library world and the
library itself.

xxi
E-journal Invasion

The impetus for the development of Dublin Core, on the

other hand, has been the lack of a web description standard
other than MARC. However, the library community, on a
par with the standard’s non-library applications, adopted
Dublin Core. Spurred on by the commercial online
environment, ONIX is finding its way into the library’s
electronic resource management toolbox. This book does
not attempt to cover all metadata standards; rather it
describes the ones that catalogers, especially serial
catalogers, would most commonly encounter in their current
work, as well as emerging developments in application of
metadata schemata. It also presents what the author hopes
is a balanced assessment of the standards that would be
helpful in making a choice of metadata schema pertinent to
a library’s goals.
In giving an overview of the changes to the Anglo-
American Cataloging Rules, Library of Congress Rule
Interpretations and the CONSER Cataloging Manual, it
was not intended to present an electronic serials cataloging
manual. There are excellent resources available to serve that
purpose. Instead, the intention is to show practical aspects
of applying the established cataloging rules.
The effects of online publishing reverberate most strongly
in the practices of cataloging electronic serials. Libraries
have to grapple with providing access to ever-growing
numbers of online journals that come directly from the
publishers themselves or are part of large aggregations. The
book examines the commercial services assisting in various
forms of access to online journals, as well as in managing the
continuously morphing aggregations. This book will be
especially useful as a step-by-step guide to integrating
MARC records provided by Serials Solutions.
Finally, in giving an overview of the electronic
technologies and initiatives that facilitate access to the

xxii
 Preface

resources and examining developments towards bringing

cataloging theory and practice closer together, the author
tries to peek into the future and suggest avenues for taking
the proactive steps that will help catalogers and libraries, in
general, stay ahead of the curve in serving our users.

xxiii
 1

How the internet changed the

lives of catalogers

When lay people think about libraries and librarians, their

thoughts slow down almost to a standstill. After all, our only
contribution to the world of thrills was an inspiration for the
action figure ‘Shushing Librarian’. And is it not our mission,
anyway, to accumulate centuries’ worth of wisdom, layer
upon layer, and make it available in an atmosphere conducive
for study? It has been like that for hundreds of years. We
catalogers, of course, know that appearances are deceiving
and behind the scenes it was never as quiet as on the library’s
front line. We were inventing new ways of organizing old
knowledge, and had heated discussions about it.
Major jolts to the cataloging profession used to be rare
and far apart. Perhaps the invention of paper in China over
1,900 years ago, Gutenberg’s movable printing press in
1436 and then the card catalog as a retrieval device count
among the few. Some countries, for example Russia,
believed so much in the stability of the profession that even
during the last decades of the twentieth century library
schools there nurtured a special cataloging skill called
‘library hand’. It was designed to teach catalogers to fill out
library cards legibly for easy retrieval. The author knew
better – and could never get beyond ‘B’ in learning that craft.
And there we were, speedily writing those cards and
competing with medieval monastery scribes in our
imagination.

1
E-journal Invasion

Then, almost overnight, the foundations were shaken and

traditions were betrayed, and this does not mean typewriters
or printed cards. The world of cataloging as we knew it
ceased to exist with the emergence of machine-readable
cataloging during the 1960s. The Library of Congress (LC)
devised electronic formatting for bibliographic description,
called MARC (machine-readable cataloging). As a
descriptive standard the MARC format inherited from its
predecessor, the library card, such functions as description
and facilitation of resource discovery. The development of
computer technology added the functions of resource
identification in the context of shared cataloging and,
related to that, the exchange of bibliographic data.
The structure of MARC followed the rules of the card
catalog’s description to reflect eight areas of the International
Standard Bibliographic Description (ISBD): title and statement
of responsibility; edition; material specification; publication
and distribution; physical description; series; notes; standard
number and terms of availability. The creation of MARC was
a revolutionary development. It engendered the development
of automated library systems, shared cataloging and
bibliographic utilities such as the OCLC and RLIN. The
impact of the invention of MARC was as transformative as
the next shift of plates, which occurred with the advent of the
internet in the 1990s.
Prior to the electronic format, the variety of cataloging
materials was limited to the tangible media. There were MARC
formats for printed books and periodicals, sound recordings,
microfiche, etc. When the first digital editions began to appear,
in the form of disks and then CD-ROMs, the MARC format
and Anglo-American Cataloging Rules (AACR) were promptly
amended to reflect the emergence of the new media.
No one, however, was prepared for what came with the
emergence of the online environment – an avalanche of new

2
Other documents randomly have
different content
 “MY FAVOURITE CONTRIBUTORS”
COMPETITION.
Each reader of this paper is asked to select Ten Contributors from the Portrait
Gallery, which we present with our Thousandth Number, and to write us an
interesting letter telling us, as though from friend to friend, which writings of
her favourite contributors please her most.
Begin the letter, which may be short or long, and which may be written on any
kind and size of paper preferred by the writer, with the words—
My dear Mr. Editor,
My favourite contributors are—
1st.________________
And what I have enjoyed most are—— (with any remarks of the
competitor’s own which she may wish to make).
2nd.________________
And so on.
Full signature________________
Address________________
The ten letters which satisfy the Editor most will be awarded a prize of One
Guinea each, so there will be ten of these prizes. There will also be ten prizes
of Half-a-Guinea each (making twenty prizes in all), and a list of Honourable
Mention.

The last day for receiving the letters will be May Day, 1899, and no letters can
be returned to the writers.
OUR SUPPLEMENT STORY COMPETITION.
“WHEN MY SHIP COMES HOME.”
A STORY IN MINIATURE.
First Prize (£2 2s.).
Letitia E. May, Tremayne, Alton, Hants.
Second Prize (£1 1s.).
Miss A. G. Pike, 21, Beatrice Avenue, Plymouth.
Third Prize (10s. 6d.).
Bessie Hine, 508, West Green Road, South Tottenham.
Honourable Mention.
“Dalkeith,” Southsea; Helen A. Rickards, Monmouth; Lucy Richardson, York;
Relda Hofman, Paris; Ada A. Gage, Norwich; “Felicity,” Harwich, Essex; E.
Jackson, Bow, E.; Lottie Hardy, Redcliffe Road, South Kensington; Margaret
Rudd, Anerley; Edith Matthew, Beckenham; Elizabeth Rogers, Tramore, Co.
Waterford; Florence L. Berry, Worcester; Florence Bensted, Deal; Alice E.
Graves, Roscrea, Co. Tipperary; Lucy Bourne, Winchester; “Edythe,”
Boscombe, Hants.

FIRST PRIZE ESSAY.

“When My Ship Comes Home.”
From childhood Harry Millbrooke resolved to marry Chatty Reeve
when his ship came home. Now, Chatty declines to face the
drudgery and monotony of domestic life. Harry regrets that she is
influenced by her sister’s family worries, but he will not say good-
bye to the old dream. Chatty determines to be a strong-minded
spinster seeking her fortune in London where employment on the
staff of a journal is promised by Joan Atherstone. Leaving Harry
amidst the ruins of his fairy palace, she bids farewell to Audrey
Woodville whose ship has come home with a lover who, after
seven years’ absence, seeks his freedom. Audrey soars above her
own trial, warns Chatty that she will not find the wilderness a
paradise, and cheers Harry by assuring him that his ship will come
home.
Chatty is disillusioned in London. The boarding-house is crowded.
Some of its inmates are noisy and selfish. Poverty and care are
stamped on all faces. Existence is a sad, despairing struggle. Joan
forsakes the office in the Strand for a bicycle tour, and leaves
Chatty to endure the burden of extra work in a stifling atmosphere.
The country girl pines for the fresh breezes and sparkling waves of
Northsea. She perceives the blessings she has cast away and the
home she has despised. Chatty is lonely when Phœbe goes to
keep house for an uncle, and after Esther’s wedding she feels an
out-of-date regret that while her friend is happy on the old lines,
she is unhappy on the new.
The climax comes. Faint and bewildered in crossing the street,
Chatty regains consciousness in a hospital. When welcomed to her
sister’s home she has changed from a self-reliant girl to a reserved
woman. Barbara and Edward Purcell are very kind to her, and she
resumes her post of governess, but all the old ties cannot be
renewed so easily. Harry Millbrooke is in Copenhagen, and his
mother has adopted pretty Etta Churton. Chatty reflects with a
sigh that when her ship came home she sent it again to sea.
One balmy autumn day Harry returns and finds Chatty on the sea-
shore. “Has my ship come home?” he asks. The answer is, “Yes,
with torn sail and almost a wreck! But I know where my true
haven is. I never want to go back to the waves of this troublesome
world. I am safe in port at last.”
So this story, which our beloved authoress has woven round an
attractive title, depicts the spirit of the age—the cry for
emancipated womanhood, and ends to the happy music of
wedding bells.

OUR NEXT STORY COMPETITION.

 STORIES IN MINIATURE.
Subject:—“The G. O. P. Supplement for March.”
THE DEAF GIRL NEXT DOOR.
By HELEN MARION BURNSIDE (A Deaf Writer), Author
of “Her Highland Laddie,” etc.
We offer three prizes of Two Guineas, One Guinea, and Half-a-Guinea for the
three best papers on our “Story Supplement” for this month. The essays are to
give a brief account of the plot and action of the story in the Competitor’s own
words; in fact, each paper should be a carefully-constructed Story in Miniature,
telling the reader in a few bright words what The Girl’s Own Story Supplement
for the month is all about.
One page of foolscap only is to be written upon, and is to be signed by the
writer, followed by her full address, and posted to The Editor, Girl’s Own Paper,
in an unsealed envelope, with the words “Stories in Miniature” written on the
left-hand top corner.
The last day for receiving the papers is March 20th; and no papers can in any
case be returned.

Examiners:—The Author of the Story (Helen Marion Burnside), and the Editor
of The Girl’s Own Paper.

FOOTNOTES:
[1] Fact.
[2] In those days the press-gang was still in force.
[3] At the end of a letter recently received from the Countess occur these
words: “Let me congratulate you on the continued success of The Girl’s
Own Paper, and the position you have made for it. I still hope to be able to
rank among its contributors some day again, and I shall not either forget
those early days when all was uncertainty as to how it would succeed.
 “Believe me,
“Yours sincerely,
“Ishbel Aberdeen.”

[Transcriber’s note—the following changes have been made to this text:

Page 350: artifical to artifical—“artificial flowers”.]
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