Here’s a complete design for the "Abuja Restaurant Customer Recording Database System" using
Microsoft Access, including:
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✅ Main Purpose:
To record and manage customer details, orders, payments, and feedback efficiently.
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🔶 Tables and Their Descriptions
Below are the key tables you should create in Microsoft Access:
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1. Customers
Field Name Data Type Description
CustomerID AutoNumber (PK) Unique identifier for each customer
FullName Short Text Customer's full name
PhoneNumber Short Text Customer's contact number
Email Short Text Optional
DateRegistered Date/Time Date the customer registered
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2. Orders
Field Name Data Type Description
OrderIDAutoNumber (PK) Unique identifier for the order
CustomerID Number (FK) Linked to Customers table
OrderDate Date/Time Date the order was placed
TotalAmount Currency Total cost of the order
PaymentStatus Short Text e.g., Paid, Unpaid
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3. MenuItems
Field Name Data Type Description
ItemID AutoNumber (PK) Unique identifier for menu item
ItemName Short Text Name of the menu item
Category Short Text e.g., Drink, Food, Dessert
Price Currency Price per unit
Available Yes/No Is item available?
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4. OrderDetails
Field Name Data Type Description
OrderDetailID AutoNumber (PK) Unique detail ID
OrderIDNumber (FK) Linked to Orders
ItemID Number (FK) Linked to MenuItems
Quantity Number Number of items ordered
SubTotal Currency Quantity × Price
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5. Payments
Field Name Data Type Description
PaymentID AutoNumber (PK) Unique ID for payment
OrderIDNumber (FK) Linked to Orders
PaymentDate Date/Time Date of payment
AmountPaid Currency Amount paid
PaymentMethod Short Text e.g., Cash, Card, Mobile Money
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6. Feedback
Field Name Data Type Description
FeedbackID AutoNumber (PK) Unique feedback ID
CustomerID Number (FK) Linked to Customers
FeedbackDate Date/Time Date of feedback
Comment Long Text Customer's feedback or review
Rating Number e.g., 1 to 5 stars
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🔷 Relationships Between Tables
Here's how the tables should relate to each other:
Customers (1) ───────< Orders (∞)
Orders (1) ───────< OrderDetails (∞)
MenuItems (1) ───────< OrderDetails (∞)
Orders (1) ───────< Payments (∞)
Customers (1) ───────< Feedback (∞)
Key Relationship Rules:
One Customer can place many Orders.
One Order can have multiple OrderDetails.
Each OrderDetail links to one MenuItem.
Each Order can have one or more Payments.
Each Customer can give multiple Feedback entries.
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✅ To Create Relationships in Access:
1. Go to Database Tools > Relationships.
2. Add all six tables.
3. Drag the primary key of the "one" table to the foreign key in the "many" table.
4. Enable referential integrity and cascade updates/deletes as needed.
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Would you like me to give you a downloadable Access file (ACCDB) or show you screenshots of the
design?
Response 2
Here's how you can design and implement a simple Microsoft Access database for Abuja Restaurant
Customer Recording System. This database will help in recording customer visits, orders, and other
related information.
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✅ 1. Tables to Create
Here are the key tables and their fields:
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1. Customers
Field Name Data Type Description
CustomerID AutoNumber (PK) Unique customer ID
FirstName Short Text Customer first name
LastName Short Text Customer last name
Phone Short Text Contact number
Email Short Text Email address (optional)
AddressShort Text Customer address (optional)
Gender Short Text Male/Female
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2. Visits
Field Name Data Type Description
VisitID AutoNumber (PK) Unique visit record
CustomerID Number (FK) Linked to Customers.CustomerID
VisitDate Date/Time Date and time of visit
TableNumber Short Text Table number the customer sat at
NumberOfGuests Number Guests that came with the customer
Notes Long Text Special request or notes (optional)
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3. Orders
Field Name Data Type Description
OrderIDAutoNumber (PK) Unique order ID
VisitID Number (FK) Linked to Visits.VisitID
OrderDate Date/Time When the order was placed
TotalAmount Currency Total cost of the order
PaymentMethod Short Text Cash, Mobile Money, Card, etc.
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4. MenuItems
Field Name Data Type Description
ItemID AutoNumber (PK) Unique menu item ID
ItemName Short Text Name of food or drink
Description Long Text Description of the item
Price Currency Price per item
Category Short Text Food, Drink, Dessert, etc.
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5. OrderDetails
Field Name Data Type Description
OrderDetailID AutoNumber (PK) Unique record
OrderIDNumber (FK) Linked to Orders.OrderID
ItemID Number (FK) Linked to MenuItems.ItemID
Quantity Number Number of items ordered
LineTotal Currency Calculated: Quantity * MenuItems.Price
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✅ 2. Relationships Between Tables
Here’s how the tables relate:
Customers (1) --- (many) --- Visits → by CustomerID
Visits (1) --- (many) --- Orders → by VisitID
Orders (1) --- (many) --- OrderDetails → by OrderID
MenuItems (1) --- (many) --- OrderDetails → by ItemID
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✅ 3. Relationship Diagram in MS Access
In Access, go to:
Database Tools → Relationships
Add all the tables.
Drag to create relationships as shown:
Customers.CustomerID → Visits.CustomerID
Visits.VisitID → Orders.VisitID
Orders.OrderID → OrderDetails.OrderID
MenuItems.ItemID → OrderDetails.ItemID
Make sure to enforce Referential Integrity when creating relationships.
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✅ 4. Optional Additions
Staff table: If you want to record who served the customer.
Reservations table: If bookings are made in advance.
Feedback table: If you record customer reviews or ratings.
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Would you like a sample Access file (.accdb) with these tables pre-created for you? I can guide you step
by step to create it or help you download a sample.
