Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
1.0 Scope:
This procedure is applicable for patrolling & utility coordination of PE & Steel distribution pipeline at
various locations of GGL.
2.0 Objective:
This procedure provides guidance for
Patrolling of GGL pipeline network to observe conditions that may affect the safety and
operation of the network
Utility Coordination of PE and Steel distribution pipeline networks to ensure smooth
coordination for any third party activities in vicinity of GGL pipeline network in order to
maintain network in safe condition
3.0 Definitions & Abbreviations:
AOMP : Annual Operation and Maintenance Plan
CPRS : Common Pressure Regulating Station
DBD : Dial Before You Dig
DPRC /DRS : District Pressure Regulating Chamber / District Regulating Station
ESG : Emergency Services Group
GA : Geographical Area
GIS : Geographical Information System
IPRS : Individual Pressure Regulating Station
MS/PE : Mild Steel/ Polyethylene
O&M : Operation & Maintenance
PNGRB : Petroleum and Natural Gas Regulatory Board
PTW/WA : Permit to Work / Work Authorisation
RCA : Route Cause Analysis
SR : Service Regulator
TLP : Test Lead Point
UCG : Utility Co-ordination Group
4.0 Reference:
4.1 PNGRB notification Technical Standards & Specification including safety Standard (T4S) for City
or Local Natural Gas Distribution
4.2 PNGRB notification Technical Standards & Specification including safety Standard (T4S) for
Natural Gas Pipeline
5.0 Responsibility:
5.1 The overall responsibility for Pipeline Patrolling and Utility coordination activities lies with –GA
Head
5.2 The individual activities with responsibility are listed against each of activity in process flow,
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
Process flow:
FLOW CHART FOR PIPELINE PATROLLING & UTILITY COORDINATION
O&M CONTROL
MATERIALS O&M TEAM
ROOM
START
RECEIVE RECEIVE BASED ON
EXCAVATION REQUIREMENTS OF CRITICALITY OF
INTIMATION ON CONTRACT PLANNING OF PATROLLING/UTILITY SECTION
“DBD”
COORDINATION ACTIVITY -EXCAVATION
PLANS OF UTILITIES
-“DBD” INTIMATIONS
BIDDING/TENDERING
-LETTERS/
PROCESS
RECORD PROVIDE REQUIREMENT OF INTIMATIONS FROM
INFORMATION IN PATROLLING CONTRACT TO MATERIALS UTILITIES
UTILITY -PNGRB GUIDELINE
AWARD OF
COORDINATION PATROLLING
SYSTEM CONTRACT CONTRACTOR MOBILIZATION AS PER
PATROLLING PLAN WITH REQUIRED
PATROL MEN & VEHICLES
INTIMATION TO O&M
INTIMATION TO ABOUT CONTRACT
SITE PATROL MANPOWER DEPLOYMENT AS PER
MEN (GGL PATROLLING PLAN
CONTRACTOR)
VIA SMS/PHONE/
EMAIL PATROLLING ACTIVITIES AS PER
1. PATROLLING PLAN
2. “DBD” INTIMATION
3. LETTERS/EMAIL/PHONE FROM
UTILITIES
SHARING OF PIPELINE COORDINATION WITH
MAINTAIN REGULAR
NETWORK DRAWINGS THIRD PARTY, UTILITIES
CONTACT WITH THIRD
WITH THIRD PARTY & THEIR CONTRACTORS
PARTY, UTILITIES &
UTILITIES & THEIR BASED UPON RISK &
THEIR CONTRACTORS
CONTRACTORS CRITICALITY
ESCALATION FOR RECORD THE
HIGHER LEVEL OF CONDITIONS
COORDINATION OBSERVED DURING
REQUIRED? PATROLLING
RCA IN CASE OF
PIPELINE DAMAGE YES (SHIFTING/REROUTING)
ESCALATION AS PER ANNEXURE-I
SITE
DEMAND NOTE TO SUPERVISION
PIPELINE SHIFTING RECORD THE CONDITIONS
DAMAGING AGENCY REPORT AS
OR RE-ROUTING NO OBSERVED DURING
BASED ON RCA PER
REQUIRED? PATROLLING
ASSESSMENT ANNEXURE-III
YES
SHIFTING OR
REROUTING AS PER ANEXURE-III
LENGTH>20 MTR(PE/MS)
TYPE & SIZE OF
PIPELINE NETWORK
INTIMATION TO PE LENGTH<20 MTR(PE)
REPLACEMENT TEAM
FOR SHIFTING OR
REROUTING ACTIVITY CARRY OUT SHIFTING &
REROUTING
END
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
Procedure Steps:
Sr. Description Responsibility Reference
No.
Planning of Patrolling / Utility coordination activity:
Planning of patrolling activities including route plans on the
basis of existing network drawing as per AOMP.
Surveillance/patrolling of pipeline is to be carried out as per
the frequency decided/reviewed based on the criticality of
section, excavation plan received from utilities, “Dial Before
you Dig” intimation, letters received from utilities, proximity
O&M Executive AOMP /
6.1 zone and traffic density.
Patrolling plan
This is to be amended based on information, considering
severity of the site condition & type of projects which can
damage / failure leading to leakages and fire hazards.
Steel & PE pipeline network is to be inspected as per AOMP
to observe surface condition, construction activities,
encroachment, soil wash outs and any other factors that may
affect the safety and operation of network.
As per above plan O&M Team informs the Material dept. for Technical
6.2 contract award and provides required documents as per Manager -
Material dept. process. O&M
Material Dept. awards the contract and provides intimation to Manager-
6.3
O&M. Material
Patrolmen is deployed for Patrolling of the pipeline as per plan
to carry out the following,
Monitor Surface Condition on and adjacent to the pipeline
(Exposed pipe, road /soil condition).
Observe third party excavation on or near to the pipeline
Observe construction activity/encroachment near to the
pipeline
Observe condition of exposed gas pipeline & safeguarding
6.4 from damages during excavation by third party utilities O&M Executive
Guide the third parties excavator to safeguard the pipeline
from damages during excavation
Monitor condition of Valve Chamber, DPRC/DRS/CPRS/SR,
markers, TLP and sign boards, in patrolling route etc.
Familiarizing the route of the pipeline and guiding the third
party excavators doing excavations Mechanical/Manually
Observe other factors affecting the safety and operation of
the pipeline
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
Sr. Description Responsibility Reference
No.
Emergency Call
Information received from “Dial Before you Dig” is recorded in Utility
Centre
coordination
6.5 Utility Co-ordination Software or log book, and communicated to Representative
software / log
site patrolman. / O&M Control
book
Room
Excavation intimation is received through various modes like
“Dial Before you Dig” (DBD) call from ESG call centre/ O&M
6.6 O&M Executive
Control Room, Intimation from authority/ agencies, intimation
from patrolman, GGL contractors team from site, etc.
Information received through phone calls, e-mail / letter etc. is
6.7 communicated to site patrolman (GGL representative / O&M Executive
Contractor representative).
Availability of below mentioned Drawing/equipment with the
patrolman is ensured- .
Availability of Updated PE/steel distribution network drawing
6.8 O&M Executive
Proper communication equipment
Suitable personnel protective equipment to safeguard against
hazards at sites.
Patrolling activities besides the known information (step 6.5 &
6.6) is conducted where excavation, construction and
6.9
development in and around the vicinity of the PE/steel network O&M Executive
are being carried out by other third party agencies.
Patrolling
Conditions observed during patrolling is recorded in the
6.10 O&M Executive report as per
prescribed Patrolling and Site supervision report.
Annexure – III
If required, change patrolmen deputed as per plan to other
location depending on numbers of sites, risk to network, severity
6.11 O&M Executive
of consequences and site conditions. based on above
information collected from various sources
Site specific co-ordination is carried out with third party utility &
6.12 O&M Executive
their contractors based on risk and criticality.
Regular contact is maintained with the third party utilities and
6.13 monitoring of their progress is done on day to day basis where O&M Executive
the major projects around steel distribution pipeline & PE lines.
Network drawings are shared (with confidentiality and legal
6.14 O&M Executive
disclaimer note) with third party utilities on written demand.
Effective engagement process with third party utilities to have
6.15 O&M In-Charge
influence & interface at various levels through periodic
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
Sr. Description Responsibility Reference
No.
coordination meetings.
If need is felt for shifting/rerouting of gas line below escalation
6.16 steps are followed to take decisions based on information O&M Executive Annexure –II
received during engagement.
Shifting and/or lowering of PE pipeline all sizes as per site PTW Coverage
6.17 requirement), in line with GGL’s PTW /WA authorization O&M Executive & Authorization
procedure. Matrix
If required, based on the criticality the co-ordination shall be Annexure – I
6.18 O&M Team
escalated as per Co-ordination Escalation chart.
If required, Based on information during site engagement, if
6.19 need is felt for visiting the site, following escalation steps should O&M Team Annexure –II
be used for taking decision as per Escalation Matrix.
Monthly
6.20 Contractor performance assessment is carried on monthly basis O&M In-charge Review MoM/
CPAR
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
6.0 Critical Requirements
Critical to Customer (Quality) Environment Occupational Health & Safety
Timely response on DBD call PUC certified four wheeler PPE shall be worn by all
patrolmen / Spot men
Gas supply continuity – Damage
Prevention
Meeting the patrolling frequency
regulatory requirements as per
PNGRB
7.0 Key Performance Indicators:
Description of KPI Target Responsibility
Reaching at site Within 1 hour on receiving DBD call O&M Executive
within city limit and within 2 hours
outside city limit
Gas supply continuity Prevent pipeline damages – less than 10% O&M Executive
of excavation site
Patrolling of Steel & PE pipeline network 100% compliance to AOMP O&M Executive
Type of Storage Retention period Responsibility of
Title of the
Record # Record – place Department Archive maintaining
Record
Soft / Hard Record
MAI-F-35 Patrolling Hard GA Office 1 Year 1 Year O&M - Executive
Report -
Pipeline Hard GA Office 1 Year 1 Year O&M - Executive
Shifting
Communication
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
ANNEXURE – I
Co-ordination Escalation Chart:
GGL’s Technician /
Technical
Patrolman Contractor’s Co- O&M Executive
Manager
ordinator
Operation Head GA Head
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
ANNEXURE – II
Escalation Matrix
Risk based Site Engagement & Monitoring based on Criticality
Type of
Mode Of O&M O&M In Technical
Escalation criteria pipeline GA Head
Excavation Executive charge Manager
network
√
√
Manually / PE Distribution (More than
PE / MS Line is found in (up to 32 mm)
Mechanical 32 mm)
private plot
Excavator MS
√
Distribution
√
√
PE Distribution (More than
PE / MS Line is not (up to 32 mm)
HDD 32 mm)
found in trial pit
MS
√
Distribution
√
√
PE / MS Line may be PE Distribution (More than
(up to 32 mm)
covered inside drainage - 32 mm)
chamber MS
√
Distribution
√
PE/ MS Line is in line of √
PE Distribution (More than
direct excavation (Up to 63 mm)
- 63 mm)
where shifting is
MS
required. √
Distribution
Probable damage due PE Distribution √
rd
to 3 party’s urgency -
MS
to complete the job √
Distribution
Conflict with third PE Distribution √
parties / private - MS
customers √
Distribution
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
ANNEXURE – III
Format No. MAI-F-35
Patrolling Report
Rev. No. 0
Effective Date 13/11/2017
Date of Patrol :
Contractor :
Network / Area :
Pipeline Section & Pipeline covered (Kms.) :
Pipeline Size (Dia) :
Patrolling Activity Report
Sr. No. Check Point Observation Remarks
1 Excavation Work on / near Gas Pipeline
2 Fire on/ near Our Gas Pipeline
Civil / Construction Work on / near Gas
3
Pipeline
Condition of Warning Boards & Markers
4
(Steel & PE Pipeline)
5 Condition of Steel and PE valve chambers
6 Condition of DRS/DPRC/PRS
7 Condition of Service Regulator
8 Condition of Stone Markers
9 Condition of TLP’s
10 Erosion of Soil
11 Surface Subsidence, Flooding
12 Encroachment
13 Any other Potential Hazard
Remarks :
Contact Number of Utilities / Authority Representative and Patrolman
Patrolman Contractor In charge GGL – Shift In charge
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Integrated Management System
Procedure for Pipeline Patrolling & Utility Co-ordination
ANNEXURE – IV
Pipeline Shifting Communication
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