SWS-4000 SERIES

ORDINARY MAINTENANCE PLAN

Introduction
In order to maintain the dialysis machine good functional efficiency and reduce the likelihood of faults, the
system must be subjected to routine maintenance periodically.

Routine maintenance is used to ensure the correct functioning of the system, and all the maintenance activities
require specific technical skills and a precise knowledge of the system and must be carried out by certified personnel
as suitable for the installation and maintenance of the machine.

Maintenance routine is composed by activity that must be performed every 6 and 12 months; each of them
must be recorded and reported.

Maintenance activity scheduling, description and reporting has illustrated into the next chapters.

Note: if the records of ordinary maintenance activities on yearly basis are not found, the warranty tied to the
dialysis machines shall become automatically void.
 SWS-4000 SERIES

Ordinary Maintenance Activity Schedule

Annual ordinary maintenance activity scheduling:

Scheduling Period (month) Scheduling Period (month)

Activity Activity
6 12 6 12

1 (O-ring - Dialyzer couplings) X X 27 (Rust removal) X X

2 (O-ring - Concentration aspirator) X X 28 (Silicon tube & Connection checking) X X

3 (O-ring - Bicart holder) 29 (Water leakage check & removal)

X X X X

4 (O-ring – Endotoxin filter couplings) 30 (Dust cleaning)

X X X

5 (O-ring - Substitution component) X 31 (Cable rearranging & plug-in check) X X

6 (Concentrate aspirator filter) X 32 (Position detection sensor) X X

7 (Disinfectant suction tube filter) X 33 (Pressure sensor YG1/2/3/4) X X

8 (Membrane - Big filter A/B) X X 34 (Pressure sensor AP/VP) X X

9 (Water inlet filter) 35 (Air detector)

X X X X

10 (Filter - Air fan) 36 (Back-up battery)

X X X

11 (Air filter) X 37 (Touch screen) X X

12 (Check valve) X 38 (Button key) X X

13 (Positive degassing tank QG1) X 39 (IV pole & Audible alarm) X X

14 (Water inlet degassing tank JQ) X 40 (Bicart holder) X X

15 (Negative degassing tank QG2) 41 (Blood pump)

X X X

16 (Positive degassing tank QG3) 42 (Substitution pump)

X X X

17 (Mixing tank HG1/HG2) X 43 (Release valve XV1/XV2) X X

18 (Resin degassing tank QG5) X 44 (Gear pumps YP DP) X X

19 (Reducing valve JV) X 45 (Level regulator) X

20 (Release valve XV3/XV4) X 46 (Block clamp) X

21 (Endotoxin filter couplings) 47 (Heparin pump)

X X

22 (Concentration aspirator A/B) 48 (Conductivity sensor)

X X X

23 (Ceramic pump A / B JP1/JP2) X X 49 (Temperature sensor) X

24 (UF pump JP3) X X 50 (Balance chamber) X

25 (Solenoid valve) X X 51 (Blood leak detector) X

26 (Dialyzer couplings) X X 52 (Gear pumps QP) X

 SWS-4000 SERIES

Ordinary Maintenance Activity Description

All the ordinary maintenance activity that must be performed every 6 months are listed and described into the
table below:

6 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

O-ring (Dialyzer couplings)

1 Replace Replace O-ring(12*2.65) of dialyzer couplings. All
12*2.65 x 2pcs

O-ring (A/B Concentration

aspirator) Replace O-ring(10*1.8) of concentration
2 Replace All
aspirator.
10*1.8 x 4pcs

O-ring (Bicart holder) Replace O-rings of Bi-cart holder.

Top: 9.5*2 x 1pcs
Note:
Bottom:9.19*2.62 x 1pcs (1)Replacement is depending on the use condition;
3 Top-II: 17.12*2.62 x 1pcs Replace (2)Old model has one type of O-ring 9.4*2.85; All
(3)New model Bicart has 3 types of O-ring, usually
Old Model: replace the top and bottom model, the top-II is
9.4*2.85 x 2pcs depending.

Check the big filters if they are dirty or block,

unscrew and open the filter to clean/replace the
Membrane - Big filter
Maintenance inside membrane when necessary.
8 Type A: 180 holes All
/ Replace Note:
Type B: 300 holes
The big filters type B (300holes) are marked on the
surface with a red spot.

Open the filter to clean the membrane by RO

9 Water inlet filter Maintenance All
water flushing.

(1)Check the aspirator handle if any crystal, clean

Concentration aspirator Maintenance them;
22 All
A/B / Replace (2)Check if any crack on the tube and handle,
replace it.

(1)Clean the dirt on the bearings of ceramic

pumps;
(2)Give proper grease to the bearings;

Ceramic pump A / B (3)Remove and clean the crystal collected in the

23 Maintenance waterproof drip tray; All
JP1/JP2
(4)Rotate the bearing on both direction on the
ceramic pumps A&B to check if they could rotate
smoothly, if not, replace pump motor or immerse
plunger in hot water with citric acid until it turns.
 SWS-4000 SERIES

6 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

Note:
When immersing the plunger if needed, ensure the
fluid level is lower than the glue part on the shaft in
case of damage to glue;

(1)Clean the dirt on the bearings of ceramic

pumps;
(2)Give proper grease to the bearings;
(3)Rotate the bearing on both direction on the
ceramic pumps A&B to check if they could rotate
smoothly, if not, replace pump motor or immerse
24 UF pump JP3 Maintenance plunger in hot water with citric acid until it turns; All

Note:
When immersing the plunger if needed, ensure the
fluid level is lower than the glue part on the shaft in
case of damage to glue;
(4)Measure the coefficient of UF pump to ensure
the accuracy of ultrafiltration.

(1)Check if any attached crystal, remove and

clean;
(2)Check if any attached rust, remove and clean;
(3)If there is attached crystal or rust, please seek
and locate where the leakage may happen, then
25 Solenoid valve Maintenance take corresponding measure; All
(4)If needed, for the balance chamber valve,
please replace its sealing O-ring(5*1.8).
Note:
The potential leakage may cause unpredictable fault
on the machine, technicians are supposed to solve this
issue completely during maintenance.

(1)Check both couplings if any attached crystal,

Maintenance remove and clean them;
26 Dialyzer couplings All
/ Replace (2)Visually check if any crack and any anomaly on
the appearance, maintenance or replace.

27 Rust & Crystal removal Cleaning Remove all rust and crystal on the hydraulic parts All

(1)Check silicon tubing if any crack, especially on

Silicon tube & Connection the electrode and valve connectors;
28 Maintenance All
checking (2)Visually check all tube connectors and ensure
all connectors are tightly connected.
 SWS-4000 SERIES

6 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

Water leakage check & Visually check if any water leakage, ensure it is
29 Maintenance All
removal dry and clean at the inner bottom of machine.

Check internal space if any dust, clean them.

30 Dust cleaning Cleaning Note: All

For the circuit board cleaning, please clean them with
static brush.

Cable rearranging & plug-in Rearrange all cable and ensure circuit connectors
31 Maintenance All
check are tightly plugged in.

(1)Enter Monitor -> Sensor interface to test and

validate the function of position sensors;
32 Position detection sensor Validation All
(2)Ensure the sensor component is positioned
tightly.

(1)Connect in serial with a pressure gauge and

syringe;
(2)Enter Calibration -> Pressure interface to test
and validate the function of pressure sensors,
33 Pressure sensor YG1/2/3/4 Validation check at “0” & “100Kpa” point. All
Note:
Ensure the error difference of the value between the
gauge and the screen is ±3kpa, if not please
recalibrate the corresponding pressure sensor.

(1)Connect in serial with a pressure gauge and

syringe;
(2)Enter Calibration -> Pressure interface to test
and validate the function of pressure sensors,
check at “0” & “100mmHg” point and the value is
34 Pressure sensor AP/VP Validation All
stable without drop or fluctuation.
Note:
Ensure the error difference of the value between the
gauge and the screen is ±5mmHg, if not please
recalibrate the corresponding pressure sensor.

(1)Prepare a tube filled with water and syringe,

install in the air detector ;
Air detection
(2) Test and validate the function of air monitor
Air in the Information II interface;
35 Validation All
detector
Block the led light inside of the detector, validate
Blood
the status of the blood recognition in the
recognition
Information II interface.
 SWS-4000 SERIES

6 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

When city power shut down, machine could

automatically switch to back-up power supply
36 Back-up battery Validation All
and maintain blood pump working stably for
30mins.

LCD displays well and touch screen acts properly

37 Touch screen Validation All
by manually clicking.

Button key act properly and could be detected in

38 Button key Validation All
Monitor -> Blood/Water/Electric -> Hot key.

Perform IV pole led and loudspeaker test in

39 IV pole & Audible alarm Validation All
Monitor -> Blood/Water/Electric -> Led.

Bicart holder
40 Maintenance Remove attached crystal and clean the holder. All

(1)Take out pump roller and validate with

calibrator;
41 Blood pump Maintenance All
(2)Remove dirt & clean the pump internally and
externally.

(1)Take out pump roller and validate with

calibrator;
42 Substitution pump Maintenance 4000
(2)Remove dirt & clean the pump internally and
externally.

(1)Tighten 4 screws which fix the component;

43 Release valve XV1/XV2 Maintenance (2)Validate the YG2 YG4 value in the Monitor -> All
Others -> XV1 XV2 test, ensure the range 150±5
kpa.

(1)Remove all dust and clean the pump surface;

44 Gear pumps YP DP Maintenance All
(2)Ensure the tubes are tightly connected.
 SWS-4000 SERIES
All the ordinary maintenance activity that must be performed every 12 months are listed and described

including the above table “6 Months Ordinary Maintenance Activity” and the table below:

12 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

O-ring (Endotoxin filter

couplings) Replace O-ring (12*2.65) of endotoxin filter
4 Replace All
4000A : 12*2.65 x 4pcs couplings.
4000 : 12*2.65 x 8pcs

Replace O-ring (10*1.8) of Substitution

O-ring (Substitution component and clean.
5 component) Replace Note: 4000
10*1.8 x 1pcs V4.8 model has a silicon pad only;
V4.9 model has O ring.

Maintenance Check if the filter still working, if any broken

6 Concentrate aspirator filter All
/ Replace replace it.

Disinfectant suction tube Maintenance Check if the filter still working, if any broken
7 All
filter / Replace replace it.

(1)Check if the air fan filter is dusty, take it out

and then clean.

Cleaning / (2)If the membrane is broken, replace it.

10 Filter - Air fan All
Replace
Note:
If clean the membrane with water, before installing
back, please ensure it is completely dry.

Air filter
Maintenance
11 4000A: x 1 pcs Check if filter is dusty, replace if dirty. All
/ Replace
4000: x 2 pcs

Maintenance Check if any leakage on the surface of the check

12 Check valve All
/ Replace valve, replace them when necessary.

(1)Check if any leakage on the surface and the

Positive degassing tank juncture of the tank;
13 Maintenance All
QG1
(2)The O-ring(56*2) must be replaced when it
was broken.
 SWS-4000 SERIES

12 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

(1)Check if any leakage on the surface and the

juncture of the tank;
(2)Check the floater action status, if not go with
the water level then have to find the cause;
Water inlet degassing tank (3)The O-ring (56*2) must be replaced when it
14 Maintenance All
JQ was broken;

(4)Observe the JQ H(YJ1)/L(YK) sensor status in

the real-time Information I screen and L(YK)
sensor by close the RO supply to machine, it
should give an alarm “water supply failure”.

(1)Check if any leakage on the surface and the

juncture of the tank;
(2)Check the floater action status, if not go with
Negative degassing tank the water level then have to find the cause;
15 Maintenance All
QG2
(3)The O-ring (56*2) must be replaced when it
was broken;
(4)Ensure the QG2 H(YJ3)/L(YJ2) sensor status in
the real-time Information I screen is correct.

(1)Check if any leakage on the surface and the

Positive degassing tank juncture of the tank;
16 Maintenance All
QG3 (2)The O-ring (56*2) must be replaced when it
was broken.

(1)Check if any leakage on the surface and the

juncture of the tank;
17 Mixing tank HG1/HG2 Maintenance All
(2)The O-ring (40*2) must be replaced when it
was broken.
(1)Check if any leakage on the surface and the
juncture of the tank;
18 Resin degassing tank QG5 Maintenance (2)Replace if the resin particles are dirty; All

(3)The O-ring (40*2) must be replaced when it

was broken.
(1)Check if any leakage;
(2)Tighten the fixing screw and the tubing
19 Reducing valve JV Maintenance connection; All

(2) Check with external pressure gauge, Ensure

the maximal outlet pressure ranges 1.0-1.1 bar.
 SWS-4000 SERIES

12 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

(1)Check if any leakage;

20 Release valve XV3/XV4 Maintenance All
(2)Ensure the inlet pressure ranges 45±5 kpa.

(1)Remove the dirt;

21 Endotoxin filter couplings Maintenance All
(2)Replace O ring as mentioned before.

Validate the function when blood pump is

45 Level regulator Maintenance All
working for level down & up.

(1)Clean the rust (if any) and dirt on the

component;
46 Block clamp Maintenance All
(2)Validate the function in the Monitor ->
Blood/Water/Electric -> Block clamp.

(1)Clean the dirt on the component;

47 Heparin pump Maintenance All
(2)Validate the function in the Monitor ->
Blood/Water/Electric -> Hep.F.F. / Hep.F.B.

(1)Check if any leakage on the components;

(2)Connect a conductivity reference meter (e.g.
HDM97) and enter Conductivity calibration
Conductivity sensor
48 Maintenance interface, validate the conductivity sensor, the All
DG1, DG2, DG3
acceptable deviation range ±0.3mS/cm.
(3)If the sensor gets error, please perform
calibration or replace.

(1)Check if any leakage on the components;

(2)Connect a temperature reference meter (e.g.
HDM97) and enter Temperature calibration
interface, validate the temperature sensors
Temp.A, Temp.B, Temp.C (WG2 WG3 WG4), the
Temperature sensor
49 Temp.A, Temp.B, Temp.C Maintenance acceptable deviation range ±0.3℃; All
(WG2 WG3 WG4) (3)If the sensor gets error, please perform
calibration or replace;
(4)Enter Standby interface, validate the
temperature sensors WG6, the acceptable
deviation range ±0.3℃.
 SWS-4000 SERIES

12 Months Ordinary Maintenance Activity

Item Spare Parts Method Solution Model

(1)Check if any leakage on the valve, chamber;

(2)Remove the crystal and dirt on the chamber;
(3)Dry the water leakage (if any) on the chamber;
50 Balance chamber Maintenance (4)Rearrange the cable and tubing to prevent All
kinking;
(5)Replace the O ring (5*1.8) when necessary;
(6)Properly tighten screws on the chamber.

51 Blood leak detector Maintenance Check if any leakage and ensure no tube kinking. All

In the Standby ensure YG1 (negative pressure)

52 Gear pumps QP Maintenance range from -80 ~-90kpa, if not, adjust the QP rate All
accordingly.

Ordinary Maintenance Activity Reporting

Ordinary maintenance routine is composed by activity that must be performed every 6 and 12 months; every
activity must be recorded using the appropriated modules listed below:

Scheduling Period (month) Reporting module name/code

6 SWS4000 Series Ordinary Maintenance Activity Report_06M

12 SWS4000 Series Ordinary Maintenance Activity Report_12M

 Record format number：G02-84
SWS Hemodialysis Care Co., Ltd Version：V2.00
Ordinary Maintenance Activity Report_06M Pages：1/1 Effective date：2018-05-14

SWS4000 Series Ordinary Maintenance Activity Report_06M

Center S/N Model

Note &
Items Content OK
Remark
Dialyzer Coupling Replace O-ring & cleaning ☐

Concentration Aspirator Replace O ring & cleaning & check Suction filter ☐

Bi-cart holder Replace O ring & cleaning ☐

Big filter A/B Clean/Replace the membrane (& O ring) ☐

Water inlet filter Cleaning ☐

Ceramic pumps A/B/UF JP1/2/3 Maintenance & cleaning ☐

Solenoid valve Maintenance & cleaning ☐

Rust & Crystal removal Ensure there is no crystal and rust ☐ △

Silicon tube & Connection checking Ensure all silicon tubing connection are tight ☐

Water leakage check & removal Ensure no leakage & parts all clean ☐ △

Dust cleaning Ensure a dry and clean inner space ☐ △

Cable rearranging & plug-in check Ensure cable sequence and tighten connectors ☐

Position detection sensor Ensure all position sensor works correctly ☐

Pressure sensor YG1/2/3/4 Error range within±3kPa ☐

Pressure sensor AP/VP Error range within±5mmHg without leaking ☐

Air detector Validate air detection & blood recognition feature ☐

Back-up battery Auto switch back-up power & BP for 30mins ☐

Touch screen LCD & Touch screen react properly ☐

Button key Button key react properly ☐

IV pole & Audible alarm Ensure the audible & visual alarm signal ☐

Blood pump Maintenance & Cleaning ☐

Subs. pump Maintenance & Cleaning ☐

Release valve XV1/XV2 Maintenance & validate the calibrated pressure ☐

Gear pumps YP DP Maintenance & Cleaning ☐

Service by: Confirmed by:

Date: Date:
 Record format number：G02-84
SWS Hemodialysis Care Co., Ltd Version：V2.00
Ordinary Maintenance Activity Report_12M Pages：1/1 Effective date：2018-05-14

SWS4000 Series Ordinary Maintenance Activity Report_12M

Center S/N Model

Note &
Items Content OK
Remark
Endotoxin filter couplings Replace O-ring & cleaning ☐

Substitution component Replace O-ring & cleaning ☐

Concentrate aspirator Replace O ring & cleaning & check Suction filter ☐

Disinfectant suction tube filter Check the filter availability ☐

Filter - Air fan Cleaning or replace ☐

Air filter Replace when dusty ☐

Check valve Check if any leakage ☐

Positive degassing tank QG1 Check any leakage and replace O ring accordingly ☐

Check leakage and replace O ring accordingly

Water inlet degassing tank JQ ☐
Validate reed switch sensor & floater function

Check leakage and replace O ring accordingly

Negative degassing tank QG2 ☐
Validate reed switch sensor & floater function

Positive degassing tank QG3 Check any leakage and replace O ring accordingly ☐
Mixing tank HG1/HG2 Check any leakage and replace O ring accordingly ☐

Resin degassing tank QG5 Check any leakage and replace O ring accordingly ☐

Reducing valve JV Maintenance and validate the outlet max. pressure ☐

Release valve XV3/XV4 Maintenance and validate the inlet pressure ☐

Level regulator Validate the function ☐

Block clamp Cleaning and validate the function ☐

Heparin pump Cleaning and validate the function ☐

Conductivity sensor DG1,DG2,DG3 Check & Validate, error range ±0.3mS/cm ☐

Temperature WG2,WG3, WG4 Check & Validate, error range ±0.3℃ ☐

sensor WG6 Check & Validate, error range ±0.3℃ ☐

Balance chamber Maintenance & Cleaning, Tightening ☐

Blood leak detector Check & Maintenance ☐

Gear pumps QP Maintenance & Validate the YG1 pressure ☐

Service by: Confirmed by:

Date: Date: