Learning PowerPoint Desktop (Microsoft 365)
🟦 Module 1: Getting Started
📘 What It Covers
How to create a presentation from scratch or templates, add/delete slides, and organize slides
into sections.
Layman Explanation
This is your starting point: select a theme or a blank slide, add content slides, group them
logically, and save your work.
🌍 Real-Life Use Case
For a project update, choose a business template, add various slide types (title, content, section
header), group slides into “Overview,” “Details,” and “Recommendations” sections.
🔑 Key Topics
● File → New → Blank presentation or template gallery
● Home or Insert → New Slide
● Right-click slide thumbnail → Add section
● File → Save / Save As
🎯 Module 1 MCQs
1. To create a blank presentation, go to:
A) File → Export
B) File → New → Blank Presentation ✅
C) Insert → New Slide
D) Design → Theme
2. Templates can be found in:
A) Home tab
B) File → New → Template gallery ✅
C) Insert tab
D) View tab
3. To add a new slide, use:
A) File → New Slide
B) Home → New Slide ✅
C) Design → New Slide
D) Insert → Theme
4. Sections help you to:
A) Run animations
B) Organize slides into groups ✅
C) Embed audio
D) Add slide numbers
5. To save your presentation under a new name, go to:
A) File → Save As ✅
B) Home → Save
C) Insert → Save
D) Slide Show → Save
🟦 Module 2: Working with Text, Images, and Multimedia
📘 What It Covers
Adding and formatting text, inserting pictures, videos, audio clips, and hyperlinks.
Layman Explanation
Just like working in a document, you’ll add text, tweak the font/formatting, insert visuals and
media, and make clickable links.
🌍 Real-Life Use Case
In a training presentation, insert a text box for an introduction, place relevant images, embed a
demo video, add background audio, and link to resources.
🔑 Key Topics
● Insert → Text Box or use placeholders
● Home → Font, Size, Color, Bullets
● Insert → Pictures / Video / Audio
● Insert → Link / Hyperlink
🎯 Module 2 MCQs
6. To format text size and color, use:
A) Insert tab
B) Home → Font section ✅
C) View tab
D) Slide Show tab
7. Which tab inserts a video into a slide?
A) Design
B) Insert ✅
C) Transitions
D) Review
8. To add clickable text to a website, use:
A) Insert → Audio
B) Insert → Link ✅
C) File → Save
D) Design → Theme
9. An audio clip during a presentation is inserted via:
A) Insert → Audio ✅
B) Home → Audio
C) Design → Music
D) Slide Show → Audio
10. To add bullet points, use:
A) Insert → Bullets
B) Home → Bullets ✅
C) Design → Bullets
D) View → Bullets
🟦 Module 3: Formatting Presentations
📘 What It Covers
Choosing themes, changing backgrounds, adding headers/footers, and applying slide
transitions.
Layman Explanation
This module focuses on your presentation’s look and feel—choosing colors, format consistency,
adding page numbers or dates, and adding smooth effects between slides.
🌍 Real-Life Use Case
You pick a “Professional” theme, adjust slide background to a gradient, set the current date and
slide number in headers/footers, and apply Fade transition between slides.
🔑 Key Topics
● Design → Themes & Variants
● Design → Format Background
● Insert → Header & Footer
● Transitions → Fade, Push, Wipe
🎯 Module 3 MCQs
11. To apply a consistent style across all slides, use:
A) Home → Format
B) Design → Theme ✅
C) View → Slide Master
D) Insert → Shape
12. To personalize slide background, go to:
A) Insert → Picture
B) Design → Format Background ✅
C) Design → Theme
D) View → Background
13. Slide numbers and dates are added via:
A) Design tab
B) Insert → Header & Footer ✅
C) Transitions tab
D) Home tab
14. To add transitions between slides, go to:
A) Design
B) Transitions ✅
C) Animations
D) Insert
🟦 Module 4: Presenting
📘 What It Covers
Using speaker notes, starting your slideshow, managing navigation, and using Presenter View.
Layman Explanation
This is about delivering your presentation smoothly—seeing your notes, navigating effectively,
and viewing timers privately while presenting to an audience.
🌍 Real-Life Use Case
You rehearse using speaker notes, start the slide show from current slide, and use Presenter
View during a live presentation to view upcoming slide and timer.
🔑 Key Topics
● View → Notes pane
● Slide Show → From Beginning (F5) / From Current (Shift+F5)
● Slide Show → Presenter View
🎯 Module 4 MCQs
15. To view speaker notes during editing, use:
A) View → Notes ✅
B) Slide Show → Presenter View
C) Insert → Notes
D) View → Slide Master
16. Start your slideshow from the first slide by pressing:
A) Shift + F5
B) F5 ✅
C) Ctrl + S
D) Alt + P
17. To start the slideshow from the current slide, use:
A) F5
B) Shift + F5 ✅
C) Ctrl + N
D) Home
18. Presenter View allows you to:
A) See only slide
B) View slide, notes, and timer ✅
C) Edit slide content live
D) See only upcoming slides
🟦 Module 5: Exporting and Sharing
📘 What It Covers
Exporting your presentation as a PDF or video, saving to OneDrive, and sharing or collaborating
with others.
Layman Explanation
Once your slides are finished, you can save them as PDFs for easy viewing, record as a video,
store online, or invite colleagues to edit and comment.
🌍 Real-Life Use Case
You save your final deck on OneDrive, invite teammates via Share, export as PDF for printing,
and create a video file for training distribution.
🔑 Key Topics
● File → Export → Create PDF/XPS or Create a Video
● File → Save → OneDrive
● File → Share → invite people with permissions
🎯 Module 5 MCQs
19. To export your presentation as a video, choose:
A) File → Save As
B) File → Export → Create a Video ✅
C) Slide Show → Record
D) Design → Video
20. To share your presentation and allow editing, use:
A) File → Save
B) File → Share ✅
C) Design → Theme
D) Insert → Link
21. To save to cloud storage, go to:
A) File → Share
B) File → Save → OneDrive ✅
C) Home → Save
D) View → Cloud
22. To create a printable document version, choose:
A) File → Export → Create PDF/XPS ✅
B) File → Save As → JPEG
C) Slide Show → Print
D) View → Print
🧠 Course Summary
● Module 1: Set up your flow and structure slides
● Module 2: Add and format content (text, media, links)
● Module 3: Style your slides (themes, backgrounds, headers, transitions)
● Module 4: Prepare for presentation (notes, Presenter View, navigation)
● Module 5: Share and distribute (PDF, video, cloud storage, collaboration)
