Scope of Work (SOW) - Globus Transitos
History:
Sr No Date Prepared By Version
1 23-07-2025 Aditya Sharma V 1.0
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1. Project Overview
This Scope of Work defines the framework for implementing a Warehouse Management
System B-Warezen (WMS) to enhance operational efficiency, streamline inventory handling,
and ensure real-time visibility of stock across three warehouse locations in Mundra, Gujarat.
The WMS will include features for inbound and outbound logistics, storage, cargo handling,
and integrated invoicing functionalities.
2. In-Scope Functionality
2.1 Core Warehouse Operations
• Receiving:
• Verification against Purchase Orders.
• Quality checks and quantity validation.
• Systematic receipt confirmation and entry.
• Putaway:
• System-suggested optimal storage locations.
• Rules based on product type, turnover rate, and storage compatibility.
• Storage:
• Granular tracking by rack/bin/zone.
• Real-time visibility with audit trail.
• Picking:
• Configurable picking strategies:
Wave picking
Zone picking
Batch picking
• Packing:
• Consolidation of items into packages.
• Auto-generation of packing lists and labels.
• Shipping:
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• Load verification and shipment dispatch.
• Generation of delivery documents (e.g., bill of lading).
2.2 Inventory Management
• Live Stock Visibility: Across all locations and zones.
• Location-Based Tracking: Traceability of item movement.
• Cycle Counting: Configurable inventory audit schedules.
• Adjustments: Handling damage, shrinkage, or excess.
2.3 Cargo Management
• Support for handling various cargo types:
• Containers (e.g., 45 ft, 28-ton).
• Machinery, rolls, bags, and non-standard items.
• Input and tracking of:
• Dimensions
• Weights
• Special handling requirements
2.4 Multi-Warehouse Support
• Central control panel for all 3 locations:
• Warehouse 1: 10,000 sq ft
• Warehouse 2: 700 sq ft
• Warehouse 3 (New): 125,000 sq ft (Under Construction)
• Inter-Warehouse Transfers with tracking and documentation.
2.5 Invoicing Integration
• Auto-generation of:
• Storage charges
• Handling fees
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• Dispatch services
• Export of invoice data to existing accounting software (integration touchpoints to be
confirmed).
2.6 Reporting & Analytics
• Key reports:
• Inventory aging and valuation
• Stock in/out movement logs
• Utilization metrics
• KPI Dashboards:
• Live overview of warehouse performance
• Drill-down by warehouse/location/category
2.7 User & Access Management
• Role-based access:
o Admin, Warehouse Manager, Picker/Packer, Finance
• User creation, management, and role assignments.
3. Out-of-Scope Functionality
• Integration with complex third-party ERP systems.
• Full-scale financial accounting (GL, P&L, etc.).
• RFID, IoT, or robotics integrations.
• Native mobile app development (responsive web interface only).
• AI-based forecasting or demand planning.
• Real-time API-based shipping rate integrations.
• Migration of detailed historical data (limited to initial master data).
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4. Deliverables
# Deliverable Details
Configured WMS
4.1 Deployed and fully tested WMS environment
Software
4.2 User Training Hands-on training for administrators and end-users
4.3 System Documentation User manuals, configuration guides, process documentation
Migration of key master data including SKU, location,
4.4 Initial Data Migration
inventory counts
4.5 Post-Go-Live Support Hypercare for 1 week with immediate issue resolution
5. Implementation Timeline
Phase Week Objective Key Activities
Phase 1: Requirement Week Understand Stakeholder interviews, site visits,
Gathering 1 business processes SOP collection, finalization of scope
Phase 2: Configuration Configure system Warehouse setup, SKU data entry,
Week
& Master Data and load master user role config, master data import,
2
Migration data UAT environment setup
Week User testing and Scenario testing, bug fixes,
Phase 3: UAT & Training
3 knowledge transfer refinements, training sessions
Phase 4: Go-Live & Week System deployment Final sync, go-live, support handover,
Hypercare 4 & support closure meeting
6. Client Responsibilities
• Provide access to key personnel for requirement discussions.
• Deliver accurate master data in agreed formats.
• Ensure hardware and internet readiness at warehouses.
• Nominate end-users for UAT and training sessions.
• Provide timely feedback and sign-offs during each phase.
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7. Assumptions
• Client agrees on and signs off the functional scope prior to configuration.
• No custom module development unless explicitly agreed in change requests.
• All third-party systems (accounting, reporting) support basic data exchange.
• WMS will be deployed as a web application (cloud/on-prem to be finalized).
• Post-implementation support is limited to 1 week unless extended by AMC.
8. Project Governance
• Project Manager (Client & Vendor): To oversee project milestones and decisions.
• Weekly Progress Reviews: Via video meetings.
• Change Requests: Managed via formal approval process and impact analysis.
• Sign-offs: Required at each phase to proceed to the next.
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