Republic of the Philippines

CIVIL AVIATION AUTHORITY OF THE PHILIPPINES

PUERTO PRINCESA INTERNATIONAL AIRPORT
National Highway, Brgy. San Miguel, Puerto Princesa City, 5300, Palawan

IMPROVEMENT OF NEW
POWER PLANT ROOFING
AT
PUERTO PRINCESA INTERNATIONAL
AIRPORT

22-05-03

Sixth Edition
May 31 – June 20, 2022
Preface

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 TABLE OF CONTENTS

Glossary of Terms, Abbreviations, and Acronyms......................................... 5

Section I. Invitation to Bid ................................................................................ 7
Section II. Instructions to Bidders .................................................................. 11
1. Scope of Bid ............................................................................................................12
2. Funding Information ...............................................................................................12
3. Bidding Requirements.............................................................................................12
4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices ....................12
5. Eligible Bidders.......................................................................................................13
6. Origin of Associated Goods ....................................................................................13
7. Subcontracts ............................................................................................................13
8. Pre-Bid Conference .................................................................................................13
9. Clarification and Amendment of Bidding Documents............................................13
10. Documents Comprising the Bid: Eligibility and Technical Components ...............13
11. Documents Comprising the Bid: Financial Component .........................................14
12. Alternative Bids ......................................................................................................14
13. Bid Prices ................................................................................................................14
14. Bid and Payment Currencies ...................................................................................15
15. Bid Security.............................................................................................................15
16. Sealing and Marking of Bids ..................................................................................15
17. Deadline for Submission of Bids ............................................................................15
18. Opening and Preliminary Examination of Bids ......................................................15
19. Detailed Evaluation and Comparison of Bids .........................................................16
20. Post Qualification ....................................................................................................16
21. Signing of the Contract ...........................................................................................16
Section III. Bid Data Sheet .............................................................................. 17
Section IV. General Conditions of Contract ................................................. 20
1. Scope of Contract ....................................................................................................21
2. Sectional Completion of Works ..............................................................................21
3. Possession of Site ....................................................................................................21
4. The Contractor’s Obligations ..................................................................................21
5. Performance Security ..............................................................................................22
6. Site Investigation Reports .......................................................................................22

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 7. Warranty..................................................................................................................22
8. Liability of the Contractor.......................................................................................22
9. Termination for Other Causes .................................................................................22
10. Dayworks ................................................................................................................23
11. Program of Work.....................................................................................................23
12. Instructions, Inspections and Audits .......................................................................23
13. Advance Payment ...................................................................................................23
14. Progress Payments ..................................................................................................23
15. Operating and Maintenance Manuals......................................................................23
Section V. Special Conditions of Contract..................................................... 25
Section VI. Specifications ................................................................................ 27
Section VII. Drawings ...................................................................................... 33
Section VIII. Bill of Quantities ....................................................................... 44
Section IX. Bidding Forms Sample ................................................................ 55
Section X. Checklist of Technical and Financial Documents ...................... 82

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 Glossary of
Terms, Abbreviations, and Acronyms
ABC – Approved Budget for the Contract.
ARCC – Allowable Range of Contract Cost.
BAC – Bids and Awards Committee.
Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to
and in consonance with the requirements of the bidding documents. Also referred to as
Proposal and Tender. (2016 revised IRR, Section 5[c])
Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who
submits a bid in response to the requirements of the Bidding Documents. (2016 revised IRR,
Section 5[d])
Bidding Documents – The documents issued by the Procuring Entity as the bases for bids,
furnishing all information necessary for a prospective bidder to prepare a bid for the Goods,
Infrastructure Projects, and/or Consulting Services required by the Procuring Entity. (2016
revised IRR, Section 5[e])
BIR – Bureau of Internal Revenue.
BSP – Bangko Sentral ng Pilipinas.
CDA – Cooperative Development Authority.
Consulting Services – Refer to services for Infrastructure Projects and other types of projects
or activities of the GOP requiring adequate external technical and professional expertise that
are beyond the capability and/or capacity of the GOP to undertake such as, but not limited to:
(i) advisory and review services; (ii) pre-investment or feasibility studies; (iii) design; (iv)
construction supervision; (v) management and related services; and (vi) other technical services
or special studies. (2016 revised IRR, Section 5[i])
Contract – Refers to the agreement entered into between the Procuring Entity and the Supplier
or Manufacturer or Distributor or Service Provider for procurement of Goods and Services;
Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for
Procurement of Consulting Services; as the case may be, as recorded in the Contract Form
signed by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
Contractor – is a natural or juridical entity whose proposal was accepted by the Procuring
Entity and to whom the Contract to execute the Work was awarded. Contractor as used in these
Bidding Documents may likewise refer to a supplier, distributor, manufacturer, or consultant.
CPI – Consumer Price Index.
DOLE – Department of Labor and Employment.
DTI – Department of Trade and Industry.
Foreign-funded Procurement or Foreign-Assisted Project – Refers to procurement whose
funding source is from a foreign government, foreign or international financing institution as
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specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section
5[b]).
GFI – Government Financial Institution.
GOCC – Government-owned and/or –controlled corporation.
Goods – Refer to all items, supplies, materials and general support services, except Consulting
Services and Infrastructure Projects, which may be needed in the transaction of public
businesses or in the pursuit of any government undertaking, project or activity, whether in the
nature of equipment, furniture, stationery, materials for construction, or personal property of
any kind, including non-personal or contractual services such as the repair and maintenance of
equipment and furniture, as well as trucking, hauling, janitorial, security, and related or
analogous services, as well as procurement of materials and supplies provided by the Procuring
Entity for such services. The term “related” or “analogous services” shall include, but is not
limited to, lease or purchase of office space, media advertisements, health maintenance
services, and other services essential to the operation of the Procuring Entity. (2016 revised
IRR, Section 5[r])
GOP – Government of the Philippines.
Infrastructure Projects – Include the construction, improvement, rehabilitation, demolition,
repair, restoration or maintenance of roads and bridges, railways, airports, seaports,
communication facilities, civil works components of information technology projects,
irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste
management systems, shore protection, energy/power and electrification facilities, national
buildings, school buildings, hospital buildings, and other related construction projects of the
government. Also referred to as civil works or works. (2016 revised IRR, Section 5[u])
LGUs – Local Government Units.
NFCC – Net Financial Contracting Capacity.
NGA – National Government Agency.
PCAB – Philippine Contractors Accreditation Board.
PhilGEPS - Philippine Government Electronic Procurement System.
Procurement Project – refers to a specific or identified procurement covering goods,
infrastructure project or consulting services. A Procurement Project shall be described,
detailed, and scheduled in the Project Procurement Management Plan prepared by the agency
which shall be consolidated in the procuring entity's Annual Procurement Plan. (GPPB Circular
No. 06-2019 dated 17 July 2019)
PSA – Philippine Statistics Authority.
SEC – Securities and Exchange Commission.
SLCC – Single Largest Completed Contract.
UN – United Nations.

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Section I. Invitation to Bid

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 Republic of the Philippines
CIVIL AVIATION AUTHORITY OF THE PHILIPPINES

Invitation to Bid for

IMPROVEMENT OF NEW POWER PLANT ROOFING

AT
PUERTO PRINCESA INTERNATIONAL AIRPORT

22-05-03 (Identification Number)

1. The CIVIL AVIATION AUTHORITY OF THE PHILIPPINES, AREA CENTER IV

– PUERTO PRINCESA INTERNATIONAL AIRPORT through the CAAP Corporate
Budget CY 2022 intends to apply the sum of ONE MILLION FOUR HUNDRED
NINETY-NINE THOUSAND EIGHT HUNDRED SEVENTY-SIX PESOS & 78/100
ONLY (PHP1,499,876.78) being the Approved Budget for the Contract (ABC) to
payments under the contract for IMPROVEMENT OF NEW POWER PLANT
ROOFING AT PUERTO PRINCESA INTERNATIONAL AIRPORT with
Identification Number 22-05-03. Bids received in excess of the ABC shall be
automatically rejected at bid opening.

2. The CIVIL AVIATION AUTHORITY OF THE PHILIPPINES, AREA CENTER IV

– PUERTO PRINCESA INTERNATIONAL AIRPORT now invites bids for the above
Procurement Project. Completion of the Works is required by Ninety (90) calendar days
and upon the receipt of the Notice to Proceed (NTP). Bidders should have completed,
within three (3) years, from the date of submission and receipt of bids, a contract similar
to the Project. The description of an eligible bidder is contained in the Bidding Documents,
particularly, in Section II (Instructions to Bidders).

Prospective Bidders should possess the following:

Technical Personnel One (1) Civil Engineer

One (1) Safety Officer
One (1) Foreman
Seven (7) Skilled (Welder, Mason, Painter,
Carpenter, Plumber)
Twenty (20) Laborer
Equipment / Tools One (1) Unit Cut-off Machine
Two (2) Unit Welding Machine
One (1) Unit Sander
One (1) Unit Portable Generator
Ten (10) Sets Scaffolding

PCAB License Small B – License Category C & D

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3. Bidding will be conducted through open competitive bidding procedures using non-
discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and
Regulations (IRR) of Republic Act (RA) No. 9184.

4. Interested bidders may obtain further information from CAAP – AREA IV BAC Office
on May 31, 2022 until deadline of submission of bid and inspect the Bidding Documents
at the address given below from Monday to Friday – 8:00 am to 5:00 pm, except for
holidays.

5. A complete set of Bidding Documents may be acquired by interested bidders on May 31,
2022 until deadline of submission of bid from given address and website/s below and
upon payment of the applicable fee for the Bidding Documents, pursuant to the latest
Guidelines issued by the GPPB, in the amount of Five Thousand Pesos & 00/100 Only
(PhP5,000.00) (exclusive of additional 12% VAT).The Procuring Entity shall allow the
bidder to present its proof of payment for the fees by presenting the official receipt in
person or by sending it to the email address given below.

6. The CIVIL AVIATION AUTHORITY OF THE PHILIPPINES, AREA CENTER IV

– PUERTO PRINCESA INTERNATIONAL AIRPORT will hold a Pre-Bid
Conference on June 8, 2022, 2:00 p.m., at CAAP PPIA Conference Room, Engineering
Building, Brgy. San Miguel, Puerto Princesa City, which shall be open to prospective
bidders.

7. Bids must be duly received by the BAC Secretariat through (i) manual submission at
CAAP PPIA BAC Area Center IV Office, Admin Building, Brgy. San Miguel, Puerto
Princesa City, (ii) online or electronic submission as indicated below, or (iii) both, on or
before June 20, 2022, 2:00 p.m. late bids shall not be accepted.

8. All bids must be accompanied by a bid security in any of the acceptable forms and in the
amount stated in ITB Clause 16.

9. Bid opening shall be on June 20, 2022, 3:00 p.m. onwards at CAAP PPIA Conference
Room, Engineering Building, Brgy. San Miguel, Puerto Princesa City, Bids will be
opened in the presence of the bidders’ representatives who choose to attend the activity.

10. The CIVIL AVIATION AUTHORITY OF THE PHILIPPINES, AREA CENTER

IV – PUERTO PRINCESA INTERNATIONAL AIRPORT shall resolve cases
involving a tie by a toss coin.

11. Each Bidder shall submit, at their option, hard copy and/or electronic copy of their bids.
a. For hard copy, one original and two copies of the first and second components of its bid.
Three-envelope system.
b. For electronic copy, submit a Searchable Portable Document Format (Searchable PDF),
the first and second components of its bid in two separate files, both must be digitally
signed, and password protected.

12. The CIVIL AVIATION AUTHORITY OF THE PHILIPPINES, AREA CENTER IV

– PUERTO PRINCESA INTERNATIONAL AIRPORT reserves the right to reject any
and all bids, declare a failure of bidding, or not award the contract at any time prior to
contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing

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 Rules and Regulations (IRR) of RA No. 9184, without thereby incurring any liability to
the affected bidder or bidders.

13. For further information, please refer to:

JELYN B. GABUCO
Head BAC Secretariat
Civil Aviation Authority of the Philippines-Puerto Princesa International Airport
CAAP – PPIA BAC AREA IV Office
Admin. Building,
National Highway, Brgy. San Miguel
Puerto Princesa City, 5300, Palawan
Telephone Number – (048) 433-4965
[email protected]

14. You may visit the following websites:

For downloading of Bidding Documents: 1) PhilGEP’s website

2) caap.gov.ph

For electronic bid submission : 1) USB flash drive or cd/dvd rom

2) [email protected]

June 20, 2022

ENGR. ROWLAND G. ALARCON

Chairperson, Bids and Awards Committee
CAAP AREA CENTER IV - PPIA

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Section II. Instructions to Bidders

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1. Scope of Bid

The Procuring Entity, CIVIL AVIATION AUTHORITY OF THE PHILIPPINES,

AREA CENTER IV – PUERTO PRINCESA INTERNATIONAL AIRPORT invites
Bids for the IMPROVEMENT OF NEW POWER PLANT ROOFING AT PUERTO
PRINCESA INTERNATIONAL AIRPORT with Project Identification Number 22-
05-03.

The Procurement Project (referred to herein as “IMPROVEMENT OF NEW

POWER PLANT ROOFING” AT PUERTO PRINCESA INTERNATIONAL
AIRPORT) is for the construction of Works, as described in Section VI
(Specifications).

2. Funding Information

2.1. The GOP through the source of funding as indicated below for CAAP Corporate
Budget CY 2021 in the amount of ONE MILLION FOUR HUNDRED NINETY-
NINE THOUSAND EIGHT HUNDRED SEVENTY-SIX PESOS & 78/100
ONLY (PHP1,499,876.78).

2.2. The source of funding is GOCC and GFIs, the proposed Corporate Operating
Budget.

3. Bidding Requirements

The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and
its 2016 revised IRR, including its Generic Procurement Manual and associated policies,
rules and regulations as the primary source thereof, while the herein clauses shall serve as
the secondary source thereof.

Any amendments made to the IRR and other GPPB issuances shall be applicable only to
the ongoing posting, advertisement, or invitation to bid by the BAC through the issuance
of a supplemental or bid bulletin.

The Bidder, by the act of submitting its Bid, shall be deemed to have inspected the site,
determined the general characteristics of the contracted Works and the conditions for this
Project, such as the location and the nature of the work; (b) climatic conditions; (c)
transportation facilities; (c) nature and condition of the terrain, geological conditions at the
site communication facilities, requirements, location and availability of construction
aggregates and other materials, labor, water, electric power and access roads; and (d) other
factors that may affect the cost, duration and execution or implementation of the contract,
project, or work and examine all instructions, forms, terms, and project requirements in
the Bidding Documents.

4. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices

The Procuring Entity, as well as the Bidders and Contractors, shall observe the highest
standard of ethics during the procurement and execution of the contract. They or through
an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive

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 practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other
integrity violations in competing for the Project.

5. Eligible Bidders

5.1. Only Bids of Bidders found to be legally, technically, and financially capable will
be evaluated.

5.2. The Bidder must have an experience of having completed a Single Largest
Completed Contract (SLCC) that is similar to this Project, equivalent to at least fifty
percent (50%) of the ABC adjusted, if necessary, by the Bidder to current prices
using the PSA’s CPI, except under conditions provided for in Section 23.4.2.4 of the
2016 revised IRR of RA No. 9184.

A contract is considered to be “similar” to the contract to be bid if it has the major

categories of work stated in the BDS.

5.3. For Foreign-funded Procurement, the Procuring Entity and the foreign
government/foreign or international financing institution may agree on another track
record requirement, as specified in the Bidding Document prepared for this purpose.

5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.2 of the
2016 IRR of RA No. 9184.

6. Origin of Associated Goods

There is no restriction on the origin of Goods other than those prohibited by a decision of
the UN Security Council taken under Chapter VII of the Charter of the UN.

7. Subcontracts

The Procuring Entity has prescribed that Subcontracting is not allowed.

8. Pre-Bid Conference

The Procuring Entity will hold a pre-bid conference for this Project on the specified date
and time as indicated in paragraph 6 of the IB.

9. Clarification and Amendment of Bidding Documents

Prospective bidders may request for clarification on and/or interpretation of any part of the
Bidding Documents. Such requests must be in writing and received by the Procuring
Entity, either at its given address or through electronic mail indicated in the IB, at least ten
(10) calendar days before the deadline set for the submission and receipt of Bids.

10. Documents Comprising the Bid: Eligibility and Technical Components

10.1. The first envelope shall contain the eligibility and technical documents of the Bid as
specified in Section IX. Checklist of Technical and Financial Documents.

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 10.2. If the eligibility requirements or statements, the bids, and all other documents for
submission to the BAC are in foreign language other than English, it must be
accompanied by a translation in English, which shall be authenticated by the
appropriate Philippine foreign service establishment, post, or the equivalent office
having jurisdiction over the foreign bidder’s affairs in the Philippines. For
Contracting Parties to the Apostille Convention, only the translated documents shall
be authenticated through an apostille pursuant to GPPB Resolution No. 13-2019
dated 23 May 2019. The English translation shall govern, for purposes of
interpretation of the bid.

10.3. A valid PCAB License is required, and in case of joint ventures, a valid special
PCAB License, and registration for the type and cost of the contract for this Project.
Any additional type of Contractor license or permit shall be indicated in the BDS.

10.4. A List of Contractor’s key personnel (e.g., Project Manager, Project Engineers,
Materials Engineers, and Foremen) assigned to the contract to be bid, with their
complete qualification and experience data shall be provided. These key personnel
must meet the required minimum years of experience set in the BDS.

10.5. A List of Contractor’s major equipment units, which are owned, leased, and/or under
purchase agreements, supported by proof of ownership, certification of availability
of equipment from the equipment lessor/vendor for the duration of the project, as the
case may be, must meet the minimum requirements for the contract set in the BDS.

11. Documents Comprising the Bid: Financial Component

11.1. The second bid envelope shall contain the financial documents for the Bid as
specified in Section IX. Checklist of Technical and Financial Documents.

11.2. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be accepted.

11.3. For Foreign-funded procurement, a ceiling may be applied to bid prices provided the
conditions are met under Section 31.2 of the 2016 revised IRR of RA No. 9184.

12. Alternative Bids

Bidders shall submit offers that comply with the requirements of the Bidding Documents,
including the basic technical design as indicated in the drawings and specifications. Unless
there is a value engineering clause in the BDS, alternative Bids shall not be accepted.

13. Bid Prices

All bid prices for the given scope of work in the Project as awarded shall be considered as
fixed prices, and therefore not subject to price escalation during contract implementation,
except under extraordinary circumstances as determined by the NEDA and approved by
the GPPB pursuant to the revised Guidelines for Contract Price Escalation guidelines.

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14. Bid and Payment Currencies

14.1. Bid prices may be quoted in the local currency or tradeable currency accepted by the
BSP at the discretion of the Bidder. However, for purposes of bid evaluation, Bids
denominated in foreign currencies shall be converted to Philippine currency based
on the exchange rate as published in the BSP reference rate bulletin on the day of the
bid opening.

14.2. Payment of the contract price shall be made in Philippine Pesos.

15. Bid Security

15.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security in
the amount indicated in the BDS, which shall be not less than the percentage of the
ABC in accordance with the schedule in the BDS.

15.2. The Bid and bid security shall be valid until One Hundred Twenty (120) calendar
days from the date of Opening of Bids. Any bid not accompanied by an acceptable
bid security shall be rejected by the Procuring Entity as non-responsive.

16. Sealing and Marking of Bids

Each Bidder shall submit one copy of the first and second components of its Bid.

The Procuring Entity may request additional hard copies and/or electronic copies of the
Bid. However, failure of the Bidders to comply with the said request shall not be a ground
for disqualification.

If the Procuring Entity allows the submission of bids through online submission to the
given website or any other electronic means, the Bidder shall submit an electronic copy of
its Bid, which must be digitally signed. An electronic copy that cannot be opened or is
corrupted shall be considered non-responsive and, thus, automatically disqualified.

17. Deadline for Submission of Bids

The Bidders shall submit on the specified date and time and either at its physical address
or through online submission as indicated in paragraph 7 of the IB.

18. Opening and Preliminary Examination of Bids

18.1. The BAC shall open the Bids in public at the time, on the date, and at the place
specified in paragraph 9 of the IB. The Bidders’ representatives who are present shall
sign a register evidencing their attendance. In case videoconferencing, webcasting
or other similar technologies will be used, attendance of participants shall likewise
be recorded by the BAC Secretariat.

In case the Bids cannot be opened as scheduled due to justifiable reasons, the
rescheduling requirements under Section 29 of the 2016 revised IRR of RA No. 9184
shall prevail.

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 18.2. The preliminary examination of Bids shall be governed by Section 30 of the 2016
revised IRR of RA No. 9184.

19. Detailed Evaluation and Comparison of Bids

19.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation of all
Bids rated “passed” using non-discretionary pass/fail criteria. The BAC shall
consider the conditions in the evaluation of Bids under Section 32.2 of 2016 revised
IRR of RA No. 9184.

19.2. If the Project allows partial bids, all Bids and combinations of Bids as indicated in
the BDS shall be received by the same deadline and opened and evaluated
simultaneously so as to determine the Bid or combination of Bids offering the lowest
calculated cost to the Procuring Entity. Bid Security as required by ITB Clause 16
shall be submitted for each contract (lot) separately.

19.3. In all cases, the NFCC computation pursuant to Section 23.4.2.6 of the 2016 revised
IRR of RA No. 9184 must be sufficient for the total of the ABCs for all the lots
participated in by the prospective Bidder.

20. Post Qualification

Within a non-extendible period of five (5) calendar days from receipt by the Bidder of the
notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall submit
its latest income and business tax returns filed and paid through the BIR Electronic Filing
and Payment System (eFPS), and other appropriate licenses and permits required by law
and stated in the BDS.

21. Signing of the Contract

The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shall
form part of the Contract. Additional Contract documents are indicated in the BDS.

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Section III. Bid Data Sheet

17
 Bid Data Sheet
ITB Clause
5.2 For this purpose, contracts similar to the Project refer to contracts which have
the same major categories of work, which shall be:

“Building Construction”
7.1 Subcontracting is not allowed.

10.3 Valid PCAB License or Special PCAB License in case of Joint Ventures, and
registration (Small B – License Category C & D) for the type and cost of this
project.
10.4 The key personnel must meet the required minimum years of experience set
below:

Key Personnel General Experience Relevant Experience

1. Civil Engineer 1 year 1 year
2. Safety Officer 1 year 1 year
3. Foreman 1 year 1 year
4. Skilled 1 year 1 year
5. Laborer 1 year 1 year
10.5 The minimum major equipment requirements are the following:

Equipment Capacity Number of Units

Cut-off Machine any voltage may apply One (1)
Welding Machine Two (2)
Sander One (1)
Portable Generator One (1)
Scaffolding (set) Ten (10)
15.1 The bid security shall be in the form of a Bid Securing Declaration or any of the
following forms and amounts:
a. The amount of not less than Twenty-Nine Thousand Nine Hundred
Ninety-Seven Pesos & 54/100 Only (PhP29,997.54) if bid security is in
cash, cashier’s/manager’s check, bank draft/guarantee or irrevocable
letter of credit;
b. The amount of not less than Seventy-Four Thousand Nine Hundred
Ninety-Three Pesos & 84/100 Only (PhP74,993.84) if bid security is in
Surety Bond.
16 Each Bidder shall submit, at their option, hard copy and/or electronic copy of
their bids.
a. For hard copy, one original and two copies of the first and second
components of its bid. Three-envelope system.
b. For electronic copy, submit a Searchable Portable Document Format
(Searchable PDF), the first and second components of its bid in two
separate files, both must be digitally signed, and password protected.

18
 Password for the files shall only be provided by the bidder during the
opening of the bids.
c. For electronic copy, both files, the first and second components must be
named accordingly (i.e., Eligibility and Technical, Financial), and be
placed in a folder named with the identification number of this bidding.
d. Electronic copy may be submitted via USB flash drive or cd/dvd rom, or
thru email [email protected].
e. An electronic copy that cannot be opened or is corrupted shall be
considered non-responsive and, thus, automatically disqualified.
f. Likewise, an electronic copy that contains virus/malware as determined
by the BAC pc/laptop shall not be opened and be considered non-
responsive and, thus, automatically disqualified.
19.2 Partial bid is not allowed. The infrastructure project is packaged in a single lot
and the lot shall not be divided into sub-lots for the purpose of bidding
evaluation, and contract award.
20 The bidder with the Lowest Calculated Bid (LCB) that complies with and is
responsive to all the requirements and conditions shall:

a) submit Methods of Working Plan indicating each daily activity or

movement activity as precedence to request for NOTAM, and
b) attend the Safety Awareness seminar for Airside Driving Area (ADA)
and Airside Movement Area) AMA.
21 Contract documents relevant to the Project required during the signing of the
contract of the LCRB bidder as follows:

- Construction/Work schedule
- S-curve
- PERT/CPM
- Manpower Schedule
- Equipment Utilization Schedule
- Construction/Work methods
- Constructor’s All Risk Insurance
- Construction Safety & Health Programs (CSHP) approved by the
Department of Labor & Employment (DOLE) (IMPROVEMENT OF
NEW POWER PLANT ROOFING AT PUERTO PRINCESA
INTERNATIONAL AIRPORT)
- Performance Security

19
Section IV. General Conditions of Contract

20
1. Scope of Contract

This Contract shall include all such items, although not specifically mentioned, that can be
reasonably inferred as being required for its completion as if such items were expressly
mentioned herein. All the provisions of RA No. 9184 and its 2016 revised IRR, including
the Generic Procurement Manual, and associated issuances, constitute the primary source
for the terms and conditions of the Contract, and thus, applicable in contract
implementation. Herein clauses shall serve as the secondary source for the terms and
conditions of the Contract.

This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No.
9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement
activities, the advertisement, posting, or invitation of which were issued after the
effectivity of the said amendment.

2. Sectional Completion of Works

If sectional completion is specified in the Special Conditions of Contract (SCC),

references in the Conditions of Contract to the Works, the Completion Date, and the
Intended Completion Date shall apply to any Section of the Works (other than references
to the Completion Date and Intended Completion Date for the whole of the Works).

3. Possession of Site

4.1. The Procuring Entity shall give possession of all or parts of the Site to the Contractor
based on the schedule of delivery indicated in the SCC, which corresponds to the
execution of the Works. If the Contractor suffers delay or incurs cost from failure
on the part of the Procuring Entity to give possession in accordance with the terms
of this clause, the Procuring Entity’s Representative shall give the Contractor a
Contract Time Extension and certify such sum as fair to cover the cost incurred,
which sum shall be paid by Procuring Entity.

4.2. If possession of a portion is not given by the above date, the Procuring Entity will
be deemed to have delayed the start of the relevant activities. The resulting
adjustments in contract time to address such delay may be addressed through
contract extension provided under Annex “E” of the 2016 revised IRR of RA No.
9184.

4. The Contractor’s Obligations

The Contractor shall employ the key personnel named in the Schedule of Key Personnel
indicating their designation, in accordance with ITB Clause 10.3 and specified in the BDS,
to carry out the supervision of the Works.

The Procuring Entity will approve any proposed replacement of key personnel only if their
relevant qualifications and abilities are equal to or better than those of the personnel listed
in the Schedule.

21
5. Performance Security

5.1. Within ten (10) calendar days from receipt of the Notice of Award from the
Procuring Entity but in no case later than the signing of the contract by both parties,
the successful Bidder shall furnish the performance security in any of the forms
prescribed in Section 39 of the 2016 revised IRR.

5.2. The Contractor, by entering into the Contract with the Procuring Entity,
acknowledges the right of the Procuring Entity to institute action pursuant to RA
No. 3688 against any subcontractor be they an individual, firm, partnership,
corporation, or association supplying the Contractor with labor, materials and/or
equipment for the performance of this Contract.

6. Site Investigation Reports

The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred
to in the SCC supplemented by any information obtained by the Contractor.

7. Warranty

7.1. In case the Contractor fails to undertake the repair works under Section 62.2.2 of the
2016 revised IRR, the Procuring Entity shall forfeit its performance security, subject
its property(ies) to attachment or garnishment proceedings, and perpetually
disqualify it from participating in any public bidding. All payables of the GOP in his
favor shall be offset to recover the costs.

7.2. The warranty against Structural Defects/Failures, except that occasioned-on force
majeure, shall cover the period from the date of issuance of the Certificate of Final
Acceptance by the Procuring Entity. Specific duration of the warranty is found in
the SCC.

8. Liability of the Contractor

Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability
under this Contract shall be as provided by the laws of the Republic of the Philippines.

If the Contractor is a joint venture, all partners to the joint venture shall be jointly and
severally liable to the Procuring Entity.

9. Termination for Other Causes

Contract termination shall be initiated in case it is determined prima facie by the Procuring
Entity that the Contractor has engaged, before, or during the implementation of the
contract, in unlawful deeds and behaviors relative to contract acquisition and
implementation, such as, but not limited to corrupt, fraudulent, collusive, coercive, and
obstructive practices as stated in ITB Clause 4.

22
10. Dayworks

Subject to the guidelines on Variation Order in Annex “E” of the 2016 revised IRR of RA
No. 9184, and if applicable as indicated in the SCC, the Dayworks rates in the Contractor’s
Bid shall be used for small additional amounts of work only when the Procuring Entity’s
Representative has given written instructions in advance for additional work to be paid for
in that way.

11. Program of Work

11.1. The Contractor shall submit to the Procuring Entity’s Representative for approval
the said Program of Work showing the general methods, arrangements, order, and
timing for all the activities in the Works. The submissions of the Program of Work
are indicated in the SCC.

11.2. The Contractor shall submit to the Procuring Entity’s Representative for approval an
updated Program of Work at intervals no longer than the period stated in the SCC.
If the Contractor does not submit an updated Program of Work within this period,
the Procuring Entity’s Representative may withhold the amount stated in the SCC
from the next payment certificate and continue to withhold this amount until the next
payment after the date on which the overdue Program of Work has been submitted.

12. Instructions, Inspections and Audits

The Contractor shall permit the GOP or the Procuring Entity to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and to have them
audited by auditors of the GOP or the Procuring Entity, as may be required.

13. Advance Payment

The Procuring Entity shall, upon a written request of the Contractor which shall be
submitted as a Contract document, make an advance payment to the Contractor in an
amount not exceeding fifteen percent (15%) of the total contract price, to be made in lump
sum, or at the most two installments according to a schedule specified in the SCC, subject
to the requirements in Annex “E” of the 2016 revised IRR of RA No. 9184.

14. Progress Payments

The Contractor may submit a request for payment for Work accomplished. Such requests
for payment shall be verified and certified by the Procuring Entity’s Representative/Project
Engineer. Except as otherwise stipulated in the SCC, materials and equipment delivered
on the site but not completely put in place shall not be included for payment.

15. Operating and Maintenance Manuals

15.1. If required, the Contractor will provide “as built” Drawings and/or operating and
maintenance manuals as specified in the SCC.

23
15.2. If the Contractor does not provide the Drawings and/or manuals by the dates stated
above, or they do not receive the Procuring Entity’s Representative’s approval, the
Procuring Entity’s Representative may withhold the amount stated in the SCC from
payments due to the Contractor.

24
Section V. Special Conditions of Contract

25
 Special Conditions of Contract
GCC Clause
2 The Intended Completion Date is Ninety (90) calendar days.

NOTE: The contract duration shall be reckoned from the start date and
not from contract effectivity date.

NOTE: The start date shall be the date of receipt of the Notice to Proceed.

4.1 The CIVIL AVIATION AUTHORITY OF THE PHILIPPINES,

AREA CENTER IV – PUERTO PRINCESA INTERNATIONAL
AIRPORT shall give possession of all parts of the Site to the Contractor
upon receipt of the Notice to Proceed (NTP).

7.2 Warranty
In case of permanent structures, such as buildings of types 4 and 5 as
classified under the National Building Code of the Philippines and other
structures made of steel, iron, or concrete which comply with relevant
structural codes (e.g., DPWH Standard Specifications), such as, but not
limited to, steel/concrete bridges, flyovers, aircraft movement areas,
ports, dams, tunnels, filtration and treatment plants, sewerage systems,
power plants, transmission and communication towers, railway system,
and other similar permanent structures: Fifteen (15) years.

10 No day works are applicable to the contract.

11.1 Not applicable.

11.2 Not applicable.

13 The amount of the advance payment shall not exceed 15% of the total
contract price. However, as per Department of Transportation (DOTr)
Policy, the Procuring Entity will not give advance payment to contractors.

14 The contractor must submit a request for payment or Statement of Work

Accomplished (SWA) upon completion of the project.

15.1 Not required.

15.2 Not required.

Page 26
Section VI. Specifications

Page 27
 Republic of the Philippines
CIVIL AVIATION AUTHORITY OF THE PHILIPPINES

Name of Project : IMPROVEMENT OF NEW POWER PLANT ROOFING

Location : Puerto Princesa International Airport, Puerto Princesa City,

Palawan

Duration : Ninety (90) calendar days

Source of Funds : CAAP Corporate Budget CY 2022

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

1.0 GENERAL

The works to be accomplished by the successful bidder shall consist of

furnishing, supervision, labor, materials, supply, tools and equipment to complete the
scope of work for the “IMPROVEMENT OF NEW POWER PLANT ROOFING”
at Puerto Princesa International Airport project.

2.0 LOCATION OF PROJECT

The “IMPROVEMENT OF NEW POWER PLANT ROOFING” to be bid

is located at Puerto Princesa International Airport, Palawan.

3.0 GENERAL CONDITIONS OF PLANS AND SPECIFICATIONS

The execution of this Specifications, Plans and other related Contract

Documents shall be subject to the rules and regulations as provided in the General
condition of the Contract. The plans and specifications shall be interpreted by the Head
of Procuring Entity and or his/her representative. No excuses shall be entertained for
misinterpretation of the Plans and specifications after the award of contract. All work
as deemed required by the Procuring Entity shall be carried out properly by the
Contractor.

1. The Contractor shall consult the Head of Procuring Entity or his/her

representative on portion of the work not mentioned in the specifications and
not illustrated on the Plans. Contractor shall base all their works on detailed
plans approved by the Head of Procuring Entity, otherwise Contractor shall
be responsible for the in-acceptance of the work done, which did not
commensurate to the approved plans. In such case, the Contractor shall make
good the work at his own expense.

2. No alteration or addition shall be allowed without the consent and proper

documentation approved by the Head of Procuring Entity, even such change
is ordered by the designated project in charge, the Contractor shall bring the

Page 28
 case to the Procuring Entity. Request for changes, alteration and deviation of
work on the approved program of work, lay-outs plan, design and scope of
work shall not be done without the approval of the Head of Procuring Entity.

TWO (2) SETS of clean Plans and specification shall always be kept at the
jobsite to be available to the Head of Procuring Entity or his/her representative upon
his request during the construction.

4.0 GENERAL REQUIREMENTS

1. Processing and Securing of Permits and Insurance

The contractor shall be responsible for securing all necessary permits related to
the project, including payment of assessed as may be required.

5.0 SCOPE OF WORK

The details of work are the best enumerated below, but be noted that the Contract
includes all works and services although not specifically mentioned herein, but are
needed to fully complete the Project.

The project covers the supply of labor, materials, mobilization/demobilization,

tools/equipment’s, and construction and related permits necessary for the
“IMPROVEMENT OF NEW POWER PLANT ROOFING” with the following
scope of works which shall be done in accordance with the approved plans,
specifications and provision of contract to wit;

Execution of this Section shall be coordinated and harmonized to each

corresponding elaborated section of these same specifications.

In case discrepancies exist between this Section and its corresponding

elaborated sections, notify the Head of Procuring Entity immediately for clarification;
their decision shall be final.

The Contractor shall bear the responsibility of checking all the numbers and
units as indicated in the Bill of Quantities. It is understood that the Contractor shall
supply and install the required units in accordance with the Plans and the Specifications.
Any excess in the bill of quantities shall be the property of the Procuring Entity.

During project implementation, the winning bidder/contractor may propose

substitution of materials or equipment or makes other than those specified in the
Contract documents shall be subject to the approval of the Head of Procuring Entity for
the following reasons only:

1. That the materials or equipment proposed for substitution is equal or

superior to the materials or equipment specified in construction efficiency
and utility provided that any and all costs relative thereof shall be shouldered
by the Contractor.

2. Or that the materials or equipment specified cannot be delivered to the job

site on time to complete the work of the other Contractors due to conditions
beyond the control of the Contractor.

Page 29
3. In case of a price difference, the Procuring Entity (CAAP) shall receive all
benefits of the difference in cost involved in any substitution and the
Contract shall be altered by Change Order to credit the Procuring Entity
(CAAP) with any savings so obtained.

To receive consideration, request (s) for substitution shall be accompanied by

documentary proof of equality or difference in price and delivery, if any, in the form of
certified quotations and guaranteed date of delivery from suppliers of either the
proposed substituted materials or equipment.

The Contractor shall conduct thorough inspection of the existing job site
conditions.

The scope of work shall include all additions necessary in order to implement
the whole set of approved Plans, Working Drawings and Specifications.

The Contractor shall secure and do all the legwork necessary for all pertinent
permits needed for the Procuring Entity.

The Contractor shall construct all works in accordance with the Plans and
Specifications. All items shown on the Plans but not mentioned in the Specifications
shall be included. Discrepancies shall be verified with the Head of Procuring Entity.

The Contractor shall have licensed professionals required in the execution of the
project which they have submitted in their bid. Shop drawings of actual reference
marks shall be verified and approved by the Head of Procuring Entity prior to any
permanent construction. Contactor shall refer to the General Nature and Scope of Work
and other Bid Documents for more extensive description of the work.

The Contractor shall submit details and shop drawings, templates, and schedules
required for the coordination of the work of the various trades. Drawings should
include information on all working dimensions, arrangement and sectional views,
connections and materials.

Final Cleaning as Pre-requisite to Final Acceptance: Final cleaning of the work

shall be employed by the General Contractor prior to the Head of Procuring Entity or
his/her representative final inspection for certification of final acceptance.

The Contractor shall be responsible for the safety and safe working practices of
its respective employees and agents.

The Head of Procuring Entity may at any time without invalidating the Contract
make changes by altering, adding to or deducting from the work as covered by the
drawings, specifications, and general scope in written instructions.

Construction, furnishing, labor, materials, tools and equipment not in

accordance with the specification approve by the Head of Procuring Entity, may be
undone or replaced as the case may be and expenses relative to these shall be
done/shouldered by the contractor.

Page 30
6.0 MOBILIZATION/DEMOBILIZATION

This work includes mobilization and demobilization of the contractor’s

personnel and equipment necessary for performing the work required under the
contract.

Mobilization shall include all activities and associated costs for transportation
of contractor’s personnel, equipment, and operating supplies to the site; establishment
of offices, temporary facilities and other necessary general facilities for the contractor’s
operations at the site.

Demobilization shall include the disassembly, hauling, removal of

debris/rubbish, and site cleanup of painting sites, and other facilities assembled on the
site.

Mobilization shall consist of obtaining all required insurance, bonds and

permits; preparatory work and operations necessary for the movement of personnel,
equipment, supplies, and incidentals to the project site; preparation of construction
schedule; furnishing and erecting field offices, laboratory, batch plants and progressive
Program of Work.

Dis-assembled materials useful to the agency shall be entrusted to the Supply

Unit of CAAP. Materials considered as waste material shall be supported by a waste
disposal report.

7.0 CONCRETE WORKS

This Item shall consist of the general description of the materials, equipment,
workmanship and construction requirements of concrete structure and the concrete
portions of composite structures conforming to the alignment, grades, design,
dimensions and details shown on the Plans and accordance with the specifications for
piles, reinforcing steel, structural steel, structural concrete and other items which
constitute the completed structure. The class of concrete to be used in the structure or
part of the structure shall be as specified in Item 405, Structural Concrete.

The work includes all materials, labor and equipment for the construction of
concrete pedestal of covered area including cut, bend & place of reinforced steel bars
and formworks as specified on the plans.

8.0 STEEL FABRICATION AND INSTALLATION WORKS

All steel works, including steel welding works, shall be executed with
workmanship of the best quality. The work includes all materials, labor and
equipment’s utilized for the fabrication of steel rafter, steel rigid, steel fascia frame,
steel girt and roofing works.

All welders/steel fabricators works shall be accurately set out in strict

accordance with the drawings and shall be framed together and securely fixed in best
possible manner with properly made joints. All necessary angle bars, flat bars, round
bars, c-purlins, plate, bolts, roof sheet, fascia board, gutter, ridge roll and flashing, shall
be provided by the contractor including the power generating unit for the welding

Page 31
 machine and other electrical equipment’s necessary for the completion on the scope of
work

9.0 PAINTING WORKS

The painting contractor shall supply all labor, paint materials, and equipment
necessary, and shall perform all painting and finishing work as shown in the schedule
of painting and finishing work for the project.

Before any painting is to be done, all surfaces shall be cleaned, smoothed and
freed from dust, dirt grease, and other foreign substances. All parts where paint remover
has been used shall be washed off with paint or lacquer thinner. All paints shall be
spread evenly and carefully.

All paint and paint materials shall be delivered to the building site in unbroken
packages, compliant with the specifications prescribes in the “Bill of Quantities” and
bearing the marks of the specified brand. No adulteration of specified paints with other
brand shall be allowed.

Application:

1. All sample paint shall be submitted on at least 300-mm x 300mm

plywood panel, color and shade as per approval by the Procuring
Entity.

2. Application shall be as per paint Manufacturer’s specification and

recommendation.

3. All applications and methods used shall strictly follow the

Manufacturer's Instructions and Specifications. All surfaces shall be
thoroughly cleaned, puttied, sandpapered, rubbed and polished.

10.0 CONSTRUCTION SAFETY AND HEALTH

The contractor shall include a Construction Safety and Health Program for the
project by providing necessary gear and protective accessories for workers such as
safety helmet, shoes, vest, gloves, boots and raincoats if necessary are to be provided.
The Contractor should also provide two (2) units of Handheld radio for the necessary
coordination with the Control Tower during the activity. A Safety Practitioner and
Health Personnel are required a list of safety protocols shall be provided. The contractor
shall be solely liable for any accidents/injury caused to any person by reason of
negligence at the work area.

Page 32
Section VII. Drawings

Page 33
Page 34
Page 35
Page 36
Page 37
Page 38
Page 39
Page 40
Page 41
Page 42
Page 43
Section VIII. Bill of Quantities

Page 44
 {CONTRACTOR'S LOGO IN MAIN PAGE}

BILL OF QUANTITIES

PROJECT: Improvement of New Power Plant Roofing

LOCATION: Puerto Princesa International Airport
ITEM UNIT PRICE AMOUNT
DESCRIPTION QTY UNIT
NO. (Pesos) (Pesos)

CONCRETE WORKS
1
Pesos_______________Amount in Words
______________________________________
______________________________________ 1.44 CU.M.
___and________________________________
________________________________
centavos
2 STEEL WORKS
Pesos_______________Amount in Words
______________________________________
______________________________________
___and________________________________ 6,908.26 KGS
________________________________
centavos
3 ROOFING WORKS
Pesos_______________Amount in Words
______________________________________
______________________________________ 285.18 SQ.M.
___and________________________________
________________________________
centavos
4 PLUMBING WORKS
Pesos_______________Amount in Words
______________________________________
______________________________________ 1.0 LOT
___and________________________________
________________________________
centavos
5 PAINTING WORKS
Pesos_______________Amount in Words
______________________________________
______________________________________ 1.0 LOT
___and________________________________
________________________________
centavos
6 WATERPROOFING
Pesos_______________Amount in Words
______________________________________
______________________________________ 240.0 SQ.M.
___and________________________________
________________________________
centavos

TOTAL BID AMOUNT IN WORDS

Signature
Printed Name
Position
Name of Company
Date

Page 45
 {CONTRACTOR'S LOGO IN MAIN PAGE}

BID PROPOSAL
PROJECT: Improvement of New Power Plant Roofing

LOCATION: Puerto Princesa International Airport

ESTIMAT MARK-UPS IN TOTAL

ITEM ED TOTAL MARK-UP TOTAL UNIT
DESCRIPTION OF WORK QTY UNIT PERCENT V.A.T. INDIRECT
NO. DIRECT COST COST
OCM PROFIT % VALUE COST
COST
[9] [10] [11] [12] [13]
[1] [2] [3] [4] [5] [6] [7] [8]
[5]x[8] 12%[(5+9)] [9]+ [10] [5]+ [11] [12] / [3]

1 CONCRETE WORKS 1.44 CU.M.

2 STEEL WORKS 6,908.26 KGS

3 ROOFING WORKS 285.18 SQ.M.

4 PLUMBING WORKS 1 LOT
5 PAINTING WORKS 1 LOT
6 WATERPROOFING 240 SQ.M.

SUBMITTED BY:

Signature______________________________________________

Printed Name______________________________________________

Position______________________________________________

Name of Company______________________________________________

Date______________________________________________

46
 {CONTRACTPR’S LOGO IN MAIN PAGE}
DETAILED E STIMATE

Project: IMPROVEMENT OF NEW POWER PLANT ROOFING

Location: Puerto Princesa International Airport
Subject: Detailed estimate

1. CONCRETE WORKS Qty=1.44 cu.m

A. Materials
Qty Unit Description of Materials Unit Price Amount
18 bags Portland Cement
1 cu.m. Fine Sand
2 cu.m. Gravel 3/4
15 pcs RSB 16mm dia x 6m
46 pcs RSB 10mm dia x 6m
5 lot G.I. Tie wire #16
5 pcs Ordinary Plywood 1/4
40 pcs Coco Lumber 2x3x12
7 kgs Assrt CWN
Material Cost…

B. Labor
No. of Person Designation No. of Days Rate/Day Amount
1 Foreman 7
1 Skilled 7
3 Laborer 7
Labor Cost…
Sub-total…

2. STEEL WORKS Qty=6,908.26 kgs

A. Materials
Qty Unit Description of Materials Unit Price Amount
210 pcs Angle Bar 1 1/2" x 6mm thk x 6m
48 pcs Angle Bar 1"x 4mm thk x 6m
83 pcs C-Purlins 2"x 6"x 2mm x 6m
1 pcs Metal Base plate 3/4" thk (0.735 SQ.M)
3 pcs Metal Gusset plate 6mm thk (4' x 8')
17 pcs Plain round bar 12mm dia x 6m (sagrod)
12 pcs Turnbuckle 5/8" x 10" 16mm (LD)
5 pcs RSB 12mm dia x 6m
36 pcs Anchor Bolt 25mm dia x 12" w/ Nut
100 kgs Welding rod
5 pcs Cut-off wheel 14" (metal)
6 pcs Sanding disc (metal)
Material Cost…

47
B. Labor
No. of Person Designation No. of Days Rate/Day Amount
1 Foreman 35
2 Welder 35
4 Laborer 35
Labor Cost…

C. Equipment
Qty Description of Equipment No. of Days Rate/Day Amount
1 Cut-off machine 10
2 Welding machine 23
1 Sander 10
1 Portable Generator 35
Equipment Cost…
Sub-total…

3. ROOFING WORKS Qty= 285.18 sq.m

A. Materials
Qty Unit Description of Materials Unit Price Amount
-
125 pcs Rib-type Metal Plast roofing sheets
1.50mm thk, white, 12'
22 pcs Fiber Cement board fascia, painted finish,
white, 1/2" thk x 12"
10 pcs Gutter Metal Plast, 1.50mm thk, 8'
8 pcs Ridge roll Metal Plast, white
1.50mm thk, 8'
14 pcs Flashing Metal Plast, white
1.50mm thk, 8'
2,000 pcs Metal tekscrew 2 1/2"

Material Cost…
B. Labor
No. of Person Designation No. of Days Rate/Day Amount
1 Foreman 15
2 Skilled 15
5 Laborer 15
Labor Cost…
Sub-total…

4. PLUMBING Qty=1 lot

A. Materials
Qty Unit Description of Materials Unit Price Amount
12 pcs PVC Pipe, orange, 3" dia x 3m
24 pcs PVC Elbow, 3" dia
1 lot Fittings
Material Cost…

48
B. Labor
No. of Person Designation No. of Days Rate/Day Amount
1 Skilled 3
3 Laborer 3
Labor Cost…
Sub-total…

5. PAINTING WORKS Qty=1 lot

A. Materials
Qty Unit Description of Materials Unit Price Amount
17 gals Epoxy paint with catalyst, gray
12 gals Epoxy reducer
6 pcs Paint brush #3
6 pcs Paint brush #2
8 pcs Paint brush #1
1 lot Hardwares
Material Cost…
B. Labor
No. of Person Designation No. of Days Rate/Day Amount
1 Skilled 7
5 Laborer 7
Labor Cost…
C. Equipment
Qty Description of Equipment No. of Month Rate/Month Amount
10 Scaffolding (set) 2
Equipment Cost…
Sub-total…

49
6. WATERPROOFING Qty=240 sq.m.
A. Materials
Qty Unit Description of Materials Unit Price Amount
3 sets Concrete Epoxy, LV, gal
3 kgs Rugs
4 pcs Putty knife
41 pails Cementatitious Waterproofing
33 gals Acrylic Water based Epoxy paint, gray
11 gals Epoxy Reducer
8 bags Portland cement
2 sets Paint Roller w/ tray 9"
4 pcs Spatula 4"
3 pcs Silicon Water proofing sealant
3 pcs Steel brush
2 pcs Paint brush 4"
2 pcs Paint brush 1 1/2"
3 pcs Paint brush 1"
1 pcs Caulking gun
Material Cost…
B. Labor
No. of Person Designation No. of Days Rate/Day Amount
1 Skilled 5
2 Laborer 5
Labor Cost…
Sub-total…

TOTAL MATERIAL COST

TOTAL LABOR COST
TOTAL RENTAL OF EQUIPMENT
TOTAL DIRECT COST

50
 SUMMARY FOR UNIT PRICES OF MATERIALS

PROJECT: Improvement of New Power Plant Roofing

LOCATION: Puerto Princesa International Airport
DESCRIPTION UNIT PRICE UNIT

SUBMITTED BY:

Signature:
Printed Name:
Position:
Name Company:
Date:

51
 {ATTACH COMPANY LETTERHEAD/LOGO}

SUMMARY FOR UNIT PRICES OF LABOR

PROJECT: Improvement of New Power Plant Roofing

LOCATION: Puerto Princesa International Airport
DESCRIPTION UNIT PRICE UNIT

SUBMITTED BY:

Signature:
Printed Name:
Position:
Name Company:
Date:

52
 {ATTACH COMPANY LETTERHEAD/LOGO}

SUMMARY FOR UNIT PRICES OF EQUIPMENT

PROJECT: Improvement of New Power Plant Roofing

LOCATION: Puerto Princesa International Airport
DESCRIPTION UNIT PRICE UNIT

SUBMITTED BY:

Signature:
Printed Name:
Position:
Name Company:
Date:

53
54
Section IX. Bidding Forms Sample

55
 Bid Form for the Procurement of Infrastructure Projects
[shall be submitted with the Bid]
_____________________________________________________________________

BID FORM
Date : _________________
Project Identification No. : _________________

To: [name and address of Procuring Entity]

Having examined the Philippine Bidding Documents (PBDs) including the

Supplemental or Bid Bulletin Numbers [insert numbers], the receipt of which is hereby duly
acknowledged, we, the undersigned, declare that:

a. We have no reservation to the PBDs, including the Supplemental or Bid Bulletins,

for the Procurement Project: [insert name of contract];

b. We offer to execute the Works for this Contract in accordance with the PBDs;

c. The total price of our Bid in words and figures, excluding any discounts offered
below is: [insert information];

d. The discounts offered and the methodology for their application are: [insert
information];

e. The total bid price includes the cost of all taxes, such as, but not limited to: [specify
the applicable taxes, e.g. (i) value added tax (VAT), (ii) income tax, (iii) local taxes,
and (iv) other fiscal levies and duties], which are itemized herein and reflected in
the detailed estimates,

f. Our Bid shall be valid within the/a period stated in the PBDs, and it shall remain
binding upon us at any time before the expiration of that period;

g. If our Bid is accepted, we commit to obtain a Performance Security in the amount

of [insert percentage amount] percent of the Contract Price for the due performance
of the Contract, or a Performance Securing Declaration in lieu of the allowable
forms of Performance Security, subject to the terms and conditions of issued GPPB
guidelines1 for this purpose;

h. We are not participating, as Bidders, in more than one Bid in this bidding process,
other than alternative offers in accordance with the Bidding Documents;

i. We understand that this Bid, together with your written acceptance thereof included
in your notification of award, shall constitute a binding contract between us, until a

1
currently based on GPPB Resolution No. 09-2020

56
 formal Contract is prepared and executed; and

j. We understand that you are not bound to accept the Lowest Calculated Bid or any
other Bid that you may receive.

k. We likewise certify/confirm that the undersigned, is the duly authorized

representative of the bidder, and granted full power and authority to do, execute and
perform any and all acts necessary to participate, submit the bid, and to sign and
execute the ensuing contract for the [Name of Project] of the [Name of the Procuring
Entity].

l. We acknowledge that failure to sign each and every page of this Bid Form, including
the Bill of Quantities, shall be a ground for the rejection of our bid.

Name: ___________________________________________________________________

Legal Capacity: ____________________________________________________________

Signature: ________________________________________________________________

Duly authorized to sign the Bid for and behalf of: __________________________________

Date: ___________________

57
 {ATTACH COMPANY LETTERHEAD/LOGO}

Statement of all its ON-GOING government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid

Name of Project: _________________________________________

Location of Project: _______________________________________

Name of Company : _______________________________________

Address of Company: _____________________________________

Contractor's Role Accomplishment

a. Owner's Name a. Date Awarded
Contract Amount b. Date of Contract Values of Outstanding
Name of Contract b. Address Nature of Work Description % at Award c. Contract Duration Works
c. Telephone No. d. Date Started Planned Actual
e. Date Completed

58
Government

Private

Total value of
outstanding works
Submitted by: ____________________________________________
(Print Name & Signature)

Designation: ____________________________________________

Date: _______________________
 {ATTACH COMPANY LETTERHEAD/LOGO}

Statement of single largest COMPLETED contract similar to the contract to be bid

Name of Project: _________________________________________

Location of Project: _______________________________________

Name of Company : _______________________________________

Address of Company: _____________________________________

a. Owner's Name Contractor's Role a. Date Awarded

b. Date of Contract

59
b. Address Contract Amount at
Name of Contract Nature of Work Description % c. Contract Duration
Award
c. Telephone No. d. Date Started
e. Date Completed

Submitted by: ____________________________________________

(Print Name & Signature)

Designation: ____________________________________________

Date: _______________________
 JOINT RESOLUTION
Whereas, ______________________________________ (Bidder / Name of
Particular JV Partner), duly organized and existing under the Laws of the
____________________________, with office address at
____________________________________________________________, represented
herein by its __________________________, ___________________________, and
______________________________________________ (Name of Particular JV Partner),
duly organized and existing under the Laws of the
___________________________________, with main office address at
____________________________________________________, represented by herein by
its ______________________________________________________, have entered into a
Joint Venture ( JV ) Agreement to undertake the following project / contract:

( Name of Project / Contract )

Whereas, in order to facilitate the orderly execution and conduct of the contract that was
entered into by the joint venture in the name of the joint venture, it is hereby resolved by the
parties in the Joint Venture as follows:

a. To appoint ___________________________________ as the Authorized Managing

Officer and Official Representative, to represent, to manage the Joint Venture and is
empowered to enter in contract in the name of the Joint Venture, or to sign for any
document in the name of the Joint Venture required by the ( Procurement Agency )
or any entities pursuant to the terms of the Joint Venture Agreement:

b. That, the parties agreed to make _________( Name of Particular Lead Partner )
__________ as the Lead Partner of the Joint Venture and ( Name of Authorized
Officer ) ________ as the Official Representative & Managing Partner of the Joint
Venture, and are granted full power and authority to do, execute and perform any and
all acts necessary and/or to represent the Joint Venture in the Eligibility Check,
Bidding and Undertaking of the said contract in the name of the Joint Venture, as
fully and effectively and the Joint Venture may do and if personally present with full
power of substitution and revocation. ________________________ is fully
authorized and empowered to sign any or all documents pertaining to the above stated
project / contract in the name of the Joint Venture.

c. That the parties agree to be jointly and severally liable for their participation in the
Eligibility Check, Bidding and Undertaking of the said contract.

d. That the terms of the JV Agreement entered into the parties shall be valid and is co-
terminus with the final completion and turnover of the Name of Contract / Project to
the agency of the government, which in this case, the (Name of Procurement Entity);

60
IN WITNESS THEREFORE, We hereby sign jointly this Joint Resolution this ________ day
of _______________, 20 ____ in ______________.

Name of Bidder ( Lead Partner ) Name of Bidder ( Member Partner )

By: _________________________ By: ____________________________

Signature & Name of Signature & Name of Authorized
Managing Officer Authorized Representative

__________________________ _____________________________
Designation / Position Designation / Position

Name of Bidder ( Member Partner ) Name of Bidder ( Member Partner )

By: ________________________ By: ____________________________

Signature & Name of Signature & Name of Authorized
Managing Officer Authorized Representative

_________________________ _____________________________
Designation / Position Designation / Position

SIGNED IN THE PRESENCE OF:

_______________________________
_______________________________
_______________________________
_______________________________

61
 ACKNOWLEDGEMENT

REPUBLIC OF THE PHILIPPINES )

CITY OF_____________________ )S.S.

BEFORE ME, a Notary Public, for and in the City of _____________________, Philippines,
this ______ day of ____________, 20____ personally appeared the following persons:

NAME Community Cert. No. Date / Place of Issue

Representing to be the __________________________ of

____________________________________ and _______________________________ of
________________________________________________ respectively, known to me and
to me known to be the same persons who executed the foregoing instrument for and in behalf
of said corporations and who acknowledge to me that same is their free and voluntary act and
deed as well as of the corporations which they represent, for the uses, purposes, and
considerations therein set forth and that they are duly authorized to sign the same.

This Instrument consists of THREE (3) pages including this page wherein this
Acknowledgement is written and signed by the parties and their instrumental witnesses on
each and every page thereon.

WITNESS MY HAND AND NOTARIAL SEAL at the place and date hereinafter first
above written.

NOTARY PUBLIC

Doc. No. ________

Book No. ________
Page No. ________
Series of ________

62
 Bid Securing Declaration Form
[shall be submitted with the Bid if bidder opts to provide this form of bid security]
________________________________________________________________________
REPUBLIC OF THE PHILIPPINES)
CITY OF _____________________) S.S.

BID SECURING DECLARATION

Project Identification No.: [Insert number]

To: [Insert name and address of the Procuring Entity]

I/We, the undersigned, declare that:

I/We understand that, according to your conditions, bids must be supported by a Bid
Security, which may be in the form of a Bid Securing Declaration.

1. I/We accept that: (a) I/we will be automatically disqualified from bidding for any
procurement contract with any procuring entity for a period of two (2) years upon receipt
of your Blacklisting Order; and, (b) I/we will pay the applicable fine provided under Section
6 of the Guidelines on the Use of Bid Securing Declaration, within fifteen (15) days from
receipt of the written demand by the procuring entity for the commission of acts resulting
to the enforcement of the bid securing declaration under Sections 23.1(b), 34.2, 40.1 and
69.1, except 69.1(f),of the IRR of RA No. 9184; without prejudice to other legal action the
government may undertake.

2. I/We understand that this Bid Securing Declaration shall cease to be valid on the following
circumstances:
a. Upon expiration of the bid validity period, or any extension thereof pursuant to your
request;
b. I am/we are declared ineligible or post-disqualified upon receipt of your notice to such
effect, and (i) I/we failed to timely file a request for reconsideration or (ii) I/we filed a
waiver to avail of said right; and
c. I am/we are declared the bidder with the Lowest Calculated Responsive Bid, and I/we
have furnished the performance security and signed the Contract.

IN WITNESS WHEREOF, I/We have hereunto set my/our hand/s this ____ day of [month]

[year] at [place of execution].

[Insert NAME OF BIDDER OR ITS AUTHORIZED REPRESENTATIVE]

63
 [Insert signatory’s legal capacity]
Affiant

[Jurat]
[Format shall be based on the latest Rules on Notarial Practice]

64
 Omnibus Sworn Statement (Revised)
[shall be submitted with the Bid]
______________________________________________________________________
REPUBLIC OF THE PHILIPPINES)
CITY/MUNICIPALITY OF ______ ) S.S.

AFFIDAVIT

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of
Affiant], after having been duly sworn in accordance with law, do hereby depose and state
that:

1. [Select one, delete the other:]

[If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name of

Bidder] with office address at [address of Bidder];

[If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized and
designated representative of [Name of Bidder] with office address at [address of Bidder];

2. [Select one, delete the other:]

[If a sole proprietorship:] As the owner and sole proprietor, or authorized representative of
[Name of Bidder], I have full power and authority to do, execute and perform any and all acts
necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name
of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized
Special Power of Attorney;

[If a partnership, corporation, cooperative, or joint venture:] I am granted full power and
authority to do, execute and perform any and all acts necessary to participate, submit the bid,
and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the
Procuring Entity], as shown in the attached [state title of attached document showing proof of
authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or
Special Power of Attorney, whichever is applicable;)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the
Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign
government/foreign or international financing institution whose blacklisting rules have been
recognized by the Government Procurement Policy Board, by itself or by relation,
membership, association, affiliation, or controlling interest with another blacklisted
person or entity as defined and provided for in the Uniform Guidelines on Blacklisting;

65
 4. Each of the documents submitted in satisfaction of the bidding requirements is an
authentic copy of the original, complete, and all statements and information provided
therein are true and correct;

5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized
representative(s) to verify all the documents submitted;

6. [Select one, delete the rest:]

[If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the
Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working
Group, and the BAC Secretariat, the head of the Project Management Office or the end-user
unit, and the project consultants by consanguinity or affinity up to the third civil degree;

[If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is
related to the Head of the Procuring Entity, members of the Bids and Awards Committee
(BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project
Management Office or the end-user unit, and the project consultants by consanguinity or
affinity up to the third civil degree;

[If a corporation or joint venture:] None of the officers, directors, and controlling stockholders
of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and
Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head
of the Project Management Office or the end-user unit, and the project consultants by
consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and standards; and

8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in

compliance with the Philippine Bidding Documents, which includes:

a. Carefully examining all of the Bidding Documents;

b. Acknowledging all conditions, local or otherwise, affecting the implementation of the
Contract;

c. Making an estimate of the facilities available and needed for the contract to be bid, if
any; and
d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project].

9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee,
or any form of consideration, pecuniary or otherwise, to any person or official, personnel
or representative of the government in relation to any procurement project or activity.

66
10. In case advance payment was made or given, failure to perform or deliver any of the
obligations and undertakings in the contract shall be sufficient grounds to constitute
criminal liability for Swindling (Estafa) or the commission of fraud with
unfaithfulness or abuse of confidence through misappropriating or converting any
payment received by a person or entity under an obligation involving the duty to
deliver certain goods or services, to the prejudice of the public and the government of
the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the
Revised Penal Code.

IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at
____________, Philippines.

[Insert NAME OF BIDDER OR ITS AUTHORIZED

REPRESENTATIVE]
[Insert signatory’s legal capacity]
Affiant

[Jurat]

[Format shall be based on the latest Rules on Notarial Practice]

67
 AUTHORITY OF SIGNATORY
(SECRETARY’S CERTIFICATE)

I,, a duly elected and qualified Corporate Secretary of (Name of the Bidder), a
corporation duly organized and existing under and by virtue of the law of the, DO HEREBY
CERTIFY, that:

I am familiar with the facts herein certified and duly authorized to certify the same;

At the regular meeting of the Board of Directors of the said Corporation duly
convened and held on at which meeting a quorum was present and acting throughout, the
following resolutions were approve, and the same have been annulled, revoked and amended
in any way whatever and are in full force and effect on the date hereof:

RESOLVED, that(Name of Bidder)be, as it hereby is, authorized to participate in the

bidding of(Name of the Project)by the(Name of the Procuring Entity); and in that if awarded
the project shall enter into a contract with the(Name of the Procuring Entity)and in connection
therewith hereby appoints(Name of Representative), acting as duly authorized and designated
representatives of(Name of the Bidder), and granted full power and authority to do, execute
and perform any and all acts necessary and/or to represent(Name of the Bidder)in the bidding
as fully and effectively as the(Name of the Bidder)might do if personally present with full
power of substitution and revocation and hereby satisfying and confirming all that my said
representative shall lawfully do or cause to be done by virtue hereof;

RESOLVED FERTHER THAT, the Board hereby authorized its President to:
a. execute a waiver of jurisdiction whereby the(Name of the Bidder)hereby submits
itself to the jurisdiction of the Philippine government and hereby waives its right to
question the jurisdiction of the Philippine court;
b. execute a waiver that the (Name of the Bidder) shall not seek and obtain writ of
injunctions or prohibition or restraining order against the CAAP or any other agency
in connection with this Project to prevent and restrain the bidding procedures related
thereto, the negotiating and award of a contract to a successful bidder, and the
carrying out of the awarded project.

WITNESS the signature of the undersigned as such officer of the said_this.

_
(Corporate Secretary)
SUBSCRIBED AND SWORN to before me this day _______ of, 20___ affiant
exhibited to me his/her Community Tax Certificate No. issued on
at, Philippines.

68
Notary Public
Until 31 December 20
PRT No.:
Issued at:
Issued on:
TIN No.:
Doc. No.
Page No.:
Book No.:
Series of

69
 AUTHORITY OF SIGNATORY
(SPECIAL POWER OF ATTORNEY)

I, ____________________________, President of ____(Name of the Bidder)___, a

corporation incorporated under the laws of the Republic of the Philippines with its registered
office at ______________________________, by virtue of Board Resolution No.
___________ dated __________________________, has made, constituted and appointed
________________________ true and lawful attorney, for it and its name, place and stead, to
do, execute and perform any and all acts necessary and/or represent ______________________
in the bidding of ____(Name of the Project)____ as fully and effectively as corporation might
do if personally present with full power of substitution and revocation and hereby confirming
all that said representative shall lawfully do or cause to be done by virtue hereof.

IN WITNESS WHEREOF, I have hereunto set may hand this _____ date of
________________, 20____ at ______________________________.

Signed in the Presence of:

________________________________ _______________________________

ACKNOWLEDGEMENT
[Format shall be based on the latest Rules on Notarial Practice]

70
 Contractor’s Organizational Chart for the Project

Submit Copy of the Organizational Chart that the Contractor intends to use to execute the
contract if awarded to him. Indicate in the chart the names of the Key Engineering Personnel
who will be assigned in the Project.

{ATTACH COMPANY LETTERHEAD/LOGO}

Attach the required Proposed Organizational Chart for the Contract as stated above.

Submitted by: ________________________________

Designation : ________________________________

Date : _________________

71
 {ATTACH COMPANY LETTERHEAD/LOGO}

Qualification of Key Personnel Proposed to be Assigned to the Project

Name of Project: _________________________________________

Location of Project: _______________________________________

Name of Company: _______________________________________

Address of Company: _____________________________________

Construction Other Position deemed

Project
Material Engineer Foreman Safety and Health required by the Applicant
Manager/Engineer

72
Personnel for this project
1. Name
2. Address
3. Date of Birth
4. Employed Since
5. Experience
6. Previous Employment
7. Education
8. PRC License
Note: Attached individual PRC License of the (professional) personnel.

Submitted by : _______________________________________________
(Signature over Printed Name)
Designation : _______________________________________________
Date : _______________________________________________
 {ATTACH COMPANY LETTERHEAD/LOGO}

Date: ___________

ENGR. ROWLAND G. ALARCON

Chairman, BAC - Area Center IV, Puerto Princesa International Airport
Civil Aviation Authority of the Philippines-Puerto Princesa International Airport
National Highway, Brgy. San Miguel,
Puerto Princesa City, 5300, Palawan
Tel: (048) 433 4965

Subject: Contractor’s Letter-Certificate to Procuring Entity

Dear Sir:

Supplementing our Organizational Chart for the Contract, we have the honor to submit
herewith, and to certify as true and correct, the following pertinent information:

That I/we have engaged the service of (Name of Employee) , to be the

(Designation) of the (Name of Project) , who is a (Profession) with
Professional License Certificate No. issued on and who has
performed the duties in the construction of the project enumerated in the filled Annex
“B” Form 5b.

That (Name of Employee) shall personally perform the duties of the said position
in the above-mentioned project, if and when the same is awarded in our favor.

That (Name of Employee) shall employ the best care, skill and ability in performing
his duties in accordance with the Contract Agreement, Conditions of Contract, Plans,
Specifications, Special Provisions, and other provisions embodied in the proposed
contract.

That (Name of Employee) shall be personally present at the jobsite all the time to
supervise the phase of the construction work pertaining to his assignment as
(Designation) .

That (Name of Employee) is aware that he shall be authorized to handle only one
contract at a time.

73
 That in order to guarantee that (Name of Employee) shall perform his duties properly
and be personally present in the Job Site, he is hereby required to secure a certificate
of appearance for the Procuring Entity’s Engineer at the end of every month.

That in the event that I/we elect or choose to replace (Name of Employee) with
another Engineer, the Procuring Entity will be accordingly notified by us in writing
at least twenty one (21) days before making replacement. We will submit to the
Procuring Entity, for prior approval, the name of the proposed new (Designation) ,
his qualification, experience, list of projects undertaken and other relevant
information.

That any willful violation on my/our part of the herein conditions may prejudice
my/our standing as a reliable contractor in future bidding of the Procuring Entity.

Very truly yours,

(Authorized Representative of Bidder)

CONCURRED BY:

(Name of Engineer)

74
 {ATTACH COMPANY LETTERHEAD/LOGO}

Date: ___________

ENGR. ROWLAND G. ALARCON

Chairman, BAC - Area Center IV, Puerto Princesa International Airport
Civil Aviation Authority of the Philippines-Puerto Princesa International Airport
National Highway, Brgy. San Miguel,
Puerto Princesa City, 5300, Palawan
Tel: (048) 433 4965

Subject: Key Personnel’s Certificate of Employment

Dear Sir:

I am (Name of Employee) a Licensed Engineer with Professional License No.

issued on (Date of Issuance) at (Place of Issuance) .

I hereby certify that (Name of Bidder) has engaged my services as (Designation) for
(Name of the Project) , if awarded in their favor.

As (Designation) , I know I will have to stay in the job site all the time to supervise and
managed the Contract works to the best of my ability, and aware that I am authorized to
handle only one (1) contract at a time.

I do not allow the use of my name for the purpose of enabling the above-mentioned
Contractor to qualify for the Contract without any firm commitment on my part to assume
the post of (Designation) .

As (Designation) , I supervised the following completed projects similar to the contract

under bidding:

75
 NAME OF PROJECT OWNER COST DATE
COMPLETED
_________ ____________________________________
_________ ____________________________________
_________ ____________________________________
_________ ____________________________________

At present, I am supervising the following project:

NAME OF PROJECT OWNER COST DATE

COMPLETED
_________ ____________________________________
_________ ____________________________________
_________ ____________________________________
_________ ____________________________________

In case of my separation for any reason whatsoever from the above-mentioned Contractor, I
shall notify the (Name of the Procuring Entity) at least twenty one (21) days before
the effective date of my separation.

(Signature of Engineer)

SUBSCRIBED AND SWORN to before me this day of , 20

affiant exhibiting to me his/her Residence Certificate No. issued
on at , Philippines.

Notary Public

Until 31 December 20
PRT No.:
Issued at:
Issued on:
TIN No.:
Doc. No.
Page No.
Book No.
Series of

76
 KEY PERSONNEL
(FORMAT OF BIO-DATA)

Give the detailed information of the following personnel who are scheduled to be assigned
as full-time field staff for the project. Fill up a form for each person.

1. Authorized Managing Officer / Representative: _______________________

2. Sustained Technical Employee:

Name:
Date of Birth:
Nationality:
Education and Degrees:
Specialty:
Registration:
Length of Service with the Firm:
______Year From _______ (months) _______ (year)
To _______ (months) _______ (year)
Years of Experience:
If Item 7 is less than ten (10) years, give name and length of service with previous
employers for a ten (10) year period (attached additional sheet/s, if necessary:

Name and Address of Employer Length of Service

year(s) from to ______
year(s) from to ______
year(s) from to ______

Experience:
This should cover the past two (2) years of experience. (Attached as many pages
as necessary to show involvement of personnel in projects using the format
below).

a. Name:
b. Name and Address of Owner:

77
 c. Name and Address of the Owner’s Engineer (Consultant):

d. Indicate the Features of Project (particulars of the project components

and any other particular interest connected with the project):

e. Contract Amount Expressed in Philippine Currency:

f. Position:
g. Structures for which the employee was responsible:

h. Assignment Period: from (months) (years)

to (months) (years)

Name and Signature of Employee

It is hereby certified that the above personnel can be assigned to the

_______________________________________ Project, if the contract is awarded to our
company.

(Place and Date) (The Authorized Representative)

78
 List of Equipment, Owned or Leased and/or under Purchased Agreements, Pledge to the Proposed Project

Name of Project: _________________________________________

Location of Project: _______________________________________

Name of Company: _______________________________________

Address of Company: _____________________________________

Capacity/
Motor No./ Proof of Ownership/
Description Model/Year Performance/ Plate No. Location Condition
Body No. Lessor or Vendor
Size
A. Owned
I.
II.
III.
IV.

79
V.

B. Leased
I.
II.
III.
IV.
V.

C. Under Purchased Agreement

I.
II.
III.
IV.
V.

Submitted by : _______________________________________________
(Signature over Printed Name)
Designation : _______________________________________________
Date : _______________________________________________
 Contract Agreement Form for the
Procurement of Infrastructure Projects (Revised)
[not required to be submitted with the Bid, but it shall be submitted within ten (10) days after
receiving the Notice of Award (NOA) ]
CONTRACT AGREEMENT

THIS AGREEMENT, made this [insert date] day of [insert month], [insert year]
between [name and address of PROCURING ENTITY] (hereinafter called the “Entity”)
and [name and address of Contractor] (hereinafter called the “Contractor”).

WHEREAS, the Entity is desirous that the Contractor execute [name and identification
number of contract] (hereinafter called “the Works”) and the Entity has accepted the Bid
for [contract price in words and figures in specified currency] by the Contractor for the
execution and completion of such Works and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement, words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to.

2. The following documents as required by the 2016 revised Implementing Rules and
Regulations of Republic Act No. 9184 shall be deemed to form and be read and
construed as part of this Agreement, viz.:

a. Philippine Bidding Documents (PBDs);

i. Drawings/Plans;

ii. Specifications;

iii. Bill of Quantities;

iv. General and Special Conditions of Contract;

v. Supplemental or Bid Bulletins, if any;

b. Winning bidder’s bid, including the Eligibility requirements, Technical and Financial
Proposals, and all other documents or statements submitted;

Bid form, including all the documents/statements contained in the Bidder’s bidding
envelopes, as annexes, and all other documents submitted (e.g., Bidder’s response to

80
request for clarifications on the bid), including corrections to the bid, if any, resulting
from the Procuring Entity’s bid evaluation;

c. Performance Security;

d. Notice of Award of Contract and the Bidder’s conforme thereto; and

e. Other contract documents that may be required by existing laws and/or the Procuring
Entity concerned in the PBDs. Winning bidder agrees that additional contract
documents or information prescribed by the GPPB that are subsequently required
for submission after the contract execution, such as the Notice to Proceed, Variation
Orders, and Warranty Security, shall likewise form part of the Contract.

3. In consideration for the sum of [total contract price in words and figures] or such
other sums as may be ascertained, [Named of the bidder] agrees to [state the object
of the contract] in accordance with his/her/its Bid. GPPB Resolution No. 16-2020,
dated 16 September 2020

4. The [Name of the procuring entity] agrees to pay the above-mentioned sum in
accordance with the terms of the Bidding.

IN WITNESS WHEREOF, the parties thereto have caused this Agreement to be executed
the day and year first before written.

[Insert Name and Signature] [Insert Name and Signature]

[Insert Signatory’s Legal Capacity] [Insert Signatory’s Legal Capacity]

for: for:

[Insert Procuring Entity] [Insert Name of Supplier]

Acknowledgment
[Format shall be based on the latest Rules on Notarial Practice]

81
Section X. Checklist of Technical and Financial
Documents

82
 Checklist of Technical and Financial Documents
I. TECHNICAL COMPONENT ENVELOPE

Class “A” Documents

Legal Documents
⬜ (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages);
or
⬜ (b) Registration certificate from Securities and Exchange Commission (SEC),
Department of Trade and Industry (DTI) for sole proprietorship, or
Cooperative Development Authority (CDA) for cooperatives or its equivalent
document;
and
⬜ (c) Mayor’s or Business permit issued by the city or municipality where the
principal place of business of the prospective bidder is located, or the
equivalent document for Exclusive Economic Zones or Areas;
and
⬜ (e) Tax clearance per E.O. No. 398, s. 2005, as finally reviewed and approved by
the Bureau of Internal Revenue (BIR).

Technical Documents
⬜ (f) Statement of the prospective bidder of all its ongoing government and private
contracts, including contracts awarded but not yet started, if any, whether
similar or not similar in nature and complexity to the contract to be bid; and
⬜ (g) Statement of the bidder’s Single Largest Completed Contract (SLCC) similar
to the contract to be bid, except under conditions provided under the rules;
and
⬜ (h) Philippine Contractors Accreditation Board (PCAB) License; or
Special PCAB License in case of Joint Ventures;
and registration for the type and cost of the contract to be bid; and
⬜ (i) Original copy of Bid Security. If in the form of a Surety Bond, submit also a
certification issued by the Insurance Commission; or
Original copy of Notarized Bid Securing Declaration; and
(j) Project Requirements, which shall include the following:
⬜ a. Organizational chart for the contract to be bid;
⬜ b. List of contractor’s key personnel (e.g., Project Manager, Project
Engineers, Materials Engineers, and Foremen), to be assigned to the
contract to be bid, with their complete qualification and experience
data;
⬜ c. List of contractor’s major equipment units, which are owned, leased,
and/or under purchase agreements, supported by proof of ownership or
certification of availability of equipment from the equipment
lessor/vendor for the duration of the project, as the case may be; and
⬜ (k) Original duly signed Omnibus Sworn Statement (OSS);
and if applicable, Original Notarized Secretary’s Certificate in case of a
corporation, partnership, or cooperative; or Original Special Power of

83
 Attorney of all members of the joint venture giving full power and authority
to its officer to sign the OSS and do acts to represent the Bidder.

Financial Documents
⬜ (l) The prospective bidder’s audited financial statements, showing, among others,
the prospective bidder’s total and current assets and liabilities, stamped
“received” by the BIR or its duly accredited and authorized institutions, for
the preceding calendar year which should not be earlier than two (2) years
from the date of bid submission; and
⬜ (m) The prospective bidder’s computation of Net Financial Contracting Capacity
(NFCC).

Class “B” Documents

⬜ (n) If applicable, duly signed joint venture agreement (JVA) in accordance with
RA No. 4566 and its IRR in case the joint venture is already in existence;
or
duly notarized statements from all the potential joint venture partners stating
that they will enter into and abide by the provisions of the JVA in the instance
that the bid is successful.

II. FINANCIAL COMPONENT ENVELOPE

⬜ (o) Original of duly signed and accomplished Financial Bid Form; and

Other documentary requirements under RA No. 9184

⬜ (p) Original of duly signed Bid Prices in the Bill of Quantities; and
⬜ (q) Duly accomplished Detailed Estimates Form, including a summary sheet t
indicating the unit prices of construction materials, labor rates, and equipment
rentals used in coming up with the Bid; and
⬜ (r) Cash Flow by Quarter.

84
85