Thanks to this single notion page, I'm

able to manage a full-time job, content

creation across four platforms, and

everything else in my life with total

peace of mind. It took a couple of years

to get here, but I finally have a

reliable system I trust completely. So,

in this video, instead of boring you

with every little detail, I'll focus on

the five key benefits of my command

center that will hopefully inspire

upgrades to your Notion setup. Let's get

started. Number one, no more planning

paralysis. Every morning, I literally do

the exact same thing. I press this new

date button to generate a daily

checklist. This removes the mental

burden of deciding what to do next,

letting me focus on doing instead of

deliberating. First in my checklist,

complete my custom make time workflow,

which I'll explain later. And assuming

I've completed that, I'm going to press

command and control enter to check this

off. Then these next two tasks are sort

of done together. I reply to messages

from last night. Then I open up calendar

uh to wish my friends happy birthday.

And while I'm in the calendar, I'm going

to check my commitments for the day so I

Speaking of which, next item, process

tasks. This is going to look a bit

weird, but bear with me. I'm going to

scroll down to my weekly task view.

Click for the task I need to do today. I

click into them. I'm going to press

command and control A, command control C

to copy the name of this task. Mark this

as done. Press escape. Go back to the

today section. Create a new checkbox.

Press at and paste the name of the task

to link it to the original. Some of you

might be like, "Wait, what Jeff? That

was so unnecessary." But there are two

good reasons for this. First, I value

flexibility. And within the today

section, I want to be able to move this

task around and determine when I want to

complete this. For example, I'm working

from home in the morning and going to

the office later. I can easily create an

office subsection and drag the task

under there. Or when I'm in the office,

my mom messages me asking for a photo of

my 1 million play button. That was a

real message. I promise I'm not flexing.

Okay, maybe I am flexing a little bit.

I'd add that task under the evening

only complete this when I'm back home.

Second, I like linking to the original

task because it often contains important

context. When I captured this task to

reply on LinkedIn, I included a

hyperlink and a reminder of what to say

in my reply. Also, let's say this was a

low priority task and I don't complete

it by the end of the day. I can just

delete it from my today section, uncheck

the task down here, and move this to a

later date. Obviously, you should tailor

the new date button to your own needs.

For example, in my actual workspace, I

have a social media task that reminds me

to respond to every YouTube comment

because nothing says authentic

engagement like responding strangers

according to a checklist. Benefit number

two, frictionless action taking. Diving

right to an example. As a content

creator, I get ideas at random moments.

So, thanks to this new idea button under

the quick action section, one click,

boom, I can capture the video idea, add

tags, simplify, and start brainstorming

right away. The exact same logic applies

to the two other buttons. Basically,

I've connected each button to a

idea, ideas database. New friend,

friends database, new prompt, prompts

database. This last one I made a whole

video on. And having the buttons here

means I don't need to navigate to a

separate page to capture information,

eliminating the barrier between thinking

and doing. Again, you can tailor this

for your own needs. If you like to read,

find a free book tracker template

online. Easo has a great one. Duplicate

it within your notion workspace and

create a button that adds entries to

that book tracker database. Moving on to

a slightly more advanced example. From

my command center page, let's say I open

up an existing project, run my first

full marathon in Bali without dying.

Apparently, that second part is not

guaranteed. Pro tip, command and control

enter to expand this to full screen. And

let's say I also come across a YouTube

video with marathon training tips.

Instead of copy and pasting the URL

here, I can use a completely free save

to notion extension to capture this

video or any website for that matter by

using a form I've created, scrolling

capture this video to. So run a full

marathon in Bali. Select this. Click

save page and open page in notion. A few

seconds 3 2 1. And we'll see that this

entire video along with the link has

been captured to our notion workspace.

And this note has been automatically

tagged as the research type as well. And

if I were to open up the project page,

scroll down, we see that yes, the

marathon training tips video has been

captured here. Example number two, under

my AI area page. I'll talk more about

areas in the next section. You'll see

that I have multiple knowledgebased

resource pages for different AI tools

and features, claw, deep research, MCP,

notebook LM, etc. And let's say my

colleague sends me this article on a new

notebook LM update. I can press save to

notion resources notebook LM knowledge

base and this gets saved as a note

within my notebook LM resource page

directly. I have an entire tutorial on

save to notion if you've never used it

before and I also share my tasks notes

and projects databases in my notion

toolkit. And just like a drug deal, you

get this first productivity hit

three, intuitive structure. At this

point, let's take a step back and

examine the overall layout of the

command center page. Broadly speaking,

this page is split into four sections.

Quick access buttons and links, tasks

and projects, areas, and notes. Zooming

into the area section where I receive

the most questions. I've organized it to

match how my brain naturally processes

information. As you can see, I have four

area pillars: content creation, personal

life, my business, the workplace. And

under each pillar, I've added areas that

belong under that pillar. YouTube for

content creation, travel, health for

personal, taxes for business, career

development for the workplace. Why does

this matter? Let's say my Wi-Fi stops

working and I need to fix it. It's

unlikely I remember exactly where I

store the information. So, I think my

router is in my apartment, which is part

of my housing area. Okay, let's click

into that and scrolling down. Right, I

have a resource page for my internet. If

I open that up, right, these are the

troubleshooting steps I took down last

the government announces a new tax

status for businesses. I don't care

about this right now, but I know I need

this during tax season. So, where would

I store this information? I can copy the

URL, go back to my area section and

think, okay, well, that's related to my

business. And under business, right, I

have a taxes area. Nice. Scroll all the

way down, add a new note, new update to

tax code. The type is documentation. I'm

going to paste the URL here. And there

we go. These examples highlight the

beauty of this setup. We store

information where our future selves will

look for it. Zooming back out, you

should obviously add areas and pillars

according to your own life. If you're a

student, you might have a college pillar

with classes, extracurriculars, and job

search areas. If you're a professor, you

might have an academia pillar with

research, classes, and publications.

Next up, custom fit system. You might

recall the first task I complete every

day is to create a new page in my make

time mini system which by the way is

based on my favorite productivity book

make time by Jake Nap and John Zeratsky.

select the date you'll see that the day

of the week automatically updates thanks

to a notion formula and I proceed to

complete these three fields. The first

is my daily highlight. This is the one

task I must complete today and will time

block on my calendar. My priority today

is wrap up AI agents research. Second,

what I'm grateful for. I'm grateful that

my notion course is number one on the

PPA platform. Yay. One student even said

it was life-changing, but whatever. I

don't I don't really care about that.

Um, third, let go. This is arguably the

most important field because this is

where I reframe negatives into

positives. For example, recently a

family member fell ill, but I would

write I get to spend more time bonding

with my mom and brother. Okay, I didn't

go through all that to virtual signal.

Well, not just a virtual signal because

the whole point of having a modular

system is that we can replace this make

time workflow with any template that we

want. For example, let's say we find and

download a free habit tracker template

online. I'll just walk you through how I

a duplicate. Change this to daily habit

tracker. Enter

hypheny for slasht create a table view.

Assuming I downloaded the habit tracker

template. I choose link to database. And

let's just choose the habit tracker

template we made a copy of. I'm going to

choose this week view that was already

created from the creator. And I can just

literally start using this template.

Let's say daily habits. Today's date

automatically uh updated. I made my bed.

I haven't journaled yet. I don't want to

journal. I'll probably change to

something else. I've exercised and I

haven't read yet. And I'm 50% done.

Right? So this is just a very simple

example of how we can easily replace our

previous workflow with a new one and

adopt this in our daily routine. The

takeaway here is don't think of your

notion workspace as a rigid structure,

but rather as a modular system with

individual components you can swap out

as your needs evolve. The fifth benefit,

information that finds you. Your command

center services exactly what you need

when you need it. To show you what I

mean, I'll create a brand new project.

status has been set to work in progress

automatically. End date, let's choose

the end of the year. And I'm going to

relate this to my website project like

so. And I'm going to press command and

control enter to expand this to full

screen. Within this page, you'll see I

have a related task section here. Let's

add a new task. Reach out to freelancer

for website audit. And you'll notice

that this task has been automatically

linked to this project. Revamp my

website, right? Why does this matter?

Look what happens if I choose to unlink

this page. So watch here. Look what look

what happens if I choose to unlink this.

The task disappears from the project

page. Yet if I open up my master or raw

task database, you'll see it's still

there, right? Reach out to freelancer

for website audit. It's just not related

to any project. So if I were to add that

back, revamp my website. Let's select

that back here and go back to the

project page. The task now reappears.

Why am I making such a big deal out of

this? If I open up an existing project,

Gemini for productivity workshop. Scroll

resources, and notes that are relevant

to this project are surfaced. Similarly,

if I open up my health area, pro tip,

command or control T to start searching

for a page in your notion workspace.

Scroll down, you'll see that only

projects, resources, and notes that are

relevant to this area are visible. And

all this is possible thanks to Notion's

extremely powerful relations feature,

which we don't have time for in this

video, but it's something I cover in my

course, Build Your Command Center in

Notion. I want to be very clear. If you

have a solid workflow and nothing slips

through the cracks, you should not

change anything. The best systems and

tools are the ones you enjoy using

consistently. That being said, if you

don't want to waste years on trial and

error and just want something that

works, I share all my Notion templates

in the course and more importantly, my

step-by-step thought process on how to

build a personalized command center

tailored for your needs. I'll leave a

link to the course down below. Drop any

questions you have in the comments. See

you on the next video. In the meantime,