EXCEL Shortcut keys
Ctrl+8 Displays or hides the outline symbols.
Ctrl+9 Hides the selected rows.
Ctrl+0 Hides the selected columns.
Ctrl+F1 Displays or hides the Ribbon.
Ctrl+F2 Displays the print preview area.
Ctrl+F3 Open Excel name manager.
Ctrl+F4 Closes the selected workbook window.
Ctrl+F5 Restores the window size of the selected workbook window.
Switches to the next workbook window when more than one workbook
Ctrl+F6
window is open.
Performs the Move command on the workbook window when it is not
Ctrl+F7 maximized. Use the arrow keys to move the window, and when finished
press Enter, or Esc to cancel.
Performs the Size command (on the Control menu for the workbook
Ctrl+F8
window) when a workbook is not maximized.
Ctrl+F9 Minimizes a workbook window.
Ctrl+F10 Maximizes or restores the selected workbook.
Selects the entire worksheet.
If the worksheet contains data, Ctrl+A selects the current region. Pressing
Ctrl+A Ctrl+A a second time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula,
displays the Function Arguments dialog box.
Ctrl+B Applies or removes bold formatting.
Ctrl+C Copies the selected cells.
Uses the Fill Down command to copy the contents and format of the
Ctrl+D
topmost cell of a selected range into the cells below.
Invoke Flash Fill to automatically recognize patterns in adjacent columns
Ctrl+E
and fill the current column
Ctrl+F Displays the Find and Replace dialog box,
Ctrl+G Displays the Go To dialog box.
Ctrl+H Displays the Find and Replace dialog box, with the Replace tab selected.
Ctrl+I Applies or removes italic formatting.
EXCEL Shortcut keys
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
Ctrl+K
Hyperlink dialog box for selected existing hyperlinks.
Ctrl+L Displays the Create Table dialog box.
Ctrl+N Creates a new, blank workbook.
Ctrl+O Displays the Open dialog box to open or find a file.
Ctrl+P Displays the Print tab.
Displays the Quick Analysis options for your data when you have cells
Ctrl+Q
that contain that data selected.
Uses the Fill Right command to copy the contents and format of the
Ctrl+R
leftmost cell of a selected range into the cells to the right.
Ctrl+S Saves the open worksheet.
Ctrl+T Displays the Create Table dialog box.
Ctrl+U Applies or removes underlining.
Inserts the contents of the Clipboard at the insertion point and replaces
Ctrl+V any selection. Available only after you have cut or copied an object, text,
or cell contents.
Ctrl+W Closes the selected workbook window.
Ctrl+X Cuts the selected cells.
Ctrl+Y Repeats the last command or action, if possible.
Uses the Undo command to reverse the last command or to delete the
Ctrl+Z
last entry that you typed.
Calculates all worksheets in all open workbooks, regardless of whether
Ctrl+Alt+F9
they have changed since the last calculation.
Rechecks dependent formulas, and then calculates all cells in all open
Ctrl+Alt+Shift+F9
workbooks, including cells not marked as needing to be calculated.
Displays the Paste Special dialog box. Available only after you have cut
Ctrl+Alt+V or copied an object, text, or cell contents on a worksheet or in another
program.
Ctrl+Arrow Moves to the next section of text.
Moves to the last cell on a worksheet, to the lowest used row of the
Ctrl+End rightmost used column. If the cursor is in the formula bar,
Ctrl+End moves the cursor to the end of the text.
Ctrl+Enter Fills the selected cell range with the current entry.
EXCEL Shortcut keys
Ctrl+Home Moves to Cell A1.
Ctrl+Page Down Moves to the next sheet in a workbook.
Ctrl+Page Up Moves to the previous sheet in a workbook.
Ctrl+Spacebar Selects an entire column in a worksheet.
Ctrl+Tab Move between two or more open Excel files.
Extends the selection of cells to the last nonblank cell in the same column
Ctrl+Shift+Arrow or row as the active cell, or if the next cell is blank, extends the selection
to the next nonblank cell.
Inserts the argument names and parentheses when the insertion point is
Ctrl+Shift+A
to the right of a function name in a formula.
Ctrl+Shift+F Opens the Format Cells dialog box with the Font tab selected.
Ctrl+Shift+O Selects all cells that contain comments.
Ctrl+Shift+P Opens the Format Cells dialog box with the Font tab selected.
Ctrl+Shift+U Switches between expanding and collapsing of the formula bar.
Ctrl + shift + 1 Format number in comma format
Ctrl + shift + 2 Format number in time format
Ctrl + shift + 3 Format number in date format
Ctrl + shift + 4 Format number in currency format
Ctrl + shift + 5 Format number in percentage format
Ctrl + shift + 6 Format number in scientific format
Extends the selection of cells to the last used cell on the worksheet
Ctrl+Shift+End
(lower-right corner). If the cursor is in the formula bar,
Selects all text in the formula bar from the cursor position to the end—this
Ctrl+Shift+End
does not affect the height of the formula bar.
Ctrl+Shift+Home Extends the selection of cells to the beginning of the worksheet.
Ctrl+Shift+Page Down Selects the current and next sheet in a workbook.
Ctrl+Shift+Page Up Selects the current and previous sheet in a workbook.
Selects the entire worksheet.
If the worksheet contains data, Ctrl+Shift+Spacebar selects the current
Ctrl+Shift+Spacebar region. Pressing Ctrl+Shift+Spacebar a second time selects the current
region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time
selects the entire worksheet.
EXCEL Shortcut keys
When an object is selected, Ctrl+Shift+Spacebar selects all objects on a
worksheet.
Ctrl+Shift+Tab Switches to the previous tab in a dialog box.
Ctrl+Shift Removes the outline border from the selected cell.
Ctrl+Shift+= Insert new column or row.
Ctrl+Shift_ Removes the outline border from the selected cells.
Ctrl+Shift+~ Applies the general number format.
Applies the Currency format with two decimal places (negative numbers
Ctrl+Shift+$
in parentheses).
Ctrl+Shift+% Applies the Percentage format with no decimal places.
Ctrl+Shift+& Applies the outline border to the selected cells.
Ctrl+Shift+^ Applies the Scientific number format with two decimal places.
Ctrl+Shift+# Applies the Date format with the day, month, and year.
Ctrl+Shift+@ Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands separator,
Ctrl+Shift+!
and minus sign (-) for negative values.
Selects the current region around the active cell (the data area enclosed
Ctrl+Shift+* by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
Ctrl+Shift+: Enters the current time.
Copies the value from the cell above the active cell into the cell or the
Ctrl+Shift+”
Formula Bar.
Ctrl+Shift+Plus (+) Displays the Insert dialog box to insert blank cells.
Ctrl+Minus (-) Displays the Delete dialog box to delete the selected cells.
Ctrl+Shift+: Enters the current time.
Shift+F2 Adds or edits a cell comment.
Shift+F3 Displays the Insert Function dialog box.
Shift+F4 Repeats the last Find action.
Shift+F5 Displays the Find and Replace dialog box,
Shift+F6 Switches between the worksheet, Zoom controls, task pane, and Ribbon.
Shift+F8 Enables you to add a nonadjacent cell or range to a selection of cells by
EXCEL Shortcut keys
using the arrow keys.
Shift+F9 Calculates the active worksheet.
Shift+F10 Displays the shortcut menu for a selected item.
Shift+F11 Inserts a new worksheet.
Shift+Arrow Extends the selection of cells by one cell.
Shift+Enter Completes a cell entry and selects the cell above.
Shift+Spacebar Selects an entire row in a worksheet.
Moves to the previous cell in a worksheet or the previous option in a
Shift+Tab
dialog box.
Alt Displays the Key Tips (new shortcuts) on the Ribbon.
Alt+= Creates formula to sum all of the above keys
Alt+Enter Starts a new line in the same cell.
Alt+Page Down Moves one screen to the right in a worksheet.
Alt+Page Up Moves one screen to the left in a worksheet.
Alt+Spacebar Displays the Control menu for the Excel window.
Alt+F1 Creates an embedded chart of the data in the current range.
Alt+F4 Closes Excel.
Alt+F8 Displays the Macro dialog box to create, run, edit, or delete a macro.
Opens the Microsoft Visual Basic For Applications Editor, in which you
Alt+F11
can create a macro by using Visual Basic for Applications (VBA).
Alt+A Go to Data tab
Alt+H Go to the Home tab
Alt +H, A, then C Center align cell contents
Alt+H, B Add borders
Alt+H, H Choose a fill color
Alt+M Go to Formula tab
Alt+N Go to Insert tab
Alt+W Go to View tab
Alt, W, P Switches the worksheet to Page Layout view.
