Minutes of the
Meeting
Ref No: FOE/KJO/ISF/MOM-033/25 DATE: July 27, 2025
CLIENT AL KHAFJI JOINT OPERATION
PROJECT TITLE Construction of New Industrial Security Forces Building
CONTRACT NO. GT809PC23
Venue PCD Meeting Room Meeting No. 033
Subject Weekly Progress Meeting Meeting Date 27-07-2025
Faris Bin Nishat Al-Otaibi General
Prepared by Meeting Time 11:00 AM
Contracting Est.
Completion
Start Date August 7, 2024 February 06, 2026
Date
DISCUSSION
Target
ITEM DESCRIPTION Action By Remarks
Date
General:
Revised project schedule is approved with comments
(code-B) based on company approved times extension for
0.0 6 months. Contractor Info
Company will monitor the weekly work progress as per
revised project schedule for several weeks prior to
issuance approval of revised project schedule.
1.
HSE (Health, Safety and Environment)
0
SAFETY MOMENT: ARC FLASH
An arc flash is a type of electrical explosion or discharge
that occurs when an electrical current passes through the
air gap between the conductors, often due to a fault or
short circuit. This event releases intense light, heat and
pressure creating a serious safety hazard.
1. Causes: Faults in electrical equipment, Human error,
Contractor Info
1 Environmental factors.
Hazards: Severe Burns, Blast Injuries, Fire/Explosion,
Eye/Lung damage.
Prevention: Equipment de-energize, PPE, Risk
Assessment, Training and Install Arc flash detection &
mitigation system.
1. Company asked the contractor to remove/reduce the
Contractor 31/07/2025 Open
2 storage of excavated stock pile in the work site.
2.
QA/QC
0
2.
1 The company advise Contractor to assign QC Mechanical
immediately in order to avoid further delay in submission
Classified as Company General Use
of relevant materials documents & site activities.
The contractor will submit QC Mechanical CV immediately
prior to the commencement of the mechanical activities Contractor Close
on the site. d
03/06/2025
The Contractor will new candidate Mr. Muhammad
Yaseen as QA/QC Mechanical.
The contractor already submitted on 12 July, 2025
and waiting for company review
Company accepted Muhammad Yaseen as QA/QC
Mechanical Inspector
The contractor will submit every first day of the week the
2. two weeks look ahead inspection schedule for: Contractor Info
2 Procurement
Construction Site Work
2. Contractor is advised to performed 25% internal audit for Contractor ASAP
3 procurement and construction.
2. Contractor is advised to submit a qualified auditor which Contractor ASAP
4 will performed the internal audit.
3.
PROCUREMENT
0
3.
Schedule Plan for the long lead items as shown below. Contractor Open
1
IA Materi
L PO
P Approx. Country Vendo al Deliver
Material e RFQ Vendor Status/
S/L# St Lead of r Techni y Date
Description v Status/Date Name Date of
at Time Origin Status cal (ETA)
el Issue
us Status
Airconditionin Not
Not
1 g System 1 finalized Done Carrier/ On-going On-going Not issued
finalized
09/10/2024 Zamil KSA
Approved
Panel Board 100 Days Done WESCOS KSA on 21/01/202 18/08/202
2 0 Approved
08/09/2024 A 06/01/20 5 5
25
Not SIMPLEX/ KSA
Not
3 Fire Alarm 0 finalized Done SARA Not issued
finalized
07/10/2024 Int’l
20/01/202 18/08/202
4 Lightings 0 120 Days Done ALC KSA Approved Approved
5 5
08/09/2024
Elec. Wire 20-30 Done RIYADH KSA Partially
20/01/202
5 and Cables 0 Days 12/12/2024 CABLES/ Approved Approved delivere
5
BAHRA d
CABLES
3. Contractor Open
2 The Company asked the Contractor to submit unpriced
POs for materials.
The contractor submitted the POs for the Civil and
Electrical materials which are required as per
construction milestones.
The contractor will submit the POs for Mechanical
2 Minutes of the Meeting
Classified as Company General Use
materials.
The Company asked Contractor to procure all the
3.
materials as per approved Project Schedule – ongoing Contractor Open
3
Contractor will follow the revised project schedule.
4.
CONSTRUCTION
0
Extension Building
Reinforcement steel for grade slab completed. Contractor Open
4. Concrete pouring for grade slab completed.
1 Concrete curing for grade slab on going.
Preparation of reinforcement steel for roof slab –
ongoing at workshop
New Office Building
4. Grade slab lean concrete completed. Contractor Open
2 Reinforcement steel for grade slab ongoing.
The company informed the contractor to put a table for
the total quantity of concrete.
Concrete Quantity
Str. concrete
Total 450 cu. m
Delivered 210 cu. m
This Week 19 cu. m Contractor Open
Concrete Expected Date
4.
3 Grade slab
1 Extension 32 30/07/2025
Building cu .m
07/08/2025
Officer Quarters 63
cu .m
Roof slab
Extension 65cu. M 30/08/2025
2 Building
130 15/09/2025
Officer Quarters cu .m
The contractor will submit the proposed drawings for the
roof slab and beam which is to be cast in the site instead Contractor 20/07/2025 Open
of a precast hollow slab & beam.
4. Company reminds Contractor to submit the proposal
4 immediately in order to avoid delay for the roof slab work.
Contractor has submitted the Roof slab and beam REV.A
drawings on 20 July 2025 and it is approved on 21 July
2025
5.
0 PROGRESS REPORT/ TIME SCHEDULE/PROJECT CONTROL
3 Minutes of the Meeting
Classified as Company General Use
Overall Progress Summary as of July 24, 2025.
As per revised project schedule:
5.
1
6.
AREA OF CONCERN
0
6. All the submittal of document should be done by
1 the end of 15/Aug/2025
6. All the purchase orders should be competed by the
2 end of 30/Aug/2025
6. All the concrete works should be completed by the
3 end of 15/sep/2025
The next meeting will be on August 03, 2025 @ 11:00 AM Company/
Contractor Info
at PCD-RW Meeting Room.
Al-Khafji Joint Operations Faris Bin Nashat Al-Otaibi Gen. Con.
Est.
PCD/PMT Representative FOE Project Manager:
Ahmed Elsadadt
4 Minutes of the Meeting
Classified as Company General Use
