Introduction to PowerPoint

 1: Setting Up Your PowerPoint Environment

 2: Presentation Basics
 3: Text Basics
 4: Themes and Background Styles
 5: Pictures and Clip Art
 6: Working with Lists
 7: Proofing Slides
 8: Viewing and Printing Slides

PowerPoint Basics

 9: Word Art and Shapes

 10: Working with Tables
 11: Working with Charts
 12: Inserting Movies
 13: Inserting Sound
 14: Animating Text and Objects
 15: Using Transitions

Doing More with PowerPoint

 16: Using the Slide Master

 17: SmartArt Illustrations
 18: Hyperlinks and Action Buttons
 19: Arrange Objects
 20: Indentation and Line Spacing
 21: Finalize a Presentation and Package for CD
INTRODUCTION TO POWERPOINT
MICROSOFT POWER POINT 2007
Setting up your powerpoint environment

Before you begin creating presentations in PowerPoint, you may want to set up your
PowerPoint environment and become familiar with a few key tasks such as how to
minimize and maximize the Ribbon, configure the Quick Access toolbar, switch views,
and access your PowerPoint options.

Exploring the PowerPoint Window

When you open PowerPoint, a new presentation is created and a blank slide appears in the
PowerPoint window. The slide has placeholders for you to add a title and subtitle.

The tabbed Ribbon menu system is how you access the various PowerPoint commands. If you
have used previous versions of PowerPoint, the Ribbon system replaces the traditional menus.
Above the Ribbon in the upper-left corner is the Microsoft Office Button. From here, you can
access important options such as New, Save, Save As, and Print. By default the Quick Access
Toolbar is pinned next to the Microsoft Office Button, and includes commands such as Undo
and Redo.

On the left side of the window, you will see a task pane with slides and outline tabs, which
appears by default. On the bottom, right area of the screen you will find View commands
(Normal, Slide Sorter, and Slide Show), and the zoom tool.
To Zoom In and Out:

 Locate the zoom bar in the bottom, right corner.

 Click the slider and drag it to the right to zoom in and to the left to zoom out.

To Change Views

 Locate the View options in the bottom, right corner. The View options are Normal, Slide
Sorter, and Slide Show.
 Click an option to select it.

The default is Normal View

Quick Access Toolbar and Ribbon

The Quick Access Toolbar

The Save, Undo, and Redo commands appear by default on the Quick Access toolbar. You may
wish to add other commands to make using specific PowerPoint features more convenient for
you.

To Add Commands to the Quick Access Toolbar:

 Click the arrow to the right of the Quick Access toolbar.

 Select the command you wish to add from the drop-down list. It will appear in the Quick
Access toolbar.

OR

 Select More Commands from the menu and a dialog box appears.
 Select the command you wish to add.
 Click the Add button.
 Click OK.

The Ribbon

The new, tabbed Ribbon system replaces traditional menus in PowerPoint 2007. It is designed
to be responsive to your current task and easy to use; however, you can choose to minimize
the Ribbon if you would prefer to use different menus or keyboard shortcuts.

To Minimize and Maximize the Ribbon:

 Click the drop-down arrow next to the Quick Access toolbar.

 Select Minimize Ribbon from the list. The Ribbon disappears.
 To maximize the ribbon, click the arrow again and select Minimize the Ribbon to toggle
the feature off.
You can also minimize and maximize the Ribbon by right-clicking anywhere in the Ribbon and
selecting Minimize the Ribbon in the menu that appears.

The Microsoft Office Button Menu

The Microsoft Office Button appears at the top of the PowerPoint window. When you click the
button, a menu appears. From this menu you can create a new presentation, open existing
files, save files in a variety of ways, and print. You can also add security features, send, publish,
and close files.
To Change the Default PowerPoint Options:

 Click the PowerPoint Options button. A dialog box will appear.

 Select a category on the left to access different PowerPoint options.
 Modify any of the default settings. For example, if you want to change the color scheme
of the PowerPoint window, click the color scheme drop-down menu in the Popular
section and choose an option. In this example, we choose Black.

Click OK and the changes will be applied. In this example, the PowerPoint window color scheme is
now Black

As you learn more about PowerPoint and become proficient at using it, you may want to modify
some of the settings. As a beginning user, it is usually best to leave the default settings.
Challenge!

 Open PowerPoint.
 Practice using the Zoom tool.
 Minimize and maximize the Ribbon.
 Click the Microsoft Office Button and review the menu options.
 Add two commands to the Quick Access toolbar.
 Continue to explore the PowerPoint environment.
 MICROSOFT POWER POINT 2007
PRESENTATIO BASICS

PowerPoint includes all the features you need to produce

professional-looking presentations. When you create a PowerPoint
presentation, it is made up of a series of slides. The slides contain the
information you want to communicate with your audience. This
information can include text, pictures, charts, video, sound, and more.

Before you begin adding information to slides, you need to know the basics of working with slides. In
this lesson you will learn how to start a new presentation, insert new slides, modify a layout, move
and copy slides, how placeholders work, as well as how to save your presentation.

Creating New Presentations

When you open PowerPoint from the Start menu or from an icon on your desktop, a new
presentation with one slide appears by default. You can also create a new presentation while
PowerPoint is already open.

 Click the Microsoft Office Button and choose New from the menu.

The New Presentation dialog box will appear. Blank presentation is selected by default.
  Click Create, and a new presentation will open in the PowerPoint window.

The default slide that appears when you create a new presentation is a Title Slide layout.

Slide basic

About the Slides

Slides contain placeholders, or areas on a slide that are enclosed by dotted borders.
Placeholders can contain many different items including text, pictures, and charts. Some
placeholders have placeholder text, or text that you can replace, and thumbnail-sized icons
that represent specific commands such as Insert Picture, Insert Chart, and Insert Clip Art.
Hover over each icon to see the type of information you can insert.
About Slide Layouts

The placeholders are arranged in different layouts that you can select when you insert a new
slide or that can be applied to existing slides. In the example above, the layout is called Title
and Content and includes title and content placeholders.

A slide layout arranges your slide content. Layouts contain different types of placeholders that
you can use depending on what information you want to include in your presentation. Each
layout has a descriptive name, but the image of the layout shows you how the placeholders
are arranged on the slide

To Insert Text into a Placeholder:

 Click inside the placeholder. The placeholder text will disappear and the insertion point
will appear.
 Type your text once the insertion point is visible.
 Click outside the placeholder when you have entered all your text into the placeholder.

When you enter text or use the icons to insert items, the placeholder text and/or icons
disappear as soon as you start typing.

To Insert a New Slide:

 Click the New Slide command in the Slides group on the Home tab. A menu will appear
with your slide layout options.

 Click the slide you want to insert. A new slide with the chosen layout will appear in the
center of the PowerPoint window and in the pane on the left.
To Change the Layout of an Existing Slide:

 Select the slide you wish to change.

 Click the Layout command in the Slides group on the Home tab. A menu appears with
your options.

Click an option to select it. The slide will change in the presentation.
Working with Slides
To Copy and Paste a Slide:

 Select the slide you wish to copy.

 Click the Copy command on the Home tab

 Click inside the slides tab on the left task pane. A horizontal insertion point will appear.
 Move the insertion point to the location you want the copy of the slide to appear.
Click the Paste command on the Home tab. The copied slide will appear.

You can use the keyboard shortcut Ctrl and C to copy the slide and Ctrl and V to paste it.

To Delete a Slide:

 Select the slide you wish to delete.

 Click the Delete command in the Slides group on the Home tab.

You can also delete a slide by pressing the Delete key on your keyboard.

To Move a Slide:

 Select the slide you wish to move on the slides tab in the left task pane.
 Click and drag the slide to a new location. The insertion point will appear.
 Release the mouse button. The slide will appear in the new location.

Using Different Views from the PowerPoint Window

In the bottom, right corner of the PowerPoint window are three view commands. From here,
you can change the view to Normal, Slide Sorter, or Slide Show view by just clicking a
command.

Normal is the default view and where you will create and edit your slides in the center slide
pane and all the slides will appear on the slides tab in the left task pane.

Slide Sorter is a view of your slides in thumbnail form. The slides are presented horizontally,
which allows you to see more slides at a time.

Slide Show view fills the computer screen with your presentation so you can see how the
presentation will appear to the audience.
Saving Your Presentation

If you are saving a document for the first time, you will need to use the Save As command;
however, if you have already saved a presentation, you can use the Save command.

To Use the Save As Command:

 Click the Microsoft Office Button.

 Select Save As. A menu will appear.
 Select the type of file you would like to save the presentation as. The two most commonly
used file types are:
o PowerPoint Presentation -- This saves the presentation as a 2007 PowerPoint file. Only
users with PowerPoint 2007, or the compatibility pack, can view the file without
possibly losing some of the formatting.
o PowerPoint 97-2003 Presentation -- This saves the presentation so that it is compatible
with some previous versions of PowerPoint. If you will be sending the presentation to
someone that does not have Office 2007, you should use this file type.

The Save As dialog box will appear. Select the location you wish to save the document using the drop-
down menu.
  Enter a name for the document.
 Click the Save button.

To Use the Save Command:

 Click the Microsoft Office Button.

 Select Save from the menu.

Using the Save command saves the document in its current location using the same file name.

Challenge!
 Open PowerPoint.
 Insert text on the default, Title slide.
 Insert a Title and Content slide.
 Insert a Two Content slide.
 Practice moving slides.
 Copy the Title slide.
 Delete one of the slides.
 Save the presentation.
 POWER POINT 2007
TEXT BASIC

INTRODUCTION
It is important to know how to perform basic tasks with text when
working in PowerPoint. In this lesson you will learn the basics of
working with text including how to insert, delete, select, and move
text, as well as how to work with text boxes.

In PowerPoint, you can insert text into placeholders or text boxes.

Text in both can be formatted using the same commands.

To Insert Text:

 Click the placeholder or text box where you wish to insert text. The insertion point will
appear. If you are working with a placeholder, placeholder text will disappear.
 Type the text you wish to appear.

To Delete Text:

 Place your cursor next to the text you wish to delete.

 Press the Backspace key on your keyboard to delete text to the left of the cursor.
 Press the Delete key on your keyboard to delete text to the right of the cursor.

To Select Text:

 Place the insertion point next to the text you wish to select.
 Click and drag your mouse over the text to select it.
 Release the mouse button. You have selected the text. A highlighted box will appear over the
selected text.

When you select text or images in PowerPoint, a hover toolbar with formatting options appears. This
makes formatting commands easily accessible, which may save you time.

To Format Font Size:

 Select the text you wish to modify.

 Click the drop-down arrow next to the font size box on the Home tab. The font size drop-
down menu appears.
 Move your cursor over the various font sizes. A live preview of the font size will appear in the
document.
Click the font size you wish to use. The font size will change in the document.

To Format Font Style:

 Select the text you wish to modify.

 Click the drop-down arrow next to the font style box on the Home tab. The font style drop-
down menu appears.
 Move your cursor over the various font styles. A live preview of the font will appear in the
document.

To Format Font Color:

 Select the text you wish to modify.

 Click the drop-down arrow next to the font color box on the Home tab. The font color menu
appears.
 Move your cursor over the various font colors. A live preview of the color will appear in the
document.
  Click the font color you wish to use. The font color will change in the slide.

Your color choices aren't limited to the drop-down menu that appears. Select More Colors at the
bottom of the list to access more color choices.

To Use the Bold, Italic, and Underline Commands:

 Select the text you wish to modify.

 Click the Bold, Italic, or Underline command in the Font group on the Home tab.

Click the command again to remove the formatting.

Other Font Commands

Increase Font Size command increases the font size of the selected text to the next standard font
size.

Decrease Font Size command decreases the font size of the selected text to the next standard font
size.

Clear All Formatting command removes your recent formatting changes.

Strikethrough command makes a line through the text.

Text Shadow command adds a drop shadow to text.

Change Case commands lets you try different capitalization options without having to delete and
retype letters or words.

To Change Text Alignment:

 Select the text you wish to modify.

 Select one of the four alignment options from the Paragraph group on the Home tab.
o Align Text Left: Aligns all the selected text to the left margin.
o Center: Aligns text an equal distance from the left and right margins.
o Align Text Right: Aligns all the selected text to the right margin.
o Justify: Justified text is equal on both sides and lines up equally to the right and left
margins.

The alignment commands align the text within the placeholder or text box it is in, not across the slide.

Text boxes
In addition to inserting text in placeholders, you can also insert text into text boxes. Text boxes allow
you to add to the predefined layouts so that you can place text wherever you want on a slide.

To Insert a Text box:

 Select the Insert tab on the Ribbon.

 Click the Text Box command in the Text group.
 Click and drag the cursor until the text box is the desired width.

Release the mouse button.

To Move a Text Box:

 Click the text box. Your cursor becomes a cross with arrows on each end.
 While holding the mouse button, drag the text box to the desired location on the page.
 Release the mouse button.

To Resize a Text Box:

 Select the text box.

 Click one of the square sizing handles on the left or right sides, or a circular handle on one of
the four corners.
  While holding down the mouse button, drag the sizing handle until the text box is the desired
width.

Click and drag the green circle to rotate the text box.

Moving Text

To Copy and Paste Text:

 Select the text you wish to copy.

 Click the Copy command on the Home tab.
 Place your insertion point where you wish the text to appear.
 Click the Paste command on the Home tab. The text will appear.

To Drag and Drop Text:

 Select the text you wish to copy.

 Click your mouse and drag the text to the location you wish it to appear. The cursor will have a
text box beneath it to indicate that you are moving text.
 Release the mouse button and the text will appear.

Challenge!

Use the Workshop presentation or any other PowerPoint presentation you choose to complete this
challenge.

 Insert text on a slide.

 Practice using the bold, italic, and underline commands.
 Change the font style of the title.
 Change the font size of the title.
 Change the color of the subtitle.
 Use the Change Case command on a slide title.
 Practice using the Increase Font Size and Decrease Font Size commands.
 Insert a text box and add text.
 POWER POINT 2007
THEMES AND BACKGROUND STYLES

Introduction

A theme is a predefined combination of colors, fonts, and effects that

can be applied to your presentation. PowerPoint includes built-in
themes that allow you to easily create professional-looking
presentations without spending a lot of time formatting. Each theme
has additional background styles associated with it that can be applied
to the slides to modify the theme.

In this lesson, you will learn how to apply a theme, modify theme
colors, theme fonts, and theme effects, as well as apply a background
style.

About Themes

When you create a new presentation in PowerPoint there is a theme applied even though the slide
background is white. This default theme is called the Office Theme. The Office Theme consists of a
white background, and Calibri font of various sizes for titles and body text.

You can apply a different theme to your slides before you add text or make changes to the default
slide. An advantage of doing this is that the location of the text will not move. If you apply the theme
after you enter text on the slides, the text boxes and placeholders may move depending on the
theme you choose.
An advantage of entering some of your text before applying a new theme is that the live preview
feature allows you to see how the themes will affect your specific text. The example below is the
Aspect theme.

Themes (cont.)

You will need to know how to apply a theme and how to switch to a different theme if you want to
use this feature to create presentations. All of the themes that come included in PowerPoint are
located in the Themes group on the Design tab.

To Apply a Theme:

 Select the Design tab.

 Locate the Themes group. Each image represents a theme.

 Click the drop-down arrow to access more themes.

 Hover over a theme to see a live preview of it in the presentation. The name of the theme will
appear as you hover over it.
  Click a theme to apply it to the slides.

You can access additional themes on Microsoft Office Online or create your own.

Fonts that are changed with the font size and style menus will not change when you apply a new
theme.

Modify Themes

You can also modify the current theme colors, fonts, and effects. For example, if you like the Urban
theme, but would prefer to use more of the color red in the presentation, you can change the colors
of the theme and create a new, custom theme. If you would prefer to use the font style Verdana so
that your presentation font will match your company logo and materials, you can modify the font
combination and save it.

The PowerPoint themes are powerful because they allow you to create professional-looking slides
easily. The option to modify these themes makes it an even more robust and powerful tool because
you can customize the themes based on your needs and preferences.
To Switch to a Different Theme Color Option:

 Select the Colors command in the Themes group on the Design tab.

Hover over a color group to display a live preview of the color combination on the selected slide

 Click a color option to select it.

To Change the Current Theme Colors:

 Select the Colors command in the Themes group on the Design

tab.
 Click Create New Theme Colors from the menu. A dialog box
will appear.

Click a color option to display a color menu. Choose a color to change the option.
  Enter a name for the new theme color combination.
 Click Save.

Modify Themes (cont.)

To Switch to a Different Theme Font Option :

 Select the Fonts command in the Themes group on the Design tab

Hover over a font group to display a live preview of the font combination on the selected slide.
  Click a font option to select it.

To Change the Current Theme Fonts:

 Select the Fonts command in the Themes group on the Design tab.
 Click Create New Theme Fonts. A dialog box will appear.

Select new fonts using the drop-down menus.

 Enter a name for the new theme font combination.

 Click Save.
To Switch to a Different Theme Effects Option:

 Select the Effects command in the Themes group on the Design tab. A menu will appear.

 Select an effect option from the menu.

Background Styles

Background styles can be added to your slides after a theme is applied. The styles are fill variations
based on theme colors. When you switch to a different theme, the background styles are updated
based on the new theme colors. The background style options for the Urban theme are different than
the background style options for the Apex theme. The colors are different based on the theme colors.

To Apply a Background Style:

  Click the Background Styles command in the Background group on the Design tab.

 Click a style to select it. The new background will appear in the slides.

You can select Format Background from the menu to open a dialog box and make changes to
the background color.

Challenge!
Use the Workshop presentation or any other PowerPoint presentation you choose to complete this
challenge.

 Apply the Urban theme to your slides.

 Change at least one of the theme color options.
 Change to a new theme font.

POWER POINT 2007

 PICTURTE AND CLIP ART

On each slide you create in your presentation, you

have information that you want to communicate with
the audience. You can do this with text and
illustrations, such as pictures and clip art.

In this lesson you will learn how to insert a picture

and clip art, and how to modify both types of
illustrations.

Inserting Pictures
Pictures and clip art can be inserted from the Ribbon and by using the commands that appear in
certain placeholders. In both methods, the image is centered in the middle of any selected slide
placeholders

To Insert a Picture from the Ribbon:

 Select the Insert tab.

 Click the Insert Picture command in the
Illustrations group. The Insert Picture dialog
box will appear.

 Locate and select the picture you want to use.

Click Insert and it will appear on the slide.

To Insert a Picture from a Placeholder Command:

 Click the Insert Picture command in the placeholder. The Insert Picture dialog box will
appear.

 Locate and select the picture you want to use.

 Click Insert and it will appear on the slide.

Resizing and Moving Pictures

To Resize a Picture:

 Select the picture.

 Click one of the corner sizing handles. The cursor will turn into a cross.
  While holding down the mouse button, drag the sizing handle until the image is the
desired size.
 Release the mouse button.

The side sizing handles change the picture’s size, but don’t keep the same proportions.

To Move a Picture:

 Click the picture. Your cursor becomes a cross with arrows on each end.
 While holding the mouse button, drag the image to the desired location on the page.

 Release the mouse button.

The green circle is the Free Rotate feature. Click and hold the mouse button and rotate the
picture in various directions.

Modifying Pictures

PowerPoint provides you with several commands that allow you to modify pictures. When
you select a picture, a Picture Tools Format tab appears on the Ribbon. This is an example of
PowerPoint 2007 giving you the commands and features you need, when you need them.
To Apply a Picture Style:

 Select the picture.

 Select the Format tab.
 Click the More drop-down arrow to display all the picture styles.

 Hover over each picture style to see a live preview of the style on the slide.
 Click a picture style to apply it to the image.

To Change the Shape of a Picture:

 Select the picture.

 Select the Format tab.
 Click the Picture Shape icon. A
menu appears.

 Click a shape to select it. The shape

of the picture will change on the
slide.

To Add a Border to a Picture:

 Select the picture.

 Select the Format tab.
 Click the Picture Border command and select a color.
Select Weight from the menu and choose a line weight to modify the width of the border line.

Modifying Images (cont.)

To Crop a Picture:

 Select the picture.

 Select the Format tab.
 Click the Crop command in the Size group. The black cropping
handles appear.

 Click and move a handle to crop an image. Corner handles will

crop the picture proportionally.

 Click the Crop command to deselect the crop tool.

You can crop the picture to a specific size using the Shape Height and Shape Width fields to
the right of the Crop command in the Size group.

To Compress a Picture:

 Select the picture.

 Select the Format tab.
  Click the Compress Pictures command in the Adjust group. A dialog box appears.

 Click the Options button to access the Compression Setting dialog box.

 Choose the target output.

 Change any of the default picture settings you wish.
 Click OK in the Compression Settings dialog box.
 Click OK in the Compress Pictures dialog box.

Other Picture Tools

There are many other things you can do to modify a picture. From the Format tab, some of the
other useful commands include:

 Change Picture command: Select a new picture from your computer.

 Reset Picture command: Revert to original picture.
 Brightness command: Adjust the brightness of the picture.
 Contrast command: Adjust the contrast of the picture from light to dark.
 Recolor command: Modify the color in a variety of ways including black and white, sepia, pink,
purple, and more

Inserting and Modifying Clip Art

To Insert a Clip Art from the Ribbon:

 Select the Insert tab.

 Click the Clip Art command in the Illustrations group. The Clip Art task pane will appear on the
right.

 Enter keywords in the Search field that are related to the image you wish to insert.
 Click the drop-down arrow next to the collections field.
 Select Everywhere to ensure that Word searches your computer and online resources for an
image that meets your criteria.

 Click the drop-down arrow in the media file types field.

 Deselect any file types you do not wish to see. In this example, we only want photographs, so
we deselect the other options.

 Click Go. A list of clip art images related to the search terms are displayed.
  Click a clip art image to insert it, or click the drop-down arrow next to the clip art and select
Insert from the menu. The clip art will appear in the slide.

To Insert Clip Art from a Placeholder Command:

 Click the Clip Art command in the placeholder. The Clip Art task pane will appear on the right.

 Enter keywords in the Search field that are related to the image you wish to insert.
 Click the drop-down arrow next to the collections field.
 Select Everywhere to ensure that Word searches your computer and online resources for an
image that meets your criteria.
 Click the drop-down arrow in the media file types field.
 Deselect any file types you do not wish to see. In this example, we only want photographs, so
we deselect the other options.
 Click Go. A list of clip art images related to the search terms are displayed.
 Click a clip art image to insert it, or click the drop-down arrow next to the clip art and select
Insert from the menu. The clip art will appear in the slide.
If the search does not provide the needed results, try different search words, or click the
Office Online link to go to the Microsoft website where you can search thousands of clip arts.

Modifying Clip Art

All of the tools that can be used to modify pictures can also be used to modify clip art images.
Just select the clip art image, and you have all the same editing options that are available for
pictures.

Challenge!
Use the Workshop presentation or any other PowerPoint presentation you choose to
complete this challenge.

 Insert a picture.
 Apply a picture style.
 Insert a clip art.
 Resize the images.
 Change the shape of the clip art.
 Crop the picture.
 Compress the picture.
 POWER POINT 2007
WORKING WITH LIST

Bulleted and numbered lists can be used in your presentation to

arrange and format text on slides to draw emphasis to specific
information. Also, lists can often be easier for the audience to
read than paragraphs of text on a slide. In this lesson, you will
learn how to modify existing bullets, change bullet style, switch
to a numbered list, remove bullets and numbers, and select
symbols as bullets.

Some slide layouts include a content placeholder where you can add text, or use graphical
commands to insert tables, charts, SmartArt graphics, pictures, clip art, and media clips. On
these slides, a bullet appears to the left of the placeholder text. If you choose to add text,
rather than using one of the graphical commands to insert an item, the text is formatted into a
list by default.

To Insert Text as a List in a Content Placeholder:

 Select the placeholder. The placeholder text will disappear and the insertion point will
appear to the right of the bullet.
 Enter text. If the text requires more than one line, it will automatically wrap to the
following line.
 Press the Enter key. A new bullet will appear on the following row.
 Repeat the last two steps until all the information is entered in list format on the slide.
The default bullet style and color is determined by the theme. The Urban theme has a
different default bullet than the Apex theme.

Bulleted Lists

To Select an Alternate Bullet Style or Switch to a Bulleted List:

 Select all the text in an existing list (if text has been entered).
 Click the drop-down arrow next to the Bullets command in the Paragraph group on the Home
tab. A menu of bullet options will appear.

 How ever each menu option to display a live preview of the bullet on the slide.
  Click a bullet option to select it. The bullet will change on the slide.

To Change the Bullet Color:

 Select an existing bulleted list (if text has been entered).

 Click the drop-down arrow next to the Bullets command on the
Home tab. A menu will appear.
 Select Bullets and Numbering from the menu. A dialog box will
appear.

 Click the Color menu on the Bulleted tab.

  Select a color. The bullet options in the menu will change color.
 Click OK to apply the bullet color to the list in the slide.

Bulleted Lists (cont.)

To Change the Bullet Size:

 Select an existing bulleted list (if text has been entered).

 Click the drop-down arrow next to the Bullets command on the Home tab. A menu will appear.
 Select Bullets and Numbering from the menu. A dialog box will appear.
 Set the bullet size using the Size field on the Bulleted tab.

 Click OK to apply the bullet size to the list in the slide.

To Use a Picture as a Bullet:

 Select an existing bulleted list (if text has been entered).

 Click the drop-down arrow next to the Bullets command on the Home tab. A menu will appear.
 Select Bullets and Numbering from the menu. A dialog box will appear.
 Click Picture on the Bulleted tab. The Picture Bullet dialog box will open.
  Click a picture to select it.

 Click OK to apply the picture to the list in the slide.

 Click Import to import your own picture and use it as a bullet.

To Use a Symbol as a Bullet:

 Select an existing bulleted list (if text has been entered).

 Click the drop-down arrow next to the Bullets command on the Home tab. A menu will appear.
 Select Bullets and Numbering from the menu. A dialog box will appear.
 Click Customize on the Bulleted tab. The Symbol dialog box will appear.
  Click the Font: drop-down menu and select a font category.

 Click a symbol to select it.

 Click OK. The symbol will now appear as the selected bullet option in the Bulleted section of
the Bullets and Numbering dialog box.
 Click OK to apply the symbol to the list in the document.

Numbered Lists

To Select an Alternate Numbering Style or Switch to a Numbered List:

 Select all the text in an existing list (if text has been entered).
 Click the drop-down arrow next to the Numbering command in the Paragraph group on the
Home tab. A menu of numbering options will appear.

 Howover each menu option to display a live preview of the list on the slide.
  Click a numbering option to select it. The list will change on the slide.

To Change the Number Color:

 Select an existing numbered list (if text has been entered).

 Click the drop-down arrow next to the Numbering command on the Home tab. A menu
will appear.
 Select Bullets and Numbering from the menu. A dialog box will appear.

 Click the Color menu on the Numbered tab.

  Select a color. The number options in the menu will change color.
 Click OK to apply the number color to the list in the slide.

Numbered Lists (cont.)

To Change the Number Size:

 Select an existing numbered list (if text has been entered).

 Click the drop-down arrow next to the Numbering command on the Home tab. A menu will
appear.
 Select Bullets and Numbering from the menu. A dialog box will appear.
 Set the bullet size using the Size field on the Numbered tab.

 Click OK to apply the number size to the list in the slide.

To Set the Number to Begin the List:

  Select an existing numbered list (if text has been entered).
 Click the drop-down arrow next to the Numbering command on the Home tab. A menu will
appear.
 Select Bullets and Numbering from the menu. A dialog box will appear.
 Enter the number to start the list in the Start at: field on the Numbered tab.

 Click OK to apply to the list on the slide.

To Remove Bulleted or Numbered Lists from Text:

 Select an existing bulleted or numbered list.

 Click the Bullets command or the Numbering command, depending on the type of list. Click
these commands to toggle the feature on and off.

Challenge!

Use the Workshop presentation or any other PowerPoint presentation you choose to
complete this challenge.

 Insert a bulleted list on a slide.

 Change the bullets to numbers.
 Change the color of the numbered list.
 Insert a new bulleted list on a different slide.
 Change the default bullet to a different bullet style.
 Change the bullet color.

POWER POINT 2007

 PROOFING SLIDE
Do you have trouble spelling? Could you use help
choosing words sometimes? Are you a bad typist? If so,
don't be worried. PowerPoint provides you with several
proofing features that will help you produce a
professional, error-free presentation. In this lesson you
will learn about the proofing in PowerPoint, including
how to use the spelling tool in various ways.

To Use the Spelling Check Feature:

 Right-click the underlined word. A menu will appear.

 Select the correct spelling of the word from the listed suggestions.
 Left-click the word. It will appear in the document.

You can choose to Ignore an underlined word, add it to the dictionary, or go to the Spelling dialog
box.

To Add a Word to the Dictionary:

 Right-click the underlined word. A menu will appear.

 Select Add to Dictionary.
Once the word is added to the dictionary, it will not appear underlined when it is used again.

Proofing Features (cont.)

To Spell Check the Entire Presentation:

 Select the Review tab.

 Click the Spelling command in the Proofing group. A dialog box will appear.

o Locate the word that is not in the dictionary.

Decide whether you want to Ignore the word or Change it.

 If you want to Ignore the word, click Ignore or Ignore All, to ignore all instances of the word.
 If you want to change the word, select the correct spelling from the Suggestions list.
 Click Change or Change All, to change all instances of the word.

 Continue through the spell check process until the entire presentation is checked. A dialog box
will appear letting you know the presentation has been checked.
 Click OK.

There are additional buttons in the Spelling dialog box. You can add a word to the dictionary, close
the dialog box, look for other suggestions, and more.

Other Proofing Commands

The Proofing group includes four other commands.

  Research: Opens a task pane on the right side of the PowerPoint window. From here you can
search dictionaries, encyclopedias, and other material for information about a selected word
or phrase.
 Thesaurus: Opens a Research task pane with the thesaurus tool selected. You can use the
thesaurus to identify words that have a similar meaning to another word.
 Translate: Opens a Research task pane with the translation tool selected. This tool translates
text from one language to another.
 Language: Opens a dialog box where you can set the language the PowerPoint Spelling tool
will use to check the presentations.

Proofing Options

In addition to the proofing tools on the Review tab, there are proofing options that you can set in
your PowerPoint Options dialog box.

To Access Your Proofing PowerPoint Options:

 Click the Microsoft Office Button.

 Click PowerPoint Options. The dialog box will appear.
 Click Proofing on the left side of the PowerPoint Options dialog box.

 From here, you can edit your proofing options that determine how the proofing features
operate in PowerPoint.
  Click OK, once you are finished editing your proofing options.

Challenge!

Use the Workshop presentation or any other PowerPoint presentation you choose to complete this
challenge.

 Use the Spelling command to spell check a presentation.

 If there were no misspelled words in the presentation, create a new presentation.
 Insert several slides and enter text. Spell some words incorrectly.
 Practice using the spelling check.
 Explore the other proofing commands.
 POWER POINT 2007
VIEWING AND PRINTING SLIDES
Once you finish creating the slides, you may want to view
your presentation to make sure all the slides appear how
you want. PowerPoint gives you the ability to view the
presentation in four different ways, depending on what task
you are completing. For example, if you will be using your
slides to talk to an audience, which is how PowerPoint is
often used, you may want to practice your presentation and
view your slides in slide show view.

You may also want to print copies of the slides, either for
yourself, or for people viewing your presentation. You have
several printing options that are specific to PowerPoint. This
lesson covers different ways you can view and print your
PowerPoint slides, depending on your needs.

Slide Views

It is important that you be able to access the different PowerPoint slide views and use them for
various tasks. Three of the four views are visible from the default view, Normal. The slide view
commands are located on the bottom, right side of the PowerPoint window in Normal view. Click a
view command to switch to that view.

Normal View: This view is where you create and edit your slides. You can also move slides in the
Slides tab on the task pane on the left.

Slide Sorter View: Miniature slides are arranged on the screen in this view. You can drag and drop
slides easily to reorder them, and see more slides at one time. This is a good view to use to confirm
that you have all the needed slides and that none have been deleted
Slide Show View: This view fills the computer screen with a slide and is what the audience will see
when they view the presentation. The slide show view has an additional menu that allows you to
navigate through the slides, as well as other features you can use during a presentation.

Use the arrow keys, Page Up and Page Down keys, space bar, and Enter key to move through the
slides in slide show view. Press the Esc key to end a slide show.

The Slide Show Menu

Arrows: The forward arrow displays the next slide and the back arrow displays the previous slide.

Menu Icon: Click the menu icon and a menu appears that gives you the option to move to the Next or
Previous slide, jump to a specific slide, change your screen options, or end the show.
Pen Icon: Click the pen icon and a menu appears that allows you to change your cursor to a ball point
pen, a felt tip pen, or a highlighter, and choose the color of the pen. This allows you to annotate your
slides and make notes while you present to an audience.

Notes Page View

The fourth view is Notes Page view. It is not one of the view commands included at the bottom of the
Normal View; however, it can be accessed from the View tab. Notes Page view provides a space for
presentation notes, often called speaker notes. The notes can be added to the presentation from this
view. You can enter your speaker notes directly into the text placeholder in Notes Page view, or in
Normal view, you can enter your notes in the area below the slide.

To Change to Notes Page View:

 Select the View tab.

 Locate the four view commands on the left side of the Presentation Views group.

 Click Notes Page View.

Printing

You may want to print copies of your slides for the people who view your presentation or for
yourself. There are three print options available from the Microsoft Office Button menu -- Print,
Quick Print, and Print Preview.

To Use Print Preview:

  Click the Microsoft Office Button.
 Select Print Print Preview. The presentation opens in Print Preview format.

From here you can view each slide in grayscale, make decisions about whether to print the slides
individually or as handouts, choose options, and more.

To Print:
 Click the Microsoft Office Button.
 Select Print Print. The Print dialog box appears.

 Click Properties. From here you can make choices about paper size and whether to print
double-sided. These options vary from printer to printer.
 Enter a print range.
o Leave the default setting, All, selected, or click Slides.
o The field beside it will become active and you can enter the slide numbers of the slides
you want to print.
 Decide what you want to print -- slides, handouts, notes pages, or an outline.
o Handouts print many slides per page. The default is 6, but you can change that to 3 and
have room for the person to take notes, or set another amount of slides per page.
o Choose horizontal or vertical slide layout, if given the option.
o You can print Notes Pages, if you typed speaker notes for the slides.
o Choose to print in grayscale or color.

 Choose the number of copies

to print.
 Click OK.

Challenge!

Use the Workshop presentation or

any other PowerPoint presentation
you choose to complete this
challenge.

 Open a presentation.
 View it in Normal view.
 View it in Slide Sorter view.
 View it in Slide Show view.
 View it in Notes Page view.
 Print the slides as handouts
with six slides to a page
INTRODUCTION TO POWERPOINT
POWER POINT 2007
WORD ART AND SHAPES

There are many features and commands you can use in PowerPoint to
create visually appealing slides. Two of these features are WordArt and
shapes. WordArt allows the user to create stylized text with textures,
shadows, outlines, and more. It can be applied to text on any slide.
Additionally, in PowerPoint, you can insert a variety of shapes such as
lines, arrows, callouts, stars, and basic shapes including rectangles and
circles.

In this lesson, you will learn how to apply and modify WordArt styles, as well as insert and modify
various shapes on a slide.

To Apply a WordArt Style:

 Select the text you wish to modify. The Format tab will appear.
 Select the Format tab.
 Move your cursor over a WordArt style in the WordArt Styles group to see a live preview of
the style on the slide.

 Click the More drop-down arrow to see all the possible

WordArt styles.
  Click an option to select it.

To Change the Fill Color of a WordArt Style:

 Select the text you wish to modify.

 Click the Text Fill command in the WordArt Styles group.

 Move your cursor over a color option to see a live preview on the slide.
 Click a color to select it.

Or Select:

 No Fill: This option will leave the WordArt text without a fill color.
 More Fill Colors: Opens a dialog box of color choices that you can use as a fill color.
 Picture: Opens the Insert Picture dialog box. From here, you can select a picture from your
computer to use as the fill background.
 Gradient: Displays a sub menu of various gradient options that changes how the fill color
appears.
 Textures: Displays a sub menu of various textures that you can apply to the WordArt text.
Working with WordArt (cont.)

To Change the Text Outline of a WordArt Style:

 Select the text you wish to modify. The Format tab will appear.
 Select the Format tab.
 Click the Text Outline command in the WordArt Styles group.

 Move your cursor over a color option to see a live preview on the slide.
 Click a color to select it.

From the Text Outline menu, you can also choose to apply no outline color, access more colors,
change the weight of the line, and change the line style.

To Apply a Text Effect to a WordArt Style:

 Select the text you wish to modify. The Format tab will appear.
 Select the Format tab.
 Click the Text Effects command. A menu of options will appear.
 Select a menu option. The options are: Shadows, Reflection, Glow, Bevel, and Transform. This
will display a sub menu.
  Click an option from the sub menu to select it.

You can use WordArt to create stylized text that is eye-catching and professional; however, with so
many styles and options, you can also create text that is not appropriate for the presentation, difficult
to read, or simply does not look appealing. Remember, just because you can do something does not
mean you should!

Working with Shapes

To Insert a Shape:

 Select the Home tab.

 Click the Shapes command.
 Click a shape from the menu.

 Move your cursor toward the slide. It will appear as a cross shape.
 Click and hold down the mouse button, and drag the cursor until the shape
is the desired size.
  Release the mouse button to insert the shape.

To Change a Shape Style:

 Select the shape. The Format tab will appear.

 Select the Format tab.
 Click the More drop-down arrow in the Shapes Style group to display more style options.

 Move your cursor over a style to see a live preview of the style on the slide.
 Click a style to select it.

Working with Shapes (cont.)

To Change the Shape Fill:

 Select the shape. The Format tab will appear.

 Select the Format tab.
 Click the Shape Fill command to display a drop-down list.
 Select a color from the list or choose one of the other menu options.

To Change the Shape Outline:

 Select the shape. The Format tab will appear.

 Select the Format tab.
 Click the Shape Outline command to display a drop-down list.
 Select a color from the list or choose one of the other menu options.
 To Apply a Shape Effect:

 Select the shape you wish to modify. The

Format tab will appear.
 Select the Format tab.
 Click the Shape Effects command.
 Move your cursor over a menu option. A sub
menu will appear.
 Move your cursor over an option in the sub
menu to see a live preview of the effect on
the slide.

 Click an option to select the shape effect.

You can resize and move the shape just like you do
with text boxes and pictures

Challenge!

Use the Company Overview presentation or any other PowerPoint presentation you choose to
complete this challenge.

 Open a presentation.
 Apply a WordArt style to the title slide of the presentation.
 Change the text fill color.
 Change the text outline color.
 Apply a Reflection text effect.
 Insert a shape.
 Apply a shape style.
 Explore the Shape Fill, Shape Outline, and Shape Effects commands
 POWER POINT 2007
WORKING WITH TABLES

The goal of most PowerPoint presentations is to communicate

information to someone, or to a group of people. The information can
be communicated in various ways such as pictures, lists, or paragraphs
of text. Another way is to use a table to organize the information. A
table is a grid of cells arranged in rows and columns.

In this lesson, you will learn how to insert a table, apply a table style,
and format the table using various commands.

To Insert a Table Using a Placeholder Command:

 Select the slide where you wish to insert a table.

 Click the Insert Table command in the placeholder. The Insert Table dialog box will appear.

 Enter the number of table columns and rows in the dialog box.

 Click OK. The table will appear on the slide, and the Design and Layout tabs will appear on the
Ribbon.
 Enter text into the table.

You can move your insertion point from cell to cell in the table using the mouse or by pressing the
Tab key on your keyboard. Additionally, the arrow keys can be used to navigate the table.

About Table Styles and Options

When you insert a table, PowerPoint automatically applies a table style to the table. You can see the
style options in the Table Styles group on the Design tab. PowerPoint applies a style based on the
theme of your presentation. In the example, PowerPoint applied a teal colored table style to blend
with the colors of the Concourse theme.

Options on the Design Tab

Some of the most commonly used options include:

 Header Row: Select this option to format the first row of the table differently than other rows.
 Banded Rows: Select this option to format the table with banded rows (i.e., every other row
will alternate colors).

 WordArt Options: Use these commands to apply WordArt to text in the table.
 Border Options: Use these commands to perform common tasks including changing the
border line width and color.

To Apply a Table Style:

  Select the table.
 Select the Design tab to access all the Table Styles and Options.
 Move your cursor over a table style in the Table Styles group to see a live preview of the style
on the slide.

 Click the More drop-down arrow to see all the options.

 Click a style to select it.

Formatting a Table Style

To Change Table Shading:

 Select the table.

 Select the Design tab.
 Select the rows or columns you want to modify.
 Click the Shading command in the Table Styles group.
  Move your cursor over a color option to see a live preview of the color on the slide.
 Click a color to select it.

Or Select:

 No Fill: This option will leave the selected item without a fill color.
 More Fill Colors: Opens a dialog box of color choices that you can use as a shading color.
 Picture: Opens the Insert Picture dialog box. From here, you can select a picture from your
computer to use as the shading.
 Gradient: Displays a sub menu of various gradient options that changes how the shaded color
appears.
 Textures: Displays a sub menu of various textures that you can apply to the selected item.

To Apply a Border:

 Select the table.

 Select the Design tab.
 Select the rows or columns you want to modify. In this
example, I want to add a line beneath the first row, so I will
select the first row.
 Click the Borders command in the Table Styles group.
 Select a borders option from the menu. In this example, I
need to select Bottom Border to apply a border to the bottom of
the first row.

To Apply a Table Effect:

 Select the table.

 Select the Design tab.
 Select the rows or columns you want to modify.
 Click the Effects command. A menu will appear.
 Select a menu option. The options are: Cell Bevel, Shadow, and Reflection. This will display a
sub menu.
  Select an effect option from the sub menu.

Working with Rows and Columns

To Insert a Row:

 Select the table.

 Select the Layout tab.
 Place the insertion point in a row adjacent to where you want the new row to appear.
 Click the Insert Below or Insert Above command.

To Delete a Row:

 Select the table.

 Select the Layout tab.
 Place the insertion point in the row you want to delete.
 Click the Delete command.
 Select Delete Row from the menu.
To Insert a Column:

 Select the table.

 Select the Layout tab.
 Place the insertion point in a column adjacent to the location you wish the new column to
appear.
 Click the Insert Right or Insert Left command.

To Delete a Column:

 Select the table.

 Select the Layout tab.
 Place the insertion point in the column you want to delete.
 Click the Delete command.
 Select Delete Column from the menu.

Alternate Method to Insert and Delete Rows and Columns

  Place the insertion point in the row or column you wish to delete.
 Right-click the table and a menu appears.
 Select one of the Insert/Delete menu options.

Additional Table Formatting

To Change the Cell Size:

 Select the table.

 Select the Layout tab.
 Place the insertion point in the row or column you want to modify.
 Locate the Cell Size group.
 Use the arrows on the Table Row Height and Table Column Height fields to change the cell
size.

To Change the Text Alignment in a Table:

 Select the table.

 Select the Layout tab.
 Select the cells you want to modify.
 Click an alignment command to change the text alignment in the table. The alignment
commands are:
o Align Text Left: Aligns text to the left of the cell
o Center: Aligns text horizontally in the center of the cell
o Align Text Right: Aligns text to the right of the cell
o Align Top: Aligns text to the top of the cell
o Center Vertically: Vertically centers text in the cell
 o Align Bottom: Aligns text to the bottom of the cell

Alternate Method to Insert a Table

In addition to inserting a table using the Insert Table command in some layouts, you can insert a table
using Ribbon commands.

To Insert a Table Using Ribbon Commands:

 Select the slide where you want to insert the table.

 Select the Insert tab on the Ribbon.
 Click the Table command. A menu will appear.
 Drag your mouse over the diagram squares to select the number of columns and rows in the
table.
 Click to insert the table on the slide.
 Enter text into the table.

To Move a Table:

 Place the cursor over the edge of the table. The cursor will become a crosshair with 4 arrows.
  Click and drag the table to the desired location.
 Release the mouse button to drop the table in the new location.

Sizing handles are located around the table. Click, drag, and then release the resizing handles to
resize the table. The resizing handles work just the same as with pictures, text boxes, and shapes.

Challenge!

Use the Company Overview presentation or any other PowerPoint presentation you choose to
complete this challenge.

 Open a presentation.
 Insert a table with 2 columns and 6 rows on a slide.
 Apply a new table style.
 Format the top row as a Header Row.
 Add a Cell Bevel effect to the Header Row.
 Insert a new column.
 Delete a row.

POWER POINT 2007

WORKING WITH CHARTS

A chart is a tool you can use to communicate your data graphically.

Charts often help an audience to see the meaning behind numbers and
make showing comparisons and trends easy. In this lesson, you will
learn how to insert and modify charts and see how they can be an effective tool for communicating
information.

To Insert a Chart:

 Select the Insert tab.

 Click the Insert Chart command. The Insert Chart dialog box appears.

 Click and drag the scroll bar to view the chart types, or click a label on the left of the dialog box
to see a specific chart style.

 Click a chart to select it.

 Click OK. Excel will open. Usually, Excel will appear on one side of the screen, while PowerPoint
appears on the other side of the screen.
If a slide layout has a content placeholder, click the Insert Chart command to insert a new chart.

Enter Chart Data

The data that appears in the Excel spreadsheet is placeholder source data that you will replace with
your own information. The Excel source data is used to create the PowerPoint chart.

To Enter Chart Data:

 Select a cell in the Excel spreadsheet.

 Enter your data in the cell. If the cell contains placeholder data, the placeholder data will
disappear. As you enter your data, it will appear in the Excel spreadsheet and the PowerPoint
chart.
 Move to another cell.
 Repeat the above steps until all your data is entered.

 Click and drag the lower-right corner of the blue line to increase or decrease the data range
for columns. The data enclosed by the blue lines will appear in the chart.
 Click and drag the lower-right corner of the blue line to increase or decrease the data range
for rows.

 Select any cells with placeholder data remaining. In the example, the column with Series 3 data
was not needed.

 Press the Delete key to delete the remaining placeholder data.

  Close Excel. You do not need to save the spreadsheet. The new Excel source data appears in
the PowerPoint chart.

Formatting Charts

When you insert a chart, three new tabs will appear on the Ribbon. The three tabs -- Design, Layout,
and Format -- contain various chart tools and commands that allow you to modify and format the
chart.

To Change the Chart Type:

 Select the chart.

 Select the Design tab.
 Click the Change Chart Type command. The Insert Chart dialog box will
appear.

 Select the chart you would like.

  Click OK. The chart will change on the slide to the new chart type.

To Edit Source Data:

 Select the chart.

 Select the Design tab.
 Click the Edit Data command. An Excel spreadsheet with the current source data will appear.

 Edit the data in the spreadsheet. The changes will appear on the slide.
 Close Excel without saving the spreadsheet.

To Change the Chart Style:

 Select the chart.

 Select the Design tab.
 Scroll through the options in the Chart Style group, or click the More drop-down arrow to see
all the chart style options.
  Click a chart style to select it. The chart style will change on the slide.

Identifying the Parts of a Chart

Have you ever read something you didn't fully understand, but when you saw a chart or graph, the
concept became clear and understandable? Charts are a visual representation of data. Charts make it
easy to see comparisons, patterns, and trends in the data.

Source Data

The range of cells that make up a chart. The chart is updated automatically whenever the information
in these cells change.

Title

The title of the chart.

Legend

The chart key, which identifies what each color on the chart represents.

Axis

The vertical and horizontal parts of a chart. The vertical axis is often referred to as the Y axis, and the
horizontal axis is referred to as the X axis.
Modifying the Chart Layout

To Change the Chart Layout:

 Select the chart.

 Select the Design tab.
 Scroll through the options in the Chart Layout group, or click the More drop-down arrow to
see all the chart layout options.

 Click a chart layout to select it. The chart layout will change on the slide.

The chart layout determines how specific chart information will appear. For example, some layouts
include chart titles, legends, and axis labels.

To Modify Specific Areas of the Chart Layout:

 Select the chart.

 Select the Layout tab.
 Locate the Labels group.

 Chart Titles: Click this command to remove or add a chart title.

  Axis Titles: Click this command and choose to hide or display the horizontal, or x axis, label;
hide or display the vertical, or y axis, labels; and change the direction of the axis labels to
horizontal or vertical.

 Legend: Click this command to select a location for the legend to appear, or choose to not
display a legend.

 Data Labels: Click this command to display or hide data values next to each chart element.

Other Important Commands on the Layout Tab

In the Axes group, there are several commands that control both axes and whether the gridlines are
visible. In the Background group, there are several commands that control the visual aspects of the
chart. Some commands in the Analysis group will appear active only if the selected chart is a line,
area, or bubble chart.
Additional Chart Formatting

Use the commands on the Format tab to modify the chart in additional ways. For example, from this
tab you can change the chart outline, format chart text as WordArt, and more.

Challenge!

Use the Company Overview presentation or any other PowerPoint presentation you choose to
complete this challenge.

 Open a presentation.
 Insert a bar chart.
 Change the chart to a line chart.
 Change the chart layout.
 Apply a different chart style.
 Add axis labels if they are not included on the layout you chose
 POWER POINT 2007
INSERTING MOVIES

You may want to insert a movie into your PowerPoint

presentation. You can insert a movie from a file on your computer or from the Microsoft Office clip
organizer. In addition, PowerPoint gives you many options to define how the movie will operate in
the presentation.

In this lesson, you will learn how to insert two types of movies and define the movie options.

To Insert a Movie from a File on Your Computer:

 Select the slide where you wish to insert the movie.

 Select the Insert tab.
 Click the drop-down arrow on the Movie command in the Media Clips group.

Select Insert a Movie from File from the menu. The Insert Movie dialog box will appear.

Locate the file you want to insert from your computer.

  Click the file name.
 Click OK. The movie will appear on the slide. The Movie Tools Options tab and Picture Tools
Format tab appears on the Ribbon when the movie is inserted.

A dialog box will appear. Click Automatically or When Clicked. Automatically will start the movie
automatically as soon as the slide appears in slide show view and When Clicked will start the movie
when you click.

Sizing handles are located around the movie. Click, drag, and then release the resizing handles to
resize the movie. The sizing handles work the same as with pictures, text boxes, and shapes.

If a slide layout has a content placeholder, click the Insert Media Clip command to insert a movie
located on your computer.

Working with Movies

To Preview the Movie:

 Select the movie on the slide.

 Select the Options tab.
 Click the Preview command in the Play group.

 Press the Preview command again to stop the movie before it finishes playing.

To Change the Movie Volume:

 Select the movie on the slide.

 Select the Options tab.
 Click the Slide Show Volume command in the Movie Options group.
 Select Low, Medium, High, or Mute to change the movie volume.

To Change When the Movie Starts:

 Select the movie on the slide.

 Select the Options tab.
 Select the drop-down menu next to Play Movie: in the Movie Options group to change
whether the movie plays Automatically or When Clicked.

Other Options

Click a box to select and deselect movie options on the Movie Tools Options tab. These options are:
  Hide During Show
 Play Full Screen
 Loop Until Stopped
 Rewind Movie After Playing

Picture Tools Format Tab

Many of the commands on the Format tab cannot be used to modify the video in a significant way;
however, a picture style can be applied to the movie.

Inserting Movie Clips

To Insert a Movie from the Clip Organizer:

 Select the slide where you wish to insert a movie clip.

 Select the Insert tab.
 Click the Movie command in the Media Clips group.

 Select Movie from Clip Organizer from the menu. The Clip Art task pane will appear on the
right.

 Enter keywords in the search field.

 Click Go. Movie clips that meet the keyword search will appear in the task pane.
  Click a clip to insert it. The clip will appear on the slide.

Movies in the clip organizer are similar to animated picture files. You can select Office Online at the
bottom of the Clip Art task pane to view additional movie clips.

To Delete a Media Clip:

 Select the movie from your computer or the clip organizer.

 Click the Delete key.

Challenge!

Use the Company Overview presentation or any other PowerPoint presentation you choose to
complete this challenge.

 Open a presentation.
 Insert a movie from a file on your computer, if you have one.
 Preview the movie.
 Change the slide show volume.
 Insert a movie from the clip organizer.
 Delete one of the movies.

POWER POINT 2007

INSERTING SOUND
Introduction
PowerPoint allows you to add sound to your presentation in
several different ways. You can do this using a sound file on
your computer, choose from hundreds of sounds available
through the clip organizer, or play tracks from an audio CD. Do
you want the music to play through the entire presentation? Or
would you prefer the music only to play on one slide?
PowerPoint not only allows you to use sound, but allows you to
customize sound options so you can play the sounds you want, the way that you want.

In this lesson, you will learn how to insert sound from three sources and how to set various sound
options

To Insert a Sound File from Your Computer:

 Select the slide where you want to add sound.

 Select the Insert tab.
 Click the drop-down arrow on the Sound command in the Media Clips group.

Select Sound from File from the menu. The Insert Sound dialog box will appear.

 Locate the sound file on your computer.

 Select the file.
 Click OK. A sound icon and a dialog box will appear.
  Select Automatically or When Clicked. Click Automatically or When Clicked. Automatically will
start the sound automatically as soon as the slide appears in slide show view and When Clicked
will start the sound when you click.

Click, drag, and release the button to move the sound icon to a different location on the slide.

Sound Options

On the Sound Tools Options tab there are several options you can control that determine how the
sound is used in the presentation. These include:

 Preview: Listen to the sound that will play.

 Slide Show Volume: Change the volume to low, medium, high, or mute.
 Hide During Show: Hide or display the sound icon during the slide show.
 Loop Until Stopped: Sound will play until you stop it by clicking or advancing to the next slide.
The Picture Tools Format tab appears when a sound is inserted because the sound icon is a picture.
You can format the sound icon just like any picture.

To Delete the Sound:

 Select the sound icon.

 Press the Delete key on your keyboard.

Sounds in Clip Organizer

To Insert a Sound from the Clip Organizer:

 Select the slide where you want to add sound.

 Select the Insert tab.
 Click the drop-down arrow on the Sound command in the Media Clips group.

 Select Sound from Clip Organizer from the menu. The Clip Art task pane will appear.

 Enter keywords in the search field.

 Click Go. Clip art sound results will appear in the task
pane.
 Click a sound file in the task pane to insert it. A sound
icon and a dialog box will appear.

 Click Automatically or When Clicked. Automatically will start the sound automatically as soon
as the slide appears in slide show view and When Clicked will start the sound when you click.

To Preview Sound from the Clip Organizer

 Enter keywords in the search field.
 Click Go. Clip art sound results will appear in the task pane.
 Move your cursor over a sound option and a drop-down arrow will appear.
 Click the drop-down arrow.
 Select Preview/Properties from the menu. The sound file will play and a dialog box will
appear.

 About the Preview dialog box:

o Information on the right includes file name and type.
o Use the sound controls to play, pause, and stop the sound file.
o The name of the current sound file is to the right of the word Caption, below the sound
controls.
o Click the Next and Previous arrows to open and listen to an additional sound file.
o Click the Close button to close the dialog box. The last active sound file appears selected
in the Clip Art task pane.
  Insert the sound file, if you wish.

Sounds on CD
To Play Tracks from a CD:

 Select the Insert tab.

 Click the drop-down arrow on the Sound command.
 Select Play CD Audio Track from the menu. The Insert CD Audio dialog box will appear.

 Enter the Start at track: and End at track: information in the Clip selection section.
  Choose whether you want to Loop the tracks until stopped and adjust the volume in the Play
Options section.
 Choose to display or hide the sound icon during the slide show in the Display Options section.
 Click OK. A CD sound icon and a dialog box will appear.
 Select Automatically or When Clicked.

To add sound from a CD, you must have a music CD inserted into your computer's CD-ROM drive.

CD Audio Tools Options

Once you have inserted tracks from a CD, a CD Audio Tools Options tab appears. Many of the
commands are similar to the commands available when you insert other sounds; however, some of
the options are different.

In the Play and Setup groups you can:

 Preview: Listen to the sound that will play.

 Slide Show Volume: Change the volume to low, medium, high, or mute.
 Edit the Track and Time fields: change the tracks that play and the time in the track that
playback starts or stops.
 Change How to Play Track: Click the drop-down menu next to Play Track to change whether
the CD tracks play automatically or when clicked.
 Hide During Show: Hide or display the sound icon during the slide show.
 Loop Until Stopped: Sound will play until you stop it by clicking or advancing to the next slide.
Challenge!

Use the Company Overview presentation or any other PowerPoint presentation you choose to
complete this challenge.

 Open a presentation.
 Insert a sound from a file on your computer, if you have one.
 Insert a sound from the clip organizer.
 Preview sounds in the clip organizer.
 Insert tracks 2 and 3 from a CD.
 Delete one of the sound icons.
POWER POINT 2007
ANIMATING TEXT AND OBJECTS