GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DIRECTORATE OF EDUCATION: SCHOOL BRANCH

OLD SECRETARIAT: DELHI-II005~.

No. DE.23 ('.~ )/Sch.Br./20141 /02-5 Dated 31' T' /5

Circular
Sub: Rectification in Studt-Ill's Dall.' of Birth due to inadvertcnt ('1"roJ' tip to Class VIII.

This is in supersession of order issued earlier hearing Nc•. Dj-:.:n (Mise )/Gcll-67 dated
20-03-67 regarding the procedure for change ill date of birth A Her the commencement of the
Registration or Births and Deaths Act, 1969110 change or correction. III the dale of birth of
child shall be allowed unless it is supported by a certificate issued by the Registrar of Births
and Deaths under the Registration of Births Act. 1969

All the Heads or Govt. /Govt. Aided/Unaided Recognized svhools under Directorate of
Education are hereby directed to observe till' 1'0110\\ing procedure for rectification In tile
errors caused inadvertently in (he date or birth or the students up 10 class VIII.

The parents I guardians desirous or apply ing for rectification in students Dale or Birth
due to inadvertent error are required to submit follow ing documents:

1. In case of any change sought b) the student \\ hich is not ;1::; per the said certificate. the
student may be advised to gel the certificme corrected from the Registrar of 8111hs and
Deaths issued under the Registration of Births and Deaths Act 1969.

2. An application (Anncxure-f ) from the father/mother or guardian (in case. none or the
parents of the student is alive) staling the rL'(\SOIlSof recording of the wrong. entrv of Date
of Birth in the students existing Personal Details.

3. An affidavit from the appficant on Non-Judicial Stamp rapt'!" worth Rs IO/-(Rupces Ten
Only) declaring the name. dates of birth and places of birth or all tile children living as
well as dead (Annexure 2) with an Undertaking that he/she will 1101 appl\' I"or' a
subsequent rectification in th/,.' d:t1e of birlh of his ward tlu]\, attested by the First
Class Magistrate.

4. In addition to the above affidavit. the applicant is required 10 add certificates of date of
birth from the Heads of School as recorded in their respective schools of all the studying
children. In case or children who have since completed their schooling upto High Of
Higher Secondary standard. self attested copies of the High/Higher Secondary
Certificates mav he added.

5. An anested copy of the first admission lonn submitted b) the applicant at the time 01"first
admission ofhis ward 10 the school.

6. The identity proof i.e. Voter 10 or Aadhar Card ofeither parent \\ ill also be submitted for
establishing relationship with the child.

The approval 1'01'rectification in the date of birth of student must be obtained from
concerned Deputy Director 01"Education. The correcuon III Admission Withdrawal Register
must be verified by Head of School and counter Signed by concerned Deputy Director of
Education.
 A copy or approval along with the cOPY' 01' application submitted by the students will be
handed over to the concerned parent for rectification III the earlier leve!s up to entry school,
The parent will submit the certificate from heads of all Ihe concerned previous schools to the
present school that the correction has been done in their school record

The file for rectification will be forwarded by the Head of present school to School
Branch with the specific recommendation of the District Deputy Director or Education
Necessary rectification in student's personal detail will he clone III CAL Branch III the
Student Module,

The change will always he flashed in ]\HS Module with date and in red color.

Once the students are registered with CBSE. the changes arc ro be done at CDSe level
only as per its rules.

Request lor correction in Date of Birth shall he forwarded hI Head of School along with
attested photocopies of:-

1. True copy or
Admission FOI"1llsubmitted by parent at the time ofadmission, duly updated
and attested by Head or School.
2. Portion of Admission & withdrawal re~ISlel" where studcnts detail IS cmcrcd and
corrected duly verified by Head ofSchool .md counter singl'd b-, Disuict Deputy DIrector
or Education.
3. Birth certificate issued by Registrar of Births and Deaths issued under the Reglstrati~1l or
Births Act, 1969.
4. School leaving certificate ofthe previous school submitted at the time ofadmission. duly
updated and attested by Head of School.
5, Receipt ofpayment ofprescribed fee.

Fhis issues with the prim approval or tile competent authority.

(DI Uv1r-S) Sunna S Kaushik)

Addl.D Ef School)
Encl: - As above

All DOEs (District/Zone) /DEOs /Heads of Govt. Schools through DEL-E

No. DE.23 ( )!Sch.BLi20 14! Dilled.
Copy to:-
1, PS 10 Secretary/Education)
2, PS 10 Director(Education)
3. All ROEs for Information
4, OS(IT) to please paste it on the Website ~"lj"\
r: !shClRani)
DOl. (Schuol)
 Annexure-l

Format for Change in Student's Personal Detail up to Class VIII.

A. Deta ils as per School Records.

• Name of Student:-
• Student 10 :-
• Date of Birth:-
• Father's Name:-
• Mother's Name:-
• Category:-
• Permanent Address:- _

• Address of Communication:-

• Class & Section:-

• Name & Add. of the First (Entry) school:- __

B. Change required in

C. Reason for applying for change _

D. father/mother/guardian of of a
student of class of school Date of
Birth solemnly declare that I will not request in future for any
change in my ward's personal details.

Date: _ Signature of Father/Mother/Guardian

Place: _ Name- _
 Annexure 2

AFFIDAVIT FORMAT

I . Son of . resident
do hereby solemnly affirm and declare that the Date of Birth of my ward named
a student of class Section of school
as mentioned in this school record is
which is wrong.

That the correct Date of Birth of my ward named Is ..

That I give below the dates of birth of my other children who are dead/ alive

Name of Son/Daughter Date of birth Place of birth Dead/alive

I declare that the birth entry certificate has been obtained from the MunicipalitylDistrict
Boardl Corporation/Local body and is correct to the best of my knowledge

I declare that under no circumstance. I will ever seek any subsequent rectification in the
date of birth of my ward named

Deponent

I, the above named, do hereby solemnly affirm and declare that the above statement is
true to the best of my knowledge and belief and nothing is false therein and nothing has
been concealed.

Deponent