KEYBOARD

Meaning of a Keyboard
 A keyboard is an input device.
 It is used to type letters, numbers, and symbols into the computer.
 It helps us enter data and give commands.

Main Parts of a Keyboard

 Alphabet keys – A to Z (for typing words)
 Number keys – 0 to 9 (for typing numbers)
 Function keys – F1 to F12 (used for special tasks)
 Arrow keys – ↑, ↓, ←, → (used to move the cursor)
 Special keys – Enter, Spacebar, Backspace, Shift, Ctrl, Alt, Delete
 Punctuation keys –. , ; : ? ! @ (used for punctuation and symbols)

Functions of Common Keyboard Keys

 Enter – Moves cursor to next line or selects an option
 Spacebar – Adds space between words
 Backspace – Deletes characters to the left
 Delete – Removes characters to the right
 Shift – Used with other keys to type capital letters or symbols
 Caps Lock – Turns capital letters on or off
 Ctrl (Control) – Used with other keys for shortcuts
 Alt (Alternate) – Used for commands and shortcuts

Keyboard Care Tips

 Do not eat or drink near the keyboard
 Wash or clean hands before using the keyboard
 Press keys gently to avoid damage
 Cover the keyboard when not in use
 Keep it away from water, dust, and direct sunlight

Practice Activities
 Identify MS word and the cursor
 Typing using spacebar and enter keys
 Typing using caps lock key and shift keys.

WORD PROCESSING
Meaning of Word Processing
 Word processing means creating, editing, formatting, and printing text on a computer.
 It is done using a word processor (e.g., Microsoft Word, WPS Writer, Google Docs).
 It allows users to type letters, stories, reports, and other documents.

Examples of Word Processing Programs

 Microsoft Word
 WPS Writer
  Google Docs
 LibreOffice Writer
 WordPad

Uses of Word Processing

 Writing letters and documents
 Creating notes and school work
 Editing text (correcting mistakes)
 Formatting documents (changing appearance)
 Saving and printing documents

Main Features of a Word Processor

 Typing text using the keyboard
 Editing tools like cut, copy, paste, delete
 Formatting tools (font size, style, bold, underline, colour)
 Inserting images and tables
 Saving and printing options

Parts of the Word Processor Window

 Title Bar – shows the name of the document
 Menu Bar – contains commands like File, Edit, View
 Toolbar – has icons for quick actions
 Work Area – space where you type your document
 Scroll Bars – help to move the page up, down, left, or right

Benefits of Using a Word Processor

 Easy to correct mistakes
 Saves time and paper
 Makes documents neat and attractive
 Documents can be saved and reused

Formatting text
- To format means to change the appearance of your text in a document.

Practice Activities
 Open a word processor and type your name
 Changing appearance of font
 Using alignment to align text
 Copy and paste
 Cut and paste
 Save document.

FILE MANAGEMENT AND ORGANISATION

Meaning of File Management
  File management is the process of creating, naming, saving, and organizing files and folders in a
computer.
 It helps us to store and find information easily.

Meaning of a File
 A file is a collection of data or information stored in a computer.
 Examples: a document file, a music file, a picture file.

Meaning of a Folder
 A folder is a container used to store files or other folders.
 Folders help us to keep our files well-organized.

Examples of File Types

 Document files – (e.g., MyWork.docx)
 Picture files – (e.g., Photo.jpg)
 Video files – (e.g., Movie.mp4)
 Music files – (e.g., Song.mp3)

Importance of File Management

 Helps in quickly finding files when needed
 Keeps the computer organized and tidy
 Prevents loss or confusion of files
 Saves time and effort when working

Common File Management Activities

 Creating new files and folders
 Naming files clearly
 Saving files in correct folders
 Renaming files
 Deleting unwanted files
 Copying and moving files from one folder to another

Practice Activities
 Create a folder on the desktop named "My School Work"
 Create and save a file inside the folder
 Rename the file to “My Homework”
 Move the file to another folder
 Delete a file you no longer need

MICROSOFT POWERPOINT
Meaning of Microsoft PowerPoint
 Microsoft PowerPoint is a program used to create presentations.
 It helps us show information using slides.
 A presentation is a group of slides that appear one after another.
Uses of Microsoft PowerPoint
 Making class presentations
 Creating picture slideshows
 Explaining topics using text and images
 Adding animations to make learning fun
 Showing school projects

Features of Microsoft PowerPoint

 Allows you to add text, pictures, and shapes
 You can insert sound, videos, and charts
 Let’s you use slide transitions and animations
 Slides can be printed or shown on a projector

Parts of the PowerPoint Window

 Title Bar – Shows the name of your file
 Ribbon – Contains buttons for different tools
 Slides Pane – Shows the list of slides on the side
 Slide Area – Where you design and edit your slide
 Notes Section – For adding speaker notes below the slide

Steps to Create a New Presentation

 Open Microsoft PowerPoint
 Click on “Blank Presentation”
 Add a title on the first slide
 Click “New Slide” to add more slides
 Add text and pictures
 Save your work using File > Save

Practice Activities
 Open PowerPoint and create a blank presentation
 Type your name and class on the first slide
 Add a second slide and write your favorite subject
 Insert a picture in one slide
 Use f5 to view your slides
 Move between slides
 Save your presentation as My First Presentation

SPREADSHEET
What is a Spreadsheet?
 A spreadsheet is a program used to work with numbers and data.
 It is made up of rows, columns, and cells.
 We enter and calculate data in cells.
Examples of Spreadsheet Programs
 Microsoft Excel
 Google Sheets
 OpenOffice Calc
  Apple Numbers
Parts of a Spreadsheet Window
 Cell – box where row and column meet
 Row – runs horizontally (labeled with numbers)
 Column – runs vertically (labeled with letters)
 Cell Reference – name of a cell using column and row (e.g., A1)
 Active Cell – the cell we are working on
Common Tasks in a Spreadsheet
 Entering text and numbers
 Editing and deleting cell data
 Inserting and deleting rows and columns
 Formatting cells (font size, color, alignment)
 Applying borders to tables
 Using Autosum to add numbers
Useful Features
 Name Box – shows the cell reference
 Formula Bar – shows what is typed in a cell
 Worksheet – the working area
 Workbook – the whole spreadsheet file
Practice Activities
 Open Excel and type names and marks in cells
 Use Autosum to add numbers
 Insert a column or row
 Apply bold, borders, and colors to cells
 Adjust column width to fit the text

INTERNET
What is the Internet?
 The Internet connects many computers around the world.
 It helps us communicate, search for information, and share files.
What is a sswebsite?
 A website is a collection of web pages.
 Each website has a unique address (URL).
 The first page of a website is called the Home Page.
What is a Web Browser?
 A browser is a program used to open web pages.
 Examples:
o Mozilla Firefox
o Google Chrome
o Safari
o Internet Explorer
Common Features in a Browser
 Address Bar – where we type website addresses
 Back Button – goes to the previous page
 Next Button – moves forward to the next page
 Home Button – returns to the first page
 Hyperlinks – clickable text or pictures to move between pages
Uses of the Internet
 Searching for information
 Sending and receiving emails
 Watching videos and listening to music
 Playing online games
 Communicating through chats and video calls
How to Visit a Website
1. Open a browser like Firefox
2. Click on the address bar
3. Type a web address (e.g., www.kidsites.com)
4. Press the Enter key
How to Search on the Internet
1. Go to a search engine (e.g., www.kidrex.org)
2. Type a word in the search box (e.g., “animals”)
3. Click the Search button
4. Click on hyperlinks to read more