RTR(A) FORMATS COMPILED BY: YOGESH KHAVARE

SITUATIONS AND FORMATS FOR RTR(A)

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RTR(A) FORMATS COMPILED BY: YOGESH KHAVARE

1. Position report:
 Format:
Station called
Station calling
type of A/c, On frequency
Current position
Time
Route, FL
EST (At least 2 EST of reporting points)
ETA (OF DESTINATION)
 Example:
DPN ACC 9W-122 AIRBUS HEAVY
ON 119.9
POSITION ILABA 1245 W23 FL 310
EST CHARLIE 1250 EST RUTAG 1255
ETA BBB 1400
2. Start up
 Format:
Station called
Station calling
type of A/c , On frequency
Position
Security check carried out (SCC)
Person on board (POB)
Request S/U
Info B (if DATIS available at the VOR)
 Example:
DPN GND I5 166 BOEING HEAVY ON 120.1
Pos STAND 2
SCC
POB 180
REQUEST S/U
INFORMATION B

3. Taxi:
 Format:
Station called
Station calling
type of A/c , On frequency
Position
Request taxi
Info B (if DATIS available at the VOR)
 Example:
DPN GND I5 166 BOEING HEAVY ON 120.4
Pos STND 2
REQ TAXI INSTRUCTION for RWY 29
INFO B

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4. Wind Shear report:

A. W.S on take-off path (T/O)
 Format:
Station called
Station calling
type of A/c, On frequency
W.S. report
Time
Intensity
Position
Height
Action – turning right/left by 15o to avoid W.S
 Example
BBB TWR 6E-123 AIRBUS HEAVY ON 119.6
W.S. REPORT
TIME 1335
INTENSITY MODERATE
POS ON T/O PATH
HEIGHT 2000FT
TURNING RGT BY 15o TO AVOID WIND SHEAR (W.S.)
B. W.S report on finals
 Format:
Station called
Station calling
type of A/c, On frequency
W.S. report
Time
Intensity
Position
Height
Action - go around if VFR and MAP if IFR
 Example:
BBB TWR 6E-123 AIRBUS HEAVY ON 189.6
W.S. REPORT TIME 1350
INTENSITY MODERATE
POSITION ON FINALS
HEIGHT 3000FT
COMMENCING GO AROUND (IF VFR) OR MISSED APPROACH PROCEDURE (IF IFR)

5. Microburst (hustle Wx): (M.B)

It is severe turbulence in a very small area/ limited space which can be very dangerous to your
aircraft. Is sudden down drift of A/C which last for less than 5minutes at low FL associated
with Thunder Storm (T.S) and lightning
A. On T/O path:
 Format:
Station called
Station calling
type of A/c, On frequency
Ex. M.B.
Position

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Height
Severe down drift
Height lost 500ft
Visibility reduce 500m with heavy rain and lightning
Turn right/left by 15o
 Example:
BBB TWR SG-144 AIRBUS HEAVY ON 118.9
EXP M.B. ON T.O PATH
HEIGHT 4000FT
SEVERE DOWN DRIFT
HEIGHT LOST BY 500ft
VISIBILITY REDUCE 500m WITH HEAVY RAIN AND LIGHTNING
TURNING RGT BY 15o
B. On finals:
 Format:
Station called
Station calling
type of A/c , On frequency
EXP M.B.
Position
Height
Severe down drift
Height lost by 600ft
Visibility reduce 500m with heavy rain and lightning
Action – go around (if VFR) or MAP (if IFR)

6. Air report:
A report made by the PIC during course of flight confirmative with position and Air report
(meteorological) information.
Temperature
Wind
Icing
Sky clear (clouds)
Turbulence
Humidity
(T W I S T)
 Format:
Station called
Station calling
type of A/c, On frequency
Position (nxt two est)
ETA
Temp 20o
Wind 130/15
Sky clr
Exp mild turbulence
Humidity 40%
 Example
NNP TWR SG-155 AIRBUS HEAVY ON 119.8
POS BODAR 1245 W39 FL140 EST PRA 1255 ETA LLK 1310

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TEMP 20o
WIND 130/15 SKY CLR EXP MILD TURBULANCE
Humidity 60%

7. Sector flying:
Reasons for sector flying are; 1.VOR calibration, 2. Practice man, 3. ILS calibration
 Format:
Station called
Station calling
type of A/c, On frequency
SCC , POB
Will carry out sector flying (Reason for sector flying)
Request sector between radial___ to ___ from ___(station) at ___ DME to ___ DME at
FL___ to FL___
 Example:
DPN GND VT-ACB AIRBUS HEAVY ON 120.4
S.C.C. POB 130, WILL CARRYOUT SECTOR FLYING FOR PRACTICE PURPOSE BEFORE
SETTING COURSE TO DESTINATION
REQUEST SECTOR BTWN RDL 070 TO RDL 080
OUTBOUND DPN AT 30DME TO 50DME AT FL050 TO FL060

8. Interception:
I.A.F aircraft 1. Rocking wings, 2. With flashing navigation lights
FIC number:- (VALID FOR 3HRS) Once plan is booked then an FIC (Flight Information
Centre) number i.e. a unique number is allotted to that particular aircraft flight which signifies
the acceptance of the flight plan in the system.
ADC number:- (VALID FOR 3HRS) ADC is a security clearance number that informs
authorities your aircraft is cleared to land.
 Format:
Station called
Station calling
type of A/c , On frequency
Being intercepted
Operator (company)
FLT from __ to __
ADC ___, FIC 1374
Scheduled or non-scheduled or charter FLT with IND crew and Pax on board, request
instructions
 Example:
DPN ACC IC-155 ATR ON 120.4
BEING INTERCEPTED
OPERATOR, INDIAN AIRLINES
FLIGHT FROM MUMBAI TO DPN
ADC A134, FIC 1374
SCHEDULED FLT WITH IND CREW & IND PAX REQUEST INSTRUCTIONS

NOTE:- If released by interception/intercepted aircraft then

DPN ACC IC-155 ATR ON 134.1
HAS BEING RELEASED BY INTERCEPTION/INTERCEPTED A/C
POS CHARLIE 1445

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Request RNN

9. AIRPROX: (A/C crossing you in proximity should be reported)

 Reasons: 1. Faulty procedures, 2. Failure of NAVAID, 3.NON compliance on ATC
 Type of AIRPROX:
Risk of collision – separation less than 5NM
Safety not assured – separation less than 15NM
No risk of collision
Risk not determined
 Conditions:
One A/C crossing your path at 5NM OR
Climbing closely from your path OR
Descent closely from your flight path, for this conditions there is AIRPROX i.e. risk of
collision.
 Format:
Station called
AIRPROX (Type of AIRPROX ROC or SNA)
Call sign, on frequency
Type of aircraft
Position
VMC/IMC
TAS 250kts/480kts
At (time) one a/c crossed our FLT path at 5NM at 2 O oclock from right to left
 Example:
DPN ACC AIRPROX RISK OF COLLISION
AI 325 AIRBUS HEAVY ON 120.4
POS 30 DME FROM DPN 1140 W43 FL290
VMC TAS 480kts
AT TIME 1140 ONE A/C CROSSED OUR PATH closely from right to left missed by 5NM
10. Special VFR:
 Conditions:
1. Visibility between 5000m to 1500m
2. Cloud ceiling 1500ft to 500ft
 Requirements
3. A/C certified for instrument flying
4. PIC holding valid instrument rating
 Format: NOTE- during taxi ATC inform visibility drop to 3500m
Station called
Station calling
type of A/c, On frequency
Position
A/C certified for instrument flying, PIC holding valid IR
Request special VFR.
 Example:
DPN GND AI-123 AIRBUS HEAVY ON 121.9
POS TWY A A/C CERTIFIED FOR INSTRUMENT FLYING
PIC HOLDING VALID IR
REQUEST SPECIAL VFR.

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11. Aerodrome Operating Minima (TREND):

 Format:
a. On ground
Station called
Station calling
type of A/c , On frequency
Position
Request TREND
b. In Air
If VFR flight then request change to IFR
If IFR flight then req to land at alternate
 Example:
Tx: DPN GND SG-321 AIRBUS HEAVY ON 120.4
POSITION ON TWY A, REQUEST TREND
Rx: TREND FURTHER FALLING
Tx: REQUEST TAXI BACK TO APRON WILL WAIT FOR Wx TO IMPROVE

IF TREND IMPROVING ON GROUND THEN ASK FOR SVFR.

12. Visual approach:
 Format:
Station called
Station calling type of A/c, on frequency
Position
RWY insight request visual approach
 Example:
Tx Rx
DPN TWR AI-123 A.H. ON 119.6 CLR FOR VISUAL APPROACH DESC TO
POS 15 DME TO DPN 1140 FL050 CIRCUIT ALTITUDE JOIN LFT HND CIRCUIT
RWY IN SIGHT REQ VISUAL APPROACH RWY 09 QNH 1009
CLR FOR VISUAL APPROACH LEAVING ROGER
FL050 FOR CIRCUIT ALT, CLR TO JOIN LFT
HND CIRCUIT R-09 QNH 1009 AI-123
DPN TWR AI 123 ON LFT DW R-09 ROGER
DPN TWR AI-123 ON LEFT BASE R-09 ROGER
DPN TWR AI 123 ON FINALS REQ CLR TO LAND R 09
LANDING CLEARANCE for RWY 09
CLR TO LAND R09 AI-123 GTNQ
13. Relay message:
 Format:
Station called
Station calling type of A/c, on Frequency
Relaying for ___
Position/msg
 Example:
DPN ACC VT-ABC ATR ON 113.5
RELAYING FOR 9W-113

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POS CHARLIE 1300 W30 FL270 EST DELTA 1310

ETA DPN 1335 REQ DESCENT
14. Bad weather:
 In contact with ATC
 Format:
Station called
Station calling, type of A/c, on frequency
Wx deviation required
Position
To avoid Wx ahead turning right by 15NM off track request clearance

 Example:
BBB ACC VT-ABC BOEING HEAVY ON 133.4
Wx DEVIATION REQUIRED
POS 50 DME TO BBB 1400 W41 FL290
TO AVOID Wx AHEAD TURNING RIGHT BY 15NM OF TRACK REQUEST CLEARANCE.

 Note:
1. When turning Right in easterly heading climb 300ft (add 300ft to your FL)
2. When turning right in westerly heading descent 300ft (subtract 300ft from your FL)
3. When turning left in easterly heading descent 300ft (subtract 300ft from your FL)
4. When turning left in westerly heading climb 300ft (add 300ft to your FL)

 Not in contact with ATC:

NOTE: here you have to give PAN PAN call.
 Format:
PAN PAN X 3
ALL STATION ALL STATION IN VICINITY OF ___
CALL SIGN, A/C TYPE, ON FREQUENCY
Wx DEVIATION REQUIRED
POSITION
TO AVOID Wx AHEAD
TURNING RIGHT OF TRACK BY 15NM
AT 10NM WILL CLIMB TO FL313 (IF FL310) ON DEVIATED TRACK FOR 10MIN
ALL EXT LIGHT SWITCH ON KEEP LOOKOUT.
R/B on 121.5
R/B on 123.45

15. RVSM: (REDUCED VERTICAL SEPERATION MINIMA)

It means between FL290 to FL410 separation is 1000ft
 Types of RVSM approval
1. RVSM approved
2. Non-RVSM
 Requirement to fly in RVSM
1. Airspace should be approved as RVSM airspace.
2. A/C should be certified to fly RVSM.
3. Pilot should be approved to fly RVSM.
 Following equipment should be fully serviceable:
1. Two primary altimeter setting.
2. Autopilot (automatic altitude keeping device).

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3. Altitude alerting device

4. Transponder mode – C
5. If Experiencing severe turbulence you are not allowed to fly in RVSM.

 In contact with ATC

Format:
Station called
Station calling, type of A/c, on frequency
Unable RVSM due equipment/turbulence
Position
Request descent to FL280 (for westerly)/270(for easterly)

 Not in contact with ATC

NOTE: When not in contact with ATC you have to +/- 500ft to your current FL
Format:
PAN PAN X 3
ALL AIRCRAFT X 2 IN VICINITY OF ___

Station calling, type of A/C, on frequency

UNABLE RVSM DEU ___
POSITION
TURNING RIGHT BY 90o FOR 15NM
ON DEVIATED TRACK WILL CLIMB FL315 (IF FL310) AND MAINTAIN
REQUEST RELAY MSG TO ATC
ALL EXTERIOR LIGHT SWITCH ON KEEP A LOOK OUT
READ BACK ON 121.5
READ BACK ON 123.45

 Got contact with ATC

Format:
STATION CALLED
STATION CALLING
type of A/c, ON FREQUENCY
WHEN (LAST POSITION IN DME ONLY) GOT UNABLE RVSM,
DEU EQUIPMENT/TURBULANCE HAD –ve CONTACT WITH ATC
DEVIATED RIGHT/LEFT ON MY OWN
PRESENT POSITION
GIVE POSITION IN TERMS OF CROSSING RDL, DME, REP PT, TIME, FL
REQUEST FL280/270 TO RNN.

16. R.C.F. :(Radio Communication Failure)

Here try to establish contact with alternate frequency; or
If above point fails, try to contact appropriate ground station; or
If above fails try to contact with aircraft flying in vicinity on appropriate frequency; or
If above fails transmit your msg on frequency at which you transmit as on first place using the
word “TRASMITTING BLIND”.
 R.C.F. on take-off path:
In this situation fly on the same FL till next reporting point and after that fly for 20 min on
same FL after reporting point and then climb to cruise FL at time (EST time of reporting +
20min)
 Format:

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Station called
Station calling, type of A/c, on frequency
Transmitting blind
Position
Give position in terms of POS REP point, FL, DME, time, etc.
Est of two next reporting point (eg. CHARLIE 0100 (T), LIMA next)
Will leave (cleared FL) to cruise FL at time (T+20min)
Will transmit again at T
I say again
Read back
 Example: (suppose you have been cleared to FL120)
BBB APP
VT-CAN AIRBUS HEAVY ON 124.55
TRANSMITTING BLIND
POSITION 20 DME O/B BBB 0100 FL120 A475
EST ALPHA 0115 CHARLI NEXT
WILL LEAVE FL120 TO FL300 at 0135
WILL TRANSMIT AGAIN AT 0115
I SAY AGAIN
READ BACK
 R.C.F. on approach path:
Here in this situation you have to maintain the last cleared FL till you are overhead of the
destination VOR, then leave the cleared FL overhead destination VOR, then descent by
circular motion to FL50, once reached FL50 then approach for active runway and land.
 Format:
Station called
Station calling, on frequency type of A/C
Transmitting blind
Position, give position in terms of DME, REP PT, time, FL, etc.
ETA of destination [eg. EST DPN 1200 (T)]
Will leave (cleared FL) to FL50 overhead (VOR 3 letter code) at time (T)
Thereafter will make ILS/VOR approach for rwy 27
Will transmit again at (T)
I say again
Read back
 Example:
DPN ACC AI 210 ON 111.9 AIRBUS HEAVY
TRANSMITTING BLIND
POSITION 60 DME IN-BOND DPN 1300 FL300 A474
ETA DPN 1330
WILL LEAVE FL300 FOR FL50 OVER-HEAD DPN AT 1330
THEREAFTER WILL MAKE ILS APPROACH FOR RWY 27
WILL TRANSMIT AGAIN AT 1330
I SAY AGAIN
READ BACK
 R.C.F. at cruise level
 Format:
Station called
Station calling on frequency type of A/C
Transmitting blind
Position

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Position in terms of DME, FL, Radial, reporting point, time, etc

Give next two est points (T)
Intention
Will Tx again at (At T)
I say again
Read back.
 Example:
DPN ACC I5-123 ATR ON 123.5
Tx BLIND
POSITION 5NM IKABA 1125 W19 FL230
EST JJP 1135, GUDUM 1145
WILL CONTINUE FLIGHT TO DPN
Will transmit again at 1135
I SAY AGAIN
READ BACK
17. Reroute:
 Format:
Station called
Station calling
On frequency, type of A/C
Position
Due _____ (reason)
Will alter course from ___ and divert via ___ to ___
Estimates
VFR/IFR TAS
Total Estimated Elapsed Time (TEET)
Endurance
Request permission
 Example:
MML ACC AI-134 A.H. ON 121.8
POSITION CLC 1120 W15 FL280
DUE AIRFORCE ACTIVITY OVER MML/OR CONTINUOUS Wx OVER MML
WILL ALTER COURSE FROM PRESENT POSITION AND REROUTE VIA
DCT OKABA W18N FL290 to BIA
EST XING R461 1130 EST OKABA 1140 BIA NEXT
IFR TAS 480kts
TEET 2hrs
ENDURANCE 3hrs
REQUEST PERMISION AND CLIMB TO FL290
18. Urgency msg:
 Pan Pan: (Morse code – XXX (_.._.._..))
No immediate assistance required.
Conditions for urgency:
1. Passenger/Cabin crew sick
2. Expectant lady on-board
3. Sighted any coz of distress.
4. Aircraft on finals in distress.
5. Engine failure (able to maintain level).
6. Slow decompression/low loss of cabin pressure.
7. Hydraulic pressure low/control sluggish.

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8. SQUALL approaching
9. Secondary control failure (flap, trim damage)
 When in contact with ATC
 Format
PAN PAN X 3
Station called
Station calling, on frequency, type of a/c
Condition
“Position” position in terms of DME/NM/Pos R.P. etc
Intention
 Example
One of Your passenger fallen sick 25NM from Bhopal
PAN PAN X 3
NNP ACC 6E-968 on 123.9 airbus heavy
Passenger fallen sick
Position 25 DME from BPL 2220 FL 310 W20
Request landing at Bhopal
 When No contact with ATC
 Format
PAN PAN X 3
ALL station X 2 in vicinity of pos in DME/NM
On frequency (channel frequency, or 121.5 or 123.45) type of A/C
Condition
“position” position in terms of DME/FL/Pos R.P. etc
Intention (request landing at nearest aerodrome)
Request relay msg to ATC
All ext lights switched on keep a look out.
 Example
PAN PAN X 3
All station X 2 in the vicinity of 25 DME from BPL
6E-986 on frequency 123.9 airbus heavy
Passenger fallen sick
Position 25 DME from BPL 2220 FL310 W20
Request landing at BPL
Request relay msg
All exterior lights switch on keep a look out
R/B on 121.5
R/B on 123.45

19. DISTRESS
 MAY DAY MAY DAY. (Morse code: SOS (…---…)
Immediate assistance required
1. A/C on fire
2. Pilot/ co-pilot fainted
3. Engine failure
4. A/C enters spin
5. Rapid decompression/loss of cabin pressure
6. A/C out of control
7. Flight control failure/primary control failure
8. Major structural damage (eg. Bird strike, windshield damage)

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9. Complete loss of hydraulics

10. Fuel low unable to continue the flight
11. Bomb threat on board/ Hijack
 When in contact with ATC
 Format
MAY DAY X 3
Station called
Station calling, on frequency type of A/C
Condition
Intention (will commence landing at nearest aerodrome)
“position” position in terms of DME/FL/pos R.P
You have to give POB, HDG, FOB
 Example
Your engine no.1 is on fire you are 25 NM from Bhopal
MAY DAY X 3
NAG ACC 6E-986 on 123.9
Engine no.1 on fire
Will commence emergency landing at BPL
Position 25NM from BPL 2220 FL 310 W20
POB 150 HDG 170 FOB 1ton
Request fire fighting services after/on landing.
 When not in contact with ATC
 Format
MAY MAY X 3
All station X 2 in vicinity of pos in DME/NM
Station calling, on frequency(opt frequency/121.5/123.45) type of A/C
Condition
Intention (will commence landing at nearest aerodrome)
“Position” position in terms of DME/FL/pos R.P
You have to give POB, HDG, FOB
Request relay msg to ATC
All exterior lights switch on keep a look out
R/B on 121.5
R/B on 123.45
 Example
MAY DAY X 3
All station X 2 in vicinity of 25 DME from BPL
6E-986 on 123.9 A.H
Engine no.1 on fire
Will commence emergency landing at BPL
Position 25 DME from BPL 2220 FL 310 W20
POB 150 HDG 170 FOB 1ton
Request FFS on landing
Request relay msg to ATC
All exterior lights switch on keep a look out
R/B on 121.5
R/B on 123.45
6E-986

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