The following sample is provided as a demonstration guide for writing a

Catechist/Staff handbook. Please feel free to use anything you find in these
pages if it is applicable - however - not everything here will apply to every
parish and the sample will need to be revised.

These ideas are not intended to suggest what the policies of a particular parish
ought to be but only to demonstrate how a policy might appear in the Handbook.

Also be advised that there are references to forms to be included in the

Catechist/Staff Handbook that are found elsewhere in the Faith Formation on-line
Handbook. These forms are not copied here to avoid duplication. We
recommend that the forms be included in the parish version.

Sample Catechist Handbook

St. Idealia’s Faith Formation Program

NEED TO COMPLETE TABLE OF CONTENTS AND PAGE

NUMBERS WHEN HANDBOOK IS FINISHED BY PARISH
The Catechist

The catechist has one of the most important jobs in the world. They have the
opportunity to share their faith in Jesus Christ and the Traditions of the Church
with fellow Christians. This ministry in the church participates in the ministry of
the Bishop of the diocese, who is its chief teacher. The Bishop delegates this
responsibility to the pastor of the parish, who in turn shares this privilege with the
catechist. To share in this task of the church is a great privilege and a great
responsibility.
Parents are trusting that catechists will responsibly assist them in nurturing the
faith formation of their children. Catechists provide an environment, which
nurtures the faith life of their students and ensures their safety. In order to do
this, it is crucial for all catechists to be aware of their responsibilities and have a
clear understanding of their duties. This handbook provides information that will
enable catechists to perform their duties and minister the Gospel of Christ
effectively.
Because of the importance of the ministry and the responsibilities inherent in it,
this parish will use only catechists who are 18 years of age or older and fully
initiated into the Church. Responsible youth under the age of 18 may function as
classroom aides.
Catechesis

The Catholic Church has issued many documents that describe the ministry of
catechesis. This program is based upon the principles and guidelines found in
these documents. The General Directory for Catechesis (1997), The National
Directory for Catechesis (2005), The Catechism of the Catholic Church as well as
diocesan statements on the ministry of catechesis, provides a framework for
parish programs. The following is a summary of some important directives
provided by these documents and a clarification of how they help guide the
catechetical program in this parish.
The Catechism of the Catholic Church quotes John Paul II from Catechesi
Tradendae as he describes what is entailed in the ministry of catechesis:
Catechesis is an education in the faith of children, young people
and adults which includes especially the teaching of Christian
doctrine imparted, generally speaking, in an organic and systematic
way, with a view to initiating the hearers into the fullness of
Christian life. CCC, #5

The National Directory for Catechesis (2005) further clarifies what elements
should be a part of a quality catechetical program:

A parish is a community of the Christian faithful established within a

diocese. The pastoral care of a parish is entrusted to a pastor
under the authority of the diocesan bishop. The parish is ‘the
primary experience of the Church’ (Our Hearts Were Burning, 1999,
#114) for most Catholics. It is where the faithful gather for the
celebration of the sacraments and the proclamation of the word of
God, and where they are enabled to live distinctively Christian lives
of charity and service in their family, economic, and civic situations.

The parish is the preeminent place for the catechesis of adults,

youth, and children. ‘Knowledge of the faith, liturgical life, the
following of Christ are all a gift of the Spirit which are received in
prayer, and similarly a duty of spiritual and moral study and
witness. Neither aspect may be neglected (General Directory For
Catechesis, 1997, #87). Pastors have the duty to provide
catechesis; parishioners have the reciprocal duty to participate in
and support the catechetical activities of the parish. Parish
catechetical efforts should be in harmony with the catechetical
goals and objectives of the diocese.
National Directory For Catechesis (2005) Ch. 9, #60, p. 254-255
Guided by the principles found in the documents of the Church concerning the
ministry of catechesis, the catechetical program of this parish will include the
following “Tasks of Catechesis”

• Promotes knowledge of faith

The story of God’s self-revelation found in Sacred Scripture and the
Sacred Tradition of the Church will be communicated within the context of
the faith story of each student and the signs of the times.

• Promotes knowledge of the meaning of the Liturgy and the sacraments

Since Christ is present in the sacraments, learners will come to know
Christ and be drawn into communion with him through liturgical
celebrations, sacraments and prayer.

• Promotes moral formation in Christ

“Catechists must transmit both the content of Christ’s moral teachings as
well as their implications for moral living”. (p. 61)

• Teaches how to pray with Christ

Prayer as the ordinary environment for catechesis leads the learner to
conversion and communion with Christ and as Jesus’ life, an offering to
the Father.

• Prepares the Christian to live in community and to participate actively in the

life and mission of the Church
Efforts will be made to form Christian community among the learners
through interaction and faith sharing, “encouraging an apprenticeship in
Christian living” (p. 61).

• Promotes a missionary spirit

Disciples of Christ are assisted to be present in society as believing
Christians called to service and actions of social justice, which is integral
in the message of Jesus and the teachings of the Church.
(NDC, 2005, Chapter2 #20, pps.59-62)

Faith Formation Board (If there is one existing)

Mission Statement

The Faith Formation Board of St. Idealia establishes policy to ensure that
all parishioners have appropriate and sustained opportunities to grow in
faith.
Vision Statement
St. Idealia faith formation programs will enlighten the human and spiritual
dimensions of each parishioner regardless of age or vocation.

Faith Formation Program

Mission Statement
The catechetical program of St. Idealia forms parishioners in the faith of
the Catholic Tradition so that both they and the world may be transformed
into the living Reign of God.

Vision Statement
So all will grow in the awareness, knowledge and practice of faith.

Program Goals

St. Idealia’s Catholic Parish strives to be a Christian community faithful to the

Gospel and the Catholic Tradition. The parish is, in reality, a community of
communities: students, faculty, farmers, townspeople, commuters, all united in
the endless struggle and search to know, love and serve God, self and one
another. The unique diversity of the parish offers at once a challenge and a rich
resource for learning. The goals of St. Idealia’s catechetical program are:
• To provide a program of formal religious instruction for the children and
youth of the parish.
• To support parents in their role as primary educators of their children.
• To offer sacramental preparation to children and youth.
• To help youth discover the richness and challenges of Scripture and the
teachings and traditions of the Catholic Church.
• To build a strong Catholic identity among the youth of the parish.
• To allow youth to experience the Church as community.
• To deepen the prayer life of children and youth.
• To motivate youth to live lives rooted in charity and justice based on the
moral teachings of the church.
• To expose students to the liturgical and sacramental richness that is part
of the Catholic Tradition.
• To enable students to become responsible, self-reflecting, loving and
praying individuals.
 • To make programs that meet diverse spiritual needs and life-long
formation available to adults of the parish.

Role of the catechist

A catechist is called to...

• Be a witness of the Good News of Christ and the Catholic faith and be a
model of the attitudes and actions of a disciple of Christ.
• Be willing to share his/her faith story, when appropriate, with the students.
• Be a practicing Catholic who accepts the teachings of the Church and
follows its laws.
• Be a person of prayer, attending weekly Eucharistic Liturgy.
• Share the love of Christ with the students through openness, listening,
respect and forgiveness.
• Continue to grow in his/her own understanding of Christ’s call and Church
teachings.
• Continually evaluate his/her performance as a catechist and try to
improve.
• Communicate the authentic teachings of the Catholic Church.
• Pray and celebrate liturgy with the students.
• Challenge the students to live lives of justice and love based on Scripture
and the moral teachings of the Catholic Church.
• Foster community among the students in the classroom.
• Follow the policies and procedures set forth in this handbook.

Duties of the Catechist

When a person accepts the role of catechist in the parish faith formation
program, it is assumed that the person is willing to complete the following tasks
and accept the following responsibilities. Catechists who have questions about
any of the following duties should discuss them with the faith formation leader.

Each catechist will...

• Attend meetings and training sessions scheduled by the faith formation
leader.
• Be present for each catechetical session at least 15 minutes in advance of
the scheduled starting time and remain at least 15 minutes after the
session is finished.
 • Compete a year schedule of classes and activities
• Spend an appropriate amount of time planning before each class, by
following the format provided in the catechist handbook for each session.
• Supervise the students in the class he/she is teaching, making sure to
provide a safe catechetical environment.
• Use the time during class to form and inform the faith of the students in
his/her care.
• Maintain discipline in the classroom following the policies outlined in this
handbook.
• Provide prayer experiences for the students in the class.
• Follow diocesan and parish policies regarding catechesis.
• Seek diocesan certification as a catechist in a timely manner.

Benefits provided to the catechist by the Parish

• Orientation and training

• Baby-sitting for catechist’s children as necessary
• Reimbursement for approved expenses
• Fees for approved workshops and in-services
• No office fee charges for catechist’s children in the faith formation
program.

Catechist Ethics

• Catechists will model a Christian life-style in and out of the classroom.

• Catechists will follow the teachings and laws of the Church.
• Catechists will display a positive attitude toward the students and their
families.

Protection of Children Policy: Diocese of Erie

The Diocese of Erie is committed to protecting the children and youth who are
entrusted to its care and to ensuring that those in ministry with our young people
are in right relationship with the children/youth receiving services. Here at St.
Idealia’ Church’s faith formation programs, we realize sharing in the ministry of
Christ is a great privilege as well as a tremendous responsibility. The privilege is
the joy of sharing in the mission of Jesus Himself. The responsibility is acting in a
way that conforms to the attitude and actions of Christ.

In this spirit, the diocese has issued a ministerial Code of Conduct, which can be
accessed at http://www.eriercd.org/pdf/codeofconduct.pdf . The code is included
in the diocesan Policy for the Protection of Children, which also includes
mandates for creating safe environments. To read the policy, go to
http://www.eriercd.org/pdf/protectionpolicy.pdf. For more information, you may
contact Mrs. Karen Streett, at the diocesan offices at 814-824-1195.

At St. Idealia’s policies are followed for all our staff and volunteers who have
contact with our parish children and youth. If you have any questions or
concerns, you may contact (Leader’s name) at our office PHONE NUMBER.

Protection of Children Policy: St Idealia

St Idealia’s Pastor, Faith formation staff and all volunteers who work with children
are required to have clearances completed from the PA State Police (Criminal
Record Check – PA Act 34) and the PA Department of Public Welfare (Child
Abuse History Clearance - PA Act 151). They must complete all appropriate
forms as identified by the diocesan Policy for the Protection of Children,
http://www.eriercd.org/pdf/protectionpolicy.pdf. They are also bound by the
Pennsylvania Revised Code and Diocesan Policy of Protection of Children to
report suspected or actual child abuse or neglect to the proper authorities. All
staff, paid and volunteer, must complete an in-service training on protection of
children, identification of child abuse and appropriate reporting procedures.

The Catechetical Process

Catechesis involves instruction on and apprenticeship in the teachings and

traditions of the Church, and therefore catechesis is much more than merely a
transfer of information. The ultimate goal of catechesis is an increase of
personal faith and the resultant transformation of the person being catechized, as
well as the Christian community and the world at large. In order for this to
happen, it is necessary for the catechist to use a process that promotes growth in
faith and life-changing behavior at the same time. Each catechist must
understand that in order to fulfill their role; they will have to pay as much attention
to the way they teach as to what they teach. The following process or something
similar is generally used in the modern catechetical materials. Catechists should
use it as a framework for planning lessons

STEP ONE:
LIFE EXPERIENCE The process begins with an attempt to get in touch with
the life experience or “story” of those to be catechized. As believers get in
touch with their story, they become aware of God’s presence in the world and
God’s action in their lives. Sharing their story and hearing the stories of
 others reinforces this awareness and sets the stage for the proclamation of
the Gospel.
STEP TWO:
REFLECTION Through questions and discussion, the life experience of the
believer is deepened. As believers examine their experiences together,
awareness of the deeper meaning of the experience grows. Life experiences
become faith stories in which God and the believer become co-authors.
STEP THREE:
MESSAGE At this point the Catholic Christian Tradition, which includes
Scripture and church doctrinal content, is examined as the larger “story”
which gives the individual story both context and meaning. The student
discovers who they are in relation to the community of faith. The stories of
Scripture and the language and formulas that communicate the beliefs the
Catholic Church teaches are handed on as the way Catholics have
understood the Christian message through the ages.
STEP FOUR:
DISCOVERY Now the group makes the connection between their own faith
story or life experience and the Christian story. Each sheds light on the other.
This step is basically a dialogue between believers and the Tradition.

STEP FIVE:
RESPONSE Finally, the believer is challenged with the question, “So what?”
The message of Christ is not meant to be merely the topic for discussion
among Christians, but a challenge to be put into action. At this time the
catechist can suggest ways for the group to respond and believers can
challenge one another in their efforts to live the faith.

Catechist Certification

In order to carry out this important ministry, training and resources are essential.
In his first encyclical letter, Catechesi Tradendae, Pope John Paul II states:
As the twentieth century draws to a close, the Church is bidden by
God and by events...to renew her trust in catechetical activity as a
prime aspect of her mission. She is bidden to offer catechesis her
best resources in people and energy...in order to organize it better
and to train qualified personnel. This is no mere human calculation;
it is an attitude of faith. And an attitude of faith always has
reference to the faithfulness of God, who never fails to respond.
CT, #15
In order to carry out this call for trained catechists, the diocese has developed the
Ministry Training Program and the parish provided Echoes of Faith, Plus
formation program. It is the responsibility of each catechist to commit him/herself
to this program. A schedule of local courses can be obtained from the faith
formation leader or the diocesan Department of Faith Formation.

Catechist Evaluation

The faith formation leader is responsible for the supervision of each catechist.
During the year each catechist will be observed by the faith formation leader and
given feedback on their progress in an interview session. The Catechist
Observation Form will be used to report the results of the evaluation to the
catechist. The purpose of these evaluation sessions is to continually improve the
parish program by supporting those who teach in it.

Suspension

The parish reserves the right to suspend and/or not renew the volunteer ministry
position of any catechist who is not successfully performing their duties or who is
not fulfilling the responsibilities in this handbook. Any catechist who is accused
of a serious crime or who is discovered to have committed a serious crime will be
put on immediate leave until the matter has been investigated and it is
determined by the pastor that there is no danger to the children or youth of the
parish. Conduct inside or outside of the program that is detrimental to the
reputation of the program/parish or the safety of others may be grounds for
suspension or expulsion at the discretion of the pastor.

Curriculum

The catechetical curriculum must communicate clearly and completely, according

to the age level of the person being catechized, the teachings and traditions of
the Catholic Church. The source for these teachings and traditions is Scripture
and The Catechism of the Catholic Church. These resources have been made
accessible and age appropriate by the development of a Diocese of Erie Faith
Formation Curriculum.
Textbooks and other materials used in the classroom are in conformity with the
teachings found in the Catechism of the Catholic Church. They have been
chosen because they offer catechists the resources necessary to conduct
classes, which include all the elements of the ministry of catechesis and a spiral
curriculum process.
Presently the textbooks that have been accepted by Bishop Lawrence Persico,
our Chief Teacher and the Diocesan Department of Faith Formation for use:
Loyola Press Finding God (2013) Grades 1 – 6
RCLBenziger Be My Disciples (2013) Grades 1 – 6
Faith First, Legacy Ed. (2006) Grades 1 – 8
Our Sunday Visitor Alive In Christ (2014) Grades 1 – 6
Sadlier Religion We Believe with Project Disciple (2011) Grades 1-6

The text material has been evaluated and found acceptable by the Ad Hoc
Committee on the Catechism of the National Conference of Catholic Bishops.
Each catechist will be given a copy of the Bible, the Catechism of the Catholic
Church, and the appropriate pages from the Diocesan Curriculum for their use in
lesson planning. The textbooks must be used by the catechist as the primary
resource for planning and teaching. Catechists are not to substitute other
materials or disregard the text as a resource unless permission has been given
by the faith formation leader.

Copyright Laws

Catechists are expected to be aware of and adhere to copyright laws regarding

both print (word or music) and media materials (music, video, digital images,
etc.). These laws regulate the copying and distribution of information created by
someone other than the catechist. As a general rule of thumb, catechists are
permitted to make one copy of print material for their personal use. While there
are some print materials, which are considered public domain and may be copied
freely, these materials are few and rare. Therefore, it is the expectation that any
material that is copied for distribution within the faith formation program be
explicitly marked with the required permission to copy information. This
permission is obtained by calling or writing the publisher of the material and
asking for permission to copy. This regulation expressly forbids copying any
textbook/workbook/activity book pages for distribution to a class unless there is
an explicit statement in the text stating permission is granted.

Planning

Because of the importance of planning and organization in order to teach

effectively, each catechist is expected to spend sufficient time prior to class
planning his/her lesson. A lesson plan is to be written for each class. The faith
formation leader will periodically check lesson plans.

Planning is important not only for the individual class session, but also for the
entire year. A calendar for planning the catechetical year is provided in the back
of this book. This calendar is to be submitted to the faith formation leader by
September 1st.

Substitute Catechists
Catechists who have to miss a class session are to call the faith formation leader
as far in advance as possible so that a substitute may be contacted. It is the
responsibility of the catechist to have a lesson plan available for the substitute to
use. If less than 48 hours notice can be given prior to the cancellation of the
class, the catechist is asked to call the students and tell them that the class is
cancelled and indicate to the faith formation leader that all the students have
been notified of the cancellation.

Prayer/Liturgy

Catechists are expected to provide the young people in their class with
opportunities to experience a variety of prayer forms and learn the traditional
prayers of the Catholic Church. In this process catechists can rely on the child’s
experience of prayer within their family. The list of prayers to be taught can be
found in the Diocesan Curriculum by grade. These prayers are to be learned
with the cooperation and help of the family, especially in the elementary years.
Catechists should provide parents with a list of these prayers and inform them of
their responsibility to pray with their children as the children learn the prayers in
class.
In order to provide students with a well-formed catechetical experience, they are
offered an opportunity to participate as a group in three Eucharistic liturgies
during the course of the year. Catechists may be asked to assist in the process
of planning the liturgy. Students will be involved in the planning as well. Along
with three Eucharistic liturgies, the students will participate in five seasonal
prayer services throughout the course of the year.
It is essential for all catechists to take the opportunity to deepen the young
peoples’ experience of liturgy. Discussing the Sunday readings, the seasons of
the Church year, holy days and saints’ feast days, rituals, liturgical practices and
symbols can help youth understand and celebrate their Catholic heritage.

Attendance

Each catechist must record attendance at the beginning of each class using the
role list received. The catechist is then asked to complete the attendance form
each week for the office files. The faith formation leader or an office volunteer
will come around to each room and collect this form. A copy of the form can be
found in the back of this book. Forms may be picked up weekly in the catechist
mailboxes in the faith formation office.

Non-Custodial Parent Rights

Catechists will be advised by the faith formation leader of the non-custodial

parental rights of each child from a divorced family when this information is
available. It is the catechist’s responsibility to have duplicates of any parental
correspondence sent to the non-custodial parent as well as the custodial parent if
this has been requested. Catechists must recognize that occasionally children
will miss faith formation because of custody issues. It is never in the best interest
of the child to force competition between time with a parent and time in a faith
formation program. Compassionate understanding is needed even when these
situations cause absences.

Homework

Catechists are asked to assign homework. This will enable the parent(s) to keep
informed about the material being covered, and involve them in their child’s
formal faith formation. Parent(s) are asked to assist their children with all home
assignments.

Student Progress Reports

In order to give the students formal feedback on their behavior in class and their
participation and cooperation in the catechetical process, each catechist is to
send the student and parent(s) a progress report two times a year, in late
November and early April. A copy of the progress report is in the back of this
book. These reports will be mailed home. The catechist is responsible for writing
out the report and addressing the envelope provided for each student. The faith
formation office will stamp and mail them.
The comments the catechist writes on the progress report must be specific,
behavior-oriented and verifiable. In other words, they must describe student
behavior the catechist has witnessed. These progress reports should avoid
judgmental comments. To say “Johnny has a difficult time sitting still” is very
different than saying, “Johnny is a wiggle-worm.” (The first describes behavior
while the second belittles Johnny’s person.)

The purpose of this progress report is to inform the parent (s) or guardian(s) of
their son’s / daughter’s participation, performance, weak and strong areas in the
class and other information pertinent to our Faith Formation Program. They are
to review this report with their child, discuss the topics covered and return the
signed progress report to the Catechist on the following week.

AS WE KNOW, THERE IS A DIFFERENCE BETWEEN FAITH AND

INFORMATION ABOUT FAITH. FAITH, OUR RELATIONSHIP WITH GOD,
CANNOT BE EVALUATED, ONLY PARTICIPATION AND EFFORT IN THE
CLASSROOM.

Supervision

Catechists are responsible for the supervision and safety of the children in their
care. Catechists must be present at all times when class is in session. A
catechist may leave his/her classroom only in a case of emergency. Because of
the difficulty in maintaining supervision, children are allowed to go to the
bathroom only when accompanied by a classroom aide.
Catechists must take care to keep all equipment in working order and notify the
faith formation leader when something is in need of repair or replacing, keep the
classroom free of hazards, and monitor all student activities.
Catechists who see students wandering the halls or left unattended are to report
this to the faith formation leader immediately. Catechists who discover an
unrecognized adult in the building are to escort the person to the faith formation
leader’s office immediately.
When supervising the dismissal of the children, never let a child go with any adult
that does not have explicit permission to pick the child up from the program.

Respect For Privacy

Catechists must respect the students’ right to privacy and refrain from casually
sharing personal evaluative information about the students. Special care must
be taken not to inform other catechists about student behavior problems unless it
is important for the growth of the child, and the effectiveness of the catechist.
Any information shared should be objective in nature, constructive and relevant
to the program. No information about students should be shared with anyone
outside the program except for those who are responsible for the student’s care.

Discipline

Catechists are responsible for the safety and welfare of the children in their class.
Also, they are responsible for creating an environment in the room that is
positive, Christian and conducive to learning. In order for that to happen, the
catechist must establish him or herself as a leader in the classroom and set
behavioral expectations for the children. Being on time and prepared with
immediate activities for the students are critical to success in this regard. The
following policies will provide guidelines in this area.
Everyone involved in the program is challenged by the words and example of
Jesus to respect each person’s right to be treated not only with dignity and
respect but also with love. In order to provide for a safe and well ordered
program, in which students and catechists can learn to follow Jesus’ call to love,
some rules for behavior are necessary. Students are expected by their behavior
to make the classes safe and positive experiences for themselves and their
classmates. The program exists for student growth and in turn they are expected
to carry out the following responsibilities:
1. Respect is to be shown for all students and catechists as well as other
adults in leadership roles.
 2. Students are expected to display Christian values in the way they
dress, speak and behave. . No hats are to be worn during class time.
Cut offs, offensive T-shirts, mid-riff or revealing shirts are NOT
acceptable
3. Students are expected to be present only in the areas of the building
for which they have permission at a specific time. Treat the property,
good name and physical safety of others with respect.
4. No chewing gum.
5. Personal cell phones or electronic devices / toys are to be turned off,
or will be collected by the catechist until the end of class time.
6. Students are expected to act in a safe manner in and around the
building and parking lot.
7. Students are expected to use voice and display actions in a manner
that is appropriate for a classroom and respectful of the study time of
others.
8. Use or possession of illegal drugs, alcohol, or tobacco of any kind is
strictly prohibited. These items will be seized and parents notified
immediately. Students will be immediately removed from the
environment.
Good discipline is aimed toward growth. We recognize that children may make
mistakes and the role of the catechist at times will be one of guiding and
correcting those mistakes. Catechists will handle discipline problems in a
positive manner. Catechists are encouraged to handle minor discipline problems
in their classroom.
Students whose behavior becomes a continual problem in the classroom should
be sent out of class to the faith formation leader. Anytime a student is sent from
class for disciplinary reasons, their parent(s) will be contacted either by phone, in
person, or in writing.
If the student’s behavior continues to be a problem, the student will be removed
from class and the parent(s) will be contacted again. In order to return to the
classroom, the student and parent(s) will meet with the catechist and faith
formation leader to resolve the issues. At this time the parent(s) may be asked to
sit in on the class for a few weeks to observe their child and his/her interaction
with the catechist and other students. If the situation cannot be resolved, the
child will be placed in another class if one is available or the parent(s) will be
asked to complete the year at home.
Any form of abusive treatment (either verbal or physical) or corporal punishment
of a student by catechists is strictly forbidden. Catechists must never abuse a
child verbally or touch a child in a way that could be construed as punitive. If a
catechist strikes or injures a child or if there is a serious altercation between a
catechist and a student or between students, it must be reported immediately to
the faith formation leader. The parish will support the catechist in the event of
legal action arising from such an incident only if the catechist was acting in self-
defense and was in imminent danger from the student.

Weapons Policy

In order to ensure a safe and Christian environment, it is forbidden for anyone to

possess a weapon or any object/material/substance that could be used as a
weapon or confused with a real weapon by any reasonable person (toy guns,
etc.) in the buildings, or within the geographic boundaries of (parish name), or in
any location used by the parish to conduct any catechetical activity, or in any
conveyance providing transportation to or from any activity related to the faith
formation program.
Weapons or potential weapons will be confiscated by the faith formation leader
when this action does not place the faith formation leader in danger. If the
student has used a weapon against another person or will not surrender the
weapon or offending object/material/substance immediately and willingly, the
local police will be called first, followed by notification of the parent(s). This is a
zero tolerance policy.
Any student who violates this policy will be subject to immediate parish
disciplinary action over and above any civil/criminal action brought by injured
parties.
The student will be removed from the faith formation class and an alternative
method of faith formation will be negotiated with the parent(s) for the remainder
of the year. Judgments about re-admittance to the program for the following year
will be made on a case by case basis and this decision is at the sole discretion of
the pastor.
If the incident involves an exchange of bodily fluids (for example, as in a wound
which breaks the skin), the student(s) will be asked to submit to transmittable
diseases medical tests, such as HIV and Hepatitis B, as recommended by a
doctor. These tests will be at the parent(s) expense. In the name of being a
community of Christians motivated by care and respect, this policy asks that the
results of these tests, which are governed by guidelines of strict confidentiality,
be openly shared with the respective parties on a need to know basis.

Threats of Violent Behavior

As a community of believers who value patience over aggression, and love

above all else, it is inconsistent with our basic values to tolerate an environment
of threat or fear. Threats of harm made against another individual or group of
individuals are not acceptable and will not be tolerated.
This policy recognizes that in any community of people there will always be some
conflict. Students will always be encouraged to manage their conflict in a
positive, non-aggressive manner. Behavior such as cursing, pushing or fighting
will not be tolerated.
In cases which are deemed by the catechist or faith formation leader to be
“minor” (meaning: no reason to believe the situation would lead to physical harm)
the students will be separated and encouraged to work out their differences after
a “cool-down” period.
If the catechist regards the altercation as “serious” (meaning: reasonable
expectation that the conflict will lead to physical harm) the students will be
immediately separated, the faith formation leader will be notified, and the
parent(s) of the students will be called. The faith formation leader must
determine that the situation is resolved before the students will be readmitted to
the program.
Students are expected to report to their catechist or faith formation leader any
threat made by a student that mentions the killing of any person. Such threats
will be immediately reported to the police for investigation. The student making
such threats will be suspended from the program until such time as the police
investigation is completed and the appropriate authorities are satisfied that there
is no real threat of harm. In such cases, judgments about re-admittance to the
program will be made on a case by case basis and this decision is at the sole
discretion of the pastor.

Keeping Student Confidences

Occasionally students will share their personal problems with catechists. This
can be very beneficial and healing for the child or youth. Catechists must make
the students aware; however, that there is a point at which the catechist must
share information with the student’s parent(s) or someone else who is
responsible. A brief statement such as, “I will keep your confidence unless the
life, health or safety of yourself or others is involved,” can help students
understand that catechists are legally responsible to pass on such information.
If, in the course of class-work, or a retreat program, a catechist requires the
students to write journals, and hand them in, the catechist is responsible to read
them. And again, if there is any information that involves the life, health or safety
of one of the students, the catechist must report that information to the faith
formation leader, the pastor, or to the parent(s), whichever can be reached in the
most timely manner.

Relationships with Students

Often, as catechists work with students, they form caring relationships with them.
Good relationships with the students can help foster faith growth. However,
caution must be exercised in relationships that develop between catechists and
students. Some guidelines for these relationships are:
 • The catechist is the one responsible for making sure relationships with
students are appropriate.
• Catechists should avoid situations that would appear to be inappropriate.
• Catechists should avoid being alone with students in an area hidden from
view. When a class meets in a home, at least one other adult must be
present. See the Protection of Child policies for more guidelines in this
regard.
• Caution must be used when touching a child. Any touch that could be
interpreted as sexual must be avoided. Hugs should be appropriate and
initiated by the child.
• Catechists should never transport students when they would be alone with
a student in the car. Call the parent and wait with the child.
• If a relationship with one child keeps the catechist from meeting the needs
of the other students on a regular basis, the relationship should be
examined.
• Catechists, who drop by to visit students, frequently telephone students,
take social trips with students may be performing legitimate pastoral
service but caution is advised.
• Catechists who find themselves sharing their personal problems with
students are well beyond what is appropriate and should end the
relationship.

Harassment

Respect for the dignity and worth of each individual is a basic precept of Catholic
doctrine and therefore of St. Idealia’s parish. Each person is entitled to work in
an environment free from discriminatory practices such as any form of
harassment based on race, sex, creed, color, age, or disability including sexual
harassment. Parish leadership wishes to be vigilant regarding harassment
whether between or among catechists and/or parish leaders, among students or
between catechists/parish leaders and students. Such behavior will not be
tolerated and if persistent harassment is proven, the offender will be dismissed
when this is appropriate. Harassment of all forms is illegal as well as immoral
and individuals will be encouraged to seek legal protection.
The term “harassment” refers to behavior that is not welcome, that is personally
offensive and that fails to treat others with dignity and respect. It includes
treating someone unfavorably because of his or her race, sex, creed, color, age
or disability. Harassment may take the form of discrimination, unwelcome or
critical comments or action. Harassment on the basis of sex might include
unwelcome sexual advances, requests or demand for sexual favors, and other
verbal or physical conduct, including, but not limited to:
 • Verbal conduct such as epithets, derogatory jokes or comments, slurs or
unwanted sexual advances, intimations or comments.
• Visual contact such as derogatory and/or sexually oriented posters,
photography, cartoons, drawings or gestures.
• Physical contact such as assault, unwanted touching, blocking normal
movements, or interfering with work, study or play because of sex.
• Retaliations for having reported or threatened to report such harassment.
The term “sexual harassment” refers to harassment based on the gender of the
offended individual when the people involved are of different “levels” within the
parish. It involves threats and demands to submit to sexual requests as a
condition of employment, grades or other benefits or to avoid some other loss
and offers of benefits in return for sexual favors. It also means creating a hostile
environment for the student or employee such that it is an unfit environment for
learning or work. Examples include, but are not limited to repeated unwelcome
sexual advances, repeated sexually explicit jokes or comments, or the displaying
of sexually inappropriate materials.
Allegations and complaints of any type of harassment must be reported as soon
as possible. Parent(s) who become aware of incidents of sexual harassment
should report them immediately to the pastor or to the faith formation leader.
Weather and Emergency Situations

Cancellation of Classes
Classes may be canceled from time to time because of inclement weather.
The following direction is offered:
IF THE LOCAL SCHOOLS ARE CANCELED OR DISMISSED EARLY,
THERE WILL BE NO FAITH FORMATION CLASSES.
To find out if classes are canceled, listen for reports on (name local radio
and television stations.)

Safety Procedures
There are safety procedures posted in each room for fire and tornado
emergencies. Catechists will instruct the students in these procedures the first
week of class, and review instructions periodically through the course of the year.
In case of fire the catechist’s main responsibility is the evacuation and safety of
the children, not extinguishing the fire. In case of fire, the following steps are to
be followed:
• If a fire is discovered, catechists should set off the fire alarm in the
building.
• Each class is to follow their designated evacuation route and gather at
their designated gathering point outside the building
 • Catechists are to lead their class in a calm and orderly manner
• Catechists are to take role when they arrive at their gathering point.
• Students must remain at the gathering point until dismissed by the
catechist either to return to the class or to their parent(s).

In the case of impending severe weather, the faith formation leader will advise
the classes if there is a need to take cover. Catechists will direct the class to go
to the area designated for shelter during storms and take cover or, if that is not
possible, to take cover away from windows, under the desks or tables. If
possible, catechists will draw drapes or blinds on all windows.

Injury

If one of the students is injured, the catechist is to inform the faith formation
leader immediately and apply first aid as appropriate. First aid kits are available
in the faith formation leader’s office. Gloves are provided in each classroom so
the catechist can avoid contact with blood and other body fluids. The faith
formation leader will send a first aid provider to help, if one is available, and
inform the student’s parent. If the injury is serious, the faith formation leader will
contact the appropriate emergency services.

AIDS and other infectious diseases

Confidentiality for students who are HIV positive or have other infectious
diseases is protected by law. These students are not required to inform the
catechists or faith formation leader if they have these diseases. In case of injury
or sickness, care should be taken to avoid contact with bodily fluids or blood.
Rubber gloves are available in all the classrooms and disinfectant is provided in
the first aid kits. All catechists are to be informed of and understand the Blood-
borne Pathogens Policy of the Diocese of Erie. This policy can be found in the
back of this handbook.
Accidents and injuries involving bodily fluids or blood must be reported to the
faith formation leader using the Incident Report Form. Catechists are to read the
health forms of the students in their care to anticipate any health problems that
may arise.

Field Trips

Catechists who wish to take their class on a field trip or any other activity out of
the ordinary routine are to request permission for the activity at least two weeks
in advance in writing. If permission is granted by the pastor or the faith formation
leader, the activity may be arranged under the following conditions.
• The activity or field trip must have a catechetical purpose.
 • The event must involve reasonable activities and distance.
• The catechist is responsible for informing parent(s) and getting permission
slips from all students IN ADVANCE, IN WRITING.
• A Medical Release Form must be obtained for each student attending the
event.
• The field trip or special event must be limited to the pre-arranged plan and
should not be altered.
• At least one adult chaperone for every 10 children above fourth grade, and
one adult for every 5 children, fourth grade or younger must accompany
the group.
• A bus should be used for transportation whenever possible.
• If cars are used, drivers must be over 25 years of age. A copy of the
driver’s license and registration must be obtained and certified to be
current. They must show proof of current insurance, and they must be
informed that their insurance is the primary insurance in the event of an
accident. They must be informed of the route to be taken, and follow that
route.

No field trips or special events are considered sponsored by the parish

unless the permission of the faith formation leader or pastor is granted in
advance.