Ch.No.
4 Spreadsheet — An Introduction
Keywords
1)Spreadsheet 2) Workbook
3)Worksheet 4) Rows
5)Columns 6) Cell
7)Cell address 8) formula bar
9)Name box 10) Input Line
11) Cell pointer 12)Sheet tab
• Spreadsheet :-
A spreadsheet application is used to store data in rows and
columns, i.e. tabular form.
• Uses of spreadsheet: - A spreadsheet application can
also be used to sort, manipulate, calculate and analyse
data.
• Examples of spreadsheet software include
Google Sheets, iWork Numbers, LibreOffice, Lotus Symphony,
Microsoft Excel, OpenOffice Calc.
Features of a Spreadsheet :-
• It allows you to enter and store data in a tabular format.
Stored data can be filtered and sorted in various ways.
• It provides support for a variety of mathematical calculations
on numeric data.
• It can be used to generate charts or graphs of numerical data
that can be used for quick analysis.
• You can protect and secure sensitive data contained in a
spreadsheet.
Page No.62(From Exercise Textbook)
1. Fill in the blanks.
a. An electronic document used to store, sort, manipulate,
calculate and analyse data is called a Spreadsheet application.
b. Ctrl+ V is the shortcut key used to paste the copied content.
c. The Sheet tabs allows you to navigate between different
worksheets.
d. The SUM() function is used to add numeric values in a range
of cells and display the total.
e. Undo is a feature used to reverse the action you performed
earlier.
2. Name the following.
a. A feature used to display the content in multiple lines in the
same cell when it exceeds the width of the cell.
Ans:- Wrap Text
b. A function used to calculate the total of cell values.
Ans:- Sum()
c. A toolbar that contains icons to provide easy access to
commands such as New, Open, Print, Copy, Paste, and so on.
Ans:- Standard toolbar
d. A toolbar that contains the Name Box and a textbox called
Input Line.
Ans:- Formula toolbar
e. A toolbar that has icons and drop-down menus that allow
you to select a font, font colour, alignments, number formats,
border options and background colours.
Ans:- Formatting toolbar
3. Answer the following questions.
a. What is a spreadsheet?
Ans:- A spreadsheet application is used to store data in rows
and columns, i.e. tabular form. These rows and columns are
collectively called a worksheet.
b. List any three advantages of using a spreadsheet.
Ans:- Advantages of using a spreadsheet :-
1. It allows you to enter and store data in a tabular format.
Stored data can be filtered and sorted in various ways.
2. It provides support for a variety of mathematical
calculations on numeric data.
3. It can be used to generate charts or graphs of numerical
data that can be used for quick analysis.
c. Describe any three applications of a spreadsheet.
Ans:- Applications of a spreadsheet: -
1. It can be used in industrial modelling and planning
projects.
2. It is used in household finance planning as well as business
accounts and budgeting.
3. It allows you to create reports and invoices.
4. It can be used in schools and colleges to create time-tables
and report cards.
5. It can be used to represent numerical data in graphical
form.
d. Aditi has created a Calc worksheet. Which cell format in Calc
should she use to display the numbers as shown below?
i. $80 -> Number Format: Currency
ii. 50.00% -> Number Format: Percent
e. Kriti has created a Calc worksheet with the marks obtained by
students of her class in Term I examination. However, she forgot
to add the column for ICT. She needs to add this column
between Math and Science. Explain how she can do this.
Ans:- Steps to add/Insert a Column :-
Step 1: Select the cell before which you want to add a column
and right click the cell.
Step 2: Click the Insert option from the context menu that
appears.
Step 3: Select the Entire Column from the dialog box and click
the OK button. A column will be inserted to the left of the
selected cell.
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