Tamil Nadu State Marketing

Corporation Limited (TASMAC)

TENDER DOCUMENT
Tender Reference Number: 173/G3/2023

Request for Proposal

For
Selection of System Integrator for Implementation of the
Project on Integrated Solution enabling End to End
computerization of Core and Support functions of
TASMAC

Section III – Structure of Pre-Qualification

Proposal and Technical Qualification Proposal

TAMIL NADU STATE MARKETING CORPORATION LTD.

C.M.D.A. TOWER - II, IV FLOOR,
GANDHI IRWIN BRIDGE ROAD,
EGMORE, CHENNAI - 600 008.
Phone: 28521970 FAX: 28524634
Website: www.tasmac.co.in
Email: [email protected]
CIN: U93090TN1983SGCO10048
Implementation of End-to-End Computerization Tamil Nadu State Marketing Corporation Ltd.

Table of Contents
1. Pre-Qualification Proposal ..................................................................................................................... 4
1.1. PQ- 1- Legal Entity ......................................................................................................................... 4
1.2. PQ- 2- Consortium Agreement ....................................................................................................... 5
1.3. PQ- 3- Tax Registration ................................................................................................................ 11
1.4. PQ- 4- Power of Attorney.............................................................................................................. 11
1.5. PQ- 5- Blacklisting ........................................................................................................................ 18
1.6. PQ- 6- Annual Sales Turnover ..................................................................................................... 19
1.7. PQ- 7- Net Worth .......................................................................................................................... 20
1.8. PQ- 8- Technical Competency – Past Experience in System Integration .................................... 22
1.9. PQ- 9- Technical Competency- Application Development ........................................................... 25
1.10. PQ- 10- Technical Competency- Operation & Maintenance of IT hardware’s spread across
different location ....................................................................................................................................... 28
1.11. PQ- 11- OEM Authorization .......................................................................................................... 31
1.12. PQ- 12- Presence in Tamil Nadu .................................................................................................. 33
1.13. PQ- 13- Manpower Strength ......................................................................................................... 36
1.14. PQ- 14- Accreditations.................................................................................................................. 37
1.15. PQ- 15- Declaration of No Conflict of Interest .............................................................................. 38
2. Technical Qualification Proposal .......................................................................................................... 40
2.1. TQ-1- Sales Turnover ................................................................................................................... 40
2.2. TQ-2- System Integration projects experience ............................................................................. 41
2.3. TQ-3- Software Development Projects for Process Industries in India ........................................ 45
2.4. TQ-4- Operation & Maintenance of IT infrastructure .................................................................... 48
2.5. TQ-5- Technical Solution proposed for the Project by the bidder & Approach and Methodology 51
2.6. TQ-6- Adequacy and Quality of Resources proposed for Deployment ........................................ 52
3. Additional Annexures in Technical Proposal ........................................................................................ 73
3.1. Undertaking on Deliverables ........................................................................................................ 73
3.2. Undertaking on RFP Terms & Conditions .................................................................................... 75
3.3. Declaration of activities subcontracted ......................................................................................... 77
3.4. Undertaking on Key Personnel proposed for the Project ............................................................. 79
3.5. Undertaking on Service Level Compliance................................................................................... 81
3.6. Undertaking on Exit Management and Transition ........................................................................ 83
3.7. Undertaking to Support Third Party Audit by TASMAC or any other agency appointed by
TASMAC .................................................................................................................................................. 85
3.8. Undertaking on Compliance and Sizing of Infrastructure ............................................................. 87
3.9. Declaration on Source Code and Intellectual Property Rights(IPR) ............................................. 89
3.10. Undertaking on Patent Rights ....................................................................................................... 91

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3.11. Restrictions on Public Procurement to be complied ..................................................................... 93

3.12. Undertaking for Certificate of Registration as per GFR Rule ....................................................... 95
3.13. Pre-Qualification Checklist............................................................................................................ 97
3.14. Technical Qualification Checklist .................................................................................................. 98

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1. Pre-Qualification Proposal
Instructions:

1. The bidder is required to submit this Pre-Qualification Proposal, as per formats and order
provided below only. Please note that provision of information in incorrect formats may lead
to disqualification.

2. Please provide requisite documentary proof for all information provided. Please note that non-
submission of documentary proof may lead to disqualification.

3. The bidder is required to provide appropriate tags /page numbers in the proposal to help locate
the relevant Pre-Qualification criteria (PQ-1 to PQ-15) and enhance the overall readability of
the document. Poor readability of the document may lead to rejection of the Bid.

4. Provide also brief (maximum five page) description of the Sole Bidder/ Consortium
Member

1.1. PQ- 1- Legal Entity

a. Please provide details of the nature of the bidding organization

b. Attach copy of documentary proof by Sole Bidder or by all Consortium Members

Individually (In case of Consortium) signed by Authorized Signatory of the company as
per the table provide below

S. No. Legal Entity Documentary Proof

In case the Sole Bidder is Registered

Copy of Certificate of Incorporation and
1. Company in India, The Sole bidder
Name change certificate (if any).
should furnish-

In case the Sole Bidder is Limited Liability

Copy of LLP Registration with Ministry of
2. Partnership, The Sole bidder should
Corporate Affairs.
furnish-

Copy of Certificate of Incorporation and

In case the Consortium Member/s are
Name change certificate (if any) (for
3. Registered Company in India, Each
both - Lead Member and all Consortium
Consortium Member should furnish-
Members).

In case the Consortium Member/s are a

Copy of LLP Registration with Ministry of
4. Limited Liability Partnership, Each
Corporate Affairs.
Consortium Member should furnish-

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S. No. Legal Entity Documentary Proof

In case the Consortium Member/s are

5. Registered Partnership Firm, Each Copy of Registered Partnership Deed.
Consortium Member should furnish-

In case Consortium Member/s are a Sole

6. Proprietary firm, Each Consortium Copy of GST Registration Certificate.
Member should furnish-

1.2. PQ- 2- Consortium Agreement

Note: - This PQ-2 is applicable only if the Bid is submitted under a Consortium Agreement.
• Please attach a copy of the Consortium Agreement signed between all Consortium
Members.

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1.2.1. PQ- 2- Form 1

Format of Consortium Agreement to be entered amongst all members of a bidding
Consortium

<To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-)>

This Consortium Agreement (hereinafter referred to as “Agreement”) executed on this ..........

[date] day of .......... [month], .......... [year] between:

M/s. ......................................................... a Company/ Limited Liability Partnership incorporated

under the Act/Laws of ........................………………………........ and having its Registered/Head
office at ............................... (Hereinafter called the “Lead Member” which expression shall
include its successors, executors and permitted assigns);
and

M/s. …......................................................... a Company/ Limited Liability Partnership /Partnership

Firm/ Sole Proprietorship Organization incorporated under the Act/Laws of
………....................................................……………………….... and having its Registered/Head
office at ............................... (Hereinafter called the “Consortium Member 1” which expression
shall include its successors, executors and permitted assigns)

for the purpose of submitting the Bid in response to the Tender

“__________________________________________________________________” (TENDER
NOTICE No. /______/ ________/ _______) (hereinafter referred to as the “Tender”), and in the
event of selection of Bidding Consortium as the Project Implementing Consortium to comply with
the requirements as specified in the Tender and ensure execution of the Tender’s Scope of Work
as may be required to be entered into with TASMAC.

In consideration of the selection of the Consortium as the winning Consortium by TASMAC, we

the Members of the Consortium and Parties to the Consortium Agreement do hereby
unequivocally agree that M/s. .......................................................... [Insert name of the Lead
Member], shall act as the Lead Member for self and agent for and on behalf of M/s.
.......................................... [the name of the other Member of the Consortium to be filled in here].

WHEREAS any capitalized term in this Agreement shall have the meaning ascribed to such term
in the Tender document

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NOW THEREFORE, THIS INDENTURE WITNESSTH AS UNDER:

In consideration of the above premises and agreement, all the members of this Consortium do
hereby mutually agree as follows:
1. It is hereby agreed that the Lead Member shall submit the Proposal and sign the Contract
with TASMAC.
2. It is hereby agreed that the Lead Member is hereby authorized by the Members of Consortium
to bind the Consortium and receive instructions for and on behalf of all Members.
3. It is hereby agreed that the Lead Member shall have the majority stake in the Project; stake
being calculated from the detailed roles and responsibilities defined for the Consortium and
as declared in the Proposal.
4. It is hereby agreed that the Lead Member shall be liable and responsible for ensuring the
individual and collective commitment of each of the Members of the Consortium in discharging
all their respective Roles and Responsibilities. Each Consortium Member further undertakes
to be individually liable for the performance of its part of the Roles and Responsibilities without
in any way limiting the scope of collective liability envisaged in this Agreement in order to meet
the requirements and obligations of the Tender.
5. It is hereby agreed that the Lead Member is authorized and shall be fully responsible for the
accuracy and veracity of the representations and information submitted by the Consortium
Members respectively from time to time in response to the Tender for the purposes of the Bid.
6. It is hereby agreed that in case of any breach of any of the commitment as specified under
this Agreement by any of the Consortium Members, the Lead Member of the Consortium shall
be liable to meet the obligations under the Contract.
7. Except as specified in the Agreement, it is agreed that sharing of responsibilities as aforesaid
and obligations thereto shall not in any way be a limitation of responsibility of the Lead Member
under these presents.
8. This Consortium Agreement shall be construed and interpreted in accordance with the Laws
of India and Courts at Chennai alone shall have the exclusive jurisdiction in all matters relating
thereto and arising there under.
9. It is hereby agreed that the Lead Member shall furnish the Bid Security, as stipulated in the
Tender, on behalf of the Bidding Consortium.
10. It is hereby agreed that no Consortium member shall be a part of more than one Consortium
and only one Bid will be allowed from a Consortium. The members of a Consortium are also
not allowed to bid individually as a Sole Bidder.
11. It is hereby agreed that in case of selection of Bidding Consortium as the Successful Bidder,
the Parties to this Consortium Agreement do hereby agree that they shall furnish the
Performance Guarantee and other commitments to TASMAC as stipulated in the Tender. The
Lead Member shall be responsible for ensuring the submission of the Performance Guarantee
and other commitments on behalf of all the Consortium Members.
12. It is further expressly agreed that the Consortium Agreement shall be irrevocable and shall
remain valid over the term of the Project, unless expressly agreed to the contrary by TASMAC.

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13. It is hereby expressly agreed between the Members to this Consortium Agreement that neither
Member shall assign or delegate or subcontract its rights, duties or obligations under this
Agreement except with prior written consent of TASMAC.
14. It is hereby expressly agreed that Agreement is applicable to this Contract executed out of
this RFP and shall be binding on Consortium Members for the Contract Period.
15. This Consortium Agreement:
a. has been duly executed and delivered on behalf of each member hereto and constitutes
the legal, valid, binding and enforceable obligation of each such member;
b. sets forth the entire understanding of the members hereto with respect to the subject
matter hereof; and
c. may not be amended or modified except in writing signed by each of the members and
with prior written consent of TASMAC.

IN WITNESS WHEREOF, the Members to the Consortium Agreement have, through TASMAC,
executed these presents and affixed common seals of their respective companies on the Day,
Month and Year first mentioned above.
1. For M/s. .......................................................... (Lead Member of Consortium)
[Signature of Authorized Representative]
………………………………………………………………..
[Name of Authorized Representative]
[Designation of Authorized Representative]

Witness 1:
[Signature of Witness 1]
………………………………………………….
Name:
Designation:

2. For M/s. .......................................................... (Consortium Member)

[Signature of Authorized Representative]
………………………………………………………………..
[Name of Authorized Representative]
[Designation of Authorized Representative]

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Witness 1:
[Signature of Witness 1]
………………………………………………….
Name:
Designation:

Attested:
[Signature]
…………………………….

(Notary Public)
Place: ………………………….
Date: …………………………….

Annexure to the Consortium Agreement

Annexure 1- Profile of Consortium Members

Contract Administrator from Lead

Member Name, Business address,
Head and Branch offices Date, form
fax, phone and email address
Member (provide mailing addresses, and type of
responsible for administering any
phone, fax and email); incorporation
Contract that might result from this
RFP
Lead Member
of Consortium

Consortium
Member

Annexure 2- Role and Responsibility of each Member of the Consortium:

Member Roles & Responsibilities

Lead Member of Consortium

Consortium Member

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1. For M/s. .......................................................... (Lead Member of Consortium)

[Signature of Authorized Representative]
………………………………………………………………..
[Name of Authorized Representative]
[Designation of Authorized Representative]
Witness 1:
[Signature of Witness 1]
………………………………………………………………….
Name:
Designation:

2. For M/s. .......................................................... (Consortium Member)

[Signature of Authorized Representative]
………………………………………………………………..
[Name of Authorized Representative]
[Designation of Authorized Representative]

Witness 1:
[Signature of Witness 1]
………………………………………………….
Name:
Designation:

Attested:
[Signature]
…………………………….

(Notary Public)
Place: ………………………….
Date: …………………………….

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1.3. PQ- 3- Tax Registration

Documents to be provided by Sole Bidder or by all Consortium Members Individually (In case of
Consortium)
• Attach copy of PAN and GST Registration Certification signed by Authorized Signatory of
the company.

Note: - All the bidders must furnish PAN and GST registration details regardless of the status/
type of the Legal Entity.

1.4. PQ- 4- Power of Attorney

Attach copy of documentary proof by Sole Bidder or by all Consortium Members Individually (In
case of Consortium) signed by Authorized Signatory of the company as per the table provide
below

Type of Bidder Documentary Proof to be submitted

In case of Sole Form 1- Power of Attorney (POA) to sign and submit the bid
Bidder, The Sole
Power of Attorney (PoA) by Authorized Signatory of Sole Bidder
Bidder should
authorizing a staff of Sole Bidder to sign and submit the Bid & Tender
furnish-
documents and execute the Contract Agreement (if selected as a
successful bidder) on behalf of the Sole Bidder. A copy of the same must
be attached.

In case of Form 2- Power of Attorney (POA) to sign and submit the bid
Consortium, Lead
Power of Attorney (PoA) by Authorized Signatory of Lead Member of
Member of
Consortium authorizing a staff of Lead Member to sign and submit the Bid
Consortium
& tender documents and execute the Contract Agreement (if selected as a
should furnish-
successful bidder) on behalf of the Consortium Member. A copy of the
same must be attached.

Form 3- Power of Attorney (POA) for Signing the Consortium

Agreement
Power of Attorney (PoA) signed by the respective Authorized Signatory of
the Consortium Member authorizing a staff of the Consortium Member to
sign the Consortium Agreement on behalf of the Consortium Member. A
copy of the same must be attached.
Note: - Each Consortium Member must submit a separate Power of
Attorney.

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Form 4- Power of Attorney (POA) in favor of Lead Member

Power of Attorney by Authorized Signatory of each of the Consortium
Member in favor of Lead Member of Consortium to sign and submit the Bid
& tender documents and execute the Contract Agreement (if selected as a
successful bidder) on behalf of the Consortium Members. A copy of the
same must be attached.
Note: - Each Consortium Member must submit a separate Power of
Attorney on behalf of Lead Member.

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1.4.1. PQ-4- Form 1

Power of Attorney (PoA) by Authorized Signatory of Sole Bidder authorizing a staff of Sole Bidder
to sign and submit the Bid & Tender documents and execute the Contract Agreement (if selected
as a successful bidder) on behalf of the Sole Bidder.

<To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-)>
Know by all men by these presents, We…………………………………………………. (Name of the
Sole Bidder and address of their registered office) do hereby constitute, appoint and authorize
Mr. / Ms.……………………………… (name and residential address of Power of attorney holder)
who is presently employed with us and holding the position of
……………………………………………. as our Attorney, to do in our name and on our behalf, all
such acts, deeds and things necessary in connection with or incidental to our Proposal for the
Selection of System Integrator for Implementation of the Project on Integrated Solution
enabling End to End computerization of Core and Support functions of TASMAC including
signing and submission of bid and tender documents, executing the Agreement (if selected as a
Successful Bidder) and providing information / responses to TASMAC, representing us in all
matters before TASMAC in all matters in connection with our Proposal for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant
to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall
and shall always be deemed to have been done by us.

For
___________________________

Name:

Designation:

Date:

Time:

Seal:

Business Address:

Accepted,

………….. (Signature)

(Name, Title and Address of the Attorney)

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1.4.2. PQ-4- Form 2

Power of Attorney (PoA) by Authorized Signatory of Lead Member of Consortium authorizing a
staff of Lead Member to sign and submit the Bid & tender documents and execute the Contract
Agreement (if selected as a successful bidder) on behalf of the Consortium Member.
<To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-)>
Know by all men by these presents, We…………………………………………………. (Name of the
Lead Member of Consortium and address of their registered office) do hereby constitute, appoint
and authorize Mr. / Ms.……………………………… (name and residential address of Power of
attorney holder) who is presently employed with us and holding the position of
……………………………………………. as our Attorney, to do in our name and on our behalf, all
such acts, deeds and things necessary in connection with or incidental to our Proposal for the
Selection of System Integrator for Implementation of the Project on Integrated Solution
enabling End to End computerization of Core and Support functions of TASMAC including
signing and submission of bid and tender documents and executing the Agreement on behalf of
the Consortium (if selected as a Successful Bidder) and providing information / responses to
TASMAC and providing information / responses to TASMAC, representing the Consortium in all
matters before TASMAC in connection with our Proposal for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant
to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall
and shall always be deemed to have been done by us.

For
___________________________

Name:

Designation:

Date:

Time:

Seal:

Business Address:

Accepted,

………….. (Signature)

(Name, Title and Address of the Attorney)

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1.4.3. PQ-4- Form 3

Power of Attorney (PoA) signed by the respective Authorized Signatory of the Consortium
Member authorizing a staff of the Consortium Member to sign the Consortium Agreement on
behalf of the Consortium Member.
<To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-)>

Know by all men by these presents, We…………………………………………………. (Name of the

Member of Consortium and address of their registered office) do hereby constitute, appoint and
authorize Mr. / Ms.……………………………… (name and residential address of Power of attorney
holder) who is presently employed with us and holding the position of
……………………………………………. as our Attorney, to do in our name and on our behalf, all
such acts, deeds and things necessary in connection with or incidental to our Proposal for the
Selection of System Integrator for Implementation of the Project on Integrated Solution
enabling End to End computerization of Core and Support functions of TASMAC including
signing and submission of Consortium Agreement, and providing information / responses to
TASMAC, representing us in all matters before Corporation, and generally dealing with the
Corporation in all matters in connection with our Proposal for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant
to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall
and shall always be deemed to have been done by us.

For
___________________________

Name:

Designation:

Date:

Time:

Seal:

Business Address:

Accepted,

………….. (Signature)
(Name, Title and Address of the Attorney)

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1.4.4. PQ-4- Form 4

Power of Attorney by Authorized Signatory of each of the Consortium Member in favor of Lead
Member of Consortium to sign and submit the Bid & tender documents and execute the Contract
Agreement (if selected as a successful bidder) on behalf of the Consortium Members.

<To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-)>

WHEREAS Tamil Nadu State Marketing Corporation Limited (TASMAC) has issued the Tender
for “Selection of System Integrator for Implementation of the Project on Integrated Solution
enabling End to End computerization of Core and Support functions of
TASMAC_____________________________________________________________”
(TENDER NOTICE No. /________/ ________/ _______) (hereinafter referred to as the “Tender”);

Know all men by these presents, we …………………………………………………. [Insert name

and address of the registered office of the Consortium Member] do hereby constitute, appoint and
authorize …………………………………………………. [Insert name and registered office address
of the Lead Consortium Member], which is one of the Members of the Consortium, to act as the
Lead Member and our true and lawful attorney, to do in our name and on our behalf, all such acts,
deeds and things necessary in connection with or incidental to submission of Consortium’s Bid in
response to the Tender [Tender Reference Number- ………………] issued by TASMAC including
signing and submission of the Bid and all documents related to the Bid as specified in the Tender,
including but not limited to undertakings, letters, certificates, acceptances, clarifications,
guarantees or any other document, which TASMAC may require us to submit. The aforesaid
attorney shall be further authorized for making representations to TASMAC named in the Tender,
and providing information/ responses to TASMAC, representing us and the Consortium in all
matters before TASMAC named in the Tender, and generally dealing with TASMAC named in the
Tender in all matters in connection with our Bid, till completion of the bidding process as well as
implementation of the Project, if applicable, in accordance with the Tender.

We, as Member of the Consortium, hereby agree to ratify all acts, deeds and things done by our
said attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our
aforesaid attorney shall be binding on us and shall always be deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under
the Tender. Signed by the within named ………………………………. [Insert the name of the Lead
Consortium Member] through the hand of Mr./ Ms./ Dr. ………………………………………. duly
authorized by the Board to issue such Power of Attorney.

[Signature of Authorized Representative] ……………………………………………………………….

[Name of Authorized Representative]

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[Designation of Authorized Representative]

Witness 1:
[Signature of Authorized Representative] ……………………………………………………………….
[Name of Authorized Representative] [Designation of Authorized Representative]

Witness 2:
[Signature of Authorized Representative] ……………………………………………………………….
[Name of Authorized Representative]
[Designation of Authorized Representative]

Attested:
[Signature] …………………………….
(Notary Public)
Place: ………………………….
Date: …………………………….

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1.5. PQ- 5- Blacklisting

Declaration of not being banned or blacklisted by the State of Tamil Nadu

<To be printed on the Sole Bidder’s/ Each Consortium Member’s Letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Declaration of not being banned or blacklisted by the State of Tamil Nadu

I, authorized representative of _________________________, hereby solemnly confirm that we

are not under a declaration of in-eligibility for corrupt, fraudulent or any other unethical business
practices and not debarred or blacklisted by any Procuring Entity of Tamil Nadu such as
Government Department of Tamil Nadu, Public Sector undertaking by Government of Tamil Nadu
, Statutory Boards formed by the Government of Tamil Nadu, Local Bodies in the State of Tamil
Nadu, Co-operative Institutions in the State of Tamil Nadu, Universities of Tamil Nadu and
Societies formed by the Government of Tamil Nadu as mentioned in (Tamil Nadu Transparency
in Tenders Act, 1998, and The Tamil Nadu Transparency in Tenders Rules, 2000 as amended
from time to time), for any reason in the last 3 years from the date of the response to this Tender.

In the event of any deviation from the factual information/ declaration, Tamil Nadu State Marketing
Corporation Limited (TASMAC) reserves the right to reject the Bid or terminate the Contract. In

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the event of termination, the payment for the work completed and accepted till effective date of
termination will be paid by TASMAC.

Yours faithfully,

Authorized Signatory’s (Sole Bidder or Consortium Member (In case of Consortium)) Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Consortium Member’s Company Seal:

Place:

Date:

Business Address:

1.6. PQ- 6- Annual Sales Turnover

In case of Sole Bidder- Please fill below table and provide certificate from the statutory auditor
of the Sole Bidder on IT / IT Enabled services turnover for the last 3 audited financial years. All
cells marked in this color should be filled in by the Bidder.
Name of the
Financial Year Annual Turnover from IT / ITES Services (INR
Bidder Crores)
FY 2021-2022
FY 2020-2021
FY 2019-2020

In case of Consortium- Please fill below table and provide Certificate from the statutory auditor
of the Consortium members on IT / IT Enabled services turnover for the last 3 audited financial
years.
Financial Consortium Annual Turnover from IT /
Name of the Bidder
Year Member ITES Services (INR Crores)
Lead Member of
Consortium
FY 2021-2022
Consortium
Member

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Lead Member of
Consortium
FY 2020-2021
Consortium
Member
Lead Member of
Consortium
FY 2019-2020
Consortium
Member

1.7. PQ- 7- Net Worth

In case of Sole Bidder- Please fill below table and provide certificate from the statutory auditor
of Sole Bidder ascertaining total net worth and profit after Tax for each of the financial year.

Name of the Profit after Tax (INR

Financial Year Net worth (INR Crores)
Bidder Crores)
FY 2021-2022
FY 2020-2021

FY 2019-2020

In case of Consortium- Please fill below table and provide certificate from the statutory auditor
of Consortium Members ascertaining total net worth and profit after Tax for each of the financial
year.
Financial Consortium Name of the Net worth (INR Profit after Tax
Year Member Bidder Crores) (INR Crores
Lead Member
FY 2021- 2022 of Consortium
Consortium
Member
Lead Member
of Consortium
FY 2020-2021
Consortium
Member
Lead Member
FY 2019- 2020
of Consortium

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Financial Consortium Name of the Net worth (INR Profit after Tax
Year Member Bidder Crores) (INR Crores
Consortium
Member

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1.8. PQ- 8- Technical Competency – Past Experience in System Integration

Proof for Years of experience in System Integration work of the Sole Bidder or Consortium Member providing this component of scope
of work (in case of Consortium).

S. Compliance to criteria Page No. reference in

Description Criteria Details
No. (Yes / No) the proposal

Sole Bidder / Lead

Member of
Consortium (providing
1 Bidder
System Integration
component of scope
of work)

2 Name of the bidder - To be left blank

To be left blank
3 Name of the client -
To be left blank
4 Client Indian
To be left blank
5 Name of the project -
To be left blank
6 Project description Not Applicable

7 Project location India

Work Order / Contract Dated on or After 1st

7
Date April 2012

8 Project Status Completed

Client Certificate for

9 Completion Certificate
completed projects

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S. Compliance to criteria Page No. reference in

Description Criteria Details
No. (Yes / No) the proposal

Project Completed- Date Date of Successful

10 of Completion for the Completion of the
Project project

11 Compliance to the scope atleast 5 out of the 7 activities mentioned as part of the scope of services

Application Development/
Commercial off the shelf
11.1 Mandatory Scope
(COTS) Solution
Implementation

Application Support and

11.2
Maintenance

Procurement, Supply,
Installation and
Commissioning of IT
11.3 Infrastructure including
(DC/ DR/ Cloud
Infrastructure/ Computer/
IT peripherals)

Commissioning of Network
11.4
Connectivity and Support

Operation & Maintenance

of IT Infrastructure (DC/
11.5
DR/ Cloud Infrastructure/
Computer/ IT peripherals)

11.6 Help Desk Services

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S. Compliance to criteria Page No. reference in

Description Criteria Details
No. (Yes / No) the proposal

Training & Capacity

11.7
building

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1.9. PQ- 9- Technical Competency- Application Development

Experience of Application Development / Commercial off the shelf (COTS) Solution Implementation and Operations & Maintenance
Projects of the Sole Bidder or Consortium Member providing this component of scope of work (in case of Consortium).
All cells marked in this color should be filled in by the Bidder.

PQ-9.1- Compliance to Scope Form

Note: Each project shall be showcased separately subject to maximum of 2 projects
Compliance to Page No.
S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal
Sole Bidder / Lead Member of
Consortium (providing System
1 Bidder
Integration component of scope of
work)
2 Name of the bidder - To be left blank
To be left blank
3 Name of the client -

4 Client Indian
To be left blank
5 Name of the project -
To be left blank
6 Project Description -

7 Project Location India

8 Total Contract Value

9 Work Order / Contract Date Dated on or after 1st April 2012

Completed/ Ongoing with atleast 1
10 Project Status
year of O&M completed

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Compliance to Page No.

S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal
Client Certificate for completed
10.1 If Project Completed
projects
Date of Successful closure of the
10.2 If Project Completed
project
Certificate issued by the client
mentioning Successful Completion
10.3 If Ongoing Project
of the implementation phase of the
project with dates

Certificate issued by the client

mentioning Successful Completion
10.4 If Ongoing Project of 1 year Operations and
Maintenance phase of the project
with dates

Compliance to the scope- “Application Development/ Commercial off the shelf (COTS) Solution Implementation and
11
Operations & Maintenance” scope

Application Development/
COTS Solution
11.1 Mandatory scope
Implementation and
Operations & Maintenance

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Combined Project value of maximum two projects

Contract Page No. reference in the respective work order /

S. No. Name of the Client Name of the Project
Value Client Certificate

1
2

Total Contract Value of 2 projects

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1.10. PQ- 10- Technical Competency- Operation & Maintenance of IT hardware’s spread across different location
Experience of Operation & Maintenance of IT hardware’s spread across different location of the Sole Bidder or Consortium Member
(in case of Consortium).
All cells marked in this color should be filled in by the Bidder.
Compliance to
S. Page No. reference in
Description Criteria Details criteria
No. the proposal
(Yes / No)
Sole bidder or Any of the
1 Bidder
Consortium member
2 Name of the Bidder - To be left blank

3 Name of the client - To be left blank

4 Name of the project/s - To be left blank

5 Client Indian

6 Project Description - To be left blank

7 Total Contract Value

Work Order/s / Contract
8 Dated on or after 1st April 2012
Date/s
9 Completion Certificate Certificate for completed projects

10 Project Location India

Completed/ Ongoing with atleast
11 Project Status
1 year of O&M completed
Client Certificate for completed
10.1 If Project Completed
projects
Date of Successful closure of the
10.2 If Project Completed
project

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Compliance to
S. Page No. reference in
Description Criteria Details criteria
No. the proposal
(Yes / No)
Certificate issued by the client
mentioning Successful
10.3 If Ongoing Project
Completion of the implementation
phase of the project with dates

Certificate issued by the client

mentioning Successful
10.4 If Ongoing Project Completion of 1 year Operations
and Maintenance phase of the
project with dates

11 Compliance to the scope

Operation & Maintenance

of IT infrastructure through
11.1 residential Mandatory Scope
engineer/support engineers
across the state

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Combined Project value of maximum two projects

Contract Page No. reference in the respective work order /

S. No. Name of the Client Name of the Project
Value Client Certificate

1
2

Total Contract Value of 2 projects

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1.11. PQ- 11- OEM Authorization

(This form must be provided by the OEMs of the products proposed in their letter head)

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Authorization of <company name of System Integrator> to provide services based

on our product(s)

I/We, who are established and reputable manufacturers / producers of the products listed below.
I/We do hereby authorize M/s ___________________ (Name and address of System Integrator)
to have due authorization from us to provide services that are based on our product(s) listed below
as per Request for Proposal (RFP) document relating to Selection of System Integrator for
Implementation of the Project on Integrated Solution enabling End to End computerization of Core
and Support functions of TASMAC, submit a Bid, and sign the contract with you against the above
Bid Invitation.

We hereby extend our full guarantee and warranty for the Solution, Products and services offered
by the above firm against this Bid Invitation. We also hereby certify that the proposed products

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for this project are not end of life & we shall continue to support the supplied product till end of
contract period of the System Integrator.

We hereby declare that we are not insolvent, in receivership, bankrupt or being wound up, our
affairs are not being administered by a court or a judicial officer, our business activities have not
been suspended and we are not the subject of legal proceedings for any of the foregoing.

We also undertake to provide any or all of the following materials, notifications, and information
pertaining to the Products manufactured or distributed by the Supplier:
a. Such Products as the TASMAC may opt to purchase from the Supplier, provided, that this
option shall not relieve the Supplier of any warranty obligations under the Contract; and
b. In the event of termination of production of such Products:
i. advance notification to the TASMAC of the pending termination, in sufficient time
to permit the TASMAC to procure needed requirements; and
ii. Following such termination, furnishing at no cost to the TASMAC, the blueprints,
design documents, operations manuals, standards, source codes and
specifications of the Products, if requested.
We duly authorize the said firm to act on our behalf in fulfilling all installations, technical support
and maintenance obligations required by the contract.

S. No. Product Name Remarks

2
3

Yours faithfully,

(Signature & Name)

(Name of Producers)

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Company Seal:

Place:

Date:

Business Address:

CC: System Integrator’s corporate name

Note: - This letter of authority should be on the letterhead of the manufacturer and should be
signed by a person competent and having the power of attorney to bind the manufacturer. The
Bidder in its Bid should include it.

1.12. PQ- 12- Presence in Tamil Nadu

1.12.1. PQ- 12- Form 1
In Case Sole Bidder/ Lead Member of Consortium has presence in Chennai, Tamil Nadu-
Provide copy of the latest Sale deed/Rent/Lease Agreement /latest Landline Telephone bills.

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1.12.2. PQ- 12- Form 2

In Case Sole Bidder/ Lead Member of Consortium doesn’t have presence in Chennai, Tamil
Nadu

Undertaking from Sole Bidder/ Lead Member of Consortium for setting up the local office
in Chennai, Tamil Nadu

<To be printed on the Sole Bidder/ Lead Member of Consortium letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking for setting up the local office in Tamil Nadu

I, authorized representative of _________________________, hereby confirm that the Company

has no local office in Chennai, Tamil Nadu. I hereby confirm that, if selected as successful bidder,
we will be opening an office in Chennai, Tamil Nadu within 30 days of signing the contract

I/ We understand that if this information / declaration is found to be false or incorrect, the Tamil
Nadu State Marketing Corporation Limited (TASMAC) reserves the right to reject the Bid or
terminate the Contract with us immediately without any compensation to us.

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Yours faithfully,

Authorized Signatory’s (Sole Bidder/ Lead Member of Consortium) Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder/ Lead Member of Consortium Company Seal:

Place:

Date:

Business Address:

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1.13. PQ- 13- Manpower Strength

Self-Declaration of IT Professional Staff Size by Sole Bidder / Lead Member of
Consortium

<To be printed on the Sole Bidder’s/ Lead Member of Consortium’s Letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Self-Declaration of IT Professional Staff Size in response to the above referred RFP

I as Sole Bidder/ Lead Member of Consortium, confirm that our company ____________, has
equal to or more than 500 technically qualified professional staff (Experience in Software
development, Networking, System & Database Administration, Project Management experience)
on our rolls in India as on 31st March 2022.

ENCL
✓ Technically qualified IT professional staff on the rolls of the company as on 31st March
2022 and educational degree details.
I understand that if this information / declaration is found to be false or incorrect, the Tamil Nadu
State Marketing Corporation Limited (TASMAC) reserves the right to reject the Bid or terminate
the Contract with us immediately without any compensation to us.

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Yours faithfully,

Authorized Signatory’s (Sole Bidder/ Lead Member of Consortium) Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder/ Lead Member of Consortium Company Seal:

Place:

Date:

Business Address:

1.14. PQ- 14- Accreditations

The following accreditations shall be complied with for the Sole Bidder/ Lead Member of
Consortium

• SEI CMMI - Level 5.

• ISO 9001:2008 certification or higher or equivalent (Quality Management).

• ISO 27001 certification or higher or equivalent (Information Security Management).

CMMI Certificate should be certified by SEI-CMMI institute and company should be listed on
CMMI Pars portal i.e., https://cmmiinstitute.com/pars

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1.15. PQ- 15- Declaration of No Conflict of Interest

The Sole Bidder/ All Members of Consortium shall submit Declaration of No Conflict of
Interest individually

<To be printed on the Sole Bidder / Consortium Member’s letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking- No Conflict of Interest

I/We as Sole Bidder or Member of the Consortium do hereby undertake that there is, absence of,
actual or potential conflict of interest on our part, or any prospective Sub-contractor due to prior,
current, or proposed contracts engagements, or affiliations with Tamil Nadu State Marketing
Corporation Limited (TASMAC).

I undertake and agree to indemnify and hold Tamil Nadu State Marketing Corporation Limited
(TASMAC) harmless against all claims, losses, damages, costs, expenses, proceeding fees of
legal advisors (on a reimbursement basis) and fees of other professionals incurred (in the case
of legal fees & fees of professionals, reasonably) by Tamil Nadu State Marketing Corporation
Limited (TASMAC) and/or its representatives, if any such conflict arises later.

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Yours faithfully,

Authorized Signatory’s (Sole Bidder or Consortium Member (In case of Consortium)) Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder or Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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2. Technical Qualification Proposal

2.1. TQ-1- Sales Turnover
In case of Sole Bidder- Please fill below table and provide certificate from the statutory auditor
of the Sole Bidder on IT / IT Enabled services turnover for the last 3 audited financial years.
Name of the Annual Turnover from IT / ITES Services (INR
Financial Year
Bidder Crores)
FY 2021- 2022

FY 2020-2021

FY 2019-2020

In case of Consortium- Please fill below table and provide Certificate from the statutory auditor
of the Consortium members on IT / IT Enabled services turnover for the last 3 audited financial
years.
Financial Consortium Name of the Annual Turnover from IT / ITES
Year Member Bidder Services (INR Crores)
Lead Member of
Consortium
FY 2021- Consortium
2022 Member
Consortium
Member
Lead Member of
Consortium
FY 2020- Consortium
2021 Member
Consortium
Member
Lead Member of
Consortium
FY 2019- Consortium
2020 Member
Consortium
Member

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2.2. TQ-2- System Integration projects experience

• In this section the bidders should provide their experience in System Integration and Application development.
• The Bidder is required to submit ONLY relevant credentials for the specified competencies.
• Only six project credentials as sought will be considered for the purpose of evaluation.
• In case the same credential is to be used for evaluating two different parameters, the Bidder is required to attach the credential
with supporting proof for both parameters separately in the order mentioned in this format below.

Bidders to submit
• Work orders clearly stating the Client, scope of Work, value of the Project, month and year of commencement of the Project
and other details as sought in the Criterion.
• For each project where such details are not explicitly stated in the Work order, a Client Certificate declaring these details should
be submitted in addition to the Word Order.
• Completion certificate from client mentioning the month and year of completion of rollout for each Project wherever valid.
• Manufacturer's Authorization Form for hardware in scope of the project.

2.2.1. TQ-2.1- Compliance to Scope Form

Project No. <Sequence>

• All cells marked in this color should be filled in by the Bidder

Compliance to Page No.
S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal
Sole Bidder / Lead Member of
Consortium (providing System
1 Bidder
Integration component of scope of
work)
2 Name of the bidder - To be left blank

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Compliance to Page No.

S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal
To be left blank
3 Name of the client -

4 Client Indian
To be left blank
5 Name of the project -
To be left blank
6 Project Description -

7 Project Location India

8 Total Contract Value

Work Order / Contract
9 Dated on or after 1st April 2012
Date
Completed/ Ongoing with atleast 1 year
10 Project Status
of O&M completed
10.1 If Project Completed Client Certificate for completed projects
Date of Successful closure of the
10.2 If Project Completed
project
Certificate issued by the client
mentioning Successful Completion of
10.3 If Ongoing Project
the implementation phase of the project
with dates

Certificate issued by the client

mentioning Successful Completion of 1
10.4 If Ongoing Project
year Operations and Maintenance
phase of the project with dates

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Compliance to Page No.

S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal

Compliance to the scope- “Application Development/ Commercial off the shelf (COTS) Solution Implementation” scope
11
along with atleast 5 of the following services

Application Development/
11.1 COTS Solution Mandatory scope
Implementation
Application Support and
11.2
Maintenance
Procurement, Supply,
Installation and
Commissioning of IT
11.3
Infrastructure including
(DC/ DR/ Computer/ IT
peripherals).
Commissioning of Network
11.4
Connectivity and Support
Operation & Maintenance
of Application and IT
11.5
Infrastructure (DC/ DR/
Computer/ IT peripherals)
11.6 Help Desk Services
Training & Capacity
11.7
building

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Combined Project value of multiple projects

Page No. reference in the respective work order /

S. No. Name of the Project Total Contract Value
Client Certificate

1
2
3
Combined Total Contract Value

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2.3. TQ-3- Software Development Projects for Process Industries in India

• In this section the Bidders should provide their experience in Software development in Process Industries in India
• The Bidder is required to submit ONLY relevant credentials for the specified competencies.
• Only three project credentials as sought will be considered for the purpose of evaluation.
• In case the same credential is to be used for evaluating two different parameters, the Bidder is required to attach the credential
with supporting proof for both parameters separately in the order mentioned in this format below

Bidders to submit
• Work orders clearly stating the Client, scope of Work, value of the Project, month and year of commencement of the Project
and other details as sought in the Criterion
• For each project where such details are not explicitly stated in the Work order, a Client Certificate declaring these details should
be submitted in addition to the Word Order.
• Completion certificate from client mentioning the month and year of completion of rollout for each Project wherever valid
• All cells marked in this color should be filled in by the Bidder

Project No. <Sequence>

Compliance to Page No.

S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal

Sole bidder or Any of the Consortium

1 Bidder
member

2 Name of the Bidder - To be left blank

3 Name of the client

4 Name of the project - To be left blank

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Compliance to Page No.

S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal

5 Project Description - To be left blank

6 Total Contract Value

Software Development
7
Contract value

8 Work Order / Contract Date Dated on or after 1st April 2012

Completed/ Ongoing with atleast 1

8.1 Project Status
year of O&M completed

8.2 If Project Completed Certificate for completed projects

Date of Successful closure of the

8.3 If Project Completed
project

Certificate issued by the client

mentioning Successful Completion of
8.4 If Ongoing Project
the implementation phase of the
project with dates

Certificate issued by the client

mentioning Successful Completion of
8.5 If Ongoing Project
1 year Operations and Maintenance
phase of the project with dates

Compliance to the scope- Software development/ Commercial off the shelf (COTS) Solution Implementation and
9
Operations & Maintenance of Process Industries in India

Application Development/
9.1 Commercial off the shelf
(COTS) Solution
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Compliance to Page No.

S.
Description Criteria Details criteria reference in the
No.
(Yes / No) proposal
Implementation and
Operations & Maintenance

Combined Project value of maximum two projects

Contract Page No. reference in the respective work order /

S. No. Name of the Client Name of the Project
Value Client Certificate

1
2

Total Contract Value of 2 projects

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2.4. TQ-4- Operation & Maintenance of IT infrastructure

• In this section the Bidders should provide their experience in Operation & Maintenance of IT infrastructure through residential
engineer/support engineers across the state.
• The Bidder is required to submit ONLY relevant credentials for the specified competencies.
• Only three credentials as sought will be considered for the purpose of evaluation.
• In case the same credential is to be used for evaluating two different parameters, the Bidder is required to attach the credential
with supporting proof for both parameters separately in the order mentioned in this format below

Bidders to submit
• Work orders clearly stating the Client, scope of Work, value of the Project, month and year of commencement of the Project
and other details as sought in the Criterion
• For each project where such details are not explicitly stated in the Work order, a Client Certificate declaring these details should
be submitted in addition to the Word Order.
• Completion certificate from client mentioning the month and year of completion of rollout for each Project wherever valid\
• All cells marked in this color should be filled in by the Bidder
2.4.1. TQ-4.1- Compliance to Scope Form
Project No. <Sequence>

Compliance to Page No.

S. No. Description Criteria Details criteria reference in
(Yes / No) the proposal

1 Bidder Sole bidder or Any of the Consortium member

2 Name of the Bidder - To be left blank

3 Name of the client - To be left blank

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Compliance to Page No.

S. No. Description Criteria Details criteria reference in
(Yes / No) the proposal

4 Name of the project/s - To be left blank

5 Client Indian

6 Project Description - To be left blank

7 Total Contract Value

Work Order/s /
8 Dated on or after 1st April 2012
Contract Date/s
Completion
9 Certificate for completed projects
Certificate
10 Project Location India
Completed/ Ongoing with atleast 1 year of
11 Project Status
O&M completed
10.1 If Project Completed Client Certificate for completed projects

10.2 If Project Completed Date of Successful closure of the project

Certificate issued by the client mentioning
10.3 If Ongoing Project Successful Completion of the implementation
phase of the project with dates

Certificate issued by the client mentioning

Successful Completion of 1 year Operations
10.4 If Ongoing Project
and Maintenance phase of the project with
dates

11 Compliance to the scope

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Compliance to Page No.

S. No. Description Criteria Details criteria reference in
(Yes / No) the proposal
Operation &
Maintenance of IT
infrastructure through
11.1 residential
engineer/support
engineers across the
state

Note: The project scope should be clearly highlighted in the work order / client certificate along with the corresponding reference page
numbers.

Combined Project value of maximum two projects

Contract Page No. reference in the respective work order /

S. No. Name of the Client Name of the Project
Value Client Certificate

1
2

Total Contract Value of 2 projects

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2.5. TQ-5- Technical Solution proposed for the Project by the bidder & Approach
and Methodology

2.5.1. Understanding of the technical requirements of the project covering the overall
Scope of Work
2.5.2. Approach and Methodology towards application development
2.5.3. Approach and Methodology for Site Preparation
2.5.4. Approach and Methodology for Hardware Supply & Installation
2.5.5. Approach and Methodology for Operations and Maintenance (Software +
Hardware)
2.5.6. Approach and Methodology for procurement of EMS tool and setting up of
Helpdesk for Asset monitoring and incident management
2.5.7. Project Plan with detailed activities, sequencing, dependencies among activities
2.5.8. Resource planning & sizing during rollout and Operations & Maintenance
2.5.9. Understanding of SLA Measurements & Strategy for adherence to SLA
Compliance
2.5.10. Risk Management & Mitigation plan for overall project

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2.6. TQ-6- Adequacy and Quality of Resources proposed for Deployment

Instructions:
• The Bidder is required to provide the CVs for each of the positions specified.
• Only 1 CV must be provided for each profile mentioned.
• In case no CVs are proposed for any of the specified positions, nil marks will be awarded.
• For lesser experience, marks will be given on prorate basis.
• CVs of all key resources proposed MUST be furnished in the format given below (Max 4
pages per CV). Non-adherence to the format or missing information in the specified format
would amount to rejection of the CV for evaluation, at the discretion of the Tender Evaluation
Committee.
• Only the relevant Projects of each resource person may be detailed in the CV.
• Each CV shall be signed by the resource (of whom the profile is submitted) or by the
authorized Signatory of the Bidder.
• The Tender Evaluation Committee may, at its discretion, request the Bidder to provide
additional details with respect to any or all of the personnel proposed, if required in the
evaluation process.
• The Tender Evaluation Committee reserves the right to interview the personnel proposed that
will be deployed as part of the Project. If found unsuitable, the Tender Evaluation Committee
may reject the employment of the personnel.

2.6.1. TQ-6.1- Team Composition

Team Composition details

Time
Position Name of Area of Tasks committed for
Qualification Experience
Assigned Staff Expertise Assigned the
engagement

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2.6.2. TQ-6.2- Curriculum Vitae (CV) of Key Personnel

2.6.2.1. Project Manager

Page No.
Compliance to Page No.
S. reference in the
Description Criteria Details Criteria reference in
No. respective
(Yes / No) the proposal
Curriculum Vitae

1 Name of the person Not Applicable To be left blank

2 Qualification BE/ B.Tech/ MCA/ MBA/ M.Tech

Relevant years of 15 years or more) in IT System

3
Experience Integration Project Management

4 Certification Valid PMP/Prince 2 certification

Project Management experience

of at least 4 IT System Integration
Projects with a contract value of
minimum 50 crore for any Central
5 Relevant Projects Government department/ State
Government department
/Government of Union Territory
departments/ PSUs/Quasi
Government department.

Relevant Project 1-
6 Not Applicable To be left blank
Name

Any Central Government

6.1 Project 1- Client department/ State Government
department /Government of Union
Territory departments/

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Page No.
Compliance to Page No.
S. reference in the
Description Criteria Details Criteria reference in
No. respective
(Yes / No) the proposal
Curriculum Vitae
PSUs/Quasi Government
department.

6.2 Project 1- description Not Applicable To be left blank

Project 1- Total Contract

6.3 Minimum INR 50 Crore
Value

Relevant Project 2-
7 Not Applicable To be left blank
Name

Any Central Government

department/ State Government
department /Government of Union
7.1 Project 2- Client
Territory departments/
PSUs/Quasi Government
department.

7.2 Project 2- description Not Applicable To be left blank

Project 2- Total Contract

7.3 Minimum INR 50 Crore
Value

Relevant Project 3-
8 Not Applicable To be left blank
Name

Any Central Government

8.1 Project 3- Client department/ State Government
department /Government of Union
Territory departments/

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Page No.
Compliance to Page No.
S. reference in the
Description Criteria Details Criteria reference in
No. respective
(Yes / No) the proposal
Curriculum Vitae
PSUs/Quasi Government
department.

8.2 Project 3- description Not Applicable To be left blank

Project 3- Total Contract

8.3 Minimum INR 50 Crore
Value

Relevant Project 4-
9 Not Applicable To be left blank
Name

Any Central Government

department/ State Government
department /Government of Union
9.1 Project 4- Client
Territory departments/
PSUs/Quasi Government
department.

9.2 Project 4- description Not Applicable To be left blank

Project 4- Total Contract

9.3 Minimum INR 50 Crore
Value

10 Languages Competency

10.1 English Read (Mandatory)

10.2 English Write (Mandatory)

10.3 English Speak (Mandatory)

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Page No.
Compliance to Page No.
S. reference in the
Description Criteria Details Criteria reference in
No. respective
(Yes / No) the proposal
Curriculum Vitae

10.4 Tamil Read (Mandatory)

10.5 Tamil Write (Optional)

10.6 Tamil Speak (Mandatory)

I, the undersigned certify that:

To the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience.

Name & Signature

(Project Manager/ Authorized Representative)

Date of signing

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2.6.2.2. Technical Solution Architect

Page No.
Compliance to Page No.
S. reference in the
Description Criteria Details Criteria reference in
No. respective
(Yes / No) the proposal
Curriculum Vitae

1 Name of the person Not Applicable To be left blank

2 Qualification BE/ B.Tech/ MCA/ M.Tech

15 years or more in designing the

Relevant years of application / solution architecture,
3
Experience development of IT applications for
large scale projects

Valid certification (ITIL, TOGAF

4 Certification
etc.)

Technical Solutioning/ Architect

experience in atleast 2 IT System
Integration Projects for any
Central Government department/
5 Relevant Projects
State Government department
/Government of Union Territory
departments/ PSUs/Quasi
Government department.

Relevant Project 1-
6 Not Applicable To be left blank
Name

Any Central Government

6.1 Project 1- Client department/ State Government
department /Government of Union
Territory departments/

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Page No.
Compliance to Page No.
S. reference in the
Description Criteria Details Criteria reference in
No. respective
(Yes / No) the proposal
Curriculum Vitae
PSUs/Quasi Government
department.

6.2 Project 1- description Not Applicable To be left blank

Relevant Project 2-
7 Not Applicable To be left blank
Name

Any Central Government

department/ State Government
department /Government of Union
7.1 Project 2- Client
Territory departments/
PSUs/Quasi Government
department.

7.2 Project 2- description Not Applicable To be left blank

8 Languages Competency

8.1 English Read (Mandatory)

8.2 English Write (Mandatory)

8.3 English Speak (Mandatory)

8.4 Tamil Read (Mandatory)

8.5 Tamil Write (Optional)

8.6 Tamil Speak (Mandatory)

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Page No.
Compliance to Page No.
S. reference in the
Description Criteria Details Criteria reference in
No. respective
(Yes / No) the proposal
Curriculum Vitae

I, the undersigned certify that:

To the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience.

Name & Signature

(Technical Solution Architect/ Authorized Representative)

Date of signing

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2.6.2.3. Product Expert (ERP)

Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

1 Name of the person Not Applicable To be left blank

2 Qualification BE/ B.Tech/ MCA/ M.Tech

10 years or more in ERP

Relevant years of Development/ Customization,
3
Experience Implementation and Operations &
Management

4 Certification Valid Product certification

At least 2 project experience in

ERP product implementation in
atleast 2 IT System Integration
Projects for any Central
5 Relevant Projects Government department/ State
Government department
/Government of Union Territory
departments/ PSUs/Quasi
Government department.

6 Relevant Project 1- Name Not Applicable To be left blank

Any Central Government

6.1 Project 1- Client department/ State Government
department /Government of Union
Territory departments/

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Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae
PSUs/Quasi Government
department.

6.2 Project 1- description Not Applicable To be left blank

7 Relevant Project 2- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of Union
7.1 Project 2- Client
Territory departments/
PSUs/Quasi Government
department.

7.2 Project 2- description Not Applicable To be left blank

I, the undersigned certify that:

To the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience.

Name & Signature

(Product Expert (ERP)/ Authorized Representative)

Date of signing

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2.6.2.4. Database Expert

Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

1 Name of the person Not Applicable To be left blank

2 Qualification BE/ B.Tech/ MCA

10 years or more in Database

Design and Implementation,
Database Migration, Database
Relevant years of
3 Integration, Recovery and
Experience
Backup, Validation checks on
data, Improving performance of
query processing

Valid OEM certification (level 2 /

4 Certification
3)

Atleast 2 project experience in

Database Design,
Implementation, Migration in IT
System Integration Projects for
any Central Government
5 Relevant Projects
department/ State Government
department /Government of
Union Territory departments/
PSUs/Quasi Government
department.

6 Relevant Project 1- Name Not Applicable To be left blank

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Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

Any Central Government

department/ State Government
department /Government of
6.1 Project 1- Client
Union Territory departments/
PSUs/Quasi Government
department.

6.2 Project 1- description Not Applicable To be left blank

7 Relevant Project 2- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of
7.1 Project 2- Client
Union Territory departments/
PSUs/Quasi Government
department.

7.2 Project 2- description Not Applicable To be left blank

I, the undersigned certify that:

To the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience.

Name & Signature

(Database Expert/ Authorized Representative)

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Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

Date of signing

2.6.2.5. Infrastructure Expert

Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

1 Name of the person Not Applicable To be left blank

2 Qualification BE/ B.Tech/ MCA

10 years or more in Design &

Implementation, Operation and
Management of Data center /
Relevant years of
3 Disaster recovery center, ICT
Experience
infrastructure, define & implement
database & security policies,
computing technologies

Atleast 2 project experience in

Design & implementation,
Operation and Management of
4 Relevant Projects Data center / Disaster recovery
center, ICT infrastructure, define &
implement database & security
policies, computing technologies

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 Implementation of End-to-End Computerization Tamil Nadu State Marketing Corporation Ltd.

Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae
in IT System Integration Projects
for any Central Government
department/ State Government
department /Government of Union
Territory departments/
PSUs/Quasi Government
department.

5 Relevant Project 1- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of Union
5.1 Project 1- Client
Territory departments/
PSUs/Quasi Government
department.

5.2 Project 1- description Not Applicable To be left blank

6 Relevant Project 2- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of Union
6.1 Project 2- Client
Territory departments/
PSUs/Quasi Government
department.

6.2 Project 2- description Not Applicable To be left blank

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Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

I, the undersigned certify that:

To the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience.

Name & Signature

(Infrastructure Expert/ Authorized Representative)

Date of signing

2.6.2.6. Software Developer

Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

1 Name of the person Not Applicable To be left blank

MCA or BE/B.Tech in Computer

2 Qualification
Science/ Information Technology

Relevant years of 5 years or more in Software

3
Experience development

4 Relevant Projects At least 2 project experience in

large IT System Integration

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Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae
Projects for any Central
Government department/ State
Government department
/Government of Union Territory
departments/ PSUs/Quasi
Government department.

5 Relevant Project 1- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of Union
5.1 Project 1- Client
Territory departments/
PSUs/Quasi Government
department.

5.2 Project 1- description Not Applicable To be left blank

6 Relevant Project 2- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of Union
6.1 Project 2- Client
Territory departments/
PSUs/Quasi Government
department.

6.2 Project 2- description Not Applicable To be left blank

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Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

I, the undersigned certify that:

To the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience.

Name & Signature

(Software Developer/ Authorized Representative)

Date of signing

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2.6.2.7. Software Quality Engineer

Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

1 Name of the person Not Applicable To be left blank

MCA or BE/B.Tech in Computer

2 Qualification
Science/ Information Technology

Relevant years of 5 years or more in Software

3
Experience Quality Engineering

At least 2 project experience in

large IT System Integration
Projects for any Central
Government department/ State
4 Relevant Projects
Government department
/Government of Union Territory
departments/ PSUs/Quasi
Government department.

5 Relevant Project 1- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of Union
5.1 Project 1- Client
Territory departments/
PSUs/Quasi Government
department.

5.2 Project 1- description Not Applicable To be left blank

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Page No.
Compliance to Page No. reference in
S.
Description Criteria Details Criteria reference in the respective
No.
(Yes / No) the proposal Curriculum
Vitae

6 Relevant Project 2- Name Not Applicable To be left blank

Any Central Government

department/ State Government
department /Government of Union
6.1 Project 2- Client
Territory departments/
PSUs/Quasi Government
department.

6.2 Project 2- description Not Applicable To be left blank

I, the undersigned certify that:

To the best of my knowledge and belief, this CV correctly describes me, my qualifications, and my experience.

Name & Signature

(Software Quality Engineer/ Authorized Representative)

Date of signing

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2.6.3. TQ-6.3- Deployment of Personnel

The Bidders are required to substantiate their approach & methodology using the formats below:
The Bidders are expected to present their Resource deployment plan for the Implementation Phase and Operations & Maintenance
Phase in the format mentioned below:

Total staff man-

Total Proposed Effort (in Man-month) of Resources
Role / No. of Name of months proposed
No
Designation Resource Staff/s
M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 Mn Total

Total

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With respect to the above format, the Bidders are requested to note the following:

1. Months are counted from the start of the assignment.

2. For Key Professional Staff sought in the Proposal, the input should be indicated individually. For others, it may be indicated by
category (e.g., Development team).
3. Effort should be indicated in man-months. Clear distinction to be made between onsite effort (at the project location) or offsite
effort.
4. Bidder may add any additional profile in the resource deployment plan above if required.
5. In case more than 1 resource is likely to play a given role, total effort for that role may be indicated. E.g., 5 different Software
Quality Engineers may be deployed by the Bidder, each spending 5 man-week effort. In such a case, a total man-week effort
of 25 may be indicated against the 'Software Quality Engineer' profile.
6. Project Manager and Key Personnel whose CVs are provided should operate from System Integrator’s Chennai office atleast
till the time of full-scale rollout of the project.
7. If the System Integrator proposes to deploy a pre-existing COTS product for all / part of the solution, it is required that resources
having an understanding of the COTS product and skilled with product configuration / customization be part of the System
Integrator’s team deployed for this project during the COTS customization, configuration, testing and deployment phases of the
Project. These resources may be from the COTS provider or can be the System Integrator’s resources who have been
sufficiently trained on the proposed COTS product. Details of deployment of these resources should be indicated in the resource
deployment plan above.

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3. Additional Annexures in Technical Proposal

3.1. Undertaking on Deliverables
<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking on Deliverables

1. I/We as Sole Bidder/ Lead Member of Consortium do hereby undertake that processes,
deliverables/artefacts submitted to TASMAC will adhere to the quality and standards
specified in this RFP.
2. We also recognize and undertake that the deliverables/artefacts shall be presented and
explained to TASMAC and other key stakeholders (identified by TASMAC), and also take the
responsibility to provide clarifications as requested by TASMAC.
3. We agree to abide by the procedures laid down for acceptance and review of deliverables /
artefacts as stated in this RFP or as communicated to us from time-to-time.
4. We also understand that the acceptance, approval and sign-off of the deliverables by will be
done TASMAC and any other agency appointed by TASMAC for the same. We understand
that while all efforts shall be made to accept and convey the acceptance of each deliverable
in accordance with the Project schedule, no deliverable will be considered accepted until a
specific written communication to that effect is made by TASMAC.

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Thanking you,

Yours faithfully

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.2. Undertaking on RFP Terms & Conditions

<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>
<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking on RFP Terms & Conditions

I/We -----------------------have gone through fully the Terms and Conditions, Scope of Work and
Specification and will abide by them as laid down (Tender Documents, Technical bid and Price
Bid)
I/We -----------------------------------------------------------hereby declare that all the particulars furnished
by us in this Tender are true to the best of my/our knowledge and we understand and accept that
if at any stage, the information furnished is found to be incorrect or false, we are liable for
disqualification from this tender and also are liable for any penal action that may arise due to the
above.
I/We ________________certify that we are liable and responsible for any disputes arising out of
Intellectual Property Rights.

Thanking you,

Yours faithfully

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Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.3. Declaration of activities subcontracted

<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>
<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Declaration of activities subcontracted

I/ We hereby declare the following list of activities which we would be sub-contracted.

S. No. Activity

I/ We would be responsible for ensuring that the sub-contracted work meets the requirements of
the contract as per the scope and service level agreements.

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Thanking you,

Yours faithfully

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.4. Undertaking on Key Personnel proposed for the Project

<To be printed on the Sole Bidder / Lead Member of Consortium letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking on Key Personnel proposed for the Project

1. I/We, as Sole Bidder/ Lead Member of Consortium do hereby undertake that those persons
whose profiles were part of the basis for evaluation of the bids (Project Manager, Technical
Solution Architect, Product Expert (ERP), Database Expert, Infrastructure Expert,
Software Developer, Software Quality Engineer), hereby referred to as “Key Personnel”
of the proposed team, shall be deployed during the Project as per our Bid submitted in
response to the RFP.
2. We undertake that all of the identified “Key Personnel” will be based out of Sole Bidder’s /
Lead Member of Consortium’s Chennai office atleast till the Full Scale Roll out of the project.
3. We undertake that any of the identified “Key Personnel” shall not be removed or replaced
without the prior written consent of Tamil Nadu State Marketing Corporation Limited
(TASMAC).
4. Under exceptional circumstances, if the key personnel are to be replaced or removed, we
shall put forward the profiles of personnel being proposed as replacements, which will be
either equivalent or better than the ones being replaced. However, whether these profiles
are better or equivalent to the ones being replaced will be decided by Tamil Nadu State

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Marketing Corporation Limited (TASMAC).

5. Tamil Nadu State Marketing Corporation Limited (TASMAC) will have the right to accept or
reject these substitute profiles.
6. We also undertake to staff the Project with competent team members in case any of the
proposed team members leave the Project either due to voluntary severance, disciplinary
actions against them or any other reason.
7. We acknowledge that Tamil Nadu State Marketing Corporation Limited (TASMAC) has the
right to seek the replacement of any member of the Project team being deployed by us,
based on the assessment of Tamil Nadu State Marketing Corporation Limited (TASMAC)
that the person in question is incompetent to carry out the tasks expected of him/her or found
that person does not really possess the skills /experience/qualifications as Projected in
his/her profile or on the ground of security concerns or breach of ethics.
8. In case we assign or reassign any of the team members, we shall be responsible, at our
expense, for transferring all appropriate knowledge from personnel being replaced to their
replacements within a reasonable time. We shall also ensure that such replacements do not
adversely impact the quality and timeliness of the Project at any time.

Thanking you,

Yours faithfully

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.5. Undertaking on Service Level Compliance

<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>
<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking on Service Level Compliance

1. I/We as Sole Bidder/ Lead Member of the Consortium do hereby undertake that we shall
monitor, maintain, and comply with the service levels stated in the RFP to provide quality
service to TASMAC.
2. However, if the proposed resources and infrastructure are found to be insufficient in meeting
the RFP and/or the service level requirements given by TASMAC, then we will augment the
same without any additional cost to TASMAC.

Thanking you,

Yours faithfully

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Implementation of End-to-End Computerization Tamil Nadu State Marketing Corporation Ltd.

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.6. Undertaking on Exit Management and Transition

<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>
<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking on Exit Management and Transition

1. I/We, Sole Bidder/ Lead Member of the Consortium hereby undertake that at the time
of completion of our engagement with TASMAC, either at the End of Contract or
termination of Contract before planned Contract Period for any reason, we shall
successfully carry out the exit management and transition of this Project to TASMAC or
to an agency identified by TASMAC to the satisfaction of TASMAC. I/We further
undertake to complete the following as part of the Exit management and transition:
a. We undertake to complete the updation of all Project documents and other
artefacts and handover the same to TASMAC before transition.
b. We undertake to design standard operating procedures to manage system
(including Application and IT systems), document the same and train TASMAC /
any other agency as nominated by personnel on the same.
c. If TASMAC decides to take over the operations and maintenance of the Project on

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its own or identifies or selects any other agency for providing operations &
maintenance services on this Project, then we shall provide necessary
handholding and transition support, which shall include but not be limited to,
conducting detailed walkthrough and demonstrations for the IT Infrastructure,
handing over all relevant documentation, addressing the queries/clarifications of
the new agency with respect to the working / performance levels of the
infrastructure, conducting Training sessions etc.
3. I/We also understand that the Exit management and transition will be considered
complete on the basis of satisfactory approval from TASMAC.

Thanking you,

Yours faithfully

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.7. Undertaking to Support Third Party Audit by TASMAC or any other agency
appointed by TASMAC
<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking on Undertaking to Support Third Party Audit by TASMAC or any other
agency appointed by TASMAC

I/We, Sole Bidder/ Lead Member of the Consortium understand that the complete system
(including the Application and the Associated IT systems) may be assessed and certified by a
third-party agency (to be identified by TASMAC) anytime during the entire period of the contract

1. I/We understand that while the third-party audit expenses will be borne by TASMAC, the
responsibility to ensure successful acceptance and certification lies with the Selected
System Integrator.
2. I/We hereby undertake that we shall do all that is required of the Selected System
Integrator to ensure that system will meet all the conditions required for successful
acceptance and certification.

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Thanking you,

Yours faithfully

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.8. Undertaking on Compliance and Sizing of Infrastructure

<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking on Compliance and Sizing of Infrastructure

I/We, Sole Bidder/ Lead Member of Consortium do hereby undertake that we have proposed and
sized the hardware and all software (including perennial and enterprise-wide licenses, unless
stated otherwise) based on information provided by TASMAC in its RFP document and in
accordance with the Service Level requirements and minimum specifications provided and assure
TASMAC that the sizing is for all the functionality envisaged in the RFP document.

Any augmentation of the proposed solution or sizing of any of the proposed solutions (including
software and hardware) in order to meet the minimum RFP requirements and/or the requisite
Service Level requirements given by TASMAC will be carried out at no additional cost to TASMAC
during the entire period of Contract.

Thanking you,
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Yours faithfully

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.9. Declaration on Source Code and Intellectual Property Rights(IPR)

<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Self-certificate regarding the source code and Intellectual property rights under this
Project

I, authorized representative of Sole Bidder / Lead Member of Consortium

_________________________, [Insert Name] hereby solemnly affirm to the IPR and Source
Code rights as defined in Clause 1.10 of Section IV of this RFP document.

In the event of any deviation from the factual information/ declaration, TASMAC reserves the right
to terminate the Contract without any compensation to the System Integrator.

Thanking you,

Yours faithfully

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Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.10. Undertaking on Patent Rights

<To be printed on the Sole Bidder’s / Lead Member of Consortium’s letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC
Sub: Undertaking on Patent Rights

1. I/We as Sole Bidder / Lead Member of Consortium do hereby undertake that none of the
deliverables being provided by us in infringing on any patent or intellectual and industrial
property rights as per the applicable laws of relevant jurisdictions having requisite
competence.

2. I/We also confirm that there shall be no infringement of any patent or intellectual and
industrial property rights as per the applicable laws of relevant jurisdictions having
requisite competence, in respect of the equipment, systems or any part thereof to be
supplied by us. We shall indemnify TASMAC against all cost/claims/legal claims/liabilities
arising from third party claim in this regard at any time on account of the infringement or
unauthorized use of patent or intellectual and industrial property rights of any such
parties, whether such claims arise in respect of manufacture or use. Without prejudice
to the aforesaid indemnity, the SI shall be responsible for the completion of the
supplies including spares and uninterrupted use of the equipment and/or system or any
part thereof to TASMAC and persons authorized by TASMAC, irrespective of the fact of
claims of infringement of any or all the rights mentioned above.

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3. If it is found that it does infringe on patent rights, I/We absolve TASMAC of any
legal action.

Thanking you,

Yours faithfully

Authorized Signatory’s (Sole Bidder or Lead Consortium Member (In case of Consortium))

Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Lead Consortium Member’s Company Seal:

Place:

Date:

Business Address:

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3.11. Restrictions on Public Procurement to be complied

Bidders are requested to comply with the below instructions without fail. Any bidder from a country
which shares a land border with India will be eligible to bid in this tender only if the bidder is
registered with the Competent Authority. The Competent Authority for the purpose of registration
under this tender shall be
a) The Registration Committee constituted by the Department for Promotion of Industry and
Internal Trade (DPIIT). OR
b) The Registration Committee constituted by Government of Tamil Nadu consisting of the
following members:-
1.Managing Director & Chief Executive Officer, Guidance (as Chairman)
2. Additional Chief Secretary to Government (Finance), or his representative
3.Additional Chief Secretary to Government (Information Technology) or his representative
4. Principal Secretary to Government (Public Works Department) or his representative
5. Industries Commissioner and Director of Industries and Commerce.
Definitions:
i. “Bidder” for the purpose of the tender (including the term ‘tenderer’, ‘consultant’, ‘vendor’ or
‘service provider’ in certain contexts) means any persons or firm or company, including any
member of a consortium or joint venture (that is an association of several persons, or firms or
companies), every artificial juridical person not falling in any of the descriptions of bidders stated
hereinbefore, including any agency branch or office controlled by such person, participating in a
procurement process.
ii. Bidder from a country which shares a land border with India” for the purpose of this tender
means-
a. An entity incorporated, established or registered in such a country; or
b. A subsidiary of an entity incorporated, established or registered in such a country; or
c. An entity substantially controlled through entities incorporated, established or registered in such
a country; or
d. An entity whose beneficial owner is situated in such a country; or
e. An Indian (or other) agent of such an entity; or
f. A natural person who is a citizen of such a country; or
g. A consortium or joint venture where any member of the consortium or joint venture falls under
any of the above.
However, there are no restrictions in case of procurement of goods or services from the bidder
from those Countries (even if sharing a land border with India) to which the Government of India

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has extended lines of credit or in which the Government of India is engaged in development
Projects.
iii. The “Beneficial owner “for the purpose of (ii) above will be as under:
(1) In case of a company or Limited Liability Partnership, the beneficial owner is the natural
person(s), who, whether acting alone or together, or through one or more juridical person(s), has
a controlling ownership interest or who exercises control through other means.
Explanation –
a. “Controlling ownership interest” means ownership of, or entitlement to, more than twenty-five
percent of shares or capital or profits of the company;
b. “Control” shall include the right to appoint majority of the directors or to control the management
or policy decisions, including by virtue of their shareholding or management rights or shareholders
agreements or voting agreements.
(2) In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting
alone or together, or through one or more juridical person, has ownership of entitlement to more
than fifteen percent of capital or profits of the partnership;
(3) In case of an unincorporated association or body of individuals, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more juridical person,
has ownership of or entitlement to more than fifteen percent of the property or capital or profits of
such association or body of individuals;
(4) Where no natural person is identified under(1) or (2) or (3) above, the beneficial owner is the
relevant natural person who holds the position of senior managing official;
(5) In case of a trust, the identification of beneficial owner(s) shall include identification of the
author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust
and any other natural person exercising ultimate effective control over the trust through a chain
of control or ownership.
(6) An ‘agent’ for the purpose of this tender is a person employed to do any act for another, or to
represent another in dealings with third person.
(7) The successful bidder shall not be allowed to sub-contract works to any contractor from a
country which shares a land border with India unless such contractor is registered with the
Competent Authority. The definition of a ‘Contractor‘ from a Country which shares a land border
with India‘ shall be as detailed in paragraph (ii) above.
Each Bidder shall have to submit the Undertaking as per 3.12 of this section of the RFP.
Where applicable, the bidder shall have to submit the Certificate of Registration from the
Competent Authority.

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3.12. Undertaking for Certificate of Registration as per GFR Rule

<To be printed on the Sole Bidder’s/ Each Consortium Member’s Letter head>

<Location, Date>

To,

Managing Director,

Tamil Nadu State Marketing Corporation Limited

CMDA Tower-II, IV Floor, Gandhi Irwin Bridge Road,

Egmore,

Chennai-600 008

Dear Sir,

Ref: Tender for Selection of System Integrator for Implementation of the Project on Integrated
Solution enabling End to End computerization of Core and Support functions of TASMAC

Sub: Undertaking for Certificate of Registration as per GFR Rule

I/We,_______ have read the clause regarding restrictions on procurement from a Bidder of a
Country which shares a land border with India.

I/We hereby certify that I/We, _______is not from any such country or, if from such a
Country has been registered with Competent Authority.

I/We hereby certify that I/We in the event of becoming a successful bidder shall not sub-contract
works to any Contractor from a Country which shares a land border with India unless such
Contractor is registered with the Competent Authority, as defined vide Annexure 3.11 of this
section of this RFP.

I/We hereby certify that I/We fulfil all requirements in this regard and eligible to be considered

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Yours faithfully,

Authorized Signatory’s (Sole Bidder or Consortium Member (In case of Consortium)) Signature:

Authorized Signatory’s Name and Designation:

Sole Bidder’s or Consortium Member’s Company Seal:

Place:

Date:

Business Address:

Note:
1. The letter should be submitted on the Letter head of the BIDDER and should be signed
by the Authorized Signatory.

2. Any deviation would lead to summary rejection of bids/Proposals.

3. Wherever Applicable, valid Registration certificate obtained from the Competent

Authority shall be attached.

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3.13. Pre-Qualification Checklist

Documents
Compliance Reference
S. No Qualification Criteria Type attached
(Yes/No) Page No
(Yes/No)
PQ-1 Legal Entity
Consortium Agreement (Only
PQ-2 applicable for Consortium
Members)
PQ-3 Tax Registration
PQ-4 Power of Attorney
PQ-5 Blacklisting
PQ-6 Annual Turnover
PQ-7 Net worth
Sole Bidder or Lead Bidder Past
PQ-8 experience - Technical
Competency- System Integration
Sole Bidder or any member of
consortium - Technical
PQ-9
Competency- Application
Development
Sole Bidder or any member of
consortium - Technical
PQ-10 Competency- Operation &
Maintenance of IT hardware’s
spread across different location
PQ-11 OEM Authorization
PQ-12 Presence in Tamil Nadu
PQ-13 Manpower Strength
PQ-14 Accreditations
PQ-15 Declaration of no Conflict of Interest

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3.14. Technical Qualification Checklist

Documents
Compliance Reference
S. No Qualification Criteria Type attached
(Yes/No) Page No
(Yes/No)
TQ-1 Sales Turnover
System Integration projects
TQ-2
experience
Software Development Projects for
TQ-3
Process Industries in India
Operation & Maintenance of IT
TQ-4
infrastructure experience
TQ-5 Project Management & Work Plan
TQ-6a Project Manager
TQ-6b Technical Solution Architect
TQ-6c Product Expert (ERP)
TQ-6d Database Expert
TQ-6e Infrastructure Expert
TQ-6f Software Developer
TQ-6g Software Quality Engineer

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