DOCUMENTS TO BE MAINTAINED FOR NAAC PEER TEAM VISIT
SL. FILES
NO
1. DOCUMENTS FOR PERSONAL FILE
CV
Marks cards & Degree Certificates
Certificates of UGC NET/ SLET/CSIR exams
Category Certificate
Experience/ Service /Appointment & Promotion letters from mLAC
Experience Certificates from other colleges.
Salary certificate/pay slip
Training/FDPs attended/Co-curricular activities
Conferences/Workshops/short term courses attended & Organised
Papers presented at National and International Conferences.
Sponsored & consultancy projects undertaken from mLAC(Seed
money)/UGC or other organistions.
Publications & patents, Research guideships.
Awards & recognitions Received (Incentives, appreciation certificates,
Best paper/Poster presentation award,Best teacher award,
Best researcher/scientist awards,
Felicitation by any Govt./NGO/organization etc.)
Testimonials (alumni/ organization/ institution)
Professional body memberships
As Resource person for invited talks/Chief guest/Guest of Honour for
any programs organized from mLAC/OtherInstitutions/Organisations
Contribution to corporate life
Institutional governance responsibilities (All Coordinators / Members of
AC / Governing Body/ IQAC/Financial committee/ Administrative
Committee)
Additional positions held- committee member (Cultural, Green campus,
WDC, Ecell, Code of conduct, Examination, NEP committee, Admission,
Website, Infrastructure, e- Newsletter etc)
Any other additional responsibilities held (NSS, NCC, YRC etc.)
2. DOCUMENTS FOR ACADEMIC FILE
Time table
Lesson plan
Work diary
Tutorials/Remedial class/Mentoring
Material for problem based learning, case studies, group discussions
Remedial/bridge courses/ open electives
Participatory & innovative t/l process ( online teaching tools, self study
Report, e-Content, TV channel, OBS studio, you tube etc.)
Organizing & conducting of popular programmes/training courses to
students
Softskills/communicationskills/personalitydevelopmentcourses/modules
EXAMINATION RELATED WORK
College/university end semester/annual
Examination work as per duties allotted
University examination/evaluation works
Responsibilities for internal/continuous assessment work as
allotted
Coordination/flying squad duties
DOCUMENTS OF THE DEPARTMENT
(To be maintained by HoD/Chairperson)
A. Dept Board: Vision and Mission of College &Department, Faculty
list with qualification, Support staffs, Result Graphs (5Yrs), SWOC
and Future Plans, Photos of the activities.
B. Dept PPT: Template will be shared by IQAC shortly
File Nos
1. Academic calendar/ Dept calendar, Time Table, Work load etc.
Syllabus with BOS approval, BoS Minutes of meeting
Program outcomes, program specific outcomes and course outcomes
University Circulars/Department Circulars
Minutes of Department Staff Meetings and Syllabus Distribution
Lesson plan of all teachers
Work Dairy of all teachers (Signed by HoD and Principal)
No. of Students/ Student - Full time teacher ratio
Student attendance details (Attendance Registers)
Students mentoring LIST with names of Mentors
Parent – Teacher meeting details
Environmental Consciousness and Sustainability/Alternate Energy
initiative
2. New programmes/courses introduced
Appointments of new staff & resumes
Programmes/ courses focused on employability/ entrepreneurship/
skill development
Value-added courses
3. Examination (semester) Minutes of BoE Meetings
Internals question papers & scheme of evaluation/ IA marks
Question bank
Result analysis
4. Conference/Workshops/Seminar organized by the department
Workshops/Seminars Conducted on Intellectual Property Rights
(IPR)
UG/PG PROJECT Work Reports
Field projects /Internships/ Industrial Visits
5. Budget details, Day book/ Account reg. Stock register (consumable
and non consumable)
Quotation
Purchase order
6. Honors and recognitions received by teachers (LIST)
Teachers awarded National/International fellowship for advanced
studies/ research
Number of JRFs, SRFs, Post-Doctoral Fellows, Research Associates
and other fellows
Research funds sanctioned and received from various agencies,
industry and other organizations
Industry-Academia Innovative practices
Faculty participation in Seminars/Conferences and Symposia (LIST)
Awards for Innovation won by Institution/Teachers/Research
scholars/Students
Incubation center created; start-ups incubated
Ph.D. Program details
Research Publications in the Journals notified on UGC website
during the year
Books and Chapters in edited Volumes / Books published,
Papers in National/International Conference Proceedings
Patents published / awarded
Bibliometrics of the publications
H-Index of the department
Revenue generated from Consultancy
Revenue generated from Corporate Training
Linkages with institutions/industries for internship, on-the-job
training, project work, sharing of research facilities etc.
MoUs signed with institutions of national, international importance,
other universities, industries, corporate houses
7. Budget allocation for the Department
System details
Details of infrastructure facilities
Department Library, Labs details
E-content developed by teachers for MOOC / SWAYAM / NPTEL
etc.
IT Infrastructure details (ICT facilities in the dept)
Maintenance of physical facilities
Procedures and policies for maintaining and utilizing physical,
academic and support facilities
8. Feedback : Students (appraisal)
Cocurricular activities (Dept forum & activities)
Scholarships and Financial Support/Merit prizes
Capability enhancement and development schemes
Students benefited by guidance for competitive examinations and
career counselling
Details of placements
Student progression to higher education
Students qualifying in state/ national/ international level examinations
9. Implementation of e-governance
(Dept wise- Faculty portal, LMS)
Faculty Empowerment Strategies (FDP) Conducted/Attended
Funds / Grants received from management, non-government bodies,
individuals, philanthropies, Seed Money, Gold Medals,
Academic and Administrative Audit report
10. Future Plans of the dept
DOCUMENTS OF LABORATORIES
1. Lab Maintenance policy, SoP of instruments.
Lab Time Table
Batch List
List of Experiments/LAB MANUAL
List of high end Equipments
Display of Anti Ragging & Banning of Cell Phones
Hazardous Materials
Accidents, Fire Safety – First Aid
General Instructions
Instructions for Writing Record/Drawing Book
Scheme of Valuation
Constants & Standards/
Charts/Models/Circuits
Registers – Breakage, Service, Repair, Calibration
