SBD1 PART A INVITATION TO BID EE a ‘YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE DEPARTMENT OF PUBLIC WORKS ROADS AND INFRASTRUCTURE CLOSING CLOSING BID NUMBER: | LDPWRI-P/20548 _| DATE: 8/09/2025 TIME: 41400 ACQUISITION | PROVISIONING OF OFFICE ACCOMMODATION FOR THE DEPARTMENT OF LEDET (CAPRICORN DISTRICT OFFICE) IN LIMPOPO DESCRIPTION | PROVINCE FOR A PERIOD OF 09 YEARS AND 11 MONTHS . BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) CORNER BLAAUWBERG & RIVER STREET LADANNA 0699 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO q TECHNICAL ENQUIRIES MAY BE DIRECTED To: CONTACT PERSON | MOTSOPYE NJ CONTACT PERSON | BALOYIT "TELEPHONE TELEPHONE NUMBER 015 284 7126 NUMBER, __ | 015 284 7465 E-MAIL ADDRESS | [email protected] | E-MAIL ADDRESS | [email protected] | ‘SUPPLIER INFORMATION NAME OF BIDDER Z POSTAL ADDRESS - STREET ADDRESS TELEPHONE NUMBER, CODE NUMBER | CELLPHONE, | NUMBER ae E-MAIL ADDRESS if ml VAT REGISTRATION | NUMBER eH | SUPPLIER TAX ‘CENTRAL COMPLIANCE COMPLIANCE ‘op | SUPPLIER STATUS SYSTEM PIN: DATABASE No: MARA _| ‘ARE YOUA ARE YOU THE FOREIGN ACCREDITED BASED REPRESENTATIVE SUPPLIER IN SOUTH AFRICA FOR THE FOR THE GOODS: oops Ores No ISERVICES Dyes No ISERVICES WORKS WORKS IF YES, ANSWER THE OFFERED? IIF YES ENCLOSE PROOF] | OFFERED? | QUESTIONNAIRE BELOW] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS: IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? O yes Ono | DOES THE ENTITY HAVE A BRANCH IN THE RSA? O yes Fno DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA D Yes Ono DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA O yes Ono 'S THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? O Yes no o S meCONFIDENTIAL DOCUMENT IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSAI? Dyes Ono DOES THE ENTITY HAVE A BRANCH IN THE RSA? 0 yes [Ino DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA (1 ves [No DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA O yes Dino IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? 0 yes C1no IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) ANO IF NOT REGISTER AS PER 2.3 BELOW. TERMS AND CONDITIONS FOR BIDDING [2 BD SUSMSSION q 44, BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADORESS. LATE BIDS WILL NOT BE AOGEPTED FOR CONSIDERATION, 4.2, ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED-(NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BIO DOCUMENT. 1.3, THIS BID |S SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROOUREMENT REGULATIONS, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 44, THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (S807). (> TAK COUPE RCE RESURERENTE BIDDERS WUST ENSURE CONPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS AE REQUIRED TO SUBMIT THEIR UNIOUE PERSONAL IDENTIFICATION NUMBER (PIN} ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER'S PROFILE AND TAX STATUS, 2.3. NPPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FiLING THROUGH THE SARS WEBSITE WWW.SARS.GOV ZA, 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID, 25. IN BIDS WHERE CONSORTIA | JOINT VENTURES SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT ASEPARATE TCS CERTIFICATE (PIN / CSD NUMBER. 28 WHERE NO TCS PIN IS AVAILABLE SLIT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE. (C80), 8 CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WiTH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WiTH MEMBERS PERSONS IN THE SERVIGE O= THE STATE” NB: FAILURE YO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE EID INVALID. SIGNATURE OF BIDDER CAPACITY UNDER WHICH THIS BID IS SIGNED: {Proof of authority must be submitted e.g, company resolution) DATE: aii i OurCONFIDENTIAL DOCUMENT SBD 3.2 PRICING SCHEDULE ~. NON-FIRM PRICES (PURCHASES) NOTE: PRICE ADJUSTMENTS WILL BE ALLOWED AT THE PERIODS AND TIMES ‘SPECIFIED IN THE BIDDING DOCUMENTS. IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT Name of Bidder.....csscessesceusseesssseenisnentes Bid number... | Closing Time 11:00 Closing date......e OFFER TO BE VALID FOR 120 DAYS FROM THE CLOSING DATE OF BID. ITEM QUANTITY DESCRIPTION BID PRICE IN RSA CURI No. “(ALL APPLICABLE TAXES INCLUDED) = Required by: EH HAE = Brand and Modo: ssssscuissecesesseeeeesancesasasese = Country of origin - Does the offer comply with the specification(s)? “YESINO = If not to specification, indicate deviation(s): - Period required for delivery - Delivery: *Firminot firm “all applicable taxes" includes value- added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. "Delete if not applicable veCONFIDENTIAL DOCUMENT SBD 3.2 PRICE ADJUSTMENTS A NON-FIRM PRICES SUBJECT TO ESCALATION 1. IN CASES OF PERIOD CONTRACTS, NON FIRM PRICES WILL BE ADJUSTED (LOADED) WITH THE ASSESSED CONTRACT PRICE ADJUSTMENTS IMPLICIT IN NON FIRM PRICES WHEN CALCULATING THE COMPARATIVE PRICES 2. __ INTHIS CATEGORY PRICE ESCALATIONS WILL ONLY BE CONSIDERED IN TERMS. OF THE FOLLOWING FORMULA: —P)pd Di 4 22s ps By pa 2H) vee i Rio" R20 R30 Rao. Where Pa = The new escalated price to be calculated. cevypt = 85% of the original bid price. Note that Pt must always be the original bid price and not an escalated price. D4, D2. = Each factor of the bid price eg. labour, transport, clothing, footwear, etc. The total of the various factors D1, D2...eto, must add up to 100%. Rit, R2t.. = Index figure obtained from new index (depends on the number of factors used). Rio, R20 = Index figure at time of bidding. VPI = 15% of the original bid price. ‘This portion of the bid price remains firm i.e. itis not subject to any price escalations. 3. The following index/indices must be used to calculate your bid price: Index Dated, Index. Dated, Index. Dated, Indox.......... Dated... Ind 0X....-sseee DAtOd ecto INDOX. sr soees Dated... 4, FURNISH A BREAKDOWN OF YOUR PRICE IN TERMS OF ABOVE-MENTIONED FORMULA. THE TOTAL OF THE VARIOUS FACTORS MUST ADD UP TO 100%. FACTOR P PERCENTAGE OF (01, D2 ete, eg. Labour, transport etc.) BID PRICECONFIDENTIAL DOCUMENT B PRICES SUBJECT TO RATE OF EXCHANGE VARIATIONS, SBD 3.2 4. Please furnish full particulars of your financial institution, state the currencies used in the conversion of the prices of the items to South African currency, which portion of the price is subject to rate of exchange vatiations and the amounts remitted abroad. porno oF | MOUNT W pareicuLans oF , mae wancacinenorow | MEMRO | price | cunrewcy | Rare | gtpyery | CURRENCY | Le : ASROND Zee zane ae zee mane TAR 2 Adjustments for rate of exchange variations during the contract period will be calculated by using the average monthly exchange rates as issued by your commercial bank for the periods indicated nereunder: (Proof from bank required) DATE DATE FROM WHICH | DATE UNTIL WHICH AVERAGE MONTHLY EXCHANGE RATES | DOCUMENTATION | NEWCALCULATED | NEW CALCULATED FOR THE PERIOD: MUST BE SUBMITTED PRICES WILL PRICE WILL BE TOTHIS OFFICE | BECOME EFFECTIVE EFFECTIVE 5 aCONFIDENTIAL DOCUMENT SBD4 BIDDER’S DISCLOSURE 4. PURPOSE OF THE FORM Any person (natural of juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed In various pieces of legislation, itis required for the bidder to make this declaration in respect of the details required hereunder. Where a persor/s are listed in the Register for Tender Defaulters and / of the List of Restricted Suppliers, thet person will automatically be disqualified from the bid process, 2. Bidder’s declaration 24 Is the bidder, or any of ls directors / trustees / shareholders J members / partners or any person having a controling interastt in the enterprise, ‘employed by the stato? YESINO Ifo, furnish particulars of the names, individual identity numbers, and, i applicable, state employee numbers of sole proprietor! directors / trustees / shareholders / members! partners or any person having a controling interest in the enterprise, in table below. Full Name Identity Numbor Name of State institution 1 the power, by one person or a group af persons holding che ruajority ofthe equity of an enterprise, slternatively, the person/s having the dociding vote or power to influence arta diroet the eourse aad decisions of the enterpise a22 23 23.4 CONFIDENTIAL DOCUMENT Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO If so, furnish partioulars: Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having @ controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YESINO If 80, furnish particulars: 3 DECLARATION 34 3.2 33, 34 I, the undersigned, (name)......ce in submiting the accompanying bid, do hereby make the following statements that | certify to be true and compleie in every respect [have read and | understand the contents of this disclosure; | understand that the accompanying bid will be disqualified If this disclosure is found not to be true and complete in every respect The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement of aiangement with any competitor, However, communication between partners in a joint venture or consortium? will not be construed as collusive bidding In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications, prices, including methods, factors of formulas Used to calculate prives, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win the bid and conditions or delivery parliculars of the products or services to which this bid invitation relates, 2 Joint venture or Consortium means an association of persons for the purpose of comibining theic expertise, property, capital, efforts, skil and knowledge in an activity tor he execution of @ comtract,34 35 CONFIDENTIAL DOCUMENT The terms of the accompanying bid have not been, and will not ba, disclosed by the bidder, directly or indirectly, to any campatitor, prior to the date and time of the official bid opening or of the awarding of the contract. There have been no consultations, communications, agreements or arrangements made by the bidder with any official of the procuring institution in relation to this procurement process prior to and during the bidding process except to provide clarification on the bid submitted where so required by the institution; and the bidder wes not involved in the drafting of the specifications or terms af reference for this bid. |am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported fo the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for oriminal investigation and or may be rostrictad from conducting business with the public sector for a period not exceeding ten (40) years in terms of the Prevention and Combating of Corrupt Activities, Act No 12 of 2004 or any other applicable legislation. | CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT. ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 6 OF PFMA SCM INSTRUCTION 03 OF 2021/22 ON PREVENTING AND COMBATING ABUSE IN THE SUPPLY CHAIN MANAGEMENT SYSTEM SHOULD THIS DECLARATION PROVE TO BE FALSE, Signature Daie Position Name of bidder 08CONFIDENTIAL DOCUMENT SBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022 1. GENERAL CONDITIONS 1.1. The following preference point systems are applicable to invitations to tender: = the 90/10 system for requirements with a Rand value above RS0 000 000 (all applicable taxes included). 1.2 Tobe completed by the organ of state (delete whichever is not applicable for this tender). a) The applicable preference point system for this tender is the 90/10 preference point system, b) The 90/10 preference point system will be applicable in this tender. The lowest! highest acceptable tender will be used to determine the accurate system once tenders are received. 4.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 Tobe completed by the organ of state: The maximum points for this tender are allocated as follows: Borie) PRICE SPECIFIC GOALS Total points for Price and SPECIFIC GOALS Page 1 of S1.5 18 3. 34 34 CONFIDENTIAL DOCUMENT Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state, DEFINITIONS (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No 5 of 2000). FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES POINTS AWARDED FOR PRICE 1. THE 90/10 PREFERENCE POINT SYSTEMS ‘A maximum of 80 or 90 points is allocated for price on the following basis: 90/10 Ps =90(1- oem) ‘Where: aot Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender Page 2 ofS oc0CONFIDENTIAL DOCUMENT 3.2. | FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE ‘A maximum of 90 points is allocated for price on the following basis: 90/10 Pep max Ps=90(1+ Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender 4, POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In-cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (2) an invitation for tender for income-generating contracts, that the 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that the 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for the 90/10, Preference point system Page 3 of SCONFIDENTIAL DOCUMENT ‘Table 1: Specific goals for the tendar and points claimed are indicated per the table below. (Note organs of stato: Where the 90/10 preference point system is applicable, corresponding points must also be indicated as such. ‘Note to tenderers: The tenderer must indicate how they claim points for each preference point systom.) Number of pints “claimed (8 | rey eee) a | : ss allocated ne ees | The specific goals allocatod points in torms of Pesce be completed | this tender | Coen ‘organ of stato) Enterprises owned by People wi Disabilities (Attach Disability certificate issued by health professionals) Enterprises owned by Women (Attach 4 Central Supplier Database (CSD).) : ‘Small, Medium and Micro Enterprises 1 (SMMEs). (Attach Central Supplier Database (CSD).) Enterprises owned by Youth, (Attach 1 Central Supplier Database (CSD).)__ | Enterprises located in Limpopo Province | 3 | (Attach Municipal Utility Bills or Lease Agreement or Proof of Residence from Tribal Authority/Municipal Council) Hee DECLARATION WITH REGARD TO COMPANY/FIRM 43, Name of company/tiem 44. Company registration number: 45, TYPE OF COMPANY/FIRM PartnershipiJoint Venture / Consortium ‘One-person business/sole propriety Close corporation Public Company Personal Liability Company (Py) Limited Non-Profit Company State Owned Company Page 4 of 546. CONFIDENTIAL DOCUMENT |, the undersigned, who is duly authorised to do so on behalf of the companyhtitm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company! firm for the preference(s) shown and | acknowledge that i) The information furnished is true and correct; li) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form: i) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) Ifthe specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have ~ (2) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result ofthat person’s conduct; (6) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any ‘organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary, SIGNATURE(S) OF TENDERER(S) ‘SURNAME AND NAME: DATE: ADDRESS. Page 5 of 5 v.3CONFIDENTIAL DOCUMENT ANNEXURE A LIMPOPO PROVINCE DEPARTMENT OF ECONOMIC DEVELOPMENT, ENVIRONMENT AND TOURISM TENDER SPECIFICATION FOR OFFICE ACQUISITION OR PROVISION FOR THE DEPARTMENT OF ECONOMIC DEVELOPMENT, ENVIRONMENT AND TOURISM — CAPRICORN DISTRICT OFFICE [LOCATION POLOKWANE CITY Compulsory | GRADE ‘A-Grade_ ‘CONDITIONS New Building of Existing Office cera LEASE PERIOD [09 years and 11-Months ae EXISTING Approved Building Plans and OHS | Office accommodation to be BUILDING Requirements. Signed Ofer _ to | readily available or to be made Purchase or Valid Lease Contract | available for occupation within acceptance by the Seller/Lessor | 90-days of appointment. ____| (Original may be required}. NEW BUILDING | Proof of land and ownership OR | Office accommodation to be CONSTRUCTION | Signed Offer to Purchase and Conoept | readily available or to be made Design on A3/A2 Album and Disc (in | available for occupation within colour). - Strictly Offer and Acceptance | 36 months of appointment with by the Seiler and the Buyer required | ALL APPROVED PLANS & ee [Original may be required] OHS REQUIREMENTS. | LETTABLE 1673 M SPACE ae PARKING BAYS | 53 Parking Bays 2% of the number of parkings should be lock-up. a UPS: Solar or Generator power supply Compulsory WATER BACK-UP [5,000 to 10,000 Litres with power | Compulsory pump supph EVALUATION ‘Admin compliance, functionality and | Compulsorily, biddors tothe CRITERIA price and specific goals. _____| SBD forms attached SPECIAL NOTES: DISCLAIMER: - GIVEN THE EMINENCY OF THIS OFFICE ACCOMMODATION NEED, THE DEPARTMENT OF PUBLIC WORKS, ROADS AND INFRASTRUCTURE RESERVES THE RIGHT TO GIVE PREFERENCE TO EXISTING OFFICE BUILDING MEETING REQUIREMENTS WITH UP TO 10% RELAXATION ON THE REQUIRED SQUARE METRES AND PARKING BAYS ON FAVOURABLE CONDITION OF THE BUILDING IN POLOKWANE CBD / CBD PERIPHERY FOR THE SAKE OF UNINTERUPTED BUSINESS CONTINUITY PROCESS OF GOVERNMENT. FURTHER THE REQUIRED PARKING BAYS MAY BE SUBJECT TO THE LOCAL AUTHORITY LINITATION(S) FOR THE AREA WHERE THE OFFICE IS LOCATED IN THE RESPECTIVE CITY/TOWN/TOWNSHIP IN TERMS OF MUNIGIPAL BY-LAWS.CONFIDENTIAL DOCUMENT EVALUATION CRITERIA STAGE 4: ADMINISTRATIVE REQUIREMENTS / GOMPLIANCE ADMINISTRATIVE REQUIREMENTS / COMPLIANCE 14 Non-submission of the following will lead to bids being disqualified “Fully completed SBD forms (SBDs 1, 3.2, 4, 6.1& GCC) * Bidders must be registered on CSD. + Forms must be completed in full, with black ink. » Usage of correction flld is not allowed, * An authorized person must sign off the document and ‘must initial any correction made on the document. (Attach Power of Attorney/authority for signatory). * Prices must be written in both figures and in word on the Form of Offer. + Form of Offer must be duly signed and completed. of VAT by non-VAT vendors will be regarded as, on-compliance. = Inclu 4.2 |The following are regarded as disqualifiable and non- compliance to administrative requirements: * Price amendments without signature. ‘* Usage of correction fluid, ‘+ Completion of the bid document with a pencil ‘* Inclusion of VAT by non-VAT vendors, 10CONFIDENTIAL DOCUMENT STAGE 2; FUNCTIONALITY CRITERIA APPLICABLE Note criteria are used to establish minimum requirements where after bids wil : Functionellty will be applied to test the cepabilty and capacity of the tenderer, such be evaluated solely on the basis of price and preference. Failure to meet minimum functionality may result in the tenderer being disqualified, Functionality criteria: (EXISTING BUILDING) ‘Weighting factor 7. Location ‘a. Geographic location The premises should bs located within the CBD cap CBD periphery ci Industrial Residential __ 2. Accessioiiy The premises must be on or accessible to public transport routes ‘km to 2k = 20 points 20 2.1m to dem 75 pomnts 4.thm to 6k 10 points ‘Above 6.tkm 5 point EEE 4 3. Bulliing specticalion Stand Alone 20 points a Muli-Tenanted = 10 points The points allocated fo each functionality should not be generic bat 3 | separately for each tender on a case by case hasis. = 4. Suitability 7 (Electrical and Mechanical): In line with the National Department of Public Works and infrastructure's Green Building policy dated 31 May 2018. a, Avaitabilly of any green star rating certificate from Green Building Council of South Africa. = 10 points b, Commitment letter from the bidder to make available the following: Energy Efficiency (LED, Solar geyser and sky light), Natural Ventilation System, Air conditioner (Energy saving) per office, contactless faps and waste management (recycle bins) = 5 points c. No commitment letter from bidder attached to make available any of the above. O points abit iy mei Burglar proofing (windows & doors), fencing & cylinder locks = 10 points Burglar proofing (windows & doors) and fencing 7 points Burglar proofing (windows & doors} fencing/cylinder locks = 3 points should be determined 10 6. Existing Building Commitment Commitment render building avaliable in 45 days = 10 points Commitment render building available in 90 days = 05 points (TOTAL 100 Points u