Title: Project Proposal: [Project Name]
Purpose: To propose a plan for a specific project, outlining its goals, scope,
methodology, timeline, and budget, with the aim of obtaining approval, funding, or
resources from a decision-maker.
Structure/Outline:
To/From/Date: Addressed to the approving manager or client, from the project lead
or team, with the submission date.
1. Executive Summary: Brief synopsis of the project's purpose, key benefits, and
required investment.
2. Background & Problem Statement: What problem or opportunity does this project
address? What is the current situation?
3. Project Objectives: Specific, Measurable, Achievable, Relevant, and Time-bound
(SMART) goals. What will the project achieve?
4. Scope of Work:
What is included (In-Scope).
What is explicitly excluded (Out-of-Scope) to prevent "scope creep."
5. Methodology & Approach: How will you complete the project? (e.g., Agile,
Waterfall, specific processes).
6. Deliverables: The tangible outputs of the project (e.g., a completed software
module, a research report, a constructed building).
7. Timeline & Milestones: A high-level schedule, often presented as a Gantt chart,
with key milestone dates.
8. Budget & Resources:
Detailed breakdown of costs (personnel, equipment, software, contingency).
List of required team members and their roles.
9. Key Assumptions, Risks, and Dependencies: Identifies potential obstacles and
plans for mitigating them.
10. Evaluation & Success Metrics: How will you measure the project's success after
completion?
11. Conclusion: A final persuasive statement summarizing the project's value and
requesting approval.
Appendices: Supporting charts, data, team CVs, or detailed risk matrices.
