Writing An Excuse Letter
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Roy PaderesWriting An Excuse Letter
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Roy PaderesExcuse Letters: Easy Guide for Filipino Students
What's an Excuse Letter?
It's a formal note to your school (teacher, principal) explaining why you were absent or late.
Think of it as your official way to tell them, "Hey, I wasn't there because..."
Why Do We Need Them?
Be Polite: Shows you respect your teachers and school rules.
Official Record: Keeps track of why you missed school.
No Worries: Prevents misunderstandings about your absence.
Responsible: Shows you care about your studies and attendance.
Common Reasons for Absence (and when to write a letter)
Filipino students usually write excuse letters for:
Sickness: Fever, flu, doctor's appointments.
o Need: Doctor's note.
Family Issues: Death in the family, urgent family matters.
o Need: Parent's note, or a document if it's a death.
School Events: Representing the school in competitions or activities.
o Need: Invitation, memo from school/coach.
Important Personal Stuff: Religious events, government appointments.
o Need: Proof of appointment, parent's detailed note.
Bad Weather/Disasters: Typhoons, floods stopping travel.
o (Sometimes schools announce excused absences, but a letter is still good.)
How to Write One (Simple Format)
Here’s the basic structure for your letter:
1. Your Info:
o Your Name
o Grade/Section
o Student ID (if you have one)
2. Date: (e.g., July 16, 2025)
3. To:
o Teacher's/Principal's Name
o Their Role (e.g., Class Adviser, Principal)
o School Name
o School Address
4. Greeting:
o Dear Ms. Santos,
5. Subject:
o Excuse Letter - [Your Name] - Absence on [Date/s]
6. The Main Message (Body):
o Paragraph 1: State Why: "I need to be excused from classes on July 17, 2025,
because..."
o Paragraph 2: Explain Briefly: "...I had a high fever. I've attached a medical
certificate." OR "...I'm representing our school in the Math Olympiad."
o Paragraph 3: Your Promise: "I'll catch up on all missed work. Thanks for
understanding."
7. Closing:
o Sincerely,
8. Your Name:
o (Your Signature)
o Your Printed Name
9. Parent's Note (Very Important for young students):
o Noted by:
o (Parent's Signature)
o Parent's Printed Name
o Relationship (e.g., Mother, Father)
o Parent's Contact Number
Quick Tips:
Send it Fast: Give it to them before or right after you're absent.
Be Clear & Honest: Don't beat around the bush. Tell the truth simply.
Formal & Polite: Use respectful words.
Check for Mistakes: Read it over for typos.
Attach Proof: Always include doctor's notes or other documents.
Keep a Copy: Take a picture or make a copy for yourself.
Know School Rules: Some schools have their own special forms!
Sample Letter (Short & Sweet):
[Your Name] [Your Grade/Section] [Your Student ID Number]
July 16, 2025
Ms. Maria Santos Grade 10 Adviser Bright Minds Academy Passi City, Iloilo
Subject: Excuse Letter - [Your Name] - Absence on July 17, 2025
Dear Ms. Santos,
I am writing to request an excused absence from my classes on July 17, 2025, due to a sudden
high fever. I have attached a medical certificate for your reference.
I will make sure to catch up on all missed lessons and assignments upon my return. Thank you
for your understanding.
Sincerely,
(Your Signature) [Your Printed Name]
Noted by:
(Parent/Guardian's Signature) [Parent/Guardian's Printed Name] Mother [Parent/Guardian's
Contact Number]
