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 Final PDF to printer

Microsoft Office
365

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 Final PDF to printer

chapter 5 Skill 1.4 Entering and Editing Text and

Working with Reports and Numbers in Cells EX-10
Collaborating with Others WD-174 Skill 1.5 Applying Number Formats EX-12
Skill 5.1 Creating a New Document
Skill 1.6 Entering Dates and Applying
Using a Template WD-175
Date Formats EX-14
Skill 5.2 Using the Thesaurus WD-177
Skill 1.7 Inserting Data Using AutoFill EX-16
Skill 5.3 Using AutoCorrect WD-178
Skill 1.8 Exploring Charts EX-18
Skill 5.4 Inserting a Table of Contents WD-180
Skill 1.9 Using the Recommended
Skill 5.5 Adding Tab Leaders WD-182 Charts Feature EX-21
Skill 5.6 Adding a Caption WD-183 Skill 1.10 Entering Simple Formulas EX-24
Skill 5.7 Inserting Footnotes Skill 1.11 Understanding Absolute
and Endnotes WD-184 and Relative References EX-26
Skill 5.8 Using Researcher WD-186 Skill 1.12 Using Functions in Formulas EX-28
Skill 5.9 Selecting a Reference Style WD-188 Skill 1.13 Using AutoSum to Insert a
SUM Function EX-29
Skill 5.10 Adding Citations
to Documents WD-190 Skill 1.14 Calculating Totals with the
Quick Analysis Tool EX-30
Skill 5.11 Using the Source Manager WD-192
Skill 5.12 Creating a Bibliography WD-193 Skill 1.15 Using the Status Bar EX-32

Skill 5.13 Marking Entries WD-194 Skill 1.16 Changing the Zoom Level EX-33

Skill 5.14 Creating an Index WD-195 Skill 1.17 Creating a New Workbook
Using a Template EX-35
Skill 5.15 Using Track Changes WD-196
Skill 1.18 Arranging Workbooks EX-38
Skill 5.16 Working with Comments WD-198
Skill 1.19 Checking Spelling EX-40
Skill 5.17 Hiding and Showing
Changes in a Document WD-201 Skill 1.20 Previewing and Printing
a Worksheet EX-41
Skill 5.18 Accepting and Rejecting
Changes in a Document WD-203
chapter 2
Skill 5.19 Locking Track Changes WD-205 Formatting Cells EX-58
Skill 5.20 Using Read Mode WD-207
Skill 2.1 Cutting, Copying, and
Skill 5.21 Changing How Pages Scroll WD-209 Pasting Cell Content EX-59
Skill 2.2 Using Paste Options EX-61
excel 365 Skill 2.3 Inserting and Deleting Cells EX-63
chapter 1 Skill 2.4 Wrapping Text in Cells EX-66
Getting Started with Excel EX-2
Skill 2.5 Using Undo and Redo EX-67
Skill 1.1 Introduction to Excel EX-3
Skill 2.6 Aligning Cells EX-68
Skill 1.2 Navigating a Workbook EX-5
Skill 2.7 Merging Cells and Splitting
Skill 1.3 Working in Protected View EX-8 Merged Cells EX-70

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Skill 2.8 Applying Bold, Italic, Skill 3.7 Formatting Text Using
and Underline EX-72 Functions EX-118
Skill 2.9 Changing Fonts, Font Size, Skill 3.8 Using CONCAT to
and Font Color EX-74 Combine Text EX-119

Skill 2.10 Adding Borders EX-76 Skill 3.9 Using TEXTJOIN to

Combine Text EX-120
Skill 2.11 Adding Shading with Fill Color EX-78
Skill 3.10 C
 reating Formulas Referencing
Skill 2.12 Applying Cell Styles EX-80 Data from Other Worksheets EX-121
Skill 2.13 Using Format Painter EX-81 Skill 3.11 Naming Ranges of Cells EX-123
Skill 2.14 Applying Conditional Formatting Skill 3.12 Working with Named Ranges EX-125
Using the Quick Analysis Tool EX-82
Skill 3.13 U
 pdating Named Ranges
Skill 2.15 Applying Conditional Formatting with the Name Manager EX-126
with Data Bars, Color Scales,
Skill 3.14 E
 diting and Deleting Names
and Icon Sets EX-84
with the Name Manager EX-127
Skill 2.16 Applying Conditional Formatting
Skill 3.15 Using the Logical Function IF EX-129
with Highlight Cells Rules EX-86
Skill 3.16 C
 alculating Loan Payments
Skill 2.17 Applying Conditional Formatting Using the PMT Function EX-131
with Top/Bottom Rules EX-87
Skill 3.17 F
 inding Data Using the
Skill 2.18 Removing Conditional VLOOKUP Function EX-133
Formatting EX-88
Skill 3.18 Checking Formulas for Errors EX-135
Skill 2.19 Clearing Cell Content EX-89
Skill 3.19 F
 inding Errors Using
Skill 2.20 Using Find and Replace EX-90 Trace Precedents and Trace
Dependents EX-137
Skill 2.21 Replacing Formatting EX-92
Skill 3.20 Displaying and
Skill 2.22 Setting and Clearing the Printing Formulas EX-139
Print Area EX-94

chapter 4
chapter 3 Formatting Worksheets and
Using Formulas and Functions EX-108 Managing the Workbook EX-158
Skill 3.1 Using the Function Arguments Skill 4.1 Inserting Worksheets EX-159
Dialog to Enter Functions EX-109
Skill 4.2 Naming Worksheets EX-160
Skill 3.2 Using Formula AutoComplete
to Enter Functions EX-112 Skill 4.3 Changing the Color of
Sheet Tabs EX-161
Skill 3.3 Calculating Averages EX-113
Skill 4.4 Moving and Copying
Skill 3.4 Finding Minimum and Worksheets EX-162
Maximum Values EX-114
Skill 4.5 Deleting Worksheets EX-164
Skill 3.5 Using Date and Time
Functions EX-115 Skill 4.6 Grouping Worksheets EX-165
Skill 3.6 Creating Formulas Using Skill 4.7 Inserting and Deleting
Counting Functions EX-116 Rows and Columns EX-166

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Skill 4.8 Applying Themes EX-168 Skill 5.9 Filtering Chart Data EX-218
Skill 4.9 Modifying Column Widths Skill 5.10 Inserting Sparklines EX-220
and Row Heights EX-170
Skill 5.11 Converting Data into Tables EX-222
Skill 4.10 Freezing and Unfreezing
Rows and Columns EX-172 Skill 5.12 Applying Quick Styles
to Tables EX-224
Skill 4.11 Hiding and Unhiding Rows
and Columns EX-173 Skill 5.13 Adding Total Rows to Tables EX-225

Skill 4.12 Hiding and Unhiding Skill 5.14 Removing Duplicate Rows
Worksheets EX-174 from Tables EX-226

Skill 4.13 Splitting Workbooks EX-176 Skill 5.15 Sorting Data EX-227

Skill 4.14 Changing the Worksheet View EX-177 Skill 5.16 Filtering Data EX-228

Skill 4.15 Adding Headers and Footers EX-178 Skill 5.17 Filtering Table Data
with Slicers EX-230
Skill 4.16 Inserting Page Breaks EX-180
Skill 5.18 Converting Tables to Ranges EX-232
Skill 4.17 Showing and Hiding
Worksheet Elements EX-182 Skill 5.19 Creating PivotTables Using
Recommended PivotTables EX-233
Skill 4.18 Changing Worksheet
Orientation EX-183 Skill 5.20 Creating a PivotChart
from a PivotTable EX-236
Skill 4.19 Setting Up Margins for Printing EX-184
Skill 5.21 Analyzing Data with
Skill 4.20 Scaling Worksheets
Data Tables EX-238
for Printing EX-185
Skill 5.22 Analyzing Data with
Skill 4.21 Printing Titles EX-186
Goal Seek EX-240
Skill 4.22 Printing Selections,
Worksheets, and Workbooks EX-187

chapter 5 access 365

Adding Charts and Analyzing Data EX-204 chapter 1
Skill 5.1 Inserting a Column Chart Getting Started with Access AC-2
or a Bar Chart EX-205 Skill 1.1 Introduction to Access AC-3
Skill 5.2 Inserting a Pie Chart EX-209 Skill 1.2 Working with Security Warnings AC-6
Skill 5.3 Inserting a Line Chart EX-210 Skill 1.3 Understanding and Viewing
Skill 5.4 Resizing and Moving Charts EX-211 Table Relationships AC-7

Skill 5.5 Applying Quick Layouts Skill 1.4 Organizing Objects in the
to Charts EX-214 Navigation Pane AC-10

Skill 5.6 Showing and Hiding Skill 1.5 Switching between Database
Chart Elements EX-215 Object Views AC-12

Skill 5.7 Applying Quick Styles and Skill 1.6 Navigating Records AC-14
Colors to Charts EX-216
Skill 1.7 Creating a New Record in
Skill 5.8 Changing the Chart Type EX-217 a Table and Entering Data AC-16

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Skill 1.8 Sorting Records in a Datasheet AC-18 Skill 2.11 Formatting Fields AC-70
Skill 1.9 Adjusting Table Column Widths AC-20 Skill 2.12 Setting the Default
Value Property AC-72
Skill 1.10 Creating a New Record in a
Form and Entering Data AC-21 Skill 2.13 Modifying the Field
Size Property AC-74
Skill 1.11 Using Undo and Redo AC-23
Skill 2.14 Applying an Input Mask AC-75
Skill 1.12 Finding and Replacing Data AC-24
Skill 2.15 Working with Attachment Fields AC-78
Skill 1.13 Deleting Records AC-26
Skill 2.16 Adding a Lookup Field from
Skill 1.14 Deleting and Renaming Another Table AC-80
Database Objects AC-27
Skill 2.17 Adding a Lookup Field
Skill 1.15 Previewing and from a List AC-84
Printing Database Objects AC-28
Skill 2.18 Creating Relationships AC-86
Skill 1.16 Backing Up a Database AC-30
Skill 2.19 Enforcing Deletions and
Skill 1.17 Creating a Database from Updates in Relationships AC-88
a Template AC-32
Skill 1.18 Creating a New Blank Database AC-34
chapter 3
Skill 1.19 Using Quick Start Using Queries and Organizing
Application Parts AC-36 Information AC-108

Skill 1.20 Using Compact and Repair AC-38 Skill 3.1 Using the Simple
Query Wizard AC-109
chapter 2 Skill 3.2 Creating a Query in
Working with Tables AC-54 Design View AC-112

Skill 2.1 Designing a Table AC-55 Skill 3.3 Adding Text Criteria to a Query AC-116

Skill 2.2 Creating and Saving a Table Skill 3.4 Adding Numeric and Date
in Datasheet View AC-58 Criteria to a Query AC-120

Skill 2.3 Renaming Fields AC-59 Skill 3.5 Using AND in a Query AC-122

Skill 2.4 Adding Fields in Datasheet View AC-60 Skill 3.6 Using OR in a Query AC-124

Skill 2.5 Using Quick Start to Add Skill 3.7 Combining AND and OR
Related Fields AC-61 in a Query AC-126

Skill 2.6 Deleting Fields in Skill 3.8 Adding a Calculated

Datasheet View AC-62 Field to a Query AC-127

Skill 2.7 Moving Fields in Skill 3.9 Specifying the Sort Order
Datasheet View AC-63 in a Query AC-130

Skill 2.8 Creating a Table in Design View Skill 3.10 Hiding and Showing Fields
and Setting the Primary Key AC-64 in a Query AC-131

Skill 2.9 Inserting, Deleting, and Moving Skill 3.11 Using a Parameter Query AC-132
Fields in Design View AC-66
Skill 3.12 Finding Unmatched Data
Skill 2.10 Changing Data Type AC-68 Using a Query AC-134

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Skill 3.13 Finding Duplicate Data Skill 4.12 Applying a Theme AC-200
Using a Query AC-137
Skill 4.13 Resizing Controls AC-201
Skill 3.14 Filtering Data Using AutoFilter AC-140
Skill 4.14 Moving and Arranging
Skill 3.15 Filtering Data Using Filter Controls AC-202
by Selection AC-142
Skill 4.15 Modifying the Layout of a
Skill 3.16 Exporting Data to Excel AC-144 Form or Report AC-204

Skill 3.17 Exporting Data to a Text File AC-146 Skill 4.16 Adding Design Elements to
Form and Report Headers AC-206
Skill 3.18 Importing Data from Excel AC-149
Skill 4.17 Adding Page Numbers to
Skill 3.19 Importing Data from a Reports AC-208
Text File AC-153
Skill 4.18 Grouping Records in a
Skill 3.20 Adding Records to a Table Report AC-209
by Importing AC-157
Skill 4.19 Adding Totals to a Report AC-211
Skill 3.21 Importing Data from an
Access Database AC-160 Skill 4.20 Previewing and Printing a
Report AC-212
Skill 3.22 Linking to a Table in an
Access Database AC-162 Skill 4.21 Controlling the Page Setup
of a Report for Printing AC-214

Skill 4.22 Exporting a Report to

chapter 4
Other Formats AC-216
Working with Forms and Reports AC-180
Skill 4.1 Creating a Single Record Form

Skill 4.2
Based on a Table or Query AC-181

Creating a Multiple Items Form AC-182

powerpoint 365
chapter 1
Skill 4.3 Creating a Split Form AC-183 Getting Started with PowerPoint PP-2
Skill 4.4 Creating a Form Using the Skill 1.1 Introduction to PowerPoint PP-3
Form Wizard AC-184
Skill 1.2 Designing Presentations PP-6
Skill 4.5 Creating a New Blank Form
in Layout View AC-187 Skill 1.3 Understanding Views PP-7

Skill 4.6 Adding Fields to a Form Skill 1.4 Working with Thumbnails PP-9
in Layout View AC-188 Skill 1.5 Creating a New Presentation
Skill 4.7 Creating a Basic Report Using a Template PP-10
Based on a Table or Query AC-191 Skill 1.6 Adding Slides to Presentations PP-12
Skill 4.8 Creating a Report Using Skill 1.7 Changing Slide Layouts PP-13
the Report Wizard AC-192
Skill 1.8 Adding Text to Slides PP-14
Skill 4.9 Creating a New Blank
Report in Layout View AC-196 Skill 1.9 Changing the Size of a
Placeholder PP-15
Skill 4.10 Adding Fields to a Report in
Layout View AC-197 Skill 1.10 Applying Character Effects PP-16

Skill 4.11 Formatting Controls AC-198 Skill 1.11 Changing Fonts and Font Sizes PP-18

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Skill 1.12 Changing the Color of Text PP-20 Skill 2.19 Aligning Objects PP-72
Skill 1.13 Using Format Painter PP-21 Skill 2.20 Moving Objects Using
Smart Guides PP-74
Skill 1.14 Clearing Formatting PP-22
Skill 2.21 Using Gridlines and the Ruler PP-75
Skill 1.15 Changing Line Spacing PP-23
Skill 2.22 Adding Audio PP-76
Skill 1.16 Aligning Text PP-24
Skill 2.23 Adding Video PP-78
Skill 1.17 Adding Columns to
Placeholders PP-26
chapter 3
Skill 1.18 Using Find PP-27
Formatting Presentations PP-96
Skill 1.19 Using Replace PP-28
Skill 3.1 Changing the Presentation
Skill 1.20 Using Undo and Redo PP-29 Theme PP-97

Skill 3.2 Customizing the Theme PP-98

chapter 2 Skill 3.3 Changing the Size of Slides PP-100
Adding Content to Slides PP-42
Skill 3.4 Changing the Color of Slide
Skill 2.1 Importing Slides from a Backgrounds PP-101
Word Outline PP-43
Skill 3.5 Applying a Pattern to Slide
Skill 2.2 Using the Outline View PP-45 Backgrounds PP-102
Skill 2.3 Using Copy and Paste PP-46 Skill 3.6 Applying a Gradient to Slide
Backgrounds PP-104
Skill 2.4 Using Cut and Paste PP-47
Skill 3.7 Using Designer PP-106
Skill 2.5 Adding Bulleted Lists PP-48
Skill 3.8 Applying Slide Transitions PP-108
Skill 2.6 Adding Numbered Lists PP-49
Skill 3.9 Applying Quick Styles to
Skill 2.7 Adding WordArt PP-50 Drawing Objects PP-110
Skill 2.8 Understanding the Content Skill 3.10 Applying Fill Colors to
Placeholder PP-51 Drawing Objects PP-111
Skill 2.9 Creating Tables in Skill 3.11 Applying Outlines to
Presentations PP-52 Drawing Objects PP-112
Skill 2.10 Adding Charts PP-54 Skill 3.12 Using the Eyedropper Tool PP-113
Skill 2.11 Adding SmartArt PP-56 Skill 3.13 Applying Quick Styles
Skill 2.12 Adding Shapes PP-58 to Tables PP-114

Skill 2.13 Inserting an Icon PP-60 Skill 3.14 Using the Picture
Styles Gallery PP-115
Skill 2.14 Adding Pictures PP-62
Skill 3.15 Applying Preset
Skill 2.15 Adding Alt Text to Pictures PP-64 Picture Effects PP-116

Skill 2.16 Adding Online Pictures PP-66 Skill 3.16 Customizing Charts PP-117

Skill 2.17 Adding 3D Models PP-68 Skill 3.17 Modifying SmartArt PP-119

Skill 2.18 Changing the Size of Images PP-70 Skill 3.18 Applying Animation Effects PP-121

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Skill 3.19 Modifying Animations PP-123 Skill 4.13 Navigating the Slide Show PP-157

Skill 3.20 Animating 3D Models PP-124 Skill 4.14 Using Presentation Tools PP-158

Skill 3.21 Using Animation Painter PP-125 Skill 4.15 Using Presenter View PP-160

Skill 4.16 Recording a Slide Show PP-161

chapter 4
Skill 4.17 Printing Presentations PP-163
Managing and Delivering
Presentations PP-138 Skill 4.18 Customizing
Handout Masters PP-164
Skill 4.1 Deleting Slides from
Presentations PP-139 Skill 4.19 Printing Handouts PP-166
Skill 4.2 Changing the Order Skill 4.20 Packaging a Presentation PP-167
of Slides PP-140

Skill 4.3 Hiding and Unhiding Slides PP-141

Appendix A
Skill 4.4 Copying and Pasting Slides PP-142
Office 365 Shortcuts A-1
Skill 4.5 Adding Hyperlinks to Slides PP-144
Appendix B Mouse Commands
Skill 4.6 Checking Spelling PP-146 and Touch Gestures B-1

Skill 4.7 Adding Notes PP-148 Glossary GL-1

Skill 4.8 Adding Footers PP-150 Office Index OFI-1

Skill 4.9 Adding the Date to the Footer PP-152 Word Index WDI-1

Skill 4.10 Inserting Slide Numbers PP-153 Excel Index EXI-1

Skill 4.11 Rehearsing Timings PP-154 Access Index ACI-1

Skill 4.12 Starting the Slide Show PP-156 PowerPoint Index PPI-1

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preface
How well do you know Microsoft Office? Many students can follow specific step-by-step
directions to re-create a document, spreadsheet, presentation, or database, but do they
truly understand the skills it takes to create these on their own? Just as simply following
a recipe does not make you a professional chef, re-creating a project step by step does
not make you an Office expert.
The purpose of this book is to teach you the skills to master Microsoft Office 365
in a straightforward and easy-to-follow manner. But Microsoft® Office 365: A Skills
Approach goes beyond the how and equips you with a deeper understanding of the what
and the why. Too many times books have little value beyond the classroom. The Skills
Approach series has been designed to be not only a complete textbook but also a refer-
ence tool for you to use as you move beyond academics and into the workplace.

WH AT’S N EW I N THI S ED I T I ON

With Office 365, Microsoft changed the delivery method for new features for users who
have an Office 365 subscription. Rather than waiting for the next version of Office to be
released, users with a 365 subscription will now receive new features through automatic
updates to their account. Why does this matter to you? Because while we feel this book
is still a solid reference for you to use, it could mean that certain content in this book
may be out of date. But there is hope! If you signed up for a SIMnet account along
with purchasing this book, the electronic version of this textbook (the SIMbook) will
be updated along with Microsoft’s updates. This means the text in the SIMbook, along
with the simulated environment used for the exercises, will reflect any changes made to
Office 365. In addition, your SIMbook may include additional content that could not
be accommodated in the printed version of the textbook.

ABOU T TR I AD I N TER ACTI VE

Triad Interactive specializes in online education and training products. Our flagship
program is SIMnet—a simulated Microsoft Office learning and assessment application
developed for McGraw-Hill Education. Triad has been writing, programming, and man-
aging the SIMnet system since 1999.

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about the authors

CHER I M ANNI NG

Cheri Manning is the president and co-owner of Triad Interactive. She is the author of
the Microsoft Excel and Access content for the Skills Approach series and SIMnet. She
has been authoring instructional content for these applications for more than 20 years.
Cheri began her career as an Aerospace Education Specialist with the Education
Division of the National Aeronautics and Space Administration (NASA), where she
produced materials for K–12 instructors and students. Prior to founding Triad, Cheri
was a project manager with Compact Publishing, where she managed the development
of McGraw-Hill’s Multimedia MBA CD-ROM series.

CATHERI NE M ANNI NG S W I NS ON

Catherine Manning Swinson is the vice president and co-owner of Triad Interactive.
She is the author of the Microsoft Word and PowerPoint content for the Skills Approach
series and SIMnet. She also authors SIMnet content for Computer Concepts, Micro-
soft Outlook, Windows, and Web browsers. She has been authoring instructional con-
tent for these applications for more than 20 years.
Catherine began her career at Compact Publishing, one of the pioneers in educa-
tional CD-ROM–based software. She was the lead designer at Compact and designed
every edition of the TIME Magazine Compact Almanac from 1992 through 1996. In
addition, she designed a number of other products with Compact, including the TIME
Man of the Year program and the TIME 20th Century Almanac.

CO N TRI B U TORS
• Kelly Morber, Saints Philip and James School, English Teacher and Malone University,
M.A.Ed.
• Timothy T. Morber, MEd, LPCC-S, Malone University

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 Final PDF to printer

Instructor Walkthrough
Microsoft Office 365: A Skills Approach
Confirming Pages

Skill 2.9 Changing Fonts, Font Size,

and Font Color
A font, or typeface, refers to a set of characters of a certain design. The font is the
shape of a character or number as it appears on-screen or when printed. Use the com-
mands from the Home tab, Font group to change font attributes such as font family, font
size, and font color.
〉 To change the font, click the Font box arrow to expand the list of available fonts,
and then select the font you want.
〉 To change the font size, click the Font Size box arrow and select the size you want.
〉 To change the font color, click the Font Color button arrow to expand the color
palette, and then select the color you want.

Font Font Size

FIGURE EX 2.21 Font Color

The font color palette is divided into three parts:

1. The top part shows the Automatic color choice (black or white, depending on the
Confirming Pages color of the background).

〉 1-1 Content in SIMnet for Office 365 2. The middle part shows the Theme Colors included in the theme that is applied to
the workbook. These colors are designed to work together. Confirming Pages
3. The bottom part of the palette shows the Standard Colors (dark red, red, orange,
etc.). These colors are always available, no matter what theme is in use.

2
Skill 2.3 Inserting and Deleting Cells
Use the Insert command to insert an empty cell, group of cells, row, or column into
your worksheet. chapter
Formatting Cells
To insert an empty cell range, select the range where you want to insert the new cells.
〉 If you have a vertical cell range selected, on the Home tab, in the Cells group, click Automatic Color
the Insert button and Excel will automatically shift existing cells to the right to
Confirming Pages
make room for the new cells.
Theme
In this chapter, you will learn the following Colors
skills:
〉 If you have a single cell or a horizontal cell range selected, on the Home tab, in the
Cells group, click the Insert button and Excel will automatically shift existing cells
down to make room for the new cells. 〉 Move and copy cell contents Skill 2.1 Cutting, Copying, and Pasting Cell Content
Standard Colors
using cut, copy, and paste
If you want more control over whether cells are shifted to the right or down, use the • Applying
Skill 2.2 Conditional
Using Paste Options
Formatting Using the Quick Analysis Tool (Skill 2.14)
Insert dialog. • Applying Conditional Formatting with Data Bars, Color Scales, and Icon Sets
〉 Insert, delete, and merge cells
1. Select the cell or cell range where you want to insert the new cell(s). Skill(Skill
2.32.15) Inserting and Deleting Cells
〉 Work with text and font attributes • Replacing Formatting (Skill 2.21)
2. On the Home tab, in the Cells group, click the Insert button arrow. Skill 2.4 Wrapping Text in Cells
FIGURE EX 2.22 • Wrapping Text in Cells (Skill 2.4)
3. Click Insert Cells... to open the Insert dialog. Skill 2.5 Bold,
Using
〉 Apply borders and shading • Applying Italic,Undo and Redo
and Underline (Skill 2.8)
4. Select the option you want and then click OK. • Applying Conditional Formatting with Highlight Cells Rules (Skill 2.16)
〉 Format cells using cell styles Skill 2.6 Aligning Cells
• Applying Conditional Formatting with Top/Bottom Rules (Skill 2.17)
〉 Copy formatting using Format Skill 2.7 Merging Cells and Splitting Merged Cells
EX–74 www.simnetkeepitsimple.com 1. Open the start file EX2019-OnYourOwn-2-5 and resave the file as:
Painter excel 365 Skill 2.8 initials]EX-OnYourOwn-2-5
Applying Bold, Italic,
chapter 2 Formatting Cells
and Underline
[your

〉 Format cells using conditional 2. If the workbook opens in Protected View, click the Enable Editing button in the
Skill Message
2.9 Bar Changing Fonts, Font Size, and Font Color
at the top of the workbook so you can modify it.
Insert Button formatting
Skill 2.10theAdding
3. Update data in theBorders
workbook with an inventory of textbooks you own.
Include the purchase price and estimated resell 10/08/19
value for each
AM title.
〉 Modify
man79449_EX_ch02_058-107.indd
74
cell data using find and 09:49
Confirming Pages Skill 2.11
4. Add Adding
and delete cells asShading
necessary. with Fill Color
Click Insert Cells... to replace
5. Wrap
Skill 2.12text Applying
if any of your Cell Styles
book titles are too long to fit in the cell.
open the Insert dialog.
〉 Work with the print area 6. Format the worksheet title and data table using cell styles, borders, and fill color.
Skill Change
2.13 fonts,
Using Format
font color, Painter
and font size as appropriate.

〉 Introduction—Learning Outcomes are clearly

7. Remember to use Format Painter to copy formatting from one part of the
15. Insert a page break before the Upcoming Safety Improvements section. Skill worksheet
2.14 Applying
to another.
Conditional Formatting Using
16. Add a cover page. theuseQuick
8. You can also Analysis
commandTool
listed.
the Replace if you want to change formatting from
a. Insert a cover page using the Whisp design.
FIGURE EX 2.6 Skill one
2.15style to another in multiple cells at the same time.
Applying Conditional Formatting with
b. Change the Document subtitle to read The latest safety news for you. 9. Apply conditional formatting to identify the most expensive books and the ones
Data Bars, Color Scales, and Icon Sets
〉 At-a-glance Office 365 skills c. Delete the Date control on the cover page. with the highest resell values. Use any type of conditional formatting you’d like.
Recall that in Excel, pasting cell content that has been cut or copied will overwrite 17. Navigate to the Introduction section and add a watermark using the SAMPLE Skill 2.16conditional
10. Apply Applying Conditional
formatting Formatting
to identify the book with the with
best resell value and

Quick, easy-to-scan pages, for efficient learning

the book with the worst resell value.
Highlight Cells Rules
Fix It
the content of the cell where it is pasted. If you want to insert the content instead, use text with diagonal orientation.
Confirming Pages
the Insert command. 18. Print two copies of all the pages except the cover page. NOTE: If you are using 11. When you are satisfied with the appearance of the worksheet, save and close the
this in class or in your school’s computer lab, check with your instructor about Skill workbook.
2.17 Applying Conditional Formatting with Top/
1. Cut or copy the cell content and then click the cell where you want to insert the printing permissions before completing this step. Bottom Rules
On Your Own
new content.

fix it 2.6
19. Save and close the document.

projects
2. On the Home tab, in the Cells group, click the Insert button arrow. Skill 2.18 Removing Conditional Formatting

skills
Skill 2.19 Clearing Cell Content
Skill Review
Data files for projects can be found by logging into In this project, you will fix a rather unattractive worksheet that was intended for record-

on your own 3.5

your SIMnet account and going to the Library section.
Skill 2.20 Using
ing walking/running milesFind and Replace
and times.
Skills needed to complete this project:
In this project you will be formatting and printing a marketing sheet for a landscape
Skill 2.21 Replacing Formatting
• Using Undo and Redo (Skill 2.5)

skill review 2.1 Skill 2.22Shading

Setting and Clearing
(Skill 2.11)the Print Area
company. You will apply a theme of your choice and adjust the theme by changing the • Adding with Fill Color
style set, color theme, and font theme. You will add a property control to ensure consis-
• Merging Cells and Splitting Merged Cells (Skill 2.7)
tent spelling of the company name. You will add content to the header and footer of the
In this project you will add formatting to a daily vitamin and supplement plan to make • Applying Cell Styles (Skill 2.12)
the spreadsheet more attractive and easier to read. Throughout the project, use the
document. You will change the layout by adjusting margins and adding a page break.
Undo command ( Ctrl + Z ) if you make a mistake. You will add a page border and a cover page. Finally, you will practice printing multiple • Inserting and Deleting Cells (Skill 2.3)
copies and page ranges. • Changing Fonts, Font Size, and Font Color (Skill 2.9)
Skills needed to complete this project:
www.simnetkeepitsimple.com EX–63
• Using Undo and Redo (Skill 2.5)skill 2.3 Inserting and Deleting Cells Skills needed to complete this project: • Using Format Painter (Skill 2.13)
• Merging Cells and Splitting Merged Cells (Skill 2.7) • Applying Document Themes (Skill 3.1) • Adding Borders (Skill 2.10)
• Applying Cell Styles (Skill 2.12) • Applying Style Sets (Skill 3.2) • Wrapping Text in Cells (Skill 2.4)
• Inserting and Deleting Cells (Skill 2.3) • Using Color Themes (Skill 3.3) • Applying Conditional Formatting Using the Quick Analysis Tool (Skill 2.14)
• Aligning Cells (Skill 2.6) • Using10/08/19
Font Themes
man79449_EX_ch02_058-107.indd 58 10/08/19 09:49 AM
man79449_EX_ch02_058-107.indd 63 09:49 AM (Skill 3.4)
• Changing Fonts, Font Size, and Font Color (Skill 2.9)
• Inserting Property Controls (Skill 3.12) EX–106 www.simnetkeepitsimple.com
• Using Format Painter (Skill 2.13) excel 365 chapter 2 Formatting Cells
• Inserting Page Numbers (Skill 3.10)
• Adding Borders (Skill 2.10)
• Cutting, Copying, and Pasting Cell Content (Skill 2.1)
• Adding an Automatic Date Stamp (Skill 3.9)
• Wrapping Text in Cells (Skill 2.4) • Adding Headers (Skill 3.7)
• Applying Conditional Formatting Using the Quick Analysis Tool (Skill 2.14) • Adjusting Margins (Skill 3.14) man79449_EX_ch02_058-107.indd 106 10/08/19 09:49 AM

• Applying Conditional Formatting with Data Bars, Color Scales, and Icon Sets • Inserting Page Breaks (Skill 3.6)
(Skill 2.15)
• Adding Page Borders (Skill 3.17)
• Applying Conditional Formatting with Highlight Cells Rules (Skill 2.16)
• Adding a Cover Page (Skill 3.18)
• Removing Conditional Formatting (Skill 2.18)
• Printing Multiple Copies of a Document (Skill 3.19)
• Applying Conditional Formatting with Top/Bottom Rules (Skill 2.17)

Projects that relate to a broad range of careers and

• Replacing Formatting (Skill 2.21) • Printing Page Ranges (Skill 3.20)

〉 Diverse end-of-chapter projects

1. Open the start file EX2019-SkillReview-2-1 and resave the file as: [your initials] 1. Open the start file WD2019-OnYourOwn-3-5 document and resave this document

perspectives, from nursing, education, business, and

EX-SkillReview-2-1 as: [your initials] WD-OnYourOwn-3-5
2. If the workbook opens in Protected View, click the Enable Editing button in the 2. If the document opens in Protected View, click the Enable Editing button in the
Message Bar at the top of the workbook so you can modify the workbook.

everyday personal uses.

Message Bar at the top of the document so you can modify it.
3. Merge and center the worksheet title across cells A1:H1 and cells A2:H2.
3. Apply a theme of your choice to the document.
a. Select cells A1:H1.
4. Change the style set to one of your choice.
b. On the Home tab, in the Alignment group, click the Merge & Center button.
c. Select cells A2:H2.
5. Choose a new color theme xvii
d. On the Home tab, in the Alignment group, click the Merge & Center button.
4. Apply the Title style to the main worksheet title. WD–118 www.simnetkeepitsimple.com
word 365 chapter 3 Formatting Documents
a. Select the merged cells A1:H1.
b. On the Home tab, in the Styles group, click the Cell Styles button.
c. Click the Title style.

man79449_WD_ch03_078-121.indd 118 09/13/19 06:58 PM

EX–98 www.simnetkeepitsimple.com
excel 365 chapter 2 Formatting Cells

man79449_fm_i-xx.indd
man79449_EX_ch02_058-107.indd 98
xvii 10/08/19 09:49 AM
10/25/19 09:54 AM
 tips & tricks tell me more
When you add a citation from the Researcher task pane, The Researcher feature is only available in the Office
Formatting marks include symbols that represent spaces, nonbreaking spaces, tabs, Final PDF to printer
paragraphs, and page breaks. The following table shows examples of formatting marks
Word automatically inserts a properly formatted citation 365 version of Microsoft Office. If you have the 2019
and the keyboard commands used to create them:
based on the reference style for the document. Word on-premises version, you will not see the Researcher
also adds the source information in the source manager, button on the Reference tab.
allowing you to quickly add citations to the source later
CHARACTER FORMATTING MARK KEYSTROKE/COMMAND
within the same document or in other documents.
Space • Spacebar
let me try Paragraph ¶ Enter
If you do not have the data file from the previous skill open, open the student data file wd5-08-SpaProductReport
Tab → Tab
and try this skill on your own:

Features
1. Place the cursor before the period at the end of the first paragraph in the Wraps and Full-Body Treatments Line Break ↲ Shift + Enter
section (the sentence ending next big spa trend).
Nonbreaking Space  Ctrl + Shift + Enter
2. Open the Researcher task pane and type “spa trends” in the search box. NOTE: If you do not have the
Researcher feature in your version of Microsoft Word, skip to step 5.
3. Type a sentence based on the research you completed.
Tips Page
& Tricks
Break ............Page Break..........¶ Ctrl + Enter

4. From the Researcher task pane, add a citation to the source you used.
5. If you will be moving on to the next skill in this chapter, leave the document open to continue working. If not,
tips & tricks
From the perspective of. . .
save the file as directed by your instructor and close it.

You can choose to always show specific formatting marks on-screen even when the Show/Hide button is inactive.
To show specific formatting marks:

from the perspective of . . . 1. Click the File tab and select Options.
2. In the Word Options dialog, click the Display category.
GR AD UATE STUD E N T 3. Select the formatting marks you want to display in the Always show these formatting marks on the screen
When I wrote my first term paper, my professor rejected it informing me that it wasn’t section.
formatted correctly and I was using the wrong reference style. I didn’t understand. I had 4. Click OK.
typed everything very carefully, but apparently I was supposed to use the APA style and
not the Chicago style. After that, I started using the reference tools built into Word.
Confirming Pages
Now I can generate a table of contents from headings in my paper, mark entries for my
index as I write, and auto-generate the index. Most important, I can set my reference tell me more
style to use the APA style, add my sources, and create a bibliography in the correct
〉 A nonbreaking space is a space between two words that keeps the words together and prevents the words from
style. When I resubmitted my paper, my professor was impressed with how well it was
formatted. I got an A! being split across two lines.
Confirming Pages
tips & tricks
〉 A line break forces the text onto a new line, but does not treat the text as a separate paragraph.

When text is bolded, italicized, or underlined, the button appears highlighted on the Ribbon. To remove the effect,
Tell
click Me
another More
method
the highlighted button, or press the appropriate keyboard shortcut.

tips & tricks To show formatting marks, you can press

tell me more
Ctrl + Shift + 8 .

When text is bolded, italicized, or underlined, the button appears highlighted on the Ribbon. To remove the effect,
click the highlighted button, or press the appropriate keyboard shortcut. let me try
〉 Some of the other character effects available from the Ribbon include:
• Strikethrough—draws a horizontal line through the text.

If you do Subscript—draws
• not a small
have the data file fromcharacter below
the previous skillthe bottom
open, of the
open the student
text. data file wd2-14-SpaNewsletter and
Confirming Pages
tell me more Rubberball/Getty Images
try this •skillSuperscript—draws
on your own:
1. Show
a small character above the top of the text
the formatting marks inother
the document.
〉 The Font dialog contains character formatting options not available from the Ribbon. These effects include
〉 Some of the other character effects available from the Ribbon include: 2. On Double strikethrough,
the first page, there is anSmall
extracaps,
blankand
line.All caps among
Remove others.
the extra blankToline
open thethe
from Font dialog, on the Home tab, in the
document.
www.simnetkeepitsimple.com WD–187
• Strikethrough—draws a horizontal line through the text. Font
I’mgroup, clickarticle,
the dialog
therelauncher.
should beSelect an option
after in the Effectsatsection and
of aclick OK to apply the character
Skill 5.8 Using Researcher
3. In the So Gelish no spaces punctuation the end paragraph. Remove
• Subscript—draws a small character below the bottom of the text.
the effect to the text.
extra spaces from the article.
• Superscript—draws a small character above the top of the text tips & tricks
4. Hide the formatting marks.
〉 The Font dialog 187 contains other character formatting options not available from the Ribbon.
man79449_WD_ch05_174-222.indd These
10/12/19 12:50

Double strikethrough, Small caps, and All caps among others. To open the Font dialog, on the Home
PM effects
5. Ifinclude
When
tab,
you
text willanother method
be moving
is bolded,
in highlighted
the
on to the
italicized, next skill in the
or underlined, this button
chapter,appears
leave the documenton
highlighted open
the to continue
Ribbon. working.the
To remove If not,
effect,
click close
the the file. button, or press the appropriate keyboard shortcut.
Font group, click the dialog launcher. Select an option in the Effects section and click OK to apply the character 〉 The following keyboard shortcuts can be used to apply the bold, italic, and underline effects:
Another Method
effect to the text. • Bold = Ctrl + B

tell me more
• Italic = Ctrl + I
www.simnetkeepitsimple.com WD–53
• Underline = Ctrl + U skill 2.14 Revealing Formatting Marks
another method 〉 Some of the other character effects available from the Ribbon include:
〉 To access the bold, italic, or underline commands, you can also right-click the selected text and click the Bold,
• Strikethrough—draws a horizontal line through the text.
Italic, or Underline button on the Mini toolbar.
〉 The following keyboard shortcuts can be used to apply the bold, italic, and underline effects: • Subscript—draws a small character below the bottom of the text.
• Bold = Ctrl + B • 〉Superscript—draws
To apply an underline a small character
style, click theabove the top
Underline of the
button text and select a style.
arrow
man79449_WD_ch02_036-077.indd 53 09/13/19 06:26 PM
• Italic = Ctrl + I
〉 The Font dialog contains other character formatting options not available from the Ribbon. These effects include
• Underline = Ctrl + U
Double strikethrough, Small caps, and All caps among others. To open the Font dialog, on the Home tab, in the
FontBold,
〉 To access the bold, italic, or underline commands, you can also right-click the selected text and click the
let me try
group, click the dialog launcher. Select an option in the Effects section and click OK to apply the character
Italic, or Underline button on the Mini toolbar. effect
Opento the
the student
text. data file wd2-01-SpaNewsletter and try this skill on your own:

〉 To apply an underline style, click the Underline button arrow and select a style. 1. Select the text free smoothies in the first paragraph of the newsletter.

another
2. Apply method
the bold character formatting to the text.
3. Select the text online appointment booking system in the second paragraph of the newsletter.
let me try 〉 The following keyboard shortcuts can be used to apply the bold, italic, and underline effects:
4. Apply the italic and underline character formatting to the text.
• Bold = Ctrl + B
Open the student data file wd2-01-SpaNewsletter and try this skill on your own: • 5. If you
Italic will+beI moving on to the next skill in this chapter, leave the document open to continue working. If not,
= Ctrl
save the
• Underline =file
Ctrlas
+directed
U by your instructor and close it.
1. Select the text free smoothies in the first paragraph of the newsletter.
2. Apply the bold character formatting to the text. 〉 To access the bold, italic, or underline commands, you can also right-click the selected text and click the Bold,
3. Select the text online appointment booking system in the second paragraph of the newsletter. Italic, or Underline button on the Mini toolbar.

4. Apply the italic and underline character formatting to the text. Let〉 Me Try
To apply an underline style, click the Underline button arrow and select a style.
5. If you will be moving on to the next skill in this chapter, leave the document open to continue working. If not,
save the file as directed by your instructor and close it.
let me try
Open the student data file wd2-01-SpaNewsletter and try this skill on your own:
1. Select the text free smoothies in the first paragraph of the newsletter.
2. Apply the bold character formatting to the text.
3. Select the text online appointment booking system in the second paragraph of the newsletter.
4. Apply the italic and underline character formatting to the text.
5. If you will be moving on to the next skill in this chapter, leave the document open to continue working. If not,
save the file
WD–38 as directed by your instructor and close it.
www.simnetkeepitsimple.com
word 365 chapter 2 Formatting Text and Paragraphs

man79449_WD_ch02_036-077.indd 38 09/13/19 06:26 PM

〉 Instructor materials available in the SIMnet course manager.

WD–38 www.simnetkeepitsimple.com
word 365 chapter 2 Formatting Text and Paragraphs

• Instructor Manual
• Instructor PowerPoints
man79449_WD_ch02_036-077.indd 38 09/13/19 06:26 PM

• Test Banks
WD–38 www.simnetkeepitsimple.com
word 365 chapter 2 Formatting Text and Paragraphs

man79449_WD_ch02_036-077.indd 38 09/13/19 06:26 PM

xviii 

man79449_fm_i-xx.indd xviii 10/25/19 09:54 AM

 Final PDF to printer

SIMnet for Office

365 Online Training
& Assessment
〉 Includes: the course. It’s more than a resource; it’s a tool they can
• Microsoft Office Suite
® use throughout their entire time at your institution.
• Computer Concepts
M E AS U RAB LE RE S U LTS
• Windows 10
• File Management SIMnet provides powerful, measureable results for you
• Web Browsers and your students. See results immediately in our various
reports and customizable gradebook. Students can also
E ASY TO USE see measurable results by generating a custom training
lesson after an exam to help determine exactly which
SIMnet is McGraw-Hill’s leading solution for training and content areas they still need to study. Instructors can use
assessment of Microsoft Office skills and beyond. Com- the dashboard to see detailed results of student activity,
pletely online with no downloads for installation, SIMnet assignment completion, and more. ­SIMnet Online is your
is accessible for today’s students through multiple brows- solution for helping students master today’s Microsoft
ers and is easy to use for all. Now, ­SIMnet offers SIMbook Office Skills.
and allows students to go mobile for their student learn-
ing. Available with videos and interactive “Guide Me” S I M NE T FOR OFFI CE 20 1 6
pages to allow students to study MS Office skills on any
device. It’s consistent, clean user interface and function- . . . Keep IT SIMple! To learn more, visit
ality will help save you time and help students be more www.simnetkeepitsimple.com and also contact your
successful in their course. McGraw-Hill representative.

L IFELON G LEAR N I N G

SIMnet offers lifelong learning. SIMnet is designed with

features to help students immediately learn isolated
Microsoft Office skills on demand. Students can use SIM-
Search and the Library to learn skills both in and beyond

xix

man79449_fm_i-xx.indd xix 10/25/19 09:54 AM

 Final PDF to printer

man79449_fm_i-xx.indd xx 10/25/19 09:54 AM

 Final PDF to printer

office 365

man79449_intro_001-038.indd 1 10/15/19 07:06 PM

 Final PDF to printer

Essential Skills
for Office
In this chapter, you will learn the following skills:

〉 Learn about Microsoft Office and Skill 1.1 Introduction to Microsoft Office
its apps Word, Excel, Access, and
Skill 1.2 Opening Files
PowerPoint

〉 Learn the difference between

Skill 1.3 Closing Files
Office 365 and Office 2019 Skill 1.4 Closing the App
on-premises
Skill 1.5 Using the Start Page
〉 Demonstrate how to open, save,
and close files Skill 1.6 Getting to Know the Office User Interface

〉 Recognize Office common Skill 1.7 Getting Help

features and navigation elements Skill 1.8 Using Smart Lookup
〉 Use Microsoft Help and Tell
Skill 1.9 Working in Protected View
Me features
Skill 1.10 Picking Up Where You Left Off
〉 Create new files
Skill 1.11 Working with File Properties
〉 Share files through OneDrive

〉 AutoSave documents and

Skill 1.12 Creating a New Blank File
manage versions Skill 1.13 Saving Files to Your PC
〉 Modify account information and Skill 1.14 Saving Files to OneDrive
the look of Office
Skill 1.15 Using AutoSave
〉 Customize the Quick Access
Toolbar Skill 1.16 Sharing Files Using OneDrive
Skill 1.17 Using the Account Page

skills
Skill 1.18 Changing the Look of Office
Skill 1.19 Customizing the Quick Access Toolbar

man79449_intro_001-038.indd 2 10/15/19 07:06 PM

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