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STEVE HOEFT • ROBERT W. PRYOR, MD
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Foreword..................................................................................................... xi
Acknowledgments.................................................................................... xv
1 Introduction..................................................................................1
What Can Lean Do for My Organization?...................................................6
Bob’s Background........................................................................................8
Steve’s Background......................................................................................9
2 Why Lean? Why Now?.................................................................11
The Healthcare Desert Oasis.....................................................................12
Healthcare Challenges Nationwide............................................................14
New Challengers: Non-Traditional Healthcare Providers......................17
Keeping Up with Change......................................................................20
S&W’s Particular Challenges......................................................................22
S&W’s Growth Era.................................................................................22
S&W’s Financial Model..........................................................................23
S&W’s Secret to Low Costs—Integrated Health Delivery.....................24
How S&W’s “Secret Sauce” Helps Improve Population Health............26
Rapid Growth and Pride........................................................................27
Confusing Leaders—Management Systems and Gurus Everywhere.......29
Systems Thinking: Big and Small..........................................................32
Lots of Operating Systems: Which One?...................................................33
A System That Ties Together Other Good Micro-Systems...................34
Bob’s Bold Statement.............................................................................35
Toyota Changed the Value Equation (aka Only One Way to Thrive)......38
The Promise...........................................................................................43
What Percentage of Your Creative Brainpower?.......................................44
Countering the Two Biggest Excuses........................................................45
v
vi ◾ Contents
3 Philosophy..................................................................................47
Toyota’s Philosophy....................................................................................48
Patient Centered.........................................................................................50
The Improvement Philosophy for Healthcare...........................................53
Bob Finds His People-Based Lean Philosophy.........................................54
Go, No-Go #1: CEO-Driven.......................................................................59
Go, No-Go #2: No Layoff Policy...............................................................59
It’s All about People...................................................................................61
The Goal: Building a Culture of Continuous Improvement.....................63
Investing in People.................................................................................64
Philosophy—Inclusiveness......................................................................... 67
The Toyota House......................................................................................70
The Toyota Way Principles........................................................................76
Toyota’s Patience—San Antonio............................................................79
All Staff Need to Develop “Eyes for Waste” (DOWNTIME).....................81
Lead Time and Value-Added Time............................................................84
The Customer Determines Value...............................................................86
Types of Work........................................................................................88
Scientific Method....................................................................................89
Lean Thinking Penetrates Every Part of the Organization: Baldrige
Framework.................................................................................................91
Tensions Are Natural in Every Transformation.........................................95
Standardize vs. Improve: Defending Standardized Work.....................96
(Forced) Standard Improvements vs. Team-Based Improvements.......99
Detailed Standard Work or General....................................................100
Do It This One Best Way vs. Figure Out Best for You (Rigid vs.
Flexible)................................................................................................100
SMART vs. Stretch Goals..................................................................... 102
Problem Solver vs. Problem Finder..................................................... 102
No Layoff Policy vs. Layoffs for Volume Imbalances..........................103
Not Big Enough vs. Too Big................................................................103
4 How S&W Did It—Applying TPS to Healthcare........................105
Step 1. Lean Training and Tools.............................................................. 111
Orientation and Two Hats................................................................... 114
Continuous Improvement Training...................................................... 116
Common Core Training and Applications for All Staff....................... 118
Advanced Development Tracks for Select Staff..................................122
Lean Steering Council..........................................................................124
Contents ◾ vii
xi
xii ◾ Foreword
What I saw in late 2014 at the legacy Scott & White hospitals and clinics
was the product of a Lean journey begun in 2008. Prompted by accelerat-
ing change particularly on the financial side of healthcare, CEO Bob Pryor
was looking for ways to get ahead of the curve. He caught a glimpse of
the future in a benchmark visit to a Toyota assembly plant with its highly
engaged production employees and the thousands of implemented ideas for
improvement they submitted annually.
Steve Hoeft is a teacher and coach with firsthand experience in Toyota’s
thinking and approach. Pryor knew the direction he wanted to go: sustained
high levels of employee engagement in improving S&W’s performance.
Together, they developed an approach to move in that direction. Either
would tell you they are far from done. However, the distance they have tra-
versed and the progress they have made stand as significant achievements,
chronicled in the pages that follow.
The hardest part of Lean is creating the conditions that engage the hearts
and minds of those who do the actual work—the nurses, MAs, techs, house-
keepers, providers, and other professionals—in an ongoing improvement
process in which “bottom-up” suggestions for improvement are a significant
component.
This book documents the path the authors created at Scott & White, now
up to the merged BSWH to continue. It started with a familiar approach:
creating metrics, defining targets, identifying gaps, and chartering projects to
deploy Lean applications to close significant gaps. Many projects were suc-
cessful, but problems were growing faster than projects could reduce them.
Concurrently, many leaders were trained in Lean approaches and tools, but
few knew what to do as leaders to engage those they led.
In response, the authors developed their own approach for the next
steps. It did not come from a book or a consultant. Instead, they created the
next steps based on Pryor’s goal of high engagement at every level in the
organization: Hoeft’s Lean expertise, their experience up to that point, and
the gaps they observed in leaders’ behaviors and staff disengagement. They
combined equal parts of three-tiered accountability meetings, employee idea
processes, layered audits, Gemba walks, leader standard work, and visuals
for each team in each tier displaying goals and gaps appropriate to the team
in five areas consistent across teams and tiers. It is a systematic approach,
and it is working.
I believe the single ingredient essential to this success was the example
that Pryor, the CEO, set for his team and everyone in a leadership posi-
tion at every level throughout the organization. This was not something
killed once into
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