SAP Work Schedule Rules Configuration
Welcome to the tutorial on SAP Work Schedule Rules
Configuration. We have already explained the concept of Work Schedules and SAP
Work Schedule rules in the tutorial SAP Work Schedules and Their Elements. In
addition, if you have gone through the previous tutorial, you should also be conversant
with the prerequisite configurations of Period Work Schedules and Day type selection
rules.
In this tutorial, we will explain the various activities involved in the configuration of SAP
Work Schedule Rules and Work Schedules. In particular, we will look at the following
configuration steps – Employee Subgroup groupings, Assign Holiday calendars and
Configure Work Schedule Rules.
Employee Subgroup Grouping for Work Schedule
Before proceeding with the configuration of Work schedules, you must first group
Employee subgroups for Work Schedules. This means that all Employee subgroups that
work according to a common set of work schedule rules must be assigned the same
grouping.
For example, assume that an organization has three employee subgroups – Managers,
Officers and Workmen. Managers and Officers follow the same work schedule, whereas
Workmen work in accordance with a different work schedule. In this case, you can
assign grouping 01 to Managers and Officers, and grouping 02 to Workmen.
To assign this grouping, use transaction code SPRO to access the Implementation
Guide. Subsequently, access the following path:
Time Management – Work Schedules – Work Schedule Rules and Work Schedules –
Define Employee subgroup groupings
This path has also been depicted in Figure 1.
Figure 1: IMG Path to Define Employee Subgroup Groupings
On executing this step, you will see the list of activities displayed in Figure 2. Double
click on the second activity.
Fi
gure 2: List of Activities
You will now see the screen in Figure 3, where you can assign a one-digit grouping to
each Employee subgroup.
Figure 3: Assign Employee Subgroup Groupings
Define Groupings for the Public Holiday Calendar
In the tutorial on SAP Holiday Calendar, we explained how holiday calendars are
created. In this step, you should link each Personnel Subarea with the relevant Holiday
Calendar.
To create this mapping, use transaction code SPRO to access the Implementation
Guide. Then go through the path outlined below:
Time Management – Work Schedules – Work Schedule rules and Work Schedules –
Define groupings for the public holiday calendar
You may refer to Figure 4 which represents this path.
Figure 4: IMG Path to Define Groupings for the Holiday Calendar
This activity will bring you to the view in Figure 5. Here you can assign the required
Holiday calendar to each Personnel subarea.
Figure 5: Assign Holiday Calendar to Personnel Subarea
SAP Work Schedule Rules Configuration
In this section, we will explain how to configure a new SAP work schedule rule. Use this
path to create an SAP work schedule rule:
Time Management – Work Schedules – Work Schedule rules and Work Schedules –
Set Work Schedule rules and Work Schedules
This path has been illustrated in Figure 6.
Figure 6: IMG Path to Create SAP Work Schedule Rules
When you execute this step, the overview screen in Figure 7 will follow.
Figure 7: SAP Work Schedule Rules Overview
This table is essentially an overview of the Work Schedule rules in the system. To view
the detailed configuration of any of the Work Schedule rules, select the corresponding
row and click on the Details icon that has been highlighted in the above screenshot.
This will take you to the detailed view depicted in Figure 8.
Figure 8: SAP Work Schedule Rule Details
The most significant fields are laid out below:
ES grouping – This is the Employee Subgroup grouping for Work Schedules. This
concept has been explained in the beginning of this tutorial.
Holiday Calendar ID – This is the Holiday calendar ID that must be applied to the Work
schedule.
PS Grouping – This is the Personnel Subarea grouping for Work Schedules. This has
already been covered in the tutorial SAP Break Schedule Configuration.
Work Schedule rule key and text – The Work Schedule Rule is basically a key (with a
maximum length of 8 characters) that uniquely identifies the Work Schedule rule. In the
adjacent field, you should enter a meaningful Work Schedule rule text, which cannot
exceed 25 characters.
Daily working hours – This field specifies how many hours the employee must work
per day. The value specified here gets defaulted in the corresponding field in the
Planned Working time infotype. We have seen this in the tutorial on SAP Planned
Working Time Infotype.
Weekly working hours – This field specifies how many hours the employee must work
per week. The value specified here gets defaulted in the corresponding field in the
Planned Working time infotype. We have seen this in the tutorial on SAP Planned
Working Time Infotype.
Monthly working hours – This field specifies how many hours the employee must
work per month. The value specified here gets defaulted in the corresponding field in
the Planned Working time infotype. We have seen this in the tutorial on SAP Planned
Working Time Infotype.
Annual working hours – This field specifies the average number of hours the
employee must work per year. The value specified here gets defaulted in the
corresponding field in the Planned Working time infotype. We have seen this in the
tutorial on SAP Planned Working Time Infotype.
Weekly workdays – This field indicates the number of days the employee should work
per week. The value specified here gets defaulted in the corresponding field in the
Planned Working time infotype. We have seen this in the tutorial on SAP Planned
Working Time Infotype.
Period work schedule – This field specifies which Period Work Schedule is used as
the basis for the work schedule generation.
Reference date for Period Work Schedule – This is the date which is used as the
reference point for generating the period work schedule.
Starting point in Period work schedule – This field determines the position in the
Period work schedule from which the work schedule is generated. To generate a work
schedule, we must specify the position in the calendar as of which the period work
schedule is generated. This field, along with the Reference date, is used to determine
this position.
Rule for day types – This field specifies the relevant Day type selection rule that must
be applied to the Work schedule. We have taken you through this concept in the tutorial
on SAP Period Work Schedules and Day Types.
Did you like this tutorial? Have any questions or comments? We would love to hear your
feedback in the comments section below. It’d be a big help for us, and hopefully it’s
something we can address for you in improvement of our free SAP HR tutorials.
