CB/LKO/NORTHERN RLY

TENDER DOCUMENT
Tender No: 56255617 Closing Date/Time: 14/08/2025 11:00

Dy Chief Materials Manager/Charbagh/Lucknow acting for and on behalf of The President of India invites E-
Tenders against Tender No 56255617 Closing Date/Time 14/08/2025 11:00 Hrs. Bidders will be able to submit
their original/revised bids upto closing date and time only. Manual offers are not allowed against this tender, and
any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 56255617 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 56
Inspection Agency TPI Agency Publishing Date / Time 01/08/2025 17:01
Item Category General Bidding to be Done on IREPS
Procure From Approved
Yes Approving Agency CLW
Sources
Closing Date Time 14/08/2025 11:00
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 25080.00

Microprocessor based Electronic Speed Indicating-cum-Recording and Energy

Tender Title
Monitoring System (ESMON)

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 272000060033 Goods (Y) Non Stock --- Yes CLW TPI Agency INR
Description :Microprocessor based Electronic Speed Indicating-cum-Recording and Energy Monitoring Sys
tem (ESMON) as per the RDSO specification no. RDSO/PE/SPEC/EMU/0032-2002 (Rev.0), Oct 2002 with ame
ndment no. 1, 2 & 3 or latest, for MEMU Motor Coaches. (Wall Mounted, Working Voltage: 50V DC to 140V D
C, Dial Range: 0 to 120 KMPH). 01 Set Consisting 08 Items as under: i. Energy cum Speed Recording Unit (
RCI) Assembly - 01 No. ii. Pulse Generator Assembly - 01 No. iii. Junction Box Assembly - 01 No. iv. Signal C
onditioning Unit/Box - 01 No. v. Potential Transformer Unit - 01 No. vi. Current Transformer Unit - 01 No. vii.
Connecting Cables with Connectors 01 Set. viii. Mounting Accessories - 01 Set. [ Warranty Period: 30 Mo
nths after the date of delivery ]
[Quantity Tolerance (+/-): 5 %age , Item Category : Normal , Total PO value variation Permitted:
Max 8 lacs ] ]
Sr. Section Engineer/DMU/CB, Uttar Pradesh 5.00 Set
Consignee
NR
UVAM Item ref. ( Item Id :- 2100141 - Microprocessor based Energy cum Speed monitoring
unit for Electric Locomotives )
Inspection Details Stage Inspection Not Required

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 0 Days of issue of Contract, Completion ---
: Within 60 Days thereafter

Payment Terms

S.No Description

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 CB/LKO/NORTHERN RLY
TENDER DOCUMENT
Tender No: 56255617 Closing Date/Time: 14/08/2025 11:00

Payment Terms
1 95% payment against inspection certificate issued by the nominated inspection agency as specified in the
contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt,
inspection and acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway
Receipt/Parcel Way Bill will be taken as the proof of despatch. In case of despatch by other means such as
road transport, receipted challan signed by the gazetted officer at consignee's end will be taken as proof
of delivery.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central
Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within
the original delivery period stipulated in the contract, or last unconditionally extended delivery period
shall be to Railways' account. Only such variation shall be admissible which takes place after the
submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be
accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted
rate. No claim on account of statutory variation shall be admissible on account of misclassification by the
supplier/ contractor.

Option Clause

S.No Description
1 ---

Railway Standard Fall Clause

S.No Description
1 ---

Standard Governing Conditions

S.No Description
1 The contract shall be governed by latest version (along with all correction slips) of IRS conditions of
contract, conditions stipulated in Instructions to Tenderers for electronic tenders invited on IREPS
Revision_1.21_April_2024 and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 This item is reserved to procured from Normal Applicable to No No Not Allowed
CLW Approved vendors for all bidders
microprocessor based energy cum speed
monitoring. CLW Item ID: 2100141. The
status of approval of tenderer shall be
reckoned as on the date of tender
opening and not thereafter, unless it is a
case of downgrading /removal/
suspension / banning.

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 --- Normal Applicable to No No Not Allowed
all bidders

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 --- Normal Applicable to Yes Yes Not Allowed
all bidders

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 CB/LKO/NORTHERN RLY
TENDER DOCUMENT
Tender No: 56255617 Closing Date/Time: 14/08/2025 11:00

2 Please enter the percentage of local Normal Applicable to No Yes Allowed

content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported items,
and 100 for fully indigenous items. The
definition and calculation of local content
shall be in accordance with the Make in
India policy as incorporated in the tender
conditions.

General Instructions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 1. Instructions to Tenderers for Electronic Normal Applicable to No No Not Allowed
tenders NR_ITT_Ver_1.21_April_2024 all bidders
uploaded date-04-04-2024 have been
uploaded on IREPS website in stores
department link of Northern railway in
Goods & Service link in Public documents
and can be accessed after logging in,
using the allotted username and
password, digital signature through the
link NORTHERN RLY/STORES department
available in the document section on the
IREPS home page. These revised
instructions, special conditions and IRS
conditions of contract shall be applicable
to this tender. Tenderers are advised to
go through these instructions before
submission of their offer.

2. Tenderers may explicitly certify/declare

that we agree to supply the Stores noted
above the rates quoted by me/ us in
accordance with the current IRS condition
of the contract. Otherwise the fact that
tenderer has chosen to participate in the
tender shall be taken to imply that the IRS
conditions of contract are acceptable to
the tenderer.

3. Special attention is also drawn to Para

2.4.3 of above mentioned Instructions to
Tenderers for Electronic tenders Revision
NR_ITT_Ver_1.21_April_2024 regarding
Restrictions of procurement from the
bidders from countries sharing land
borders with India.

4. Material will be dispatched to

DY.CMM/NR/CHARBAGH/LKO.

5. All the bidders/tenderers should ensure

that they have GST compliance and their
quoted tax structure / rates are as per
GST Law.

6. In case the successful tenderer is not

liable to be registered under
CGST/IGST/UTGST/SGST Act, The railway
shall deduct the applicable GST from
his/their bills under reserve charge
mechanism (RCM) and deposit the same
to the concerned tax authority.

Other Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Third Party Inspection. Normal Applicable to No No Not Allowed
all bidders

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 CB/LKO/NORTHERN RLY
TENDER DOCUMENT
Tender No: 56255617 Closing Date/Time: 14/08/2025 11:00

2 Please arrange to submit, Normal Applicable to Yes Yes Allowed

declaration/documents related to type of all bidders (Mandatory)
your industry among the followings:-
1. Industry Type: MSE/Other
Railways/PSU/Govt. Deptt.
/ACASH/Medium or Large Industry/Others.
2. Owned by SC/ST: owned by SC/Owned
by ST/ Not Applicable.
3. Owned by Women: Yes/No/Not
Applicable.

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 1. EMD exemption will be in accordance Normal Applicable to No No Not Allowed
with condition 3.0 of "Instruction to all bidders
Tenderers" ITT_Rev_1.21_April_2024
issued by Northern Railway. These
conditions are available on IREPS. Offers
without applicable EMD or without valid
exemption of the same will be summarily
rejected.

2. SD shall be levied in accordance with

condition no. 12 of "Instruction to
Tenderers" ITT_Rev_1.21_April_2024
issued by Northern Railway available on
IREPS.

3. In case of cancellation of contract on

failure of the firm to supply the material
either in part or full, General Damages
(GD) shall be applicable in accordance
with condition no. 16.2 of "Instruction to
Tenderers" ITT_Rev_1.21_April_2024
issued by Northern Railway available on
IREPS.

4. Deviation in DP may be accepted as per

railways requirement.

5. In keeping with the Public Procurement

(Preference to Make in India) order, 2017,
as amended, special attention is drawn to
terms of clause 2.4.2, 2.4.4,2.4.5 and
2.4.6 of Instructions to Tenderers for e-
Tender, Rev. 1.21_April_2024, Public
Procurement of this item is estricted to
Class-I and Class-II local suppliers only.
Thus, only Class-I or Class-II local supplier
as defined under the public procurement
(preference to Make in India) Order,2017,
as amended shall be eligible to bid in this
tender. Offer from vendors who do not
quality to be Class-I or Class-II local
supplier, shall be summarily rejected and,
therefore, such vendors should not
participate in the tender. In case any
vendor who does not qualify to be a Class-
I or Class-II local supplier for the tendered
item participates in the tender, such a
bidder does so at its own risk and cost
and Railway shall not be liable for any loss
or damage caused to the bidder on this
account.
NOTE -: As per Public Procurement
(Preference to Make in India) Order, 2017,
purchases upto Rs. 5 Lakhs shall be
exempt from this Order.

Technical-Compliances

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 CB/LKO/NORTHERN RLY
TENDER DOCUMENT
Tender No: 56255617 Closing Date/Time: 14/08/2025 11:00

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading

1 --- Normal Applicable to Yes Yes Not Allowed

all bidders

Undertakings

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 --- Normal Applicable to No No Not Allowed
all bidders

6. Bidders shall confirm and certify on the behalf of the tenderer including its constituents as
under:

S.No. Description
1 I/we the tenderer (s) am/are signing this document after carefully reading the contents.
2 I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.
I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we
have verified the content of the document from the website and there is no addition, no deletion or no alteration to the
3
content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of
contract or payment, the master copy available with the railway Administration shall be final and binding upon me/us.
I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and
4
attachments in proof of the qualification requirements.
I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer
5
and same shall be binding upon me/us.
I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully
6
responsible for the correctness of the information and documents, submitted by us.
I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of
7 Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/
member of the partnership firm/LLP/JV/Society/Trust.
I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during
process for evaluation of tenders, it shall lead to forfeiture of the EMD and may also lead to any other action provided in the
8
contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand
that my/our offer shall be summarily rejected.
I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the
9 award of the contract, it will lead to termination of the contract, along with forfeiture of Security Deposit and may also lead
to any other action provided in the contract including banning of business for a period of upto two year.
I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with
India and certify that I am/We are not from such a country or, if from such a country, have been registered with the
10
competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be
considered (evidence of valid registration by the competent authority is enclosed)

7. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

No Document Attached

7. RESPONSIVENESS

S.No. Description
1 ------

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate
provisions of GFR regarding procurement through GeM.

Digitally Signed By

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 CB/LKO/NORTHERN RLY
TENDER DOCUMENT
Tender No: 56255617 Closing Date/Time: 14/08/2025 11:00

Dy.CMM ( MAHESH SINGH )

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