United Nations Development Programme

SECTION 1: REQUEST FOR PROPOSAL (RFP)

Strengthening visibility, learning, and community engagement through the

creation of knowledge products, strategic communications materials, and social
mobilization

Project Name: Green Transition in Nepal (GTN) Portfolio

RFP Reference No.: UNDP/RFP/42/2025 (UNDP-NPL-00529)
Country: Nepal

UNDP kindly requests your Proposal for the provision of services as detailed in Annex 1 of this RFP.
This Request for Proposal comprises the following documents:

Section 1: This request letter

Section 2: RFP Instructions and Data
Annex 1: Schedule of Requirements
Annex 2: Offer Submission Form
Annex 3: Technical Offer
Annex 4: Financial Offer

When preparing your offer, please be guided by the RFP Instructions and Data. Please note that offers
must be submitted using Annex 2: Offer Submission Form and Annex 3: Technical and Financial Offer,
by the method and by the date and time indicated in Section 2. It is your responsibility to ensure that
your offer is submitted on or before the deadline. Offers received after the submission deadline, for
whatever reason, will not be considered for evaluation.

Offers must be submitted directly in NextGenERP supplier portal following this

link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. Follow
the instructions in the user guide to search for the tender using Negotiation ID in this document.

In case you have never registered before, you can register a profile using the registration link shared
via the procurement notice and following the instructions in guides available in UNDP website:
https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if
you already have one. Use the forgotten password feature in case you do not remember the password
or the username from previous registration.

Thank you and we look forward to receiving your offers.

SECTION 2: RFP GENERAL INSTRUCTIONS
Introductio Proposers shall adhere to all the requirements of this RFP, including any amendments
n made in writing by UNDP. This RFP is conducted in accordance with the UNDP
Programme and Operations Policies and Procedures (POPP) on Contracts and
Procurement

Any Bid submitted will be regarded as an offer by the Bidder and does not constitute
or imply the acceptance of the Bid by UNDP. UNDP is under no obligation to award a
contract to any Bidder as a result of this RFP.

UNDP reserves the right to cancel the procurement process at any stage without any
liability of any kind for UNDP, upon notice to the proposers or publication of
cancellation notice on UNDP website.
Deadline Deadline is indicated in the online portal.
for the If any doubt exists as to the time zone in which the quotation should be submitted,
Submission refer to http://www.timeanddate.com/worldclock/.
of Proposal
Method of Quotations must be submitted as follows:
Submission
NextGenERP supplier portal following this link:
http://supplier.quantum.partneragencies.org using the profile you may have in the
portal.
Follow the instructions in the user guide to search for the tender using Negotiation
ID.
In case you have never registered before, you can register a profile using the
registration link shared via the procurement notice and following the instructions in
guides available in UNDP
website: https://www.undp.org/procurement/business/resources-for-bidders.
Do not create a new profile if you already have one. Use the forgotten password
feature in case you do not remember the password or the username from previous
registration.
 File Format: All attachments must be in PDF format unless otherwise instructed
by UNDP.
 File names must be in Latin alphabet/keyboard and clearly indicate the content of
the document to facilitated review.
 All files must be free of viruses and not corrupted.
 It is recommended that the entire Proposal be consolidated into as few
attachments as possible.
The proposer should receive an email acknowledging receipt of the proposal by the
system.
Cost of UNDP shall not be responsible for any costs associated with a Supplier’s preparation
preparatio and submission of a Proposal, regardless of the outcome or the manner of conducting
n of the selection process.
Proposal
Supplier All prospective suppliers must read the United Nations Supplier Code of Conduct and
Code of acknowledge that it provides the minimum standards expected of suppliers to the
Conduct, UN. The Code of Conduct, which includes principles on labour, human rights,
Fraud, environment and ethical conduct may be found at:
Corruption, https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct

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 Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices,
including fraud, corruption, collusion, unethical or unprofessional practices, and
obstruction of UNDP vendors and requires all proposers/vendors to observe the
highest standard of ethics during the procurement process and contract
implementation. UNDP’s Anti-Fraud Policy can be found at
http://www.undp.org/content/undp/en/home/operations/accountability/audit/offic
e_of_audit_andinvestigation.html#anti

Gifts and Proposers/vendors shall not offer gifts or hospitality of any kind to UNDP staff
Hospitality members including recreational trips to sporting or cultural events, theme parks or
offers of holidays, transportation, or invitations to extravagant lunches, dinners or
similar. In pursuance of this policy, UNDP: (a) Shall reject a bid if it determines that
the selected bidder has engaged in any corrupt or fraudulent practices in competing
for the contract in question; (b) Shall declare a vendor ineligible, either indefinitely or
for a stated period, to be awarded a contract if at any time it determines that the
vendor has engaged in any corrupt or fraudulent practices in competing for, or in
executing a UNDP contract.

Conflict of UNDP requires every prospective Supplier to avoid and prevent conflicts of interest,
Interest by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in
the preparation of the requirements, design, specifications, cost estimates, and other
information used in this RFP. Proposers shall strictly avoid conflicts with other
assignments or their own interests, and act without consideration for future work.
Proposers found to have a conflict of interest shall be disqualified.

Proposers must disclose in their Bid their knowledge of the following: a) If the
owners, part-owners, officers, directors, controlling shareholders, of the bidding
entity or key personnel who are family members of UNDP staff involved in the
procurement functions and/or the Government of the country or any Implementing
Partner receiving goods and/or services under this RFP.

The eligibility of Proposers that are wholly or partly owned by the Government shall
be subject to UNDP’s further evaluation and review of various factors such as being
registered, operated and managed as an independent business entity, the extent of
Government ownership/share, receipt of subsidies, mandate and access to
information in relation to this RFP, among others. Conditions that may lead to undue
advantage against other Proposers may result in the eventual rejection of the Bid.
Eligibility A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise
identified as ineligible by any UN Organization or the World Bank Group or any other
international Organization. Vendors are therefore required to disclose to UNDP
whether they are subject to any sanction or temporary suspension imposed by these
organizations. Failure to do so may result in termination of any contract or PO
subsequently issued to the vendor by UNDP.

It is the Bidder’s responsibility to ensure that its employees, joint venture members,
sub-contractors, service providers, suppliers and/or their employees meet the
eligibility requirements as established by UNDP.

Proposers must have the legal capacity to enter a binding contract with UNDP and to
deliver in the country, or through an authorized representative.

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 Other more specific eligibility requirements are included in Section 2.1 RFP Specific
Instructions, if applicable.
Currency of Quotations shall be quoted in in the currency indicated in the portal.
Proposal
Joint If the Bidder is a group of legal entities that will form or have formed a Joint Venture
Venture, (JV), Consortium or Association for the Bid, they shall confirm in their Bid that : (i) they
Consortiu have designated one party to act as a lead entity, duly vested with authority to legally
m or bind the members of the JV, Consortium or Association jointly and severally, which
Association shall be evidenced by a duly notarized Agreement among the legal entities, and
submitted with the Bid; and (ii) if they are awarded the contract, the contract shall be
entered into, by and between UNDP and the designated lead entity, who shall be acting
for and on behalf of all the member entities comprising the joint venture, Consortium
or Association.
Refer to Clauses 19 – 24 under Solicitation policy for details on the applicable
provisions on Joint Ventures, Consortium or Association.
Only one The Bidder (including the Lead Entity on behalf of the individual members of any Joint
Proposal Venture, Consortium or Association) shall submit only one Bid, either in its own name
or, if a joint venture, Consortium or Association, as the lead entity of such Joint
Venture, Consortium or Association.
Proposals submitted by two (2) or more Proposers shall all be rejected if they are found
to have any of the following:
a) they have at least one controlling partner, director or shareholder in common; or b)
any one of them receive or have received any direct or indirect subsidy from the
other/s; or
b) they have the same legal representative for purposes of this RFP; or
c) they have a relationship with each other, directly or through common third parties,
that puts them in a position to have access to information about, or influence on the
Bid of, another Bidder regarding this RFP process;
d) they are subcontractors to each other’s Bid, or a subcontractor to one Bid also
submits another Bid under its name as lead Bidder; or
e) some key personnel proposed to be in the team of one Bidder participates in more
than one Bid received for this RFP process. This condition relating to the personnel,
does not apply to subcontractors being included in more than one Bid.
Price No price variation due to escalation, inflation, fluctuation in exchange rates, or any
variation other market factors shall be accepted at any time during the validity of the Proposal
after the Proposal has been received.
Alternative If permitted, an alternative offer/proposal may be submitted only if a conforming
Offers offer to the RFP requirements is submitted. Where the conditions for its acceptance
are met, or justifications are clearly established, UNDP reserves the right to award a
contract based on an alternative offer. If multiple/alternative offers are being
submitted, they must be clearly marked as “Main Proposal” and “Alternative
Proposal”
Contact Must be submitted directly in the portal using the messaging functionality.
Person for Any delay in UNDP’s response shall be not used as a reason for extending the
correspond deadline for submission, unless UNDP determines that such an extension is necessary
ence, and communicates a new deadline to the Proposers.
notificatio
ns
Right not UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order
to accept

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any
Proposal
Right to At the time of award of Contract or Purchase Order, UNDP reserves the right to vary
vary (increase or decrease) the quantity of services and/or goods, by up to a maximum
requireme twenty-five per cent (25% ) of the total offer, without any change in the unit price or
nt at time other terms and conditions.
of award
Publication UNDP will publish the contract awards valued at USD 100,000 and more on the
of Contract websites of the CO and the corporate UNDP Web site.
Award
Policies This RFP is conducted in accordance with UNDP Programme and Operations Policies
and and Procedures
procedures
UNGM Any Contract resulting from this RFP exercise will be subject to the supplier being
registratio registered at the appropriate level on the United Nations Global Marketplace
n (UNGM) website at www.ungm.org.
The Bidder may still submit a Proposal even if not registered with the UNGM,
however, if the Bidder is selected for Contract award, the Bidder must register on the
UNGM prior to contract signature.

SECTION 2.1: RFP SPECIFIC INSTRUCTIONS

General Any Purchase Order or contract that will be issued as a result of this RFP shall
Conditions of be subject to the General Conditions of Contract
Contract Select the applicable GTC:
☐ General Terms and Conditions / Special Conditions for Contract.
☒ General Terms and Conditions for de minimis contracts (services only, less
than $50,000)
Applicable Terms and Conditions and other provisions are available at
UNDP/How-we-buy
Special ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days]
Conditions of ☐ Others [pls. specify]
Contract
Duties and Article II, Section 7, of the Convention on the Privileges and Immunities
taxes provides, inter alia, that the United Nations, including UNDP as a subsidiary
organ of the General Assembly of the United Nations, is exempt from all direct
taxes, except charges for public utility services, and is exempt from customs
restrictions, duties, and charges of a similar nature in respect of articles
imported or exported for its official use. All Proposals shall be submitted net of
any direct taxes and any other taxes and duties, unless otherwise specified
below:
All prices must:
☒ be inclusive of VAT and other applicable indirect taxes.
☐ be exclusive of VAT and other applicable indirect taxes
Language of English
Proposal Including documentation including catalogues, instructions and operating
manuals.
Partial Offers ☒ Not permitted

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 ☐ Permitted Insert conditions for partial quotes and ensure that the
requirements are properly listed in lots to allow partial quotes
Instructions for Proposals must be submitted directly in the online system.
proposal
Allowable manner of submitting proposals
submission
A) Two envelops (sealed financial proposal) The Financial Proposal shall be
submitted directly in the system only in the “Commercial section” of
the requirements and/or line items/deliverables. Non-compliance with
this instruction may result in rejection of the proposal received.
Documents to Proposers shall include the following documents in their Proposal:
be submitted ☒ Annex 2: Proposal Submission Form duly completed and signed
☒ Annex 3: Technical Offer duly completed and signed and in accordance
with the instructions provided for proposal submission.
☒ Annex 4: Financial Offer duly completed and signed and in accordance
with the instructions provided for proposal submission
☒ Company Profile.
☒ Registration certificate, VAT Registration and Latest Tax Clearance
certificates;
☒ List and value of projects performed for the last 2 years plus client’s contact
details who may be contacted for further information on those contracts;
☒ Latest audit report including balance sheet and profit & loss statement;
☒ Completed and signed CVs for the proposed key Personnel.
☒ Any Document related to Gender Equality and Social Inclusion
Policy/Strategy of the organization. Policy of conducive work
environment/policy on prevention of harassment, sexual harassment and
sexual exploitation or Code of Conduct.
☐ Other Click or tap here to enter text.
Proposal Proposals shall remain valid for 90 days from the deadline for the Submission of
validity period Proposal.
Payment Terms ☐ 100% within 30 days after receipt of goods, works and/or services and
submission of payment documentation.
☒Other As per the ToR
Conditions for ☐ Passing Inspection [specify method, if possible] Complete Installation
Release of ☐ Passing all Testing [specify standard, if possible]
Payment ☐ Completion of Training on Operation and Maintenance [specify no. of
trainees, and location of training, if possible
☒ Written Acceptance of Goods, Services and Works, based on full
compliance with RFP requirements.
☐ Others [pls. specify]
Clarifications Requests for clarification from proposers will not be accepted any later than 5
days before the submission deadline. Responses to request for clarification will
be communicated through the system Click or tap to enter a date.
Evaluation ☐ The Contract or Purchase Order will be awarded to the lowest price
method substantially compliant offer
☒ Combined scoring (based on the 70% technical offer and 30% price weight
distribution)

Technical Request for Proposal (70%)- 1000 Points

☒ Expertise of the Firm - 300 points

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 ☒ Proposed work plan and approach – 300 points
☒ Personnel – 400 points

Financial Proposal (30%) – 300 points

To be computed as a ratio of the Proposal’s offer to the lowest price among
the proposals received by UNDP.
Evaluation ☐Full compliance with all requirements as specified in Annex 1
criteria ☒Full acceptance of the General Conditions of Contract
☒ Highest Combined Score (based on the 70% technical offer and 30% price
weight distribution)
Type of ☐ Purchase Order
Contract to be ☒ Contract Face Sheet (Goods and-or Services) (this template is also utilised
awarded for Long-Term Agreement) and if an LTA will be signed, specify the document
that will trigger the call-off. E.g., PO, etc.)

☐ Other Type/s of Contract [pls. specify]

Expected date 15 September 2025
for contract
award.

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ANNEX 1: Description of Requirements OR Terms of Reference (TOR)

Green Transition in Nepal (GTiN) Portfolio

Terms of Reference for

Strengthening visibility, learning, and community engagement through the creation of knowledge
products, strategic communications materials, and social mobilization

Portfolio: Green Transition in Nepal (GTiN)

Service Provider: Consultancy service of Media House/Organization/Company/Consulting
Firm
Reports to: National Project Manager, Green Transition in Nepal (GTiN), UNDP Nepal
Duty Station: Kathmandu (with frequent travel to the portfolio intervention areas).
Duration: 45 days spreads over 5 months from the date of signing the contract.
Expected Places to Travel: All Wards of Dhangadhi Sub-Metropolitan City (DSMC)

1. Background
The United Nations Development Programme (UNDP) has been operating in Nepal since 1963, playing
a key role in the country’s development journey. Since its existence, UNDP Nepal has been working
closely with the Government of Nepal (GoN), development partners, civil society organizations,
academia, private sectors, among others to achieve government priorities. UNDP has been one of the
trusted government partners due to its non-political and neutral facilitation to ensure transparency
and participatory development processes.
UNDP Nepal together with Dhangadhi Sub-Metropolitan City (DSMC) has been co-designing
development interventions through Green Transition Portfolio approach since February 2024. This
umbrella portfolio seeks to establish a dynamic framework for sustainable development, circularity,
and resilience, addressing systemic challenges and fostering gender-responsive and inclusive,
community-driven growth. The approach anticipates on contributing to three system effects:
1. Inclusive Green Opportunities: Development of a vibrant circular economy based on waste
transformation, upcycling and recycling through indigenous practices and technology; youth,
women, and marginalized groups gain access to skills training and production capacity,
creating sustainable green jobs and inclusive income opportunities.
2. Sustainability and community pride: The city prioritizes and implements sustainable services
and infrastructure accessible to all; regenerative practices contribute to livelihoods and
ecosystem restoration. Residents perceive Dhangadhi as a clean, green, and resilient city,
fostering a sense of belonging and a long-term commitment to its sustainable development.
3. Institutional Capacity: DSMC develops robust systems to independently design, implement,
and monitor policies, investments, and interventions that advance green and circular
development, supported by local businesses and communities, and promoting gender
equality and social inclusion.

Cities in Nepal, including Dhangadhi, are experiencing rapid urban growth that is creating new
challenges. Many young people leave the country daily in search of better opportunities, domestic
unemployment remains high at 12.6%1, and despite growing interest in start-ups, youth still lack
institutional support in mentorship, tools, finance, and market access. At the same time,
environmental protection, safe farming, climate change adaptation, waste management and disaster

1
Nepal Living Standard Survey, 2024

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risk management must be strongly linked to socio-economic and livelihood initiatives to increase
public engagement and accelerate proper and timely implementation. It is also critical to understand
that socio-environmental and economic impacts and mitigation measures should be interlinked and
executed jointly for better and collective results.
Under the Framework of Green Transition in Dhangadhi Sub-Metropolitan City (DSMC), multiple
interventions are underway, built through the experiences of pilot initiatives carried out in 2024.
Further, the GTiN portfolio is itself a pilot in Nepal implemented with technical inputs from the UNDP
Bangkok Regional Hub (BRH). Based on documentation of the learning in DSMC, the portfolio approach
will be further replicated in other cities, with updating and revisions.

In this context, understanding people’s perceptions, portfolio implementation practices and

documenting learning are essential for scaling the pilot, as they foster public ownership, generate local
momentum, and build evidence-based narratives that inspire replication and attract broader
stakeholder engagement. Therefore, UNDP Nepal invites technical and financial proposals from
experienced institutions (firms or companies) to provide support in developing knowledge products
and visual documentation of the GTiN portfolio implementation process.

2. Objectives
The main objective of this assignment is to document the best practices and disseminate the public
knowledge to the wider sector of the community in the context of the Portfolio interventions in
Dhangadhi. While contributing the objective, this assignment is aiming to achieve following specific
objectives:
 To promote the Dhangadhi city vision (‘Clean, Green, Bright and Safe’) through inclusive and
participatory engagement of stakeholders and social mobilization.
 To document the Green Transition in Nepal portfolio learnings for wider dissemination.

3. Scope of the Assignment

Following the objec ve of this assignment, the scope is to strengthen outreach and engagement across
the GTiN por olio—covering knowledge products, communica on, branding, and visibility—through
targeted community mobiliza on and compelling documenta on. This will involve using print and
visual media to develop factsheets, infographics, stories, and other knowledge products that capture
the implementa on process and learning. The service provider is expected to deploy a dedicated video
producer responsible for the entire process—from preproduction to post-production—to ensure all
video content, social platform content and photographs are polished, professional, and fully compliant
with UNDP’s visual and ethical standards. Thus, the scope of this assignment is expected to implement
the following three-pronged strategy: (1) Social Mobiliza on, (2) IEC Product Development, and (3)
Visual Documenta on as the scope of this assignment. The assignment will be carried out in close
coordination and collaboration with the Dhangadhi Sub-Metropolitan City (DSMC) and relevant local
stakeholders.
Please refer to the table below for additional details:

Key strategy Key communication Location of Timeline

intervention intervention
Conduct two key municipal  Community based 1st month and 3rd
Social
digital orienta on campaigns model schools as month from the
Mobilization
using mul lingual informa on suggested by DSMC contract date

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 materials focused on both urban Mobiliza on of:
and rural se ngs.  Child Network
 Eco clubs
 Youth clubs
 Social mobilizers of
DSMC
 Female Community
Health Volunteers
Art/Painting competition among At school children level, Coinciding with a
the young creative minds local ar st group relevant
interna onal/na onal
day
Walkathon/marathon to mark In the heart of the city Coinciding with
key days (e.g., DSMC Foundation to be par cipated by relevant
Day, 1st of Baishakh B.S., World General public with the interna onal/na onal
Environment Day).
coordina on of Youth days
Clubs, Students and
concerned
governmental agencies

Develop and design 1 Portfolio  2nd month from the

IEC Product Factsheet (max 2 pages) using a contract date
Development combination of infographics,
highlighting key achievements in
the UNDP prescribed template.
Develop 3 short Videos (1 minute  3rd month from the
each) ensuring high-quality video contract date
production (minimum HD
1920x1080 or more), with
subtitles in English or Nepali as
required. Embed Maximum 3
Drone footage of the
ongoing/previously as below on:
 Green Initiatives carried out
interventions.
Visual
 Nature based solutions
Documentation
 Governance and Capacity
(Video & Photos)
enhancement

While developing these videos,

the service provider should also:
 Include interview of local
communities and
representatives
 Capture high-resolution still
photographs throughout the
assignment.

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 Develop Profiles (Maximum 3  Last month of the
pages) in English language on assignment
Pond restoration.

While carrying out these activities, following additional points should be considered:

(i) Ensure that all requests and instructions from UNDP and DSMC pertaining to social mobilization,
profiles, infographics, videography, video editing, and photo requirements are fulfilled.
(ii) Ensure that correct format of profile, infographics and video formats and storyboard are used
as guided by UNDP.
(iii) Ensure that all knowledge products, and videos produced for use on social media follows the
specifications provided by the UNDP.
(iv) Finalize the videos and knowledge products after incorporating the inputs from UNDP.
(v) Establish local coordination among the various stakeholders for carrying out interviews,
meetings and consultation as required for data generation.

4. Methodology
The service provider (production house, organization, firm, or company) shall propose appropriate
methodologies for the assignment as part of the inception report. A review of available authentic
documents and relevant studies is also recommended. The service provider should organize field visits
and conduct interviews, meetings, consultations, and group discussions to gather primary
information, which will provide an opportunity to obtain detailed insights and a deeper understanding
of the effectiveness of the portfolio interventions. The selected methods and tools should adequately
address gender equality and social inclusion (GESI) considerations. An indicative list of activities is
suggested to accomplish the assignment of developing videos and knowledge products, but not
limited to:
 Study the relevant documents such as portfolio document, progress reports, reports of pilot
initiatives, news and stories published about the portfolio interventions.
 Develop and submit inception report with a clear methodology including working timeline
following the signed contract.
 Conduct interviews with selected representatives of DSMC, beneficiaries and relevant
stakeholders.
 Analyze and inbuilt collected information for developing profiles, Factsheets, Infographics and
videos.

5. Deliverables and the Payment Schedule

The assignment is expected to be completed within the given time frame of maximum 5 months. The
payments will be made as per the submission of the deliverables following the deadlines mentioned
below and all the requirements will be based on prevailing norms of the GTiN.

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 SN Deliverables Payment Target Due Dates
1 Prepare, submission and approval of UNDP: 20% Within a week after the
 Inception report with detailed workplan contract
2 Submission and approval from UNDP: 30% 4th week of October 2025
 1 Profile
 1 Factsheet with infographics.
3 Submission and upon the approval from UNDP of draft 30% 2nd week of December 2025
short videos (1 min. each) on:
 Green portfolio interventions.
 Nature based solutions
 Governance and Capacity enhancement
4 Submission and upon the approval from UNDP: 20% End of contract
 Completion Report included:
 Details of social mobilization
 Final edited videos
 Raw footage
 Selected/edited photos captured throughout the
process

6. Required Experiences and Qualifications of the Service Provider

 Should have a minimum of 3 years of experiences in social mobilization, developing videos
and knowledge products (pre & post).
 Blending of professional script writers, video producer/editors, and cameraperson with at
least 3 years of experiences in developing relevant videos & knowledge products.
 Have sufficient knowledge and skills for Final-Cut-Pro editing (or other professional editing
software i.e., Avid, Premiere, etc.).
 Have knowledge and experience of different print and video formats and video file
conversions.
 Should have readiness and ability to work with deadlines in a challenging working
environment.
 Have prior experience working with government organizations and UN agencies will be an
added value.

Note: Selected media house/organizations/firms/company shall need to use their own high-quality
audio-visual equipment. UNDP will not provide any equipment, tools, materials, logistics etc.

6.1 Qualifications and Experiences of Human Resources and Their Responsibilities

The team should consist of three members in which a Team Leader/Video Producer (national) who
will be responsible for ensuring the overall quality of the assignment. S/he will ensure that the gender
equality and social inclusion (GESI) perspective is incorporated throughout the process. The team
members are expected to possess the following qualifications, skills, and experiences:
SN Human Resources Qualifications/Experience Roles & Responsibilities
1 Team Leader/Video  Minimum of master’s  Visit portfolio implementation sites and
Producer-1 (100%) degree in journalism and get the necessary data through various

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 SN Human Resources Qualifications/Experience Roles & Responsibilities
mass communication, stakeholders for the profiles, factsheet
and/or social sciences. and Infographics.
 At least 5 years’  Draft, write/re-write the Profiles and
experience in directing/ Factsheet in English as necessary upon
developing videos and the provided feedback and comments.
short films and proven  Copy-edit the profile and factsheet text
experience in working for as necessary upon the provided
various development feedback.
organizations.  Develop and deliver videos in high
 Strong command of both definition (HD) suitable (video quality
English and Nepali with a higher resolution) for both
languages, including traditional and social media platforms.
writing skills.  Lead the assignments and supervise all
 Sound understanding of the process for the required task.
editing/video editing  Coordinate with DSMC during the
including script overall assignment.
development.  Ensure the quality of assignment and
deliverables are completed within the
deadline.
2 Content To be outsourced.
Writer/Editor,
Designer and Camera
Person

7. Implementation Arrangements
The service provider will work under the overall direction and supervision of the Portfolio Manager
(Inclusive Economic Growth Portfolio) of UNDP Nepal and in close coordination with the UNDP
Communication team, and GREEN Portfolio team, and DSMC.
The selected service provider will be given access to relevant information necessary to execute the
tasks under this assignment. The service provider will be responsible for arranging their own working
station and required logistics (i.e., laptop, internet, phone, printer/scanner, stationery, tools &
equipment etc.) including travel arrangements, accommodation etc. and must have access to reliable
internet connection.

8. Ethical Considerations
The Video Producer and Other team member(s) shall adhere to the highest ethical standards, ensuring
that all individuals—particularly those from vulnerable populations—are treated with dignity and
respect. They must safeguard the privacy and rights of all persons involved in video production and
obtain informed consent prior to filming or recording any individual. All content produced must reflect
the UNDP’s core values, including its commitment to diversity, inclusivity, and the protection of human
rights.
All footage captured during field missions shall be the sole property of UNDP. The Videographer and
Scriptwriter are strictly prohibited from using this material for personal, commercial, or any
unauthorized purpose. Posting, sharing, or distributing any footage or photographs on personal or
public platforms without prior written authorization from UNDP is expressly forbidden.

13 | P a g e
9. Review/Approval of the Delivery
The final report will have to be approved by designated authority of the UNDP as good for payment.
UNDP reserves the right to withhold/ reassign/ review the work and/or return it to the party
contracted for finalizing the work if needed be. The payment will be delivered once the videos,
knowledge products with final report is submitted and approved by UNDP.

10. Product Copyright

All data, information and product received for this assignment are to be treated confidentially and are
only to be used in connection with the execution of this assignment. UNDP will have the copyright of
all the information and the final product.

14 | P a g e
 The main objective of this assignment is to document the best practices and
Context of the disseminate the public knowledge to the wider sector of the community in
Requirement the context of the Portfolio interventions in Dhangadhi. While contributing
the objective, this assignment is aiming to achieve following specific
objectives:
1. To promote the Dhangadhi city vision (‘Clean, Green, Bright and
Safe’) through inclusive and participatory engagement of
stakeholders and social mobilization.
2. To document the Green Transition in Nepal portfolio learnings for
wider dissemination.
Implementing Partner of N/A.
UNDP
Brief Description of the
Strengthening visibility, learning, and community engagement through the
Required Services2
creation of knowledge products, strategic communications materials, and
social mobilization
List and Description of As per the TOR
Expected Outputs to be
Delivered

Person to Supervise the National Project Manager, Green Transition in Nepal (GTiN), UNDP Nepal
Work/Performance of the
Service Provider
Frequency of Reporting [As per the TOR]
Progress Reporting As per the TOR
Requirements
☒ Exact Address/es: As per the TOR
Location of work ☐ At Contractor’s Location
Expected duration of 45 days spreads over 5 months from the date of signing the contract.
work
Target start date September 2025
Latest completion date January 2026

Travels Expected Brief

Destination/s Estimated Description of Target
Duration Purpose of the Date/s
Travel

☐ Security Clearance from UN prior to travelling

Special Security ☐ Completion of UN’s Basic and Advanced Security Training
Requirements ☐ Comprehensive Travel Insurance
☒ Others [pls. specify]

2
A detailed TOR may be attached if the information listed in this Annex is not sufficient to fully describe the
nature of the work and other details of the requirements.

UNDP RFP Low value, October 2023

 Facilities to be Provided ☐ Office space and facilities
by UNDP (i.e., must be ☐ Land Transportation
excluded from Price ☐ Others [pls. specify]
Request for Proposal)
Implementation Schedule
indicating breakdown and ☒ Required
timing of activities/sub- ☐ Not Required
activities
Names and curriculum
vitae of individuals who ☒ Required
will be involved in ☐ Not Required
completing the services
Criteria for Contract ☐ Lowest Price Quote among technically responsive offers
Award ☒ Highest Combined Score (based on the 70% technical offer and 30%
price weight distribution)
☒ Full acceptance of the UNDP Contract General Terms and
Conditions (GTC). This is a mandatory criterion and cannot be deleted
regardless of the nature of services required. Non-acceptance of the
GTC may be grounds for the rejection of the Request for Proposal.

Technical Request for Proposal (70%)- 1000 Points

Criteria for the ☒ Expertise of the Firm - 300 points
Assessment of Request ☒ Proposed work plan and approach – 300 points
for Proposal ☒ Personnel – 400 points

Financial Proposal (30%) – 300 points

To be computed as a ratio of the Request for Proposal’s offer to the lowest
price among the Request for Proposals received by UNDP.
☒ One and only one Service Provider
UNDP will award the ☐ One or more Service Providers, depending on the following factors:
contract to: [Clarify fully how and why will this be achieved. Please do not choose this
option without indicating the parameters for awarding to multiple Service
Providers]
☒ Form for Submission of Request for Proposal (Annex 2)
Annexes to this RFP3 ☒ Detailed TOR [optional if this form has been accomplished
comprehensively]
☐ Others4 [pls. specify]
Other Information [pls.
specify]

3 Where the information is available in the web, a URL for the information may simply be provided.
4 A more detailed Terms of Reference in addition to the contents of this RFP may be attached hereto.

UNDP RFP Low value, October 2023 1

Technical Evaluation Criteria

Points
Summary of technical proposal evaluation sections
obtainable
1. Proposer’s qualification, capacity and experience 300
2. Proposed methodology, approach and implementation plan 300
3. Management structure and key personnel 400
Total 1000

Points
Section 1. Proposer’s qualification, capacity and experience
obtainable
1.1 Reputation of Organisation and Staff (Competence / Reliability) 10
1.2 Litigation and Arbitration history 10
1.3 Women, persons with disability and other marginalized group owned
10
business
1.4 General Organisational Capability which is likely to affect implementation
(i.e. loose consortium, holding company or one firm, size of the firm /
25
organisation, strength of project management support e.g. project financing
capacity and project management controls)
1.5 Extent to which any work would be subcontracted (subcontracting carries
additional risks which may affect project implementation, but properly done 15
it offers a chance to access specialized skills.
1.6 Quality assurance procedures, warranty 15
1.7 Financial Position/Turnover of Organization 15
1.8 Relevance of
- Specialized Knowledge 40
- Experience on Similar Programme / Projects 20
- Experiences in social mobilization, developing videos and knowledge
40
products (pre & post).
- Blending of professional script writers, video producer/editors, and
cameraperson with at least 3 years of experiences in developing relevant 30
videos & knowledge products
- Have sufficient knowledge and skills for Final-Cut-Pro editing (or other
30
professional editing software i.e., Avid, Premiere, etc.).
- Knowledge and experience of different print and video formats and
20
video file conversions
- Work for UNDP/ major multilateral/ or bilateral programmes 15
- Additional point for GESI Policy/strategy, Code of conduct/or policy on
5
prevention of harassment, sexual harassment, and sexual exploitation
Total Section 1 300

Points
Section 2. Proposed methodology approach and implementation plan
obtainable
2.1 To what degree does the Offeror understand the task? 35
2.2 Have the important aspects of the task been addressed in sufficient
30
detail?
2.3 Are the different components of the project adequately weighted
20
relative to one another?

UNDP RFP Low value, October 2023 2

2.4 Is there evidence that the proposal been prepared based on an in-depth
50
understanding and prior knowledge of the project environment?
2.5 Is the conceptual framework adopted appropriate for the task? 40
2.6 Is the scope of task well defined and does it correspond to the TOR? 65
2.7 Is the presentation clear and is the sequence of activities and the
planning logical, realistic and promise efficient implementation to the 60
project?
Total Section 2 300

Points
Section 3. Management Structure and Key Personnel
obtainable
3.1 Video Producer (Team Leader) 400
 Qualification in related field 50
 Experience in directing/ developing videos and short 200
films and proven experience in working for various
development organizations.
 Experiences of working with development 60
organizations/UNDP or other UN agencies on
research/survey/assessment
 Sound understanding of editing/video editing 80
including script development
 Additional point for Women, Madhesi men, Dalit 10
men, Religious minority men, Disadvantaged Janajati men,
Person with disability
Total Section 3 400

ANNEX 2: PROPOSAL SUBMISSION FORM

UNDP RFP Low value, October 2023 3

Proposers are requested to complete this form, including the Company Profile and Bidder’s
Declaration, sign it and return it as part of their Proposal along with Annex 3: Technical and Financial
Offer. The Bidder shall fill in this form in accordance with the instructions indicated. No alterations to
its format shall be permitted and no substitutions shall be accepted.
Name of Bidder: Click or tap here to enter text.

RFP reference: Click or tap here to enter text. Date: Click or tap to enter a date.

Company Profile
Item Description Detail
Legal name of bidder or Click or tap here to enter text.
Lead entity for JVs
Legal Address, City, Click or tap here to enter text.
Country
Website Click or tap here to enter text.
Year of Registration Click or tap here to enter text.
Legal structure Choose an item.
Are you a UNGM ☐ Yes ☐ No
registered vendor?
If yes, insert UNGM Vendor Number
Quality Assurance ☐ Yes ☐ No
Certification (e.g. ISO 9000
or Equivalent) (If yes,
provide a Copy of the valid
Certificate):
Does your Company hold ☐ Yes ☐ No
any accreditation such as
ISO 14001 or ISO 14064 or
equivalent related to the
environment? (If yes,
provide a Copy of the valid
Certificate):
Does your Company have ☐ Yes ☐ No
a written Statement of its
Environmental Policy? (If
yes, provide a Copy)
Does your organization ☐ Yes ☐ No
demonstrate significant
commitment to
sustainability through
some other means, for
example internal company
policy documents on
women empowerment,

UNDP RFP Low value, October 2023 4

 renewable energies or
membership of trade
institutions promoting
such issues (If yes, provide
a Copy)
Is your company a ☐ Yes ☐ No
member of the UN Global
Compact

Bank Information Bank Name: Click or tap here to enter text.

Bank Address: Click or tap here to enter text.
IBAN: Click or tap here to enter text.
SWIFT/BIC: Click or tap here to enter text.
Account Currency: Click or tap here to enter text.
Bank Account Number: Click or tap here to enter text.
Previous relevant experience: 3 contracts
Name of previous Client & Contract Period of Types of activities
contracts Reference Value activity undertaken
Contact Details
including e-mail

Bidder’s Declaration
Yes No
☐ ☐ Requirements and Terms and Conditions: I/We have read and fully understand the
RFP, including the RFP Information and Data, Schedule of Requirements, the General
Conditions of Contract and any Special Conditions of Contract. I/we confirm that the
Bidder agrees to be bound by them.
☐ ☐ I/We confirm that the Bidder has the necessary capacity, capability and necessary
licenses to fully meet or exceed the Requirements and will be available to deliver
throughout the relevant Contract period.
☐ ☐ Ethics: In submitting this Quote I/we warrant that the bidder: has not entered into any
improper, illegal, collusive or anti-competitive arrangements with any Competitor; has
not directly or indirectly approached any representative of the Buyer (other than the
Point of Contact) to lobby or solicit information in relation to the RFP ;has not
attempted to influence, or provide any form of personal inducement, reward or
benefit to any representative of the Buyer.
☐ ☐ I/We confirm to undertake not to engage in proscribed practices, , or any other
unethical practice, with the UN or any other party, and to conduct business in a manner
that averts any financial, operational, reputational or other undue risk to the UN and
we have read the United Nations Supplier Code of Conduct
:https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct and
acknowledge that it provides the minimum standards expected of suppliers to the UN.
☐ ☐ Conflict of interest: I/We warrant that the bidder has no actual, potential or perceived
Conflict of Interest in submitting this Quote or entering a Contract to deliver the

UNDP RFP Low value, October 2023 5

 Yes No
Requirements. Where a Conflict of Interest arises during the RFP process the bidder
will report it immediately to the Procuring Organisation’s Point of Contact.
☐ ☐ Prohibitions, Sanctions: l/We hereby declare that our firm, ultimate beneficial
owners, its affiliates or subsidiaries or employees, including any JV/Consortium
members or subcontractors or suppliers for any part of the contract is not under
procurement prohibition by the United Nations, including but not limited to
prohibitions derived from the Compendium of United Nations Security Council
Sanctions Lists and have not been suspended, debarred, sanctioned or otherwise
identified as ineligible by any UN Organization or the World Bank Group or any other
international Organization.
☐ ☐ Bankruptcy: l/We have not declared bankruptcy, are not involved in bankruptcy or
receivership proceedings, and there is no judgment or pending legal action against
them that could impair their operations in the foreseeable future.
☐ ☐ Offer Validity Period: I/We confirm that this Quote, including the price, remains open
for acceptance for the Offer Validity.
☐ ☐ I/We understand and recognize that you are not bound to accept any Proposal you
receive, and we certify that the goods offered in our Proposal are new and unused.
☐ ☐ By signing this declaration, the signatory below represents, warrants and agrees that
he/she has been authorised by the Organization/s to make this declaration on its/their
behalf.

Signature:
Name: Click or tap here to enter text.
Title: Click or tap here to enter text.
Date: Click or tap to enter a date.

UNDP RFP Low value, October 2023 6

ANNEX 3: TECHNICAL OFFER -
Proposers are requested to complete this form, sign it and return it as part of their Proposal along
with Annex 2 Proposal Submission Form. The Bidder shall fill in this form in accordance with the
instructions indicated. No alterations to its format shall be permitted and no substitutions shall be
accepted.
Name of Bidder: Click or tap here to enter text.

RFP reference: Click or tap here to enter text. Date: Click or tap to enter a date.

Technical Offer
Provide the following:
- a brief description of your qualification, capacity and expertise that is relevant to the Terms
of Reference.
- a brief methodology, approach and implementation plan;
- team composition and CVs of key personnel

UNDP RFP Low value, October 2023 7

ANNEX 4: FINANCIAL OFFER

The Financial Proposal shall be submitted directly in the system only in the “Commercial section” of
the requirements and/or line items/deliverables. Non-compliance with this instruction may result in
rejection of the proposal received.

Provide a lump sum for the provision of the services stated in the Terms of Reference your technical
offer. The lump sum should include all costs of preparing and delivering the Services. All daily rates
shall be based on an eight-hour working day.

Currency of Proposal: Nepalese Rupees (NPR)

Percentage
Ref Description of Deliverables Price (NPR)
of payment
1 Prepare, submission and approval of UNDP: 20%
• Inception report with detailed workplan
2 Submission and approval from UNDP: 30%
• 1 Profile
• 1 Factsheet with infographics.
2 Submission and upon the approval from UNDP of draft short 30%
videos (1 min. each) on:
• Green portfolio interventions.
• Nature based solutions
• Governance and Capacity enhancement
3 Submission and upon the approval from UNDP: 20%
• Completion Report included:
• Details of social mobilization
• Final edited videos
• Raw footage
• Selected/edited photos captured throughout the
process
VAT (if applicable)
Total Price 100%

Breakdown of Fees
S Amoun
Descriptions Unit Quantity Rate Remarks
N t (NPR)
1 Social Mobilization
In two community model schools Mobilizing:
Child Network
Eco Club
Youth Club
1. Municipal information Social mobilizers of DSMC
Event 2
1 dissemination Female Community Health Volunteers

50 Participants in each event with Snacks &

Tea/Coffee and municipal venue to be used

Among School level children

Among local artist group

 50 Creative Young Mind in each

Art/Painting competition among the event
1.2 Event 2
young creative minds on Dream city  Snacks with Tea Coffee to be
provided
 Art Supplies (Standard Size Canvass,
Water Color, Painting Brush and
Other required material)

UNDP RFP Low value, October 2023 8

 In the heart of the city to be participated by
the general public with the coordination of
Youth Clubs, Students and concerned
governmental agencies
1.3 Walkathon/Marathon for Green City Event 1  About 200 participants
 CAP
 Light Snacks
 Cloth Banner

Sub-total (1) -
2 KM Product Development
For 7 days
2.1 Profile on Ponds restoration No. 1 This is the job of Content Writer
For 7 days
2.2 Portfolio Factsheet with Infographics No. 1 This is the job of Content Writer together with
Designer

For 15 days
Minimum of master’s degree in journalism
and mass communication, and/or social
sciences.
2.3 Content Writer/Copy Editor Person 1 At least 5 years in writing, developing profiles
and proven experience in working with various
development organizations.
Should have a good command of both English
and Nepali language and writing skills

Sub-total (2) -
Visual Documentation (production of
3
3 thematic videos)
· Outsource service (for 20 days) Minimum of
+2 in journalism and mass communication,
and/or social sciences.
At least 5 years in operating the video
equipment including camera/still camera and
3.1 Cameraperson Person 1 proven experience in working for various
development organizations.
Should have good sense of visuals, location,
framing and the visual bytes.
Good understanding of English and Nepali
languages and writing.

3.2 Script writer 7 As required for 7 days

3.3 Narration LS 1 As required One time L/S

3.4 Voiceover LS 1 As required One time L/S

3.5 Mixing LS 1 As required One time L/S

3.6 Visual editor LS 1 As required for 10 days

3.7 Subtitling LS 1 As required One time L/S

Sub-total (3) -
Field travel & expenses (Airfare,
4
vehicle, accommodation etc.)
Round Trip (KTM-DHN-KTM) for three persons
4.1 Air Travel (if applicable) Person 3 on an actual basis but not exceeding the
proposed amount.
Three persons for 12 days for visit to
Living allowance, if applicable
4.2 Days 12 Dhangadhi (as per night stay) but not
(accommodation, food, etc.) exceeding the proposed amount.

4.3 Local travel during the field visit Days 12 Three persons for 12 days

Sub-total (4) -
5 Human Resources
For 45 days The Video Producer shall lead and
coordinate the overall production process to
ensure the efficient planning, execution, and
timely delivery of all agreed deliverables
outlined in the Terms of Reference. This
Team Leader/Video Producer-1 includes, but is not limited to, videography
5.1 Days 45
(100%) and photography, editing of visual materials,
incorporation of subtitles, lyrics, and music,
preparation of reports, and the organized
sharing and submission of final outputs in
accordance with UNDP standards and
timelines.
Sub-total (5) -
Grand Total (1+2+3+4+5) -
VAT (13%), if applicable -

UNDP RFP Low value, October 2023 9

 TOTAL -
Note: Administrative and other overhead costs should be built-in the above cost and not to be
quoted separately.

Compliance with Requirements

You Responses
Yes, we No, we If you cannot comply, pls.
will cannot indicate counter - offer
comply comply
Click or tap here to enter
Delivery Lead Time ☐ ☐ text.
Click or tap here to enter
Validity of Proposal ☐ ☐
text.
Click or tap here to enter
Payment terms ☐ ☐
text.
Click or tap here to enter
Other requirements [pls. specify] ☐ ☐
text.

I, the undersigned, certify that I am duly authorized to sign this Proposal and bind the company
below in event that the Proposal is accepted.
Exact name and address of company Authorized Signature:
Company NameClick or tap here to enter text. Date: Click or tap here to enter text.
Address: Click or tap here to enter text.
Name: Click or tap here to enter text.
Click or tap here to enter text.
Functional Title of Authorised
Phone No.: Click or tap here to enter text.
Signatory: Click or tap here to enter text.

Email Address: Click or tap here to enter text.

Email Address: Click or tap here to enter text.

UNDP RFP Low value, October 2023 10