SHAHEEN VOCATIONAL TRAINING INSTITUTE

SHAHEED BENAZIRABAD
DIPLOMA IN INFORMATION TECHNOLOGY
JANUARY-2025 TO JULY 2025

Timing: 40 Minutes Microsoft Office Semester Max mark: 100

MICROSOFT WORD
Q.1 Write the shortcut keys of the following.
I) Building the Text V) Print Preview
II) Save as VI) Find a Word
III) Justify Text Alignment VII) Underline the Text
IV) Undo the mistake

Q.2 Write the purpose of the following shortcut keys.

I) Ctrl+Shift+C VI) Ctrl +2
II) Ctrl+Shift+G VII) Cntrl + Y
III) Ctrl+D VIII) Cntrl=ALT+D
IV) Ctrl+Alt+D IX) Ctrl +=
V) Ctrl+Home

Q.3 Write the name of the following buttons.

I) Aa ______ IV) ______
II)______ V) ______
III) ______

Q.4 Tick (✔) the correct answer.

1. What is the default number of lines to drop for drop cap?
a) 3 c) 10
b) 12 d) 15
2. SmartArt is the feature of ______.
a) Tally c) Photoshop
b) Corel Draw d) None of these
3. Zoom-in and zoom-out button is available on ______.
 a) Scroll bar c) Page layout tab
b) Home tab d) View option toolbar

4. Which bar shows the current position as far the text goes?
a) Title bar c) Scroll bar
b) Menu bar d) Status bar
5. Line spacing is in the ______ of MS Word.
a) Format tab c) Insert tab
b) View tab d) Home tab
6. Arial, Cambria, Verdana, Times New Roman are the names of ______.
a) Highlights c) Text
b) Font face d) Alignment
7. The feature that keeps track of the right margin is:
a) Left justified c) Right justified
b) Ragged right d) Find and replace
8. Which file format cannot be added to a Word document.
a) .png c) .gif
b) .jpg d) .kpz
9. A word processor would be used best to.
a) Paint a Picture c) Draw a diagram
b) Workout income and expenses d) Type a story
10. To move data from one part of the document to another, following is used
a) Cut and Delete c) Copy and Paste
b) Cut and Paste d) Copy and Undo
 MICROSOFT EXCEL
Q.5 Write the purpose of the following Formulas / Functions.
I) VLOOKUP ______
II) SUMIF ( ) ______
III) COUNTIF ( ) ______
IV) AVERAGE ( ) ______
V) PMT ______

Q.6 Tick (✔) the correct answer.

1. This is not a function category in Excel.
a) Logical c) Financial
b) Text d) Data series
2. The basic unit of a worksheet into which you enter data in Excel is called a ______.
a) Cell c) Box
b) Table d) Column
3. The ______ feature of MS Excel quickly completes a series of data.
a) Auto Complete c) Fill Handle
b) Auto Fill d) Sorting
4. The Greater than sign (>) is an example of ______ operation.
a) Arithmetic c) Conditional
b) Logical d) Greater
5. What is the total region surrounding the chart?
a) Chart area c) Clipart area
b) Legend d) Plot area
6. Typed text showed in active cell and also in ______.
a) Formula bar b) Ribbon
 c) Title bar d) Scroll bar
7. Excel documents are stored as files called ______.
a) Workgroups c) Worksheets
b) Worktables d) Workforce
8. What refers to the horizontal cells which can contain information?
a) Ribbon c) Columns
b) Rows d) Horizontal scrollbar
9. Another name for a pre-programmed formula in excel is ______.
a) Cell c) Function
b) Graph d) Range
10. How many columns are there in old version of MS Excel?
a) 250 c) 265
b) 256 d) 269

MICROSOFT POWERPOINT
Q-7 Tick (✔) the correct answer.
1. Which of the following is the default page set-up orientation for notes, pages, outlines and
handouts?
a) Font shadow c) Text behind color
b) Text shadow d) Highlight
2. The maximum zoom percentage in Microsoft PowerPoint is ______.
a) 100% c) 300%
b) 200% d) 400%
3. The best way to insert a new slide in a presentation is to use the ______.
a) Normal view c) Slide show view
b) Special view d) Slide sorter view
4. Which term is not related with font?
a) Font grammar c) Font size
b) Font color d) Font face
5. Which type of view is not present in MS PowerPoint?
a) Extreme animation c) Slide sorter
b) Slide show d) Normal

6. Which feature is not in MS PowerPoint?

a) Scan a virus c) Background color
b) Zoom d) Slide show
7. What is the default PowerPoint standard layout?
a) Blank c) Title only
b) Title slide d) Comparison
8. The PowerPoint view that displays only text (title and bullets) is ______.
a) Outline view c) Notes page view
b) Slide sorter d) Slide show
9. The slide that is used to introduce a topic and set the tone for the presentation is called the
______.
a) Title slide c) Table slide
b) Bullet slide d) Graph slide
10. In PowerPoint, the header and footer button can be found on the insert tab in what group?
a) Tables group c) Object group
b) Text group d) Illustrations group
 Microsoft Access
Q.8 Tick (✔) the correct answer.
1. To switch between form view from design view, press ______.
a) F5 c) F9
b) F8 d) F11
2. The columns in a Microsoft Access table are called as ______.
a) Fields c) Macro
b) Columns d) Records
3. Microsoft Access is a ______.
a) Network database model c) ORDBMS
b) RDBMS d) OODBMS
4. A subset of characters within a data field is known as ______.
a) Data string c) Record
b) File d) Data Alpha Numeric
5. What is the maximum length a text field can be?
a) 75 c) 255
b) 120 d) 265
6. A ______ is an area reserved for a specific piece of data.
a) Report c) Key
b) Record d) Field
7. In a database table, the category of information is called ______.
a) Tuple c) Field
b) Record d) All of them
8. A search value can be exact value or it can be ______.
a) Wild card character c) Relationship
b) Comparison operation d) Logical operator
9. The checking operation performed on input data is called the ______.
a) Control of data c) Validation of data
b) Cross check d) Verification of data
10. In Access, ______ are used to store the data.
a) Table c) Report
b) Form d) Query