Headquarters *Army Regulation 140–185

Department of the Army

Washington, DC
26 July 2024 Effective 26 August 2024
Army Reserve
Training and Retirement Point Credits and Unit Level Strength Accounting
Records

History. This regulation is a major revision. The portions affected by this major revision are listed in the summary of change.
Authorities. This regulation implements Public Law 107 – 107.
Applicability. This regulation applies to the Regular Army, the Army National Guard/Army National Guard of the United States, and
the U.S. Army Reserve, unless otherwise stated.
Proponent and exception authority. The proponent of this regulation is the Deputy Chief of Staff, G – 1. The proponent has the
authority to approve exceptions or waivers to this regulation that are consistent with controlling law and regulations. The proponent
may delegate this approval authority, in writing, to the Director, Military Personnel Management and may be further delegated to a
division chief with the proponent agency or its direct reporting unit or field operating agency in the grade of colonel or the civilian
equivalent. Activities may request a waiver to this regulation by providing justification that includes a full analysis of the expected
benefits and must include formal review by the activity’s senior legal officer. All waiver requests will be endorsed by the commander
or senior leader of the requesting activity and forwarded through their higher headquarters to the policy proponent. Refer to AR 25 – 30
for specific requirements.
Army internal control process. This regulation contains internal control provisions in accordance with AR 11 – 2 and identifies key
internal controls that must be evaluated (appendix C).
Suggested improvements. Users are invited to send comments and suggested improvements on DA Form 2028 (Recommended
Changes to Publications and Blank Forms) directly to the Deputy Chief of Staff, G – 1 (DAPE – MPE – IP) via email to usarmy.penta-
[email protected].
Distribution. This publication is available in electronic media only and is intended for the Regular Army, the Army National
Guard/Army National Guard of the United States, and the U.S. Army Reserve.

*This regulation supersedes AR 140–185, dated 3 August 2018.

AR 140–185 • 26 July 2024

UNCLASSIFIED
SUMMARY of CHANGE
AR 140– 185
Training and Retirement Point Credits and Unit Level Strength Accounting Records

This major revision, dated 26 July 2024—

• Revises DA Form 1380 (Record of Individual Performance of Reserve Duty Training) (prescribed in
para 1–1).

• Updates responsibilities (para 1– 4).

• Incorporates Army Directive 2019 –02, Voluntary Inactive Duty Training (paras 2–1e, 2–2h, and 2–
4b(1)(i)).

• Adds retirement points credited for activities other than active service or funeral honors duty (table
2 –3).

• Updates award of inactive duty training retirement points (table 2–4).

• Incorporates Army Directive 2022 –06, Parenthood, Pregnancy, and Postpartum (para 2–6a and table
2 –4).

• Updates policy for nonpaid DA Form 1380 (Record of Individual Performance of Reserve Duty Training)
(para 3–3b).

• Updates electronic-based distributed learning funding (para 3–4).

• Updates process to correct DA Form 5016 (Chronological Statement of Retirement Points). (para 3–
5c).

• Updates form names (throughout).

Contents (Listed by chapter and page number)

Summary of Change

Chapter 1
General, page 1

Chapter 2
Crediting and Awarding of Retirement Points, page 5

Chapter 3
Records Source Documents, page 11

Appendixes
A. References, page 17
B. Preparation of DA Form 1380, page 19
C. Internal Control Evaluation, page 21

Table List

Table 2– 1: Retirement point credits-minimum required for a portion of a year of qualifying service for re-
tirement, page 6
Table 2– 2: Pro-rating membership points, page 7
Table 2– 3: Maximum retirement points credited for activities other than active service or funeral honors
duty, page 7
Table 2– 4: Award of inactive duty training retirement points, page 9
Table 3– 1: Codes for Recording appropriate or equivalent instruction or duty on DA Form 1379 or DA
Form 1380, page 13
Table 3– 2: Duty qualification codes and definitions, page 13
Table 3– 3: Attendance and credit for inactive duty training for individual mobilization augmentee detach-
ment Soldiers training for retirement points only, page 14

Glossary of Terms

AR 140–185 • 26 July 2024 i

Chapter 1
General

1–1. Purpose
This regulation prescribes Army policy for U.S. Army Reserve (USAR) training and retirement point credit.
It also prescribes requirements for USAR unit level strength accounting. This regulation sets responsibili-
ties and procedures to establish and maintain retirement records prescribing the types of training and ac-
tivities for which retirement points are authorized. It discusses the procedures for recording retirement
point credits and training. It prescribes the use of DA Form 1379 (U.S. Army Reserve Components Unit
Record of Reserve Training) and DA Form 1380 (Record of Individual Performance of Reserve Duty
Training). This regulation ensures compliance with Public Law 107– 107 as well as other applicable statu-
tory and DoD issuances.

1–2. References, forms, and explanation of abbreviations

See appendix A. The abbreviations, brevity codes, and acronyms (ABCAs) used in this electronic publica-
tion are defined when you hover over them. All ABCAs are listed in the ABCA directory located at
https://armypubs.army.mil/.

1–3. Associated publications

This section contains no entries.

1–4. Responsibilities
a. Assistant Secretary of the Army (Manpower and Reserve Affairs). The ASA (M&RA) will—
(1) Oversee policies for electronic-based distributed learning (EBDL) to ensure compliance with statu-
tory responsibilities and DoD requirements.
(2) Provide oversight for the development of Army policies for compensation and related matters for
EBDL courses available to members of the Army National Guard (ARNG)/Army National Guard of the
United States (ARNGUS) and the USAR.
(3) Ensure unit personnel points of contact and USAR administrators contact U.S. Army Human Re-
sources Command (HRC), Personnel Actions Branch, Retirement Points Team to solidify retirement re-
porting requirements in the Integrated Personnel Pay System–Army (IPPS– A).
b. The Deputy Chief of Staff, G – 1. The DCS, G– 1, through the Commanding General (CG), HRC,
will—
(1) Certify and verify all retirement points accounting applications.
(2) Provide advice and assistance to the ASA (M&RA) in developing policies and procedures to record
and verify retirement points awarded to all USAR Soldiers.
(3) Provide DA Form 5016 (Chronological Statement of Retirement Points) to current and former
USAR Soldiers utilizing HRC’s self-service portal at https://www.hrc.army.mil.
(4) Provide Army personnel policy and entitlement guidance based on priorities set by the DCS,
G –3/5/7 for EBDL.
(5) Oversee the Army Training Requirements and Resources System (ATRRS) as the system of rec-
ord for all institutional training and EBDL courses.
(6) Identify personnel readiness requirements supported by EBDL and coordinate the prioritization of
efforts with the DCS, G– 3/5/7.
(7) Provide Soldiers direct access for enrollment through the ATRRS EBDL website.
(8) Participate in reviews of EBDL courses to validate their effect on personnel readiness.
(9) Identify to Army commands (ACOMs), Army service component commands (ASCCs), and direct
reporting units (DRUs) additional or alternative EBDL courses required to meet personnel readiness re-
quirements.
(10) Coordinate the building of necessary system interfaces between the Army Learning Management
System (ALMS) and existing and future human resources systems for qualification, verification, and credit
through ATRRS.
c. The Deputy Chief of Staff, G– 3/5/7. The DCS, G –3/5/7 will—
(1) Develop priorities for EBDL training, which are in precedent order as follows:

AR 140–185 • 26 July 2024 1

 (a) Training required for predeployment readiness and mobilization.
(b) Duty military occupational specialty (DMOS) qualification.
(c) Critical functional courses.
(d) Professional development courses.
(e) Functional courses.
(2) Execute, manage, and supervise the Army Distributed Learning Program (ADLP), including policies
and procedures required to support implementation and sustainment of EBDL.
(3) Exercise responsibility for Soldier training education courses using EBDL.
(4) Coordinate with the DCS, G– 1 in advising the ASA (M&RA) on developing policies, procedures,
and programs for EBDL.
(5) Provide guidance on operating an EBDL training environment and ensure that training develop-
ment policies are standardized.
d. Chief, National Guard Bureau. The CNGB will—
(1) Publish policies and procedures for the ARNG/ARNGUS.
(2) Coordinate with CG, U.S. Army Training and Doctrine Command (TRADOC) to develop and imple-
ment automated training, education design capability, EBDL reach back, and lifelong learning capabilities.
(3) Hold primary responsibility for the training and technology components of EBDL for the ARNG.
(4) Ensure the interoperability of ARNG EBDL technologies with the ADLP.
(5) Synchronize the prioritization of EBDL courseware development with TRADOC’s capabilities man-
ager for the ADLP.
(6) Provide projected mission requirements for EBDL during the Structured Manning Decision Review
process.
e. Chief of Army Reserve. The CAR will—
(1) Retain special staff responsibility for USAR Soldiers and monitor training and retirement point cred-
its requirements.
(2) As CG, U.S. Army Reserve Command (USARC)—
(a) Establish and maintain a Regional Level Application Software (RLAS) record on each Soldier for
submission to the retirement points correction system to verify and/or certify for automation to the Retire-
ment Points Accounting System (RPAS).
(b) Verify retirement points recorded. The CG, USARC is responsible for quality assurance and quality
control for all records of the Soldiers in troop program unit (TPU)/Active Guard Reserve (AGR) status.
(c) Ensure in-processing and annual audits of TPU/AGR Soldiers’ retirement points are implemented
and conducted to assure quality control to detect errors and initiate corrective action for submission to
HRC.
(d) Ensure units’ interactive Personnel Electronic Records Management System (iPERMS) and Army
Military Human Resource Record (AMHRR)/official military personnel file (OMPF) composition documents
listed in AR 600 –8– 104 are utilized as source documents in certifying retirement points.
(e) Provide reports and assistance as prescribed in this regulation.
(f) Publish policies and procedures for the USAR.
(g) Coordinate with the CG, TRADOC to develop and implement automated training, education design
capability, EBDL reach back, and lifelong learning capabilities.
(h) Hold primary responsibility for the training and technology components of EBDL for the USAR.
(i) Ensure the interoperability of USAR EBDL technologies with the ADLP.
(j) Synchronize the prioritization of EBDL courseware development with TRADOC’s capabilities man-
ager for the ADLP.
(k) Provide projected mission requirements for EBDL during the Structured Manning Decision Review
process.
f. Commanders of Army commands, Army service component commands, and direct reporting
units. Commanders of ACOMs, ASCCs, and DRUs will—
(1) Coordinate training development and initiatives for EBDL with TRADOC for the ADLP.
(2) Coordinate training requirements for EBDL with TRADOC and the DCS, G –1 to ensure accurate
entries in ATRRS.
(3) Coordinate resource requirements for EBDL course delivery (such as training aids, personnel, and
equipment) with the appropriate lead agency.
(4) Coordinate with TRADOC to develop and implement automated training, education design capabil-
ity, EBDL reach back, and lifelong learning capabilities.

AR 140–185 • 26 July 2024 2

 g. Commanding General, U.S. Army Training and Doctrine Command. The CG, TRADOC will—
(1) Implement the ADLP and provide oversight for the implementation and integration of EBDL
throughout the life of the program.
(2) Provide guidance and processes for the prioritization, design, development, and implementation of
EBDL courseware and delivery methods.
(3) Ensure that proponents of EBDL courses set the number of hours allowed to complete each
course.
(4) Coordinate training requirements for EBDL with Headquarters, Department of the Army (DCS, G –1
and DCS, G –3/5/7); Director, ARNG; and CAR.
h. The Surgeon General. TSG will retain authority to—
(1) Publish policies and procedures for the U.S. Army Medical Corps to support training requirements
for the ARNG/ARNGUS and the USAR.
(2) Hold primary responsibility for the training and technical components of EBDL in support of Army
health personnel in the ARNG/ARNGUS and USAR.
(3) Coordinate with TRADOC and non-TRADOC schools to develop, implement, and manage training,
education design capability, EBDL reach back, and lifelong learning capabilities in support of Army health
personnel.
i. The Judge Advocate General. TJAG will retain authority to—
(1) Publish policies and procedures for the Judge Advocate General’s Corps to support training re-
quirements for the ARNG/ARNGUS and the USAR.
(2) Hold primary responsibility for the training and technical components of EBDL in support of Army
legal personnel in the ARNG/ARNGUS and the USAR.
(3) Coordinate with TRADOC and non-TRADOC schools to develop, implement, and manage training,
education design capability, EBDL reach back, and lifelong learning capabilities in support of Army legal
personnel.
j. Chief of Chaplains. The CCH will retain authority to—
(1) Publish policies and procedures for the Chaplain Corps to support training requirements for the
ARNG/ARNGUS and USAR.
(2) Hold primary responsibility for the training and technical components of EBDL in support of Army
chaplain personnel in the ARNG/ARNGUS and the USAR.
(3) Coordinate with TRADOC and non-TRADOC schools to develop, implement, and manage training,
education design capability, EBDL reach back, and lifelong learning capabilities in support of Army chap-
lain personnel.
k. Unit and organizational commanders. Unit and organizational commanders will—
(1) Electronically forward prior-service records of Soldiers transferred to the USAR to HRC for estab-
lishment or correction of the anniversary year.
(2) Ensure source documents utilized in verifying retirement points listed as composition documents of
the AMHRR/OMPF per AR 600–8 –104 are stored in the Soldier’s iPERMS.
(3) Ensure Soldiers’ DA Form 5016s are reviewed and corrected during in-processing, annual audits,
reassignments, mobilizations, and demobilizations to ensure quality control, detect errors, and initiate cor-
rective action.
(4) Report duty participation and retirement point credit for Soldiers.
(5) Provide reports, counseling, and assistance as prescribed in this regulation.
(6) Ensure appropriate administrative, technical, and physical safeguards to ensure that the records
are protected from unauthorized access and disclosure.

1–5. Records management (recordkeeping) requirements

The records management requirement for all record numbers, associated forms, and reports required by
this publication are addressed in the Records Retention Schedule–Army (RRS–A). Detailed information
for all related record numbers, forms, and reports are located in Army Records Information Management
System (ARIMS)/RRS– A at https://www.arims.army.mil. If any record numbers, forms, and reports are not
current, addressed, and/or published correctly in ARIMS/RRS– A, see DA Pam 25–403 for guidance.

1–6. Privacy Act

Information and records contained in the automated retirement points correction system, RPAS, and
RLAS applications are governed by DoDI 5400.11.

AR 140–185 • 26 July 2024 3

 a. Authorized users, officials, or anyone granted access to the automated retirement points correction
system, RPAS, or RLAS will adhere to the DoD Privacy Program and the Army Privacy Program to safe-
guard the privacy of current and former Soldiers.
b. Records contained in the retirement points correction system, RPAS, and IPPS– A are designated
“Controlled Unclassified Information” and will be protected to prevent unauthorized access or disclosure.

1–7. Eligibility
a. Retirement point credit is authorized for:
(1) Reserve Component (RC) in active service in the Ready Reserve (RR).
(2) RC in an active status as defined in Section 10141, Title 10, United States Code (10 USC 10141).
This includes Servicemembers in a Delayed Entry Program (DEP) established by 10 USC 513. This ser-
vice is credited toward nonregular retirement since it is service in an active status as a member of the RR.
(3) Reserve Officers’ Training Corps (ROTC) Simultaneous Membership Program (SMP), DEP Sol-
diers, and active Standby Reserve Soldiers.
(4) Voluntary and involuntary inactive duty training (IDT).
(5) Members of the RC in a retired status, other than members who have retired from active service, or
members transferred to the Retired Reserve under the conditions described in 10 USC 12734 who are
ordered to perform active duty in accordance with 10 USC 12741.
b. Retirement point credit is not authorized for:
(1) Members of the RC in an inactive status under 10 USC 10152 pursuant to 10 USC 12734(a).
(2) Members who have completed the service requirement for retired pay and are not 60 years old who
are transferred to an inactive status (Retired Reserve).

1–8. Service requirement for a satisfactory year of service for nonregular retirement
A qualifying year of service for nonregular retired pay is a full anniversary year during which an RC mem-
ber is credited with a minimum of 50 retirement points. Except as otherwise provided by law, an accumu-
lation of 20 such years is one requirement necessary to qualify for nonregular retired pay.

1–9. Establishment of anniversary year

The criteria for establishing the service requirement for a satisfactory year of service for nonregular retire-
ment per DoDI 1215.07 and changing the anniversary year ending date are as follows:
a. The full-year periods used for the crediting of qualifying years for nonregular retirement must be
based on the anniversary years. Anniversary year periods are calculated from an anniversary date. The
anniversary date is the date the Servicemember entered into active service or active status in an RC. Ex-
ceptions to calculating anniversary years are:
(1) An officer with service as a cadet at a Service academy per 10 USC Chapters 753, 853, or 953, or
in a Senior ROTC Program, in education delay status for advanced training in accordance with 10 USC
2104 and 10 USC 2107 will have, as an anniversary date, the date the Soldier entered into active service
or active status minus any service as a cadet.
(2) An enlisted member of a military Service who served as a cadet at a Service academy in accord-
ance with 10 USC Chapters 753, 853, or 953, but who did not receive or who does not hold a commission
as an officer, must have the service as a cadet at a Service academy included and counted as active
duty.
b. The month and day for each successive anniversary year will not be adjusted unless the Service-
member has a break in service. A break in service occurs only when a member transfers to an inactive
status list, the inactive National Guard, a temporary disability retired list, the Retired Reserve, or is dis-
charged for longer than 24 hours. There will not be a break in service if the Servicemember transfers di-
rectly to another Active Component or RC. When a Servicemember with a break in service returns to an
Active Reserve status or to active service, the revised anniversary year start date will be the date of return
or reentry.
c. When the anniversary date shown on any authorized DA Form 5016 is incorrect, the Soldier’s unit of
assignment submits a request for action to HRC via encrypted email for processing. The email address is
located on the HRC website at https://www.hrc.army.mil.

AR 140–185 • 26 July 2024 4

1–10. Strength accounting
RLAS provides the USAR with a web-enabled application for management of personnel and resources. It
will report organization, authorization, and personnel data through the following functions to commanders:
a. The organization management function, which provides support in maintaining and updating unit
identification and related force structure data to support the personnel distribution processes.
b. The personnel management function, which provides support for managing and controlling officer
and enlisted assignments, reassignments, and transfers as well as identifying personnel requirements by
grade and skill.
c. The position management function, which provides support for managing and controlling the author-
ized positions within each unit.
d. The unit manning report, which provides support with a management tool for reviewing and main-
taining personnel authorization data and for monitoring and controlling the assignment of unit personnel
to authorized positions by position number, paragraph number, and line number.
e. The mobilization support function, which provides organization and personnel data on a recurring
basis to automated systems that directly support mobilization.
f. The personnel actions function, which provides information to manage and control personnel actions.
The personnel suspense roster identifies personnel eligible to reenlist and data related to the incentive
status of individual Soldiers.
g. RLAS generates the Total Army Personnel Database–Reserve (TAPDB –R). TAPDB –R sends data
weekly to the Defense Manpower Data Center. It provides the official assigned strengths used by the
Federal Government (planning, programming, and budgeting). The requirements below must be followed
to update the TAPDB –R:
(1) Units.
(a) Gaining unit will submit DA Form 4651 (Request for Reserve Component Assignment or Attach-
ment) to the unit of assignment.
(b) Unit of assignment, upon approval of the DA Form 4651 request, will forward through the chain of
command for publishing assignment or attachment order.
(c) Submit DA Form 4651 requests for discharge orders 30 days prior to the Soldier’s expiration of
term of service when it is apparent the Soldier will not reenlist.
(d) Immediately forward the request for orders when it is evident the Soldier will be a loss.
(e) Initiate follow-up action immediately after submitting required documentation to input a gain, loss,
or personal data if the second unit does not update the history report to reflect that change.
(2) Area commanders.
(a) Approve and return orders to units within 10 working days after receipt of a request for orders.
(b) Process personnel changes, gains, and losses.
(c) Make inquiries, as needed, to units to determine the status of requests for orders.
(3) U.S. Army Human Resources Command.
(a) Process Soldier requests as quickly as possible.
(b) Produce orders and return to requesting unit within 30 working days after receipt for assignment if
the Soldier is in the Individual Ready Reserve (IRR) strength.
(c) Provide TAPDB –R data processing support.

Chapter 2
Crediting and Awarding of Retirement Points

2–1. Criteria for crediting retirement points

The limitations on the number of points that may be credited to a Soldier during an anniversary year are:
a. A maximum of 365 (366 during leap year) points.
b. No more than one retirement point may be awarded for any day in which the Soldier is on active
duty. A Soldier in active service may not receive retirement points for other activities performed concur-
rently.
c. Retirement points credited for activities other than active service or funeral honors duty may not ex-
ceed:
(1) For any anniversary years closing before 23 September 1996: 60 retirement points.
(2) For anniversary years closing on or after 23 September 1996 but before 30 October 2000: 75 re-
tirement points.

AR 140–185 • 26 July 2024 5

 (3) For anniversary years closing on or after 30 October 2000 but before 30 October 2007: 90 retire-
ment points.
(4) For anniversary years closing on or after 30 October 2007: 130 retirement points.
d. A maximum of two retirement points may be awarded in 1 calendar day for any activity or combina-
tion of activities.
e. IDT will be either 4 hours in length for one retirement point or 8 hours in length for two retirement
points. Voluntary IDT for points only will be a minimum of 2 hours in length (excluding roll call and rest pe-
riods) and maximum of two retirement points each day.
f. Funeral honors duty is authorized one retirement point per day in which funeral honors duty is per-
formed for at least 2 hours and is excluded from all limitations set forth for inactive duty maximum author-
ized retirement points as listed in paragraph 2–1c.
g. If a Soldier is separated or removed from an active status during a retirement year, the Soldier may
be credited with a proportionate maximum number of IDT points for that year per DoDI 1215.07. Table
2 –1 shows the minimum number of points required for a partial year for qualifying service. Table 2–2
shows the number of membership points authorized for a partial year.
h. Soldiers are awarded 15 membership points for each year in an active status. If the Soldier is on ac-
tive duty for more than 350 days (351 in leap year), membership points will be reduced so that maximum
365 (366) points are not exceeded.

Table 2 – 1
Retirement point credits-minimum required for a portion of a year of qualifying service for retirement — Continued
Minimum points Number of days in an active Minimum points
Number of days in an active status
required status required
From Through From Through
0 8 1 183 189 26
9 14 2 190 197 27
15 21 3 198 204 28
22 29 4 205 211 29
30 36 5 212 219 30
37 43 6 220 226 31
44 51 7 227 233 32
52 58 8 234 240 33
59 65 9 241 248 34
66 73 10 249 255 35
74 80 11 256 262 36
81 87 12 263 270 37
88 94 13 271 277 38
95 102 14 278 284 39
103 109 15 285 292 40
110 116 16 293 299 41
117 124 17 300 306 42
125 131 18 307 313 43
132 138 19 314 321 44
139 146 20 322 328 45
147 153 21 329 335 46
154 160 22 336 343 47
161 168 23 344 350 48

AR 140–185 • 26 July 2024 6

Table 2 – 1
Retirement point credits-minimum required for a portion of a year of qualifying service for retirement — Continued
Minimum points Number of days in an active Minimum points
Number of days in an active status
required status required
From Through From Through
169 175 24 351 357 49
176 182 25 358 365 50

Table 2 – 2
Pro-rating membership points — Continued
Membership
Number of days in an active Membership points to
Number of days in an active status points to be
status be credited
credited
From Through From Through
1 12 0 183 206 8
13 36 1 207 231 9
37 60 2 232 255 10
61 85 3 256 279 11
86 109 4 280 304 12
110 133 5 305 328 13
134 158 6 329 352 14
159 182 7 353 365 15

Table 2 – 3
Maximum retirement points credited for activities other than active service or funeral honors duty — Continued
For anniversary year: Max Retirement Points
Closing before 23 September 1996 60
Closing on or after 23 September 1996 but before 30 October 2000 75
Closing on or after 30 October 2000 but before 30 October 2007 90
Closing on or after 30 October 2007 130

2 –2. Criteria for earning retirement points

Retirement points may be earned by USAR Soldiers for active duty or duty in an active status for active
duty for training (ADT), initial active duty for training (IADT), involuntary ADT, voluntary IDT, annual train-
ing (AT), IDT, membership points, and for other activities specified in this regulation. The following types
of IDT are in accordance with AR 140–1:
a. Regularly scheduled unit training assembly (UTA) including battle assemblies (BAs) formally known
as UTAs.
b. Rescheduled training (RST).
c. Make-up assemblies for missed BA due to AT.
d. Equivalent training (ET) in lieu of scheduled BA or RST.
e. Additional training assemblies (ATAs).
f. Two-hour funeral honors IDT.
g. Training of individual Soldiers in nonpay status (see table 2–4).
h. Two-hour voluntary IDT nonpay.

AR 140–185 • 26 July 2024 7

2–3. Qualification and eligibility for earning retirement points
a. Authority and specific individual qualifications required for earning retirement points are in DoDI
1215.07, DoDI 1215.21, AR 140–1, and other regulations governing the type of Reserve duty training to
be performed. All active duty and IDT must be preapproved by the unit of assignment/attachment prior to
the duty performance. Soldiers attending training or distance learning/distributed learning training in a
DoD Civilian capacity are not entitled to retirement point credit per DoDD 5500.07. (See AR 140– 1 for or-
ganizations responsible for organizing, maintaining, and awarding retirement points for USAR assignment
status and administrative jurisdiction.)
b. All USAR Soldiers are classified into alphabetic training/pay categories (T/PCs) for determination of
individual requirements for paid IDT and AT (see AR 140 –1). These categories determine individual sta-
tus in the RR (Selected Reserve (SELRES), IRR, and the Standby Reserve (active and inactive)).

2–4. Criteria for awarding retirement points

a. Personnel on active duty, ADT, IADT, involuntary ADT, or AT are awarded one point for each calen-
dar day they serve in one of these categories and may not be awarded additional points for other activi-
ties while in such status.
b. Table 2 –4 provides criteria for award of retirement points for IDT performed in accordance with
DoDI 1215.07 and AR 140– 1 (unless another reference is cited). Most types of IDT are covered by one of
the following rules on required duration of IDT and calendar day limitations on points. A maximum of two
retirement points may be credited for attendance at unit BA or IDT in any 1 calendar day.
(1) Inactive duty service types.
(a) Readiness management assembly. Soldiers may not perform more than one readiness manage-
ment assembly (RMA) per calendar day or more than 24 RMAs per fiscal year.
(b) Additional flight training period. See AR 140– 1 for eligibility.
(c) Additional training assemblies. Soldiers perform ATAs as distributed pursuant to AR 140 –1.
(d) Battle assemblies/rescheduled training. Soldiers may not perform more than 48 BAs per fiscal
year. Soldiers must perform RST within 60 days of the missed BA.
(e) Equivalent training. Soldiers may not make up more than four ETs per fiscal year.
(f) Funeral honors duty. One retirement point will be credited for each day in which funeral honors duty
is performed.
(g) Additional assemblies for nuclear training. Soldiers are authorized a maximum of one medical and
one dental physical health assessment for 4 hour periods per fiscal year unless follow-ups are authorized
at the need of the Army due to further medical screening per AR 40– 501.
(h) Additional Airborne battle assemblies. Minimum of one jump (one IDT period) per quarter to main-
tain qualification for hazardous duty pay.
(i) Voluntary inactive duty. Soldiers may voluntarily perform special additional duties the CAR has au-
thorized for USAR members pursuant to 37 USC 101(22)(B). Voluntary IDT will be performed in connec-
tion with prescribed training or maintenance activities of the units to which they are assigned. These peri-
ods are performed for retirement points only (without pay) and will not be less than 2 hours (excluding roll
call and rest periods), with a maximum of two points authorized on any 1 calendar day.
(2) Four-hour rule. Soldiers earn one point for each scheduled 4 hour period of IDT at BA, RST, ET, or
ATA.
(3) Two-hour rule. Soldiers earn one point for each voluntary IDT period each day for training con-
ducted in accordance with paragraph 2–4b(1)(i).
(4) Four/eight-hour rule. Soldiers earn one point for each 4 hour or greater period. Award of a second
point in the same day requires additional hours to bring the day’s total to a minimum of 8 hours. Maximum
of two points in 1 calendar day.
(5) Eight-hour rule. Approved EBDL courses will be awarded to members of the SELRES. Subject to
available funding, and as preapproved, Soldiers may earn one retirement point and be paid for one IDT
for every 8 hours of distance learning completed. The 8-hour rule applies for the attendance of authorized
conventions, professional conferences, or appropriate trade association meetings in a nonpay status.
c. Points may not be awarded under more than one of the rules in paragraph 2–4b during any single
calendar day.

AR 140–185 • 26 July 2024 8

Table 2 – 4
Award of inactive duty training retirement points — Continued
Column A Column B Column C
Rul When the individual— and— Then the individual will be awarded—
e
1 Attends BA or RST for pay points Is a SELRES Soldier T/PC, A, B, Points under the 4-hour rule (maximum of 8
C, M, P, or Q hours for two per day)
2 Attends BA RST, in a nonpay Is in the same category as rule 1, Points under the 4-hour/8-hour rule
status column B to include IRR Soldiers
attached
3 Attends 4-hour BA Is an IRR or active SELRES with Points under 4-hour rule Soldier attached
an individual mobilization (category H, D, G, or N)
augmentee (IMA) detachment in a
nonpay status
4 Performs ET in lieu of BA or RST Is a SELRES Soldier in T/PC A, B, Points under the 4-hour rule up to the number
for pay C, M, P, or Q authorized for the BA or RST missed per AR
140 – 1. No more than 4 BAs may be made up
in a fiscal year
5 Performs EBDL utilizing ATAs Is a SELRES Soldier in T/PC, A, Points under the 4-hour/8-hour rule. Soldiers
B, C, M, P, or Q (see USARC perform ATAs as distributed pursuant to AR
interim guidance for EBDL utilizing 140 – 1.
ATAs) BA or RST missed per AR
140 – 1
6 Attends make-up BA for pay Is a trained SELRES Soldier in Points under 4-hour/8-hour rule up to the
T/PC, A, B, C, or M number authorized for the training period
7 Performs ATA(s) Is a key officer or Points under 4-hour/8-hour rule
noncommissioned officer in the
unit T/PC A, B, C, or M
8 Attends authorized conventions, Is authorized under DODI 1215.07 Points under 8-hour rule
professional conferences, or
appropriate trade association
meetings in a nonpay status
9 Prepares or gives instruction for a Is a TPU, IRR (attached), or Points under 4-hour and 8-hour rule
training assembly Standby Reserve (attached)
Soldier and has been approved as
an instructor
10 Performs staff and administrative Is an assigned/attached Soldier, is Points under the 4-hour/8-hour rule except for
duties to include staff meetings as not a commander receiving BA, RST, ET, make-up assemblies, or ATA
additional training for points only in administrative function pay; and is
support of TPU activities not a Federal Government
employee performing in civilian
status in violation of the joint
ethics regulation
11 Performs voluntary IDT in a Is a USAR Soldier Points under the 2-hour rule (only one
nonpay status assigned/attached retirement point each day is authorized for
each voluntary IDT period with a maximum of
two points each day)
12 Performs military medical duties Is an assigned/attached RR Points under the 4-hour/8-hour rule
without pay or professional fees Soldier authorized under AR
140 – 1
13 Performs physical health SELRES is authorized annually One retirement point per day per anniversary
assessment under paid and nonpaid duty year for medical and dental each

AR 140–185 • 26 July 2024 9

Table 2 – 4
Award of inactive duty training retirement points — Continued
Column A Column B Column C
Rul When the individual— and— Then the individual will be awarded—
e
14 Performs military pastoral duties: Is an assigned/attached chaplain Points under the 4-hour/8-hour rule
counseling, ceremony, or worship or chaplain assistant
service
15 Performs certain legal duties Is an assigned/attached Judge Points under the 4-hour/8-hour rule
Advocate General officer/legal
specialist
16 Performs additional flight training Is a SELRES Soldier and Points as follows:
periods (flight and support) in a authorized under AR 140 – 1. Actual flight, one point for 4 hours
pay or nonpay status Nonmedically suspended aircrew Flight preparation, one point for 4 hours
members cannot perform
additional flight training periods
17 Performs service as a member of Is authorized under AR 140 – 1 Points under the 4-hour/8-hour rule
a duly authorized board
18 Performs duties in an attached Is authorized under AR 140 – 10 or Points under the 4-hour/8-hour rule
status with ARNG or other Armed AR 140 – 1
Forces component
19 Performs duties under the Is attached and authorized under Points under the 4-hour/8-hour rule
jurisdiction and certified by the AR 140 – 1
director, Selective Service
System, or a designated military
representative
20 Assigned/attached Soldier Is authorized under AR 140 – 1 Points under the 4-hour/8-hour rule
performs other individual IDT duty
in a nonpay training status
21 Performs liaison duties for the Is an officer assigned to the IRR Points under the 4-hour/8-hour rule
U.S. Military Academy and attached to the U.S. Military
Academy (category D, E, or H)
22 Performs funeral honors Is a USAR Soldier Points under the 2-hour rule (only one
assigned/attached retirement point each day is authorized)
23 Maternity absence Is a SELRES Soldier T/PC, A, B, Points under the 4-hour rule (maximum of 8
C, M, P, or Q hours for two per day). Max of 12 retirement
points of 48 within 12 months of qualifying
birth

2 –5. Criteria for former participant of the Armed Forces Health Professions Scholarship Program
or Financial Assistance Program
Members of the SELRES who satisfy the requirements of the Health Professions Scholarship/Financial
Assistance Program for active service will be credited with 50 retirement points for each calendar year of
participation in a course of study toward a commission. The points will be credited to the member after
attaining 50 reserve retirement points while serving in a Reserve Status during one anniversary year. The
points are recorded in the year of participation in the course of study. The award of service credit is lim-
ited to 4 years of participation in a course of study under the health professions scholarship/financial as-
sistance program under 10 USC 12732(a)(2). The anniversary year will not be adjusted based on any of
the addition of any of these added years and will be established upon attaining an active or Active Re-
serve status.

AR 140–185 • 26 July 2024 10

2–6. Criteria for Reserve Component parental leave
The period of parental leave taken by a member of the RCs of the Armed Forces in connection with the
birth of a child will count towards the member’s entitlement to retired pay, and in connection with the
years of service used in computing retired pay, under 10 USC Chapter 1223 as 12 points.
a. In an effort to provide comparable parental leave across all components, ARNG/ARNGUS and
USAR birthparents, non-birth parents, and single Soldiers who adopt a child will be granted 12 paid
UTAs/IDTs within the 12 months following a qualifying birth. In addition to the 12 paid UTAs/IDTs, birth-
parents, non-birth parents, and single Soldiers who adopt a child are authorized an additional 4 unpaid
UTA/IDT absences that can be rescheduled in accordance with AR 140–1 or NGR 350 –1, as appropriate.
b. Should the Army Military Parental Leave Program be updated, the Army’s policy for the RC will be
reviewed and updated in conjunction.
c. Commanders will place eligible Soldiers in a parental leave status, excusing them from attending
UTA/IDT. Soldiers will receive compensation and retirement points only for regularly scheduled UTAs that
fall within the authorized parental leave period.
d. For each paid UTA/IDT of parental leave used, the Soldier will accumulate one retirement point. A
maximum of 12 retirement points can be accumulated for the entire paid parental leave period.
e. Any unused parental leave will be forfeited at separation from the Army.
f. If a Soldier transfers from one component to another, all remaining parental leave for which the Sol-
dier is eligible will transfer to the gaining component. If a Soldier transfers from Compo 1 (Regular Army)
to either Compos 2 (ARNG) or 3 (USAR), the remaining leave will be calculated as a proportion of 12 in-
active duty drill periods.
g. This parental leave benefit terminates on the death of the child. Applicable convalescent leave for
perinatal loss or bereavement will then apply.

Chapter 3
Records Source Documents

3–1. General
The following are used to maintain and record the award and entitlement of retirement points described in
paragraphs 3– 2 through 3– 7. Units of assignment are responsible to ensure source documents are up-
loaded into iPERMS prior to submission of action to adjust a Soldier’s retirement points. (See AR
600– 8–104 for a sample list of appropriate documentation.) This will ensure proper validation of retire-
ment points throughout a Soldier’s career.
a. The ATRRS training transcript.
b. DD Form 214 (Certificate of Uniformed Service).
c. DD Form 215 (Correction to DD Form 214/214–1 Certificate of Uniformed Service).
d. DD Form 4 (Enlistment/Reenlistment Document–Armed Forces of the United States).
e. DA Form 71 (Oath of Office–Military Personnel).
f. Service academy transcripts.
g. DD Form 220 (Active Duty Report).
h. Master military pay account.
i. Defense Finance and Accounting Service (DFAS) Form 702 (Defense Finance and Accounting Ser-
vice Military Leave and Earnings Statement).
j. DA Form 1379.
k. DA Form 1380.
l. DA Form 5016.
m. The Reserve retirement repository.

3–2. DA Form 1379

a. Use. This is either an IPPS– A output roster (utilized prior to automation), an automated unit com-
mander’s pay management report, or TAPDB –R output roster (utilized by nonpaid IMA detachments) list-
ing Soldiers attached to IMA detachments. It contains personnel data on each Soldier and is used as fol-
lows:
(1) To record IDT paid and nonpaid drill attendance/status for assigned and attached personnel.
(2) As a source document to verify accuracy of monthly unit payrolls under the Defense MilPay Of-
fice/Defense MilPay Repository (DRM/DMO) System by authorized inspecting and verifying personnel (as

AR 140–185 • 26 July 2024 11

a source document for reporting specific data items which are input to the personnel information sys-
tems).
(3) As a permanent record of retirement points earned.
(4) As a basic report for reflecting unit performance and constructive attendance.
(5) As a historical record of unit training.
(6) For AT attendance.
(7) By IMA detachments to record authorized training of attached nonunit Soldiers.
(8) To determine eligibility for benefits if injury or death is incurred while in training.
b. Preparation for nonpaid units.
(1) DA Form 1379 (U.S. Army Reserve Components Unit Record of Reserve Training) will be prepared
monthly by HRC from updated data and forwarded to IMA detachment unit commanders. The DA Form
1379 report contains:
(a) Heading. Contains unit identification information and column headings for personal data sections.
(b) Attached strength section. Lists all personnel in the unit official strength and basic personal data
items.
(2) The unit will update the DA Form 1379 to include:
(a) Any corrections to the heading and attached strength and recap sections.
(b) Annotation of losses from the actual attached strength of the unit.
(c) An anticipated gains section, listing personnel for whom attachment authority has been requested.
(d) Training, attendance, and unit events information.
c. Disposition.
(1) Troop program unit Soldiers.
(a) Units will follow the directives of AR 25–400–2 for procedures for filing of active duty and IADT
generated documents from the Automated Drill Attendance Reporting Software (ADARS) and the Re-
serve ADARS, to include the unit commander’s pay management report.
(b) After conversion to automation drill reporting, units will no longer receive a copy of the DA Form
1379. Additionally, units will no longer need to submit the DA Form 1379 within 3 days after the last BA of
each month. Instead, the unit commanders pay management report will become an end-of-month report
which will be filed with the ADARS IDT attendance roster and Reserve ADARS. All active duty and IDT
completed within each calendar month will be posted, filed, and included in the unit commander’s pay
management report utilizing ARIMS.
(2) Nonunit Soldiers (attached to individual mobilization augmentation detachments). Forward original
to Commander, U.S. Army Human Resources Command (AHRC –ROR–PAB– PTS), 1600 Spearhead Di-
vision Avenue, Fort Knox, KY 40122– 5402 within 30 days after reporting month.
d. Codes. Codes for recording appropriate or equivalent instruction or duty are described in table 3– 1.
IMA detachment codes for yearly scheduled IDT are described in table 3– 3.

3–3. DA Form 1380

a. The purpose of DA Form 1380 is to record IDT by—
(1) TPU Soldiers performing IDT assemblies when pay is authorized, and the Soldier is not present to
sign the IDT attendance roster.
(2) TPU Soldiers attached to another USAR unit for 89 or fewer days. In such cases the unit of attach-
ment will prepare DA Form 1380 and forward to unit of assignment for recording attendance.
(3) Nonunit Soldiers under the jurisdiction of HRC who are attached for retirement points only to USAR
TPUs, ARNG units, or to another Service or component for training per AR 140–10. Only attached Sol-
diers are authorized to perform IDT with the exception of one annual physical health assessment each for
medical and dental readiness when authorized by the command prior to the event.
Note. Nonunit Soldiers attached for retirement point credit to IMA detachments are reported on DA Form
1379 for those units.
(4) Nonunit Soldiers performing other IDT for retirement point credit as outlined in table 2–4.
b. DA Form 1380 will be prepared for a unit Soldier who performs ET or additional training with their
unit subsequent to the scheduled BA. TPU units will retain one copy of the DA Form 1380 to post the ap-
propriate entry into ADARS for the month’s report and then place in the appropriate ARIMS file. Nonpaid
DA Form 1380s will not be entered into ADARS. Nonpaid DA Form 1380s must be digitally signed with
time-date stamp and submitted to HRC for IMA/IRR and to the Readiness Division (RD) for TPU for

AR 140–185 • 26 July 2024 12

 award of retirement points no later than 90 days from date the duty was performed. For example, duty
performed on 21 January 2022, DA Form 1380 must be signed and submitted to the appropriate organi-
zation no later than 20 April 2022. DA Form 1380 will be digitally signed with time/date stamp.
c. Duty qualification codes and definitions are described in table 3–2.

Table 3 – 1
Codes for Recording appropriate or equivalent instruction or duty on DA Form 1379 or DA Form 1380 — Continued
Code Explanation of duty or training performed
A Presentation of instruction to any component of the Armed Forces or civilians when authorized by competent authority. (If
other than USAR, specify audience in item 9d of DA Form 1380.)
B Preparation of instruction.
C Performing duties in an attached status with ARNG or other RC of the Armed Forces.
D IDT with active duty units.
E Performance of legal assistance.
F Command, staff, or administrative duties (includes RMA).
G Aerial flights by personnel on flying status, to include additional flight training periods.
H Performance of pastoral duties.
I Member of a board (specify board type in item 9d, DA Form 1380).
J Selective Service duties.
K Conducting medical examinations (additional assembly nuclear training).
L Review of medical examination reports.
M Attendance or participation at appropriate professional and/or trade association convention and Armed Forces seminars.
N Performance of RST.
O Training projects (specify in item 9d, DA Form 1380).
P Attendance at BA in an attached status with another USAR unit for 89 days or less.
Q Performance of ATA.
R ET with unit of assignment (must be of same type, quality, and duration of duty for which it is substituted) (see AR
140 – 1).
S Any other services or duties not described above (briefly identify the type of duty, for example, “Training Inspection” or
“Tng Insp”).

Note:
1
When one of the codes in table 3 – 1 is used for training for which IDT pay is authorized, USAR publishes guidance for fiscal year drill limits. DA Form
1380 must be submitted to the individual Soldiers iPERMS per AR 600 – 8 – 104 and the IDT performance package per AR 25 – 400 – 2.

Table 3 – 2
Duty qualification codes and definitions — Continued
Soldier’s status Code
OFF/WO/ENL: Q
Soldier is qualified in all nine characters of position requirement code and has been awarded a primary military
occupational specialty (PMOS)/primary specialty skill identifier, secondary military occupational specialty
(SMOS)/additional specialty skill identifier, or additional military occupational specialty (AMOS) and special qualifications
identifier (SQI)/additional skill identifier (ASI) or language identification code (LIC) that matches all characters of the duty
position. This code is also used to identify overqualified personnel (for example a sergeant first class, 42 assigned to an
E – 6, 42 duty position).

AR 140–185 • 26 July 2024 13

Table 3 – 2
Duty qualification codes and definitions — Continued
Soldier’s status Code
ENL: P
Soldier has completed IADT (basic combat training/advanced individual training (AIT)) and has been awarded a
PMOS/SMOS/AMOS which is a feeder military occupational specialty (MOS) code for the DMOS, and Soldier has also
been awarded the SQI/ASI and LIC required for the position. This code is used to identify personnel carried against
higher grade positions, but who are otherwise qualified. For example, an E – 6, 91P3PU8 assigned to an E – 7, 91P4PU8
position and an E – 6, 31B3O assigned to an E – 7, 31Z4O position would be reported with this code. A Soldier who is
qualified but does not have an award of the required SQI/ASI or LIC will be reported as code N, L, S, or X as
appropriate.
OFF/WO/ENL: N
Soldier is not qualified and the commander requires assistance in training the Soldier (through a USAR school, Service
school, AT, or ADT).
OFF/WO/ENL: L
Soldier is not qualified, but the commander is training and qualifying the Soldier through supervised on-the-job training,
unit school, and/or correspondence courses; no training assistance is required. Use also for reporting E – 8 and E – 9
Soldiers in command sergeant major duty positions that have not been promoted to command sergeant major.
OFF/WO/ENL: S
Soldier is not qualified, but is scheduled (quota obtained) for, or is currently attending, formal S MOS training at a
Service school, AT, or ADT.
OFF/WO/ENL: A
Soldier is not qualified, but is awaiting IADT, currently on IADT, or awaiting the final phase of AIT A (split training option).
This code applies to officers awaiting/attending the initial branch/specialty course.
OFF/WO/ENL: X
Soldier is not qualified and cannot be programmed for any position required in the unit authorization X document.
Examples would be a Soldier whose physical profile prohibits him or her from qualifying for any MOS authorized in the
unit. Soldiers reported under this code should be reported to the USARC as excess and appropriate action taken (for
example, transfer to another geographical TPU, transfer to IRR, or discharge). Do not use this code to report over-
strength Soldiers who would otherwise qualify for another code.

Legend
ENL = enlisted
OFF = officer
WO = warrant officer
Note:
1
Officers assigned to a duty position declared “branch immaterial” on the modification table of organization and equipment/table of distribution and
allowances will be considered qualified once they have qualified in their basic branch.
2
SQI precedence will be maintained in reporting PMOS. For example: A Soldier with a PMOS of 11B4P occupying a vacancy with a DMOS of 11B4H
would be considered qualified, provided Soldier was also awarded the SQI H’ (instructor). As an exception, SQI X (drill sergeant) will always be as-
signed to the PMOS for all qualified Soldiers assigned to a drill sergeant duty position.
3
DMOS for ROTC/SMP participants will be 09R2O. DMOS for ROTC/SMP potential participants will be 09R1O. DMOS for Officer Candidate School
(OCS) candidates while enrolled in either a Regular Army or RC OCS will be 09W00. DMOS for warrant OCS candidates will be 09T00. All of these
Soldiers will be considered DMOS qualified and reported with code Q’ while in candidate, participant, or potential participant status.

Table 3 – 3
Attendance and credit for inactive duty training for individual mobilization augmentee detachment Soldiers training for
retirement points only — Continued
A B C D E
Rule If a Soldier is attached By reason of Then is awarded Record in column f, Record in column g,
for retirement points retirement points DA Form 1379 DA Form 1379
only and is
1 Present IMA detachment Attendance One for each 2 S Not on Reserve
assembly hours of assembly Component Master
(maximum two Pay File (RCMPF) 1
points each day)

AR 140–185 • 26 July 2024 14

Table 3 – 3
Attendance and credit for inactive duty training for individual mobilization augmentee detachment Soldiers training for
retirement points only — Continued
A B C D E
Rule If a Soldier is attached By reason of Then is awarded Record in column f, Record in column g,
for retirement points retirement points DA Form 1379 DA Form 1379
only and is
2 Absent Soldier’s own None M Not on RCMPF 1
violation

Note:
1
Except for member in T/PC L.

3–4. Electronic-based distributed learning

Public Law 107 –107, section 603, authorized compensation to certain members of the SELRES. Pursu-
ant to 37 USC 206(d), a member of the SELRES of the RR may be paid compensation at a rate and un-
der terms determined by the Secretary of Defense upon the member’s successful completion of a course
of instruction undertaken by the member using EBDL methodologies to accomplish training requirements
related to unit readiness or mobilization, as directed for the member by the Secretary concerned. This
regulation provides discretionary payments only for members of the SELRES not in active service or on
active duty who are directed by their commanders to complete training requirements related to unit readi-
ness or mobilization by means of EBDL.
a. All EBDL courses approved for payment with Reserve compensation or upon depletion of funds for
completion by Soldiers for Reserve retirement points will be listed in ATRRS. Courses designated as eligi-
ble for Reserve compensation under the EBDL policy will be appropriately annotated within ATRRS.
b. Additional training periods for distributed learning for Reserve compensation are authorized only for
Soldiers in the paid drill strength of the ARNG and USAR, including drilling IMAs based off HRC funding
guidance.
c. Commanders may direct Soldiers to enroll in and complete EBDL courses that are eligible for Re-
serve compensation. Commanders will provide this direction in writing, citing the availability of funds or,
upon depletion of funds, completion in a points only status in advance of a Soldier’s enrollment.
d. When scheduling lengthy EBDL courses of instruction, commanders should avoid crossing fiscal
years whenever possible.
e. Commanders will ensure that coursework authorized for additional training periods for distributed
learning is not completed during any other type of training or duty periods.
f. Per AR 135 –180, the maximum number of IDT periods performed by type (except for ET) and retire-
ment points that may be awarded in 1 day do not apply to additional training periods for distributed learn-
ing, nor do they prevent the performance of other types of IDT periods on the same date. However, retire-
ment points will not be credited in excess of the maximum number creditable in an anniversary year for
IDT.
g. Initiate payment only when a Soldier satisfactorily completes directed EBDL phases or courses.
Commanders must validate the required training was completed and is updated in a formal Army record
of training (for example, ATRRS) within 365 days of course completion. Each 8 hours of successfully
completed qualifying EBDL coursework will earn a Soldier credit for completion of one additional training
period, whether paid or unpaid upon depletion of funds, and one Reserve retirement point. These are cat-
egorized as IDT points and are subject to the annual limit on Reserve retirement points that may be cred-
ited in an anniversary year toward retired pay by 10 USC 12733(3).
h. For phases or courses that total fewer than 4 hours, aggregate the time for directed courses in multi-
ples of 4 hours to establish inactive duty periods and determine eligibility for Reserve compensation and
Reserve retirement points.
i. To qualify for Reserve compensation, the EBDL work must have been directed and completed on or
after 2 June 2010.
j. Members of the SELRES who completed EBDL coursework between 28 December 2001 and 2 June
2010 may be awarded Reserve retirement points at the rate of one point per each 4 hours of distributed
learning coursework, unless previously awarded retirement points.

AR 140–185 • 26 July 2024 15

 k. The ARNG/ARNGUS and the USAR are responsible for presenting the requirements for distributed
learning training days for inclusion in the program objective memorandum or the program budget review.

3–5. DA Form 5016

a. Purpose. These statements—
(1) Provide a permanent record of the total retirement points Soldiers earn during an anniversary year.
(2) Inform Soldiers whether they earned sufficient points for a qualifying year for retirement or retention
in an active status.
(3) Provide Soldiers an opportunity to review their retirement points to request corrections.
b. Initiation and preparation.
(1) Prepared by HRC from the processing of data furnished manually and utilizing automation.
(2) Prepared for Soldiers under HRC command to include obligated enlisted Soldiers who have earned
at least one retirement point.
(3) Prepared to cover a full anniversary year of ADT or active duty.
(4) Prepared for all Soldiers regardless of the number of points awarded.
(5) Issued annually and upon correction to a record.
c. Correcting DA Form 5016. Units may request corrections of the DA Form 5016 from the CG, HRC.
The request should include a summary of the requested correction with supporting documents. Corre-
spondence must be addressed as follows:
(1) THRU: Commander, [appropriate area command], [appropriate human resources office].
(2) TO: Commander, U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort
Knox, KY 40122 –5402 or via email to [email protected].
d. Updates. When a retirement points update is requested, HRC will not complete a partial update, a
full audit of retirement points will be administered.
e. Annual review. Soldiers and units are required to review and update DA Form 5016 annually as
part of the Personnel Record Review.

3–6. DD Form 214

DD Form 214 is issued to all individuals at time of release from the Regular Army to include other Ser-
vices or from AGR status. It is also issued to USAR Soldiers who complete 90 or more consecutive days
of ADT or IADT. Retirement points at the rate of one per day are granted for the period from date of entry
through the date of release from active duty. Only items listed in items 13a and 13b on the DD Form 214
listing the current active duty may be used for award of retirement points.

3–7. Defense Finance and Accounting Service Form 702

When an automation issue occurs between DFAS and RPAS that causes a USAR Soldier not to receive
retirement points for IDT or active duty, the Soldier or unit may use DFAS Form 702 or the master military
pay account. Units will forward to HRC for input for award of retirement points. Soldiers assigned to the
IRR or IMA will forward directly to HRC for processing.

AR 140–185 • 26 July 2024 16

Appendix A
References
Section I
Required Publications
Unless otherwise stated, Department of the Army publications are available on the Army Publishing Direc-
torate website at https://armypubs.army.mil/. DoD issuances are available at https://www.esd.whs.mil/dd/.
The CFR is available at https://www.ecfr.gov/. USC material is available at https://uscode.house.gov/.
AR 11–2
Managers’ Internal Control Program (Cited in title page.)
AR 25–400–2
Army Records Management Program (Cited in para 3–2c(1)(a).)
AR 40–501
Standards of Medical Fitness (Cited in para 2–4b(1)(g).)
AR 135–180
Retirement for Regular and Non-Regular Service (Cited in para 3–4f.)
AR 140–1
Mission, Organization, and Training (Cited in para 2– 2.)
AR 140–10
Assignments, Attachments, Details, and Transfers (Cited in table 2–4.)
AR 351–3
Professional Education and Training Programs of the Army Medical Department (Cited in para B–2f.)
AR 600–8–104
Army Military Human Resource Records Management (Cited in para 1–4e(2)(d).)
DoDD 5500.07
Ethics and Standards of Conduct (Cited in para 2–3a.)
DoDI 1215.07
Service Credit for Non-Regular Retirement (Cited in para 1– 9.)
DoDI 1215.21
Reserve Component (RC) Use of Electronic-Based Distributed Learning Methods for Training (Cited in
para 2–3a.)
DoDI 5400.11
DoD Privacy and Civil Liberties Programs (Cited in para 1– 6.)
NGR 350–1
Army National Guard Training (Available at https://www.ngbpmc.ng.mil/.) (Cited in para 2–6a.)
Public Law 107–107
National Defense Authorization Act for Fiscal Year 2002 (Cited in title page.) (Available at
https://www.congress.gov/public-laws/.)
10 USC
Armed Forces (Cited in para 1–7a(2).)
10 USC Chapter 1223
Retired pay for Non-Regular Service (Cited in para 2– 6.)
10 USC 513
Enlistments: Delayed Entry Program (Cited in para 1–7a(2).)
10 USC 2104
Advanced training; eligibility for (Cited in para 1–9a(1).)

AR 140–185 • 26 July 2024 17

10 USC 2107
Financial assistance program for specially selected members (Cited in para 1–9a(1).)
10 USC 10141
Ready Reserve; Standby Reserve; Retired Reserve: placement and status of members; training catego-
ries (Cited in para 1–7a(2).)
10 USC 10152
Standby Reserve: inactive status list (Cited in para 1–7b(1).)
10 USC 12732
Entitlement to retired pay: computation of years of service (Cited in para 2– 5.)
10 USC 12733
Computation of retired pay: Computation of years of service (Cited in para 3–4g.)
10 USC 12734
Time not creditable toward years of service (Cited in para 1–7a(5).)
10 USC 12741
Retirement for service in active status performed in the Selected Reserve of the Ready Reserve after eli-
gibility for regular retirement (Cited in para 1–7a(5).)
37 USC 101
Definitions (Cited in para 2–4b(1)(i).)
37 USC 206
Reserves; members of National Guard: inactive-duty training (Cited in para 3–4.)

Section II
Prescribed Forms
Unless otherwise stated, DA forms are available on the Army Publishing Directorate website at
https://armypubs.army.mil.
DA Form 1379
U.S. Army Reserve Components Unit Record of Reserve Training (Prescribed in para 1–1.)
DA Form 1380
Army Reserve Record of Individual Performance of Reserve Duty Training (Prescribed in para 1–1.)

AR 140–185 • 26 July 2024 18

Appendix B
Preparation of DA Form 1380

B–1. When prepared

Prepare DA Form 1380 by the last day of each duty month, to submit to either the appropriate pay chan-
nel or to HRC for nonpaid duty training utilizing table 2– 4 to cover the following:
a. Reserve training outside the normal IDT BA.
b. Equivalent or appropriate duties performed by Soldiers assigned/attached to USAR units, Regular
Army units, or another service per AR 140 –10.

B–2. Authorized approver of additional training

a. For training projects with prior approval from HRC per AR 140 –1, by the chief of the proponent
agency for the project.
b. For attendance at professional or trade convention meetings, by the designated military representa-
tive at the meeting or unit commanding officer authorizing the meeting. Must include itinerary.
c. For training in an attached status, by the commanding officer of the unit of attachment.
d. For training attachments with another Service, the Soldier will complete all items except the signa-
ture and then obtain the signature of the duly authorized official of the unit attachment.
e. For all other Reserve training, as directed by the commanding officer.
f. For continuing medical education per AR 351– 3 in a paid or nonpaid status, by the commanding of-
ficer of the unit with prior approval.

B–3. Instructions for completion

a. Items 1 through 3, 5 through 8, and 10 through 12. Self-explanatory.
b. Item 4. Enter the complete designation and address of the record manager of the Soldier’s records.
c. Item 9. Check the appropriate block to indicate type of duty performed. Cite the documentary au-
thority listed in table 2–4 for the training reported. When the form covers more than one period of duty or
training of variable types, list the location, nature of duties, and training or instruction per duty day.
(1) Column a. Enter day, month, and year per duty day per month for which duty, training, or instruc-
tion was performed.
(2) Column b. Enter the total number of hours per duty day in accordance with table 2– 4.
(3) Column c. Enter the paid (P) or nonpaid (N) code followed by the correlating retirement point cred-
its earned per table 2–4 (for example, P– 1 equals a 4-hour period paid; P–2 equals an 8-hour period
paid; N– 1 equals a 4-hour period nonpaid; and N– 2 equals an 8-hour period nonpaid). Voluntary inactive
duty N–1 equals a 2-hour nonpaid period and N– 2 equals aggregated 8-hour nonpaid period.
(a) Exception to the rule for funeral honors is one retirement point per day.
(b) Exception to the rule for preauthorized conferences is one retirement point per day.
(4) Column d. Enter specific location, description of the duties, training, or instruction performed.
d. Item 11. The responsible officer verifying the duty will provide the signed DA Form 1380 to the unit
commander or unit representative validating approved additional training.
(1) Units will ensure DA Form 1380s are processed for pay no later than 90 days from the date the
duty was performed (for example, duty performed on 21 January 2022, a DA Form 1380 must be pre-
pared and submitted to the appropriate organization no later than 20 April 2022).
(2) Nonpaid DA Form 1380s must be prepared and submitted to HRC for IMA/IRR and to the RD for
TPU to award retirement points no later than 90 days from the date the duty was performed. Units will
process TPU nonpaid DA Form 1380s in the electronic Personnel Actions Tracking System (ePAT). Pro-
cess DA Form 1380 for retirement points only. HRC points of contact for submission of nonpaid IDT ac-
tions can be located at https://www.hrc.army.mil/content/rpmd%20retirement%20points%20team.

B–4. Disposition
a. Units will ensure DA Form 1380s are submitted to the Soldier’s AMHRR (iPERMS) in accordance
with AR 600–8 –104 once validated and paid by DFAS or validated and nonpaid retirement points are
awarded.

AR 140–185 • 26 July 2024 19

 b. HRC will ensure DA Form 1380s are submitted to the Soldier’s AMHRR (iPERMS) in accordance
with AR 600–8 –104 once validated and nonpaid retirement points are awarded for Soldiers assigned to
the IRR/IMA.
c. The IMA coordinator will ensure DA Form 1380s are submitted to the Soldier’s AMHRR (iPERMS) in
accordance with AR 600–8 –104 once validated and paid by DFAS.

AR 140–185 • 26 July 2024 20

Appendix C
Internal Control Evaluation

C–1. Function
The functions covered by this evaluation include conducting annual record reviews of retirement points,
proper utilization of DA Form 1380, and proper awarding of retirement points.

C–2. Purpose
The purpose of this evaluation is to assist commanders in evaluating the key internal controls listed in
paragraph C– 4. It is not intended to cover all controls.

C–3. Instructions
Answers must be based on the actual testing of key internal controls (for example, document analysis,
direct observation, random sampling, and simulation). Answers that indicate deficiencies must be ex-
plained and corrective action indicated in supporting documentation. These internal controls must be
evaluated at least once every 2 years. Certification that this evaluation has been conducted must be ac-
complished on DA Form 11 –2 (Internal Control Evaluation Certification).

C–4. Test questions

a. Are human resource personnel reviewing and correcting retirement points recorded on DA Form
5016 during in-processing, annual audits, mobilization, and demobilization?
b. Is HRC providing USARC with a monthly status report listing accepted and rejected retirement up-
date/correction transactions?
c. Is USARC conducting quality assurance checks for Soldiers in TPU status?
d. Are units requesting orders for reassignment as soon as concurrence/acceptance from gaining unit
is received?
e. Is DA Form 1380 for nonpay completed and submitted for Soldiers performing IDT assemblies at the
end of each month when duty was performed?
f. Are Soldiers receiving one point for each 4 hour or greater period?
g. Are record managers assuring DA Form 1380s are scanned and submitted to iPERMS?

C–5. Supersession
This evaluation replaces the evaluation previously published in AR 140–185, dated 3 August 2018.

C–6. Comments
Help to make this a better tool for evaluating internal controls. Submit comments to Deputy Chief of Staff,
G –1 (DAPE–MPE– IP) via email to [email protected].

AR 140–185 • 26 July 2024 21

Glossary of Terms
Army National Guard
Per 32 USC 101, that part of the organized militia of the several states and territories, Puerto Rico, and
the District of Columbia, active and inactive, that:
a. Is a land force;
b Is trained, and has its officers appointed, under the sixteenth clause of section 8, article I, of the Consti-
tution;
c. Is organized, armed, and equipped wholly or partly at Federal expense; and
d. Is federally recognized.
Army National Guard of the United States
An RC of the Army whose members are members of the ARNG (see 32 USC 101).
Authorized training
Individual coursework that members of the SELRES may be allowed, upon their request, to complete
through EBDL outside of a military environment and military control without regard to time or location and
without Reserve compensation. Upon successful completion, the members are awarded constructive
credit for one or more IDT periods as ATA for distributed learning without pay and allowances and are
awarded Reserve retirement points for IDT.
Battle assembly
An authorized and scheduled training assembly of at least 4 hours. This assembly is mandatory for all
TPU members.
Convalescent leave
A non-chargeable absence from duty granted to expedite a Soldier’s return to full duty after illness, injury,
or childbirth.
Directed training
Individual coursework that members of the SELRES may be directed to complete through EBDL outside
of a military environment and military control without regard to time or location. Upon successful comple-
tion, the members are awarded constructive credit for one or more IDT periods as an additional training
period for distributed learning and paid Reserve compensation. The EBDL courses may be a series of
subjects or individual subjects. Reserve compensation is paid at the rate of 1/30th of the basic pay au-
thorized for the member’s grade (often referred to as the 1/30th rule), as provided in DoD 7000.14 –R,
Volume 7A.
Electronic-based distributed learning
A training medium for use collectively or individually, with or without the control of an instructor or leader.
Soldiers in an IDT status directed or authorized to take EBDL coursework outside of duty or training peri-
ods are not required to be present at a government facility, to be in a duty or training status, to report time
or attendance, or to wear a uniform. EBDL does not include traditional correspondence courses.
Enlistment
a. Army National Guard. An original or first voluntary term of military Service in the ARNGUS consum-
mated by subscription to the oath of enlistment (DD Form 4). Where eligible per applicable laws and regu-
lations, persons authorized an enlistment are personnel without prior service or personnel with prior ser-
vice in any of the other U.S. Armed Forces except the Air National Guard.
b. U.S. Army Reserve. A voluntary enrollment in the USAR as an enlisted Soldier. An enlistment is con-
summated by subscription to the prescribed oath of enlistment (DD Form 4). The term “enlistment” in-
cludes enlistment of both nonprior service and prior service personnel with the latter category also includ-
ing prior USAR personnel and personnel with prior service in any of the other U.S. Armed Forces.
Equivalent training
IDT performed in lieu of regularly scheduled IDT, which may be used to make up an IDT period missed
due to illness or emergency situations or other excused absence as determined by the local commander.
ET is the same as equivalent instruction, equivalent duty, or equivalent appropriate duties as referred to
in 37 USC and DoDI 1215.07.

AR 140–185 • 26 July 2024 22

Expiration of term of service
The scheduled date on which an individual’s statutory or contractual (whichever is later) term of military
Service will end.
Individual mobilization augmentation detachment
A functional non-TPU that consists of at least five Army mobilization designees, providing IDT for Soldiers
in a nonpay status.
Initial active duty for training
A subcategory of ADT used to provide basic military training and technical skill training required for all ac-
cessions. For nonprior service persons who are qualified for induction for active duty in an Armed Force
(generally male citizens and resident aliens between the ages of 18 and a half and 26 years of age) and
who are not under orders to report for induction under the Military Selective Service Act, IADT will be for a
period of not less than 12 weeks, to commence as practical within 270 days after the date of enlistment in
accordance with 10 USC 12103. For all other enlistees and inductees, the period of IADT will be pre-
scribed by the Secretary concerned to commence as practical within 360 days after entry into Service,
except that in time of war or national emergency declared by Congress or the President, basic training (or
its equivalent) will be for a period of no less than 12 weeks in accordance with 10 USC. Periods of basic
training or ET shorter than 12 weeks may also be established by the Secretary concerned for members
who have been credentialed in a medical profession or occupation and are serving in a health care occu-
pational specialty in accordance with 10 USC 671(c). Enlisted Servicemembers receiving stipends under
the Armed Forces Health Professions Stipend Program for Reserve service are not required to participate
in RR training until they have completed their educational training in accordance with 10 USC 671(b), 10
USC 12103, and 10 USC 16201.
Officer
A commissioned or warrant officer (see 32 USC 101).
Parental leave
Twelve weeks of non-chargeable leave for a member on active duty, a member of an RC performing AGR
and USAR duty, or a member of an RC subject to an active duty recall or mobilization order in excess of
12 months that begins after the following events: birth, adoption of a child, or the placement of a minor
child with the member for adoption or long-term care.
Perinatal loss
The involuntary loss of pregnancy from conception to birth, including neonatal death up to 28 days of life.
Regional Level Application Software
A software application developed to provide the USAR with a client-server web-enabled application for
management of personnel and resources. It is designed to assist the commander in accomplishing day-
to-day administrative tasks.
Regular Army
Per 10 USC 7075, the component of the Army that consists of persons whose continuous service on ac-
tive duty in both peace and war is contemplated by law, and of retired members of the Regular Army. The
Regular Army includes:
a. The officers and enlisted members of the Regular Army;
b. The professors, director of admissions, and cadets of the United States Military Academy; and
c. The retired officers and enlisted members of the Regular Army.
Release from active duty
Termination of active duty status and transfer or reversion to inactive duty status, including transfer to the
IRR. Unit members of ARNGUS and USAR revert to their respective RC to complete unexpired enlist-
ments and/or statutory obligations.
Rescheduled training
Training placed on the unit training schedule for subsections of the unit or for individuals at a time, date,
and location other than the regularly scheduled training assembly. Pay and retirement point credit are au-
thorized.
Reserve Components of the Army
The ARNGUS and the USAR.

AR 140–185 • 26 July 2024 23

Retired pay
Pay granted members and former members of the RC after completion of 20 or more years of qualifying
service and on attaining age 60. This pay is based on the highest grade satisfactorily held at any time
during an individual’s entire period of service, other than in an inactive section of an RC.
Total Army Personnel Database–Reserve
An automated personnel management information system that provides data for unit strength accounting.
This system will report organization, authorization, and personnel data.
Troop program unit
A table of organization and equipment or table of distribution and allowances unit of the USAR organiza-
tion which serves as a unit on mobilization or one that is assigned a mobilization mission. The “unit” in
this case is the largest separate unit prescribed by the table of organization and equipment or table of dis-
tribution and allowances.
U.S. Army Human Resources Command
A field operating agency of Headquarters, Department of the Army, DCS, G– 1 that manages the profes-
sional career development of individual USAR Soldiers to provide trained individual USAR Soldiers for
mobilization. This agency commands the IRR and Standby Individual Ready, Standby, and Retired Re-
serve, and administers the USAR, AGR, and IMA programs.
U.S. Army Reserve
Includes all Reserves of the Army who are not members of the ARNGUS and who are in a Ready,
Standby, or Retired Reserve category. It is a federal force, consisting of individual reinforcements and
combat, combat support, and training type units organized and maintained to provide military training in
peacetime, and a reservoir of trained units and individual reservists to be ordered to active duty in the
event of a national emergency.
Voluntary inactive duty training
Training in a nonpay status for retirement points only. Voluntary IDT must involve special additional duties
the CAR authorized for USAR members that they perform on a voluntary basis in connection with pre-
scribed training or maintenance activities of the units to which they are assigned. Voluntary IDT periods
will not be less than 2 hours (excluding roll call and rest periods), with a maximum of two points author-
ized on any 1 calendar day.

AR 140–185 • 26 July 2024 24

UNCLASSIFIED PIN 002175–000