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Outlook® For Dummies®
Published by: John Wiley & Sons, Inc., 111 River Street,
Hoboken, NJ 07030-5774, www.wiley.com
Copyright © 2022 by John Wiley & Sons, Inc., Hoboken, New
Jersey
Published simultaneously in Canada
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are trademarks or registered trademarks of John Wiley & Sons,
Inc. and may not be used without written permission. Microsoft
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Library of Congress Control Number: 2021950179
ISBN 978-1-119-82911-9 (pbk); ISBN 978-1-119-82912-6 (ebk);
ISBN 978-1-119-82913-3 (ebk)
Outlook® For Dummies®
To view this book's Cheat Sheet, simply go to
www.dummies.com and search for “Outlook
For Dummies Cheat Sheet” in the Search box.

Table of Contents
Cover
Title Page
Copyright
Introduction
Outlook: What Is It Good For?
About This Book
About Version Numbers
Foolish Assumptions
Interface Conventions Used in This Book
Icons Used in This Book
Beyond the Book
Part 1: Getting Started with Outlook
Chapter 1: A First Look at Outlook
Why Outlook?
Doing (Almost) Anything with a Few Clicks
Switching to the Simplified Ribbon
Using Email: Basic Delivery Techniques
Maintaining Your Calendar
Adding a Contact
 Entering a Task
Taking Notes
Chapter 2: Taking a Tour of the Outlook Interface
How Outlook Fits Into the Office Picture
Exploring Outlook’s Main Screen
Taking Control with the Ribbon
Finding Things in a Flash with Search
Getting Help
Chapter 3: Getting on the Fast Track with Handy
Shortcuts
Learning the Value of Dragging
Creating Other Outlook Items from Email Messages
Creating Email Messages from Other Items
Keeping the Interface Simple
Zen of the Right Button
Part 2: Taming the Email Beast
Chapter 4: Email Essentials
Front Ends and Back Ends
Creating Messages
Reading and Replying to Email Messages
That’s Not My Department: Forwarding Email
Deleting Messages
Saving a Draft of a Message
Saving a Message as a File
Chapter 5: Taking Email to the Next Level
Nagging by Flagging
Saving Copies of Your Messages — or Not
Setting Your Reply and Forward Options
Adding Comments to a Reply or a Forward
Sending Attachments
 Emailing Screenshots
Creating Signatures for Your Messages
Translating a Foreign-Language Message
Chapter 6: Conquering Your Mountain of
Messages
Organizing Folders
Organizing Your Email with Search Folders
Playing by the Rules
Filtering Junk Email
Archiving for Posterity
Arranging Your Messages
Simplifying Tasks Using Quick Steps
Chapter 7: Managing Multiple Email Accounts and
Data Files
Choosing an Email Provider
Buying Your Own Domain Name
Setting Up Email Accounts in Outlook
Sending Messages from Different Accounts
Modifying Mail Account Settings
Managing Outlook Data Files
Part 3: Keeping Track of Contacts, Dates, Tasks, and
More
Chapter 8: Your Little Black Book: Managing Your
Contacts
Putting in Your Contacts: Names, Numbers, and Other Stuff
Viewing Your Contacts
Flagging Your Friends
Using Contact Information
Gathering People Into Groups
Chapter 9: Organizing Your Schedule with the
Calendar
 Getting a Good View of Your Calendar
Time Travel: Viewing Different Dates in the Calendar
Meetings Galore: Scheduling Appointments
Printing Your Appointments
Adding Holidays
Handling Multiple Calendars
Sharing Calendars
Chapter 10: Staying on Task: To-Do Lists and
More
Entering New Tasks in the Tasks Module
Working with Tasks Folders
Switching Up the View
Editing Your Tasks
Managing Recurring Tasks
Marking Tasks as Complete
Using the To-Do Bar (and List)
Viewing the Daily Task List
Working with the To-Do Module
Part 4: Taking Outlook to the Next Level
Chapter 11: Merging Mail From Outlook to
Microsoft Word
Making Mailing Label Magic
Making and Using a Merge Template
Mastering Form Letter Formalities
Merging to Envelopes
Merging to Email
Chapter 12: Integrating Outlook with Google and
iCloud
Integrating Google Calendar with Outlook
Accessing Gmail Contacts in Outlook
Integrating Outlook with iCloud
 Chapter 13: Outlook for iOS and Android Devices
Understanding the Mobile Difference
Accessing Mobile Email
Using Your Mobile Calendar
Chapter 14: Seeing It Your Way: Customizing
Outlook
Customizing the Quick Access Toolbar
Customizing the Ribbon
Playing with Columns in Table/List Views
Sorting Items
Grouping Items
Saving Custom Views
Using Categories
Part 5: Outlook at Work
Chapter 15: Outlook on the Job
Planning Meetings with Outlook
Enabling Coworkers to Help You with Your Work
Viewing Two Calendars Side by Side
Managing Your Out of Office Message
Managing Your Address Books
Chapter 16: Using Outlook on the Web: Your
Outlook Away From Outlook
Signing In to Outlook on the Web
Exploring the Outlook on the Web Interface
Getting Caught Up on Web Email Basics
Organizing Contacts
Using Your Calendar
Creating a To-Do List
Exploring Your Options
Part 6: The Part of Tens
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