Government of Gujarat Internet Services Internal Document
Government of Gujarat
DEPARTMENT OF SCIENCE AND TECHNOLOGY
Application for E-Mail/Auth [Tick √ ] account for a single user
(Please read the instructions given in the reverse of this page; the completed application form, duly
signed by the concerned DST Officials / Composite Team, and should be submitted to Call Centre.
Please use CAPITAL LETTERS.
1) Name of the applicant*:
(Dr./Mr./Ms. First Name Middle Name Surname)
2) Designation of the applicant*:
3) Date of Birth:
4) Dept./Org*:
5) Office Address*:
City: Taluka:
District: Pin code:
6) Telephone Number: Mobile*:
Landline:
E.g. Designation Based - Project Director of Revenue Department of Gandhinagar District will be given as pd-rev-
[email protected].
8) Alternate e-mail address for correspondence*: [email protected]
9) Date of retirement/Date of Completion of Contract (Contractual employees/Consultants)
(DD/MM/YYYY)*:
This is to declare that I have read the terms and conditions and I agree to abide by
them.
Signature of Competent Signature of the Applicant
Authority of the Department with date
With date and stamp
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Government of Gujarat Internet Services Internal Document
FOR OFFICE USE
User ID
Creation:
Assigned login ID: Domain: SR. No:
Remarks
Signature of the
Operator
Name& Desig.:
Entries are mandatory and need to be filled.
**The login ids will be generated based on the existing email address policy.
**A suffix may be added to make the email id unique across the domain
E-MAIL TERMS AND CONDITIONS
1. Users are requested to keep the given user ID and password a secret.
2. By not doing so (point above) the account may be compromised by hackers and the hacker can
use the same account for sending spurious mails on the accounts behalf. GSDC is neither
responsible nor accountable for this type of misuse of the compromised mail accounts.
Gross misuse might be detected by automated monitoring tools, which in turn will
automatically deactivate the account.
3. Do not open any attachments unless, it has come from a known source. In fact delete those
mails which are not relevant to you and still you have received them. They might contain a virus
that will corrupt your computer.
4. Users are requested to install the personal firewall software to secure their machine and e-mail
traffic.
5. Users are requested to install the Antivirus software with latest pattern update periodically
and OS patches in their system.
6. If using Outlook, Outlook Express, Mozilla Firefox on Microsoft WINDOWS, please apply the
appropriate patches announced by the Microsoft/ Mozilla from time to time.
7. GSDC is not responsible for the contents that are being sent as part of the mail. The
views expressed are solely that of the originator.
8. GSDC e-Mail Service is provided over secure channels only. WEB interface can be accessed over
HTTPs (port 443).Users are required to suitably modify the client software settings to use the
services.
10. GSDC will take all possible measures to prevent data loss, however, due to unforeseen
technical issues, if the same happens, GSDC cannot be held responsible.
11. User is responsible for his/her data. In case he/she accidentally deletes data, he/she will not
ask GSDC to restore it.
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Government of Gujarat Internet Services Internal Document
12. GSDC account will be deactivated, if not used for 1 Year.
13. Email id will be deleted after a period of 2 year from the date of deactivation if no request for
activation is received.
14. Contact our 24x7 support if you have any problems. Phone 079-23256600 or you can send mail
to [email protected]
15. DST Officials/ GSDC has reserves the right to ask for supporting documents like copy of
identify card or any other document deemed appropriate to confirm the credentials of the
applicant.
16. GSDC will not share the details of Email Accounts and Email Addresses with anyone unless
authorized by Competent Authority of the Department.
17. GSDC will confirm first time password/OTP on authorized mobile no. only.
18. When you want to create an only One Email Id, fill out the single user form and single email id creation
excel sheet.
19. Kindly give email application form for new mail ID creation & excel sheet in excel format.
This is to declare that I have read the terms and conditions and I agree to abide by them.
Signature of the Applicant
With date
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New E-mail ID Details
Contact Person Details
*Is contractual
*contract end date
Sr. No. *District Taluka *Department *Office Address *Designation *Mobile No. *Landline No. *Preferred User ID employee ? *Class II and above
*Full Name *First Name *Initials/Middle *Last Name (DD-MM-YYYY)
(Yes/No)
Note: First character in each word should be uppercase and the rest to lowercase.
Example: Hitesh K Patel * Kindly provide this excel sheet in excel format as well as PDF format with sign,date & Stamp by department authority.
(Green Colour is marked for mandotary detils )
Depending on the requirement of designation based Email-ID’s an excel file should be created with the details listed in the table. *Sign & Date *Department Authority Stamp
E-Mail Address Policy:
The maximum length of the Email is 19 Characters.
1) Designation/Job based: This will be formed with short form of Designation and Department with Three Letter District short code.
a. For example the Project Director of Revenue Department of Gandhinagar District will be given as
[email protected]b. However if multiple requests with same Designation were received, then the Designation needs to be expanded in numeric likes
[email protected]3) Using Special characteristics excluded hyphen between User ID is not in policy.
