Part-B Unit-1( DIGITAL DOCUMENTATION)

Chapter 1 – Applying Styles in a Document

Q. 1 What are styles?
Ans. A style is a predefined combination of various formatting features, like font style, colour, and size that is applied to the
selected text in a document to quickly change its appearance.
Q.2. What is the difference between paragraph style and character style?
Ans. Paragraph Styles are used to change the appearance of a paragraph by making changes to the text alignment, tab stops,
line spacing, and so on. On the other hand, the Character Styles can be applied block of text inside a paragraph. For
example, they enable you to set the font and size of text, or apply bold and italic effects.

3.How do you apply a style to selected text?

To apply a predefined style using the Styles and Formatting pane, follow these steps:
• Open a document in Writer and type the content.
• Click on the Styles and Formatting icon on the Sidebar. Or Click on the Format menu and select the Styles and Formatting
option. Or Click on the F11 key.
• A dockable Styles and Formatting menu will open. Click on the Paragraph Styles icon if it is not selected, by default.
• Select the text on which the style is to be applied. For example, select the title of the content.
• Now, scroll through the list of styles and double-click on the Title style.
• The selected style will be applied immediately. Similarly, you can apply the other styles to the selected text.
4. What is the use of fill format mode?
The Fill Format Mode allows you to apply a style to many different areas quickly, such as you can format many scattered
paragraphs, words, or other items. In other words, the Fill Format Mode copies a style and applies the same to the other
items.

5. List two ways to create a new style in writer.

In Writer, you can create a new style by using any of the following methods:
• Creating a New Style from a Selection
• Creating a New Style Using Drag and Drop.

Ch-2 Adding Graphics in a Document

1. List the different ways of inserting an image in writer.
In Writer, there are several ways to insert images in a text document. Some of them are as follows:
• Inserting an image from a file
• Inserting an image using drag and drop method
• Inserting a scanned image
• Inserting an image from the clipboard
• Inserting an image from the Gallery
2. What do you mean by cropping an image?
Cropping means to delete the unwanted areas of a photograph or image to improve its appearance.
3. Why do you group images?
It is often convenient to group the drawing objects together so that they can be treated as a single object. Grouping the
drawing objects gives you more control over a set of objects. You can apply the formatting features to all the objects at
once.

4. Define alignment of images.

Alignment refers to the vertical or horizontal placement of a graphic in relation to the chosen anchor point of an image.
5. What is Gallery?
Gallery is an inbuilt feature of OpenOffice that is available for all its components. It offers an easy way to group reusable
objects such as graphics and sounds that can be inserted into a document. The Gallery contains ready-to-use objects
(Arrows, Bullets, Diagrams, Symbols, and so on). By default, the Gallery is docked above the Writer workspace.

Ch-3 Working with Templates

1. What are templates?
A template a is predefined layout that contains sample content, themes, colours, font styles, background styles, etc., and
gives an initial foundation to build a document.
2. How can you create a document using a predefined template?
To create a document using a pre-defined template, follow the given steps:
• Click on File > New > Templates and Documents. You will see many pre-defined templates in the My Templates dialog
box.
• Select the required template and click on Open.
• A new document opens with the selected template.

Ch-4 Using a Table of Contents

1. What is TOC?
The table of contents (TOC) consists of headings and sub-headings of a book or document. It is a necessary index, generally
available in long documents, books, drafts, etc. It includes titles or first-level headings, such as chapter names, and
sometimes it even includes second-level headings, and occasionally third-level headings.
2. List any two characterstics of a good TOC.
A good table of contents has the following characteristics:
• It should be easy to read and simple to use.
• It should be organised and formatted properly.
• It must be accurate and easily accessible.
• It should be given after the title and copyright page.
3. How can we edit the existing TOC?
To edit an existing table of contents, follow these steps: Right-click anywhere in the table of contents. The context menu
appears. From the context menu, choose Edit Index/Table option. The Insert Index/Table window opens. You can edit and
save the table using the five tabs described in the chapter.
4. Name the five tabs present on the Insert Index/ Table dialog box. Explain the purpose of any two.
The five tabs present on the Insert Index/Table dialog box are: Index/Table, Entries, Styles, Columns, and Background.
• The Index/Table page helps to set the attributes of the TOC, for example, the type of index.
• The Entries and Styles pages are used to format the entries in the TOC.