Faculty of Veterinary Medicine and Animal Sciences

PREVET II - Information and Communication Technology

Spreadsheets - Tutorial

Exercise 1
1. Open a blank excel workbook. Delete worksheets ‘Sheet2’ and ‘Sheet3’. Rename
‘Sheet1’ to ‘Data Entry’.
2. Enter the data shown below in the ‘Data Entry’ sheet.
Employee No Name Salary
1 A. B. C. Silva 1000
2 G. S. Gunarathne 5000
3 Y. K. Perera 7000
4 A. R. Dissanayaka 3000

3. Center the table headings. Set the font size of the headings to 12 and set the
background colour of the heading cells to light blue.
4. Draw a thick border around the outside of the table and below the column
headings. Draw a thinner border to separate the cells within the table.
5. Set the column width of the Employee No column to exactly hold the widest value
in the column.
6. Set the column width of the Name column to 30.
7. Insert two rows above the table.
8. In cell A1, enter a heading ‘Employee Details’. This heading should be centered
across the entire table (hint-use merge cells).
9. Slant the text of the heading by 50 degrees.
10. Set a pattern of vertical lines in the cell containing the heading.
11. Increase the row height of row A so that the entire heading is visible.
12. Format the Salary column so that the salary is displayed with two decimal places
and a comma to separate thousands.
13. Insert a new column between the Name and Salary columns and call it ‘Date of
Birth’.
14. Enter some dates of birth for the employees. Format the data so that it is displayed
in the format ‘March 15, 1980’.
15. Freeze the panes in the worksheet so that the column headings are stationary
when the cell pointer is moved below the visible area of the worksheet.

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 16. Hide the Salary column in the worksheet and then unhide it.
17. Insert a new worksheet and call it ‘Text to Table’.
18. Create a custom format to enter “University Of“ in front of the data entered in the
cell. Format cells A1 to F1 using this new format.

Exercise 2
1. Create the following worksheet in Microsoft Excel.
Item No Description Unit Price Quantity Value
121 A4 Paper 500 20
222 Pen 17.5 52
152 Pencil 5 15
323 Box File 100 3

2. Calculate the value for each row. The value is the Unit Price multiplied by the
quantity.
3. Format the Unit Price and Value columns as currency with two decimal places.
Format the Quantity column to show only whole numbers.
4. Find the total order of the invoice by finding the total of the Value column using the
SUM function.
5. In cell A10, type the value 5 formatted as a percentage.
6. To the right of the Value column, include a column named ‘New Value’. Calculate
the new value of each item. The new value is the old value multiplied by the
percentage given in cell A10. Use copying formulae and absolute referencing to
perform this calculation. Find the total new value of the invoice.
7. Change the value in cell A10 to 15 and see the difference in the total value of the
invoice.
8. Open a new worksheet. Use data series to enter numbers 1 through 50 in cells
B1 through B50.
9. In cell B51, find the count of items in cells B1 through B50.
10. In cell B52, find the average of items in cells B1 through B50.
11. Delete the value 41 from the series. See how the count and average change.
12. In cell C3 find the value of 524
13. In cell F10, type ‘Microsoft’. In cell G10, type ‘Excel’. Use a built-in function in
Microsoft Excel to get the word ‘MicrosoftExcel’ in cell F11.
14. Using the SUMIF function, find the total of cells in the range B1 through B20 where
the value of the cell is greater than 10. The result should be displayed in cell E15.

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 15. Open a new worksheet. Enter the data given below. Use Merge cells and vertical
and horizontal alignment adjustments to format the cells as shown.
Results
Name
Sinhalese Maths Science English
Aruni 79 52 40 23
Kamal 56 20 5 65
Sunil 92 85 72 53
Nimal 26 82 54 36
Amara 88 45 52 10
Kumari 78 69 74 58
Jagath 62 31 24 58

16. Insert a new column to the right of each subject. Insert a new row between the
column headings and the data. Then, enter new column headings called Marks
and Grade and make each subject heading span the two corresponding columns.
The final worksheet should look as below.
Results
Name Sinhalese Maths Science English
Marks Grade Marks Grade Marks Grade Marks Grade
Aruni 79 52 40 23
Kamal 56 20 5 65
Sunil 92 85 72 53
Nimal 26 82 54 36
Amara 88 45 52 10
Kumari 78 69 74 58
Jagath 62 31 24 58

17. Find the grade of each student for each subject. Use the IF function to find the
grade. The following is the criteria for calculating the grade.
a. If Marks>75 grade is A.
b. If Marks between 65 and 74 grade is B.
c. If Marks between 50 and 64 grade is C.
d. If Marks between 40 and 49 grade is S.
e. If Marks less than 40, grade is F.

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Exercise 3
1. Add the following records to an Excel worksheet.

Employee Name Address Date of Birth Salary

No
1 A.B. Silva Katugasthota 10-Mar-1952 20000
2 S. Perera Kandy 09-Feb-1969 12000
3 A.P. Perera Peradeniya 21-Sep-1975 9000
4 J. Karunaratna Peradeniya 12-Sep-1965 15000
5 A. K. Perera Eriyagama 08-Aug-1964 80000

2. Create an auto filter so that only the record of Employee No 2 is displayed.

3. Remove the auto filter. (i.e. display all the records again).
4. Create an auto filter to display the 3 employees with the largest Salary.
5. Remove the auto filter.
6. Use the auto filter feature to display the oldest employee from the 3 employees
with the largest Salary.
7. Remove the auto filter.
8. Sort the records in the data sheet first by ascending order of Address and then by
descending order of Salary.
9. Set the background colour of cells containing Salaries greater than 12000 to red
using conditional formatting.
10. Change the salary of A.P.Perera to 12000. Observe how the conditional formatting
is automatically reapplied to format the new salaries greater than 12000.

Exercise 4
1. The following data shows the number of students registered at an institute in each
year. Enter the data in a new worksheet.

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 Year New Students Total Students
2000 98
2001 122
2002 75
2003 100
2004 68
2005 82

2. Calculate the Total Students column using formulas. The Total Students for 2000
is the same as the New Students. The Total Students for all other years is the total
of the Total Students for the previous year and the New Students for the current
year.
3. Draw a 3D Pie chart showing the number of New Students registered each year.
Set the chart title to ‘Student Registration by Year’. The chart should contain a
legend showing the years for which the chart is drawn. It should also contain the
percentage next to each segment of the pie chart. The chart should be in the same
sheet as the data.

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