Bid Number/बोली मांक ( बड सं या) :

GEM/2025/B/6082106
Dated/ दनांक : 27-03-2025

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 16-04-2025 17:00:00

Bid Opening Date/Time/ बड खुलने क

16-04-2025 17:30:00
तार ख/समय

Bid Offer Validity (From End Date)/ बड पेशकश

110 (Days)
वैधता (बंद होने क तार ख से)

Ministry/State Name/मं ालय/रा य का नाम Ministry Of Railways

Department Name/ वभाग का नाम Indian Railways

Organisation Name/संगठन का नाम North Central Railway

Office Name/कायालय का नाम Ncr

े ता ईमेल/Buyer Email [email protected]

Total Quantity/कुल मा ा 1250

Item Category/मद केटे गर Foam Mattress (V2) (Q2)

MSE Exemption for Years of Experience and

No
Turnover/ अनुभव के वष से एमएसई छूट

Startup Exemption for Years of Experience

No
and Turnover/ अनुभव के वष से टाटअप छूट

Certificate (Requested in ATC),OEM Authorization Certificate

Document required from seller/ व े ता से मांगे *In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
गए द तावेज़ eligibility for exemption must be uploaded for evaluation by
the buyer

Do you want to show documents uploaded

by bidders to all bidders participated in Yes
bid?/

Bid to RA enabled/ बड से रवस नीलामी स य कया No

Type of Bid/ बड का कार Single Packet Bid

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 2 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Inspection Required (By Empanelled

Inspection Authority / Agencies pre- Yes
registered with GeM)

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 Bid Details/ बड ववरण

Inspection to be carried out by Buyers own

Yes
empanelled agency

Type Of Inspection Pre Dispatch

Name of the Empanelled Inspection

RITES
Agency/ Authority

Evaluation Method/मू यांकन प ित Total value wise evaluation

Arbitration Clause No

Mediation Clause No

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 194500

ePBG Detail/ईपीबीजी ववरण

Advisory Bank/एडवाइजर बक State Bank of India

ePBG Percentage(%)/ईपीबीजी ितशत (%) 5.00

Duration of ePBG required (Months)/ईपीबीजी क

36
अपे त अविध (मह ने).

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।

Beneficiary/लाभाथ :
Sr.DFM/Prayagraj
D.R.M. Office, Civil Lines, Prayagraj - 211001
(Sr.dfm/prayagraj)

MII Purchase Preference/एमआईआई खर द वर यता

MII Purchase Preference/एमआईआई खर द वर यता Yes

MSE Purchase Preference/एमएसई खर द वर यता

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 MSE Purchase Preference/एमएसई खर द वर यता Yes

1. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier
as defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and its
subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum
local content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the
Purchase preference, the bidder must upload a certificate from the OEM regarding the percentage of the local
content and the details of locations at which the local value addition is made along with their bid, failing which
no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore, the declaration relating
to percentage of local content shall be certified by the statutory auditor or cost auditor, if the OEM is a company
and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public
Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers
as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are
not eligible to participate. However, eligible micro and small enterprises will be allowed to participate .The
buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023.
OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy
for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017.

2. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are
validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small
Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and
its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the
Purchase preference, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are
excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers
offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid
for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in
this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide
eligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. If L-1 is
not an MSE and MSE Seller (s) has / have quoted price within L-1+ 15% (Selected by Buyer) of margin of
purchase preference /price band defined in relevant policy, such MSE Seller shall be given opportunity to match
L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. The buyers are
advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for
compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012
and Public Procurement (Preference to Make in India) Order, 2017. Benefits of MSE will be allowed only if seller is
validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents
submitted.
3. Inspection of Stores by Nominated Inspection Authority / Agency of buyer or their
authorized representatives

An independent third party Professional Inspection Body can help buyer in mitigating buyer’s risk with pre-
dispatch/post-dispatch inspection in order to ensure that equipment, components, solutions and documentation
conform to contractual requirements. The buyer has a right to inspect goods in reasonable manner and within
reasonable time at any reasonable place as indicated in contract. Inspection Fee/ Charges (as pre-greed between
buyer and Inspection Agency) would be borne by the buyer as per their internal arrangement but may be
recovered from the seller if the consignment failed to conform to contractual specification and got rejected by
the Inspection Officer .If so requested and accepted by the seller , initially seller may pay for inspection
charges as applicable and get the same reimbursed from buyer if consignment accepted by the Inspecting
Officer . For reimbursement seller has to submit proof of payment to Inspection Agency.

Seller/OEM shall send a notice in writing / e-mail to the Inspecting officer / inspection agency specifying the place
of inspection as per contract and the Inspecting officer shall on receipt of such notice notify to the seller the date
and time when the stores would be inspected. The seller shall, at his own expenses, afford to the Inspecting
officer, all reasonable facilities as may be necessary for satisfying himself that the stores are being and or have
been manufactured in accordance with the technical particulars governing the supply. The decision of the
purchaser representative /inspection authority regarding acceptance / rejection of consignment shall be final and
binding on the seller.

The Seller shall provide, without any extra charge, all materials, tools, labour and assistance of every kind which
the Inspecting officer may demand of him for any test, and examination, other than special or independent test,
which he shall require to be made on the seller's premises and the seller shall bear and pay all costs attendant
thereon.

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The seller shall also provide and deliver store / sample from consignment under inspection free of charge at any
such place other than his premises as the Inspecting officer may specify for acceptance tests for which
seller/OEM does not have the facilities or for special/ independent tests.

In the event of rejection of stores or any part thereof by the Inspecting officer basis testing outside owing to lack
of test facility at sellers premises, the seller shall, on demand, pay to the buyer the costs incurred in the
inspection and/or test. Cost of test shall be assessed at the rate charged by the Laboratory to private persons for
similar work.

Inspector shall have the right to put all the stores or materials forming part of the same or any part thereof to
such tests as he may like fit and proper as per QAP/governing specification. The seller shall not be entitled to
object on any ground whatsoever to the method of testing adopted by the Inspecting officer.

Unless otherwise provided for in the contract, the quantity of the stores or materials expended in test will be
borne by seller.

Inspecting officer is the Final Authority to Certify Performance / accept the consignment. The Inspecting
officer’s decision as regards the rejection shall be final and binding on the seller.

The seller shall if so required at his own expense shall mark or permit the Inspecting officer to mark all the
approved stores with a recognised Government or purchaser's mark.

Foam Mattress (V2) ( 1250 pieces )

(Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier
respectively/ मशः ण
े ी 1 और ण
े ी 2 के थानीय आपूितकता के प म अहता ा करने के िलए आव यक)

Technical Specifications/तकनीक विश याँ

* जेम केटे गर विश के अनुसार / As per GeM Category Specification

Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed

Specification
नाम Values)/अनुमत मू य

Dimension Dimensions (Tolerance ±15 1905 mm x 914 mm

mm)

Construction Number of Layers Two Layers

Thickness of Top Layer (± 2 25 mm

mm)

Thickness of Core Layer 1 100 mm

(± 2 mm)

Thickness of Core Layer 2 Not Applicable

(± 2 mm)

Thickness of Bottom Layer Not Applicable

(± 2 mm)

Material Material of Top Layer PU Bonded Foam

Material of Core Layer 1 PU Bonded Foam

Material of Core Layer 2 Not Applicable

Material of Bottom Layer Not Applicable

Quilting Foam Quilting Both Side Quilting (Double Sided)

Quilting Material PU Foam

Density of Quilting Material (± 15 Kg/m3

2 Kg/m3)

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 Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य

Thickness of Quilting (± 2 mm) 8 mm

Mattress Cover Fabric Composition Polyester

Construction Knitted

Fabric Mass (Minimum) 170 gm/m2

Fabric Colour/Print/Pattern As per buyer's requirement

Flame Resistant Fabric Not Applicable

Surface Finish Surface Finish of Mattress Without Convolution

Density Top Layer Density 70 Kg/m3

Core Layer 1 Density 80 Kg/m3

Core Layer 2 Density Not Applicable

Bottom Layer Density Not Applicable

Other Requirement Mattress Top Not Applicable

Compression Set Compression Set for PU 10%

Foam (non quilting) as per
IS 7888 1976 (Max)

Compression Set for Not Applicable

Rubberized Coir Foam (Max)

Compression Set for Latex Not Applicable

(Max)

Resistance to Resistance to Ageing for PU Shall meet the requirement of IS 7933 Latest
Ageing Foam as per IS 7888 latest
(max)

Resistance to Ageing for Not Applicable

Rubberized Coir Foam

Resistance to Ageing for Latex Not Applicable

Foam

Durability/Resistance Durability Test for PU Foam as Shall meet the requirement of IS 7933 Latest
to Flexing per IS 7888 latest

Resistance to Flexing for Not Applicable

Rubberized Coir Foam

Flexing Test for Latex Foam Not Applicable

Durability Test for Complete loss of height not more than 13 mm (as per ASTM
Mattress 1566)

Warranty Warranty (In Years) 2, 3, 4, 5 Or higher

Departmental Logo Logo Marking No

Type of Logo Not Applicable

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 Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य

Test Report Availability of Test Report from No

NABL/ ILAC accredited or
Central Government Lab to
prove conformity of products to
the specification

Test reports to be furnished to Not Applicable

buyer on demand, if claimed to
be available (Not applicable if
Test Repot is not available)

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार

211001,DRM Office ALD Nawab

Sudhir Kumar
1 Yusuf Road Civil Lines 1250 60
Sharma
Allahabad

Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Inspection

Nominated Inspection Agency: On behalf of the Buyer organization, any one of the following
Inspection Agency would be conducting inspection of stores before acceptance:
Pre-dispatch Inspection at Seller Premises (applicable only if pre-dispatch inspection clause has been
selected in ATC):

M/s RITES Ltd.

Post Receipt Inspection at consignee site before acceptance of stores:

Consignee against RITES Inspection Certificate

2. Forms of EMD and PBG

Bidders can also submit the EMD with Fixed Deposit Receipt made out or pledged in the name of A/C

Sr.DFM, North Central Railway, Prayagraj

. The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction
of the pledgee. For release of EMD, the FDR will be released in the favour of the bidder by the Buyer after
making endorsement on the back of the FDR duly signed and stamped along with covering letter. Bidder
has to upload scanned copy/ proof of the FDR along with bid and has to ensure delivery of hardcopy to the
Buyer within 5 days of Bid End date/ Bid Opening date

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3. Forms of EMD and PBG

Bidders can also submit the EMD with Account Payee Demand Draft in favour of

Sr.DFM, North Central Railway, Prayagraj

payable at
Prayagraj
.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.

4. Generic

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the

bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation,
address, e-mail Id and Phone No. required to be furnished along with the bid

5. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

6. Warranty

Warranty period of the supplied products shall be 3 years from the date of final acceptance of goods or
after completion of installation, commissioning & testing of goods (if included in the scope of supply), at
consignee location. OEM Warranty certificates must be submitted by Successful Bidder at the time of
delivery of Goods. The seller should guarantee the rectification of goods in case of any break down during
the guarantee period. Seller should have well established Installation, Commissioning, Training,
Troubleshooting and Maintenance Service group in INDIA for attending the after sales service. Details of
Service Centres near consignee destinations are to be uploaded along with the bid.

7. Forms of EMD and PBG

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides
PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of

Sr.DFM, North Central Railway, Prayagraj

A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the
demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be released in
favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped
along with covering letter. Successful Bidder has to upload scanned copy of the FDR document in place of
PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of
contract.

8. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

​1. OEM’s BIS License conforming to IS: 7933.

2. ISO 9001 Certificate.

3.ISO 14001 Certificate

4.Antimicrobial test report as per ASTM:E 2149-2020 from any GOV./NABL certified lab.
5.Antifungal test report as per ASTM: G21-2015 from any GOV./NABL Certified lab. If bidder fails to provide
above certificates with offer, then no back reference shall be made and offer will be summarily rejected.

6 Eligibility criteria of past performance minimum 50 percent.

7.Warranty of Mattress 03 years of higher.

8.Delivery location : Quantity of Mattress will be supplied to Running Rooms situated at various stations of

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 Prayagraj Division. DDU (Pt. DD Upadhyaya) - 100 Nos. 2. PRYJ (Prayagraj) - 330 NOS., PCOI(Prayagraj Chh
eoki )-270 NOS., CNB (Kanpur)- 330 NOS., TDL (Tundla) - 220NOS.

9.Security Deposit @ 05 % against the GeM Contract will be applicable.

10. In compliance of Make in India Purchase Preference Policy, Make in India Declaration form OEM must b
e uploaded along with offer, otherwise offer will be summarily rejected

11.Pre Dispatch Inspection Authority for this GeM Bid is M/s RITES Ltd. Bidder must be aware regarding RIT
ES Inspection Criteria, Inspection Call Rejection charges etc.

Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid and
resultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage of
bidding process without any notice:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

All GeM Sellers / Service Providers are mandated to ensure compliance with all the applicable laws /
acts / rules including but not limited to all Labour Laws such as The Minimum Wages Act, 1948, The
Payment of Wages Act, 1936, The Payment of Bonus Act, 1965, The Equal Remuneration Act, 1976,

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 The Payment of Gratuity Act, 1972 etc. Any non-compliance will be treated as breach of contract
and Buyer may take suitable actions as per GeM Contract.

This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

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