Climate Sphere Model Summit (CSMS)

Delegate Guide

Introduction:
Welcome to the Climate Sphere Model Summit (CSMS)!

We are thrilled to have you join us for this important event focused on addressing
some of the most pressing environmental issues facing our planet. As delegates at
the CSMS, you will play a crucial role in shaping discussions and developing
innovative solutions to global challenges.

About Climate Sphere Model Summit (CSMS)

The Climate Sphere Model Summit (CSMS) is a unique simulation event that brings
together students from various schools to engage in comprehensive discussions on
environmental issues. Unlike traditional Model United Nations (MUN) conferences, the
CSMS is dedicated solely to addressing environmental topics, with a focus on
practical solutions and actionable outcomes.

This summit is designed to provide a platform for passionate students to explore and
address critical environmental challenges through role-playing and debate.
Delegates will represent different schools and work within committees organized
around the four classical elements: Earth, Water, Air, and Fire. Each committee will
tackle specific issues related to its respective element, and delegates will collaborate
to draft and debate resolutions aimed at finding effective solutions.

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Event Overview:
The Climate Sphere Model Summit (CSMS) is structured into three main parts, each
designed to facilitate in-depth discussion and effective problem-solving regarding
environmental issues. Here’s a detailed overview of how the summit will unfold:

1. Delegation Addresses to the General Assembly

At the beginning of the summit, each delegation will have the opportunity to address
the General Assembly (GA). During this session:

● Country Representation:

Delegates will present an overview of the current environmental conditions

and challenges faced by the country they represent. This includes highlighting
key issues, ongoing efforts, and any relevant data or statistics.

● Issue Presentation:

Delegates will raise specific environmental issues that are pertinent to their
country or region. They will outline the impact of these issues on both local
and global scales and propose initial ideas for addressing them.

This session sets the stage for collaborative dialogue and provides a comprehensive
understanding of the different perspectives and challenges that delegations will
work to address.

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2. Committee Discussions and Resolution Drafting

After the General Assembly addresses, delegations will be divided into specialized
committees, each focused on specific environmental concerns. The committee
sessions will involve:

● Formation of Committees:

Delegations will be split into four distinct committees based on the classical
elements: Earth, Water, Air, and Fire. Each committee will tackle specific
environmental topics related to their element.

● Formation of Blocs:

Delegations within each committee will have the opportunity to form blocs
with other delegations that share similar views or have complementary goals.
By collaborating within these blocs, delegations can strengthen their positions,
combine resources, and work together more effectively to achieve common
objectives.

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 ● Collaboration and Negotiation:

Within each committee, delegates will collaborate to discuss and negotiate potential
solutions. This involves:

■ Research and Analysis:

Conducting in-depth research on the assigned topics to

understand the root causes and possible solutions.

■ Debate and Discussion:

Engaging in structured debates to explore different viewpoints

and refine proposed solutions.

■ Resolution Drafting:

Drafting resolutions that outline actionable steps and policy

recommendations to address the environmental issues at hand.
These resolutions should be comprehensive and feasible,
incorporating input from all committee members.

This process emphasizes teamwork, negotiation skills, and critical thinking, allowing
delegates to craft resolutions that reflect a broad range of perspectives and expertise.

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3. Presentation of Resolutions at the General Assembly

Once committees have finalized their resolutions, they will present their proposals to
the General Assembly for further consideration:

● Resolution Presentation:

Each committee chair will present the drafted resolutions to the GA. This
presentation will include a summary of the proposed actions and the
rationale behind them.

● Discussion and Debate:

The General Assembly will engage in a debate over the presented

resolutions. Delegates will have the opportunity to discuss the merits
and potential drawbacks of each resolution, propose amendments, and
seek clarification.

● Voting:

Following the debate, the GA will conduct a vote on each resolution.

Resolutions that receive the majority approval will be adopted as part
of the summit’s official outcomes.

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Summit Rules:

Dress Code

Delegates attending the Climate Sphere Model Summit (CSMS) are expected to
dress in modest formal attire.

● For Men:
○ Dress shirt paired with dress pants.
○ While a suit or jacket is optional, it is encouraged for a more formal
appearance.
○ Jeans and t-shirts do not conform to the established dress regulations.
○ Only formal shoes are deemed appropriate. The use of athletic
footwear and open-toed sandals is restricted.
● For Women:
○ Formal dress or skirt of an appropriate length (knee-length or longer).
○ Professional blouses and dress pants or a skirt (knee-length or longer)
are also acceptable attire.
○ Blouses must have sleeves and should not have a low neckline.
○ Blazers or jackets are optional but encouraged for a more formal
appearance.
○ Jeans and t-shirts do not conform to the established dress regulations.
○ Only formal shoes are deemed appropriate. The use of athletic
footwear and open-toed sandals is restricted.

Please ensure your attire is professional and respectful, as it reflects the seriousness
and importance of the event.

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General Etiquette

● Respecting the Chair: Always show respect to the chair and follow their
instructions. The chair is responsible for maintaining order and ensuring the
smooth running of the summit.
● Professional Behavior: Avoid inappropriate behavior, including the use of
electronic devices for non-summit-related activities, eating or drinking in the
GA, and any form of disruptive conduct.

Official Language Policy

The official language for the Climate Sphere Model Summit (CSMS) will be English. All
delegates are required to communicate in English during the summit. No other
languages will be recognized in the assembly or official documents unless
appropriate context and translations are provided.

Conduct Policy

● Non-Plagiarism: Delegates must adhere to strict non-plagiarism rules. All

work submitted, including speeches, resolutions, and any other documents,
must be original.
● Use of AI Tools: The use of AI tools or any other automated systems to
generate content is strictly prohibited. Failure to adhere to this will result in
disqualification from the summit.
● Academic Integrity: Delegates are expected to maintain academic integrity
and honesty throughout the summit.
● Citing Sources: All sources used in preparing documents must be properly
cited. References and citations should be included in all documents to
acknowledge the original sources of information.

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Code Of Conduct

General Conduct

● Professionalism: Delegates are expected to maintain a high level of

professionalism at all times. This includes dressing appropriately, respecting
fellow delegates, and adhering to the rules and procedures of the summit.
● Punctuality: Be punctual for all sessions. Late arrivals disrupt the flow of the
summit and may result in missed opportunities to speak or participate.

Speaking in the General Assembly (GA)

Requesting to Speak

● Formal Speech:
○ To make a formal speech, raise your hand and wait to be recognized by
the chair.The chair will recognize and call upon delegates in a
systematic order. For example, you may raise your placard and say,
"The delegation of Canada would like to raise a point of inquiry to the
delegation of China .
● Note-Passing: Note passing is permitted in the summit. Please be mindful to
use short,concise and respectful messages to convey your message and
avoid any personal dialogue.

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Structure of Speech

● Introduction:
○ Begin by addressing the chair and the assembly. For example, "Honorable
Chair, distinguished delegates…"
○ Clearly state the official name of the country you have been assigned to
represent as a delegation. For example, If the country assigned to you is
Germany, the official designation to be used is "The Federal Republic of
Germany."

● Content:
○ Clearly state your country’s position in regards to the topic being discussed.
Use facts, statistics, and arguments to support your stance. For example,
"Germany strongly supports the transition to renewable energy sources, as we
believe it is essential for reducing global carbon emissions. According to recent
data, renewable energy sources accounted for 42% of Germany’s electricity
consumption in 2019."
○ Provide specific examples and evidence to strengthen your argument. For
example, "The implementation of feed-in tariffs has significantly increased the
adoption of solar energy in Germany, resulting in a 75% increase in solar
capacity over the past five years."
● Conclusion:
○ Summarize your main points and state any actions or resolutions you propose.
For example, "In conclusion, Germany urges all nations to adopt similar
renewable energy policies to achieve global sustainability goals. We propose a
resolution to increase international cooperation and funding for renewable
energy projects."

Time Limits

● Adhere to the time limits set by the chair. Typically, speeches are limited to 1-2
minutes. Ensure your speech is concise and to the point, and practice beforehand in
order to ensure adherence to the designated time limit.

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Language and Tone

● Use formal and respectful language. Avoid slang, informal expressions, and
personal attacks. For instance, instead of saying, "That’s a bad idea," you could
express it as, "The delegation of Germany believes that the proposed solution
may not be effective due to [reason]."
● Maintain a respectful and diplomatic tone, even when disagreeing with other
delegates.
● It is mandatory for delegates to speak in the third person and refrain from the
use of personal pronouns such as, ‘I’,’You’,’She’,’Him’ etc. The Chair and other
Delegates are to be properly addressed as ‘The delegate of ….’ and so on.

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Points and Motions

Point of Information

● Used to ask a question or seek clarification from the speaking delegate. For
example, "Point of information, could the delegate from Brazil elaborate on
their proposed carbon tax policy?"

Point of Order

● Used to address a procedural issue or correct a procedural error made by the

chair or another delegate. For example, "Point of order, the delegate’s
comment was out of order as it was not relevant to the current discussion."

Point of Personal Privilege

● Used when a delegate experiences a personal discomfort that impedes their

ability to participate (e.g., inability to hear the speaker). For example, "Point of
personal privilege, can the air conditioning be adjusted? It’s too cold in the
room."

Point of Inquiry

● Used when a delegate intends for clarification in regards to the parliamentary

procedures.

Motion to Open/Close Debate

● A motion to start or end the debate on a particular topic. For example, "Motion
to open debate on the topic of ocean pollution," or "Motion to close debate
and proceed to voting on the resolution."

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Yielding the Floor

After a delegate has finished speaking, they have the option to yield their remaining
time. There are three ways a delegate can yield the floor.Delegates are permitted to
make use of yielding only during the opening speeches; yielding is not allowed
during moderated caucuses within committee sessions.

1. Yield to Another Delegate:

The delegate may choose to give their remaining time to another delegate.
This allows the next delegate to continue speaking on the same topic.
2. Yield to Questions:
The delegate may open themselves up to questions from other delegates or
the chair. The remaining time will be used to address these questions.
3. Yield to the Chair:
The delegate may return the remaining time to the chair. This option closes
the floor to further discussion on that particular speech.

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Motions for Moderated and Unmoderated Caucus

Moderated Caucus

A moderated caucus is a structured form of debate where the Chair controls the
speaking time and order. Delegates use this to focus on specific issues within a set
time frame.

Procedure to Motion for a Moderated Caucus:

1. Raising the Motion: A delegate can raise their hand and request the Chair's
permission to speak.
2. Stating the Motion: The delegate states, "Motion to move into a moderated
caucus for [specific purpose]."
○ Example: "Motion to move into a moderated caucus to discuss the
impacts of water scarcity on agriculture."
3. Proposing Details: The delegate must specify the total duration, individual
speaking time, and the purpose.
○ Example: "Motion for a 15-minute moderated caucus with a 1-minute
speaking time per delegate to discuss the impacts of water scarcity on
agriculture."
4. Seconding the Motion: Another delegate must second the motion.
5. Voting: The Chair calls for a vote. A simple majority is needed for the motion to
pass.

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Conduct During a Moderated Caucus:

● Speaking Order: The Chair will recognize delegates who raise their hands.
● Time Management: Each delegate speaks for the specified time, and the
Chair enforces time limits strictly.
● Focus: Delegates should stay on topic, addressing the specific purpose of the
caucus.

Unmoderated Caucus

An unmoderated caucus allows delegates to interact more freely, move around, and
engage in informal discussions and negotiations.

Procedure to Motion for an Unmoderated Caucus:

1. Raising the Motion: A delegate raises their hand and requests the Chair's
permission to speak.
2. Stating the Motion: The delegate states, "Motion to move into an
unmoderated caucus for [specific purpose]."
○ Example: "Motion to move into an unmoderated caucus to draft
resolution clauses."
3. Proposing Details: The delegate must specify the duration and the purpose.
○ Example: "Motion for a 20-minute unmoderated caucus to draft
resolution clauses."
4. Seconding the Motion: Another delegate must second the motion.
5. Voting: The Chair calls for a vote. A simple majority is needed for the motion to
pass.

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Conduct During an Unmoderated Caucus:

● Interaction: Delegates can move around, form groups, and discuss freely.
● Focus: Delegates should use this time to collaborate on drafting resolutions,
negotiating terms, or forming alliances.
● Time Management: The Chair will announce the end of the caucus, and
delegates must return to their seats promptly.

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Resolution Drafting

● Borders must be of 1px thickness and have spacing of 0.5 cm.

● Times New Roman (11) font should be used.
● Collaboration: Work collaboratively with other delegates in your committee to
draft resolutions. This involves negotiation, compromise, and building
consensus.
● Format:
○ Preambulatory Clauses: These clauses provide background
information and outline the reasons for the resolution. They begin with
words such as "Recognizing," "Noting," "Concerned," etc.
○ Operative Clauses: These clauses outline the specific actions to be
taken. They begin with action words such as "Requests," "Recommends,"
"Encourages," "Urges," etc.
● Citing Sources: Ensure all sources and references are properly cited in your
resolution. This adds credibility and supports your arguments.

Debating and Voting on Resolutions

● Committee Stage:
○ Discussion: Engage in discussions within your committee to refine the
resolution.
○ Amendments: Propose amendments to improve the resolution.
Amendments can add, delete, or modify parts of the resolution.
● General Assembly Stage:
○ Presentation: The committee chair will present the resolution to the GA.
○ Debate: Engage in a formal debate on the resolution. This includes
presenting arguments for or against the resolution.
○ Voting: Delegates will vote on the resolution. Voting can be done by
raising hands or by roll call, as determined by the chair.

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Conduct During Debates

● Active Listening: Pay attention to the speakers. Take notes and prepare
responses to their arguments.
● Respect: Show respect to all delegates, even if you disagree with their
positions. Avoid interrupting or talking over others.
● Constructive Criticism: Provide constructive feedback and critique the
arguments, not the person.
● Collaboration: Work towards finding common ground and building
consensus. The goal is to reach a mutually agreeable solution.

Preparation Before the Summit

Research

● Country Profile: Know the key statistics, policies,mitigation strategies and

environmental stance of the country you represent.
○ Example: Research the GDP, population, major industries, and specific
environmental policies (e.g., renewable energy targets) of your
assigned country.
● Environmental Issues: Understand the environmental challenges faced by
your country and globally.
○ Example: Investigate issues like deforestation, water scarcity, and air
pollution, and how they impact your country.
● Committee Topics: Research the specific topics your committee will address.
○ Example: If you are in the Earth Committee, focus on topics like
protecting endangered species and sustainable land use practices.
● What actions has your country taken concerning this topic?: Elaborate on
the initiatives taken by your country, policies implemented or campaigns that
display your country’s commitment.

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Position Paper Guidelines

A position paper is a concise document used to outline the condition of your country,
raise environmental concerns, and propose solutions. It serves as the foundation for
your arguments and discussions during the summit.

Structure of the Position Paper

○ Position papers must only be a page long.
○ Times New Roman (11) font should be used.
2. Introduction:
○ Country Background: Provide a brief overview of your country's
geographical, political, and economic context. Mention key
environmental features and challenges unique to your country.
○ Current Environmental Status: Summarize the present condition of the
environment in your country, highlighting significant issues.
3. Detailed Analysis of Issues:
○ Issue Identification: Clearly identify the environmental issues relevant
to your committee's topics. Use data and statistics to support your
points.
○ Historical Context: Provide background information on how these
issues have evolved over time in your country.
○ Impact Assessment: Discuss the impact of these issues on your
country's economy, health, biodiversity, and society. Include both short-
term and long-term effects.
4. Proposed Solutions:
○ National Strategies: Outline the measures your country has already
taken to address these issues. Mention any relevant policies, programs,
or initiatives.

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 ○ International Cooperation: Highlight your country's involvement in
international agreements, collaborations, or support from global
organizations.
○ Future Plans: Propose new strategies or improvements to existing
measures. Explain how these solutions can be implemented effectively.
○ Support Needed: Specify any assistance your country requires from the
international community, such as funding, technology, or expertise.

5. Conclusion:
○ Summary: Recap your country's stance on the issues and the proposed
solutions.
○ Call to Action: Emphasize the need for collective action and
cooperation to address environmental challenges.

Additional Tips for Writing the Position Paper

● Research Thoroughly: Use credible sources such as government reports,

scientific studies, and international organization publications.
● Be Clear and Concise: Stick to the facts and avoid unnecessary information.
Aim for clarity and precision in your writing.
● Use Data and Examples: Support your arguments with relevant data,
examples, and case studies. Visual aids like graphs and charts can be helpful.
● Maintain Formal Tone: Use formal language and avoid colloquialisms. Ensure
Your paper is professionally written and well-organized.

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Important Resources:

● Canva Template for the Header: Use this link to access the Canva template
designed for the position paper header.
● Position Paper Template (Docs): This link provides access to the official
position paper template. Please use this document for drafting and formatting
your position paper.

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