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ReliefNet
Coordinating Aid. Restoring Hope.
220041109 Mahiul Kabir
220041139 Nayeem Hossain
220041141 Sohom Sattyam
Presented by Team Melancholy
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The Challenge: Fragmented Disaster Aid
Current disaster aid coordination faces significant hurdles:
Lack of Centralization Communication Gaps Resource Duplication
Disjointed efforts among NGOs, Poor information flow results in Multiple organizations providing
government agencies, and delayed response and resource similar aid to the same areas, while
volunteers lead to inefficiencies. misallocation. others are neglected.
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Introducing ReliefNet: Our Solution
ReliefNet is a centralized disaster aid management system designed to streamline relief efforts.
Transparency Speed Collaboration
Real-time tracking of aid distribution Accelerated response times through Enhanced communication and
from source to recipient. efficient coordination and resource partnership among all stakeholders.
matching.
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Key Populations for Insights
Older, Educated Villagers Experienced Volunteers
Provide crucial insights into community needs, local dynamics, and Offer valuable operational experience from the ground, identifying
long-term recovery requirements. practical challenges and effective solutions in aid distribution.
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Sampling Strategy: Blended Approach
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Purposive Sampling Convenience Sampling
Selected for depth of knowledge and specific Employed for accessibility and practicality,
insights from key informants (e.g., community elders, reaching a broader range of participants who are
long-term volunteers). readily available and willing to contribute.
This combined approach ensures both rich, detailed insights and a representative understanding of broader experiences.
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Practical Sampling Steps
Defining Inclusion Criteria
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Specify demographics, experience levels, and geographical areas for participants.
Sourcing Participant Lists
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Obtain contacts from partner NGOs and local community leaders.
Selecting Participants
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Choose 15-20 individuals ensuring diversity across affected regions.
Inviting and Scheduling
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Contact potential participants via phone or through local coordinators for interviews.
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Investigation Plan: Data Sources
We gather insights from multiple channels to ensure a comprehensive understanding of aid operations.
System Error Logs Volunteer Field Reports NGO Aid Reports
Technical performance and system Primary focus for thematic insights Overall aid distribution patterns and
vulnerabilities. on ground-level challenges and resource utilization.
successes.
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The Existing Manual Workflow: Challenges
A simplified playscript illustrating the current, often inefficient, steps of aid distribution.
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1. Verbal Instructions 2. Uncentralized Collection 3. Inefficient Navigation
Instructions often via word-of-mouth, leading to Items gathered without central inventory, risking Travel relies on local knowledge, causing inefficiency
miscommunications and delays. duplication or shortages. and slow reach to remote areas.
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4. Manual Verification 5. No Real-Time Tracking 6. Hand-Written Incidents
Beneficiary verification uses paper lists, prone to Aid distributed without immediate digital record, Challenges noted manually, leading to fragmented
errors, damage, and slow processing. making real-time oversight impossible. data and delayed issue response.
7. Delayed Reporting
Information submitted later via calls or forms, causing significant reporting delays and data entry errors.
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STROBE Observation:
Disaster Management Field
Office
A temporary field office for real-time coordination of NGOs, volunteers, and
government agencies near disaster zones.
Key observations:
Open Desks & Whiteboards: Real-time collaboration and planning.
Relief Kits: Ready for deployment.
Internet/Radio: Continuous communication and information.
Volunteers: Actively coordinating aid.
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Anecdotal List: STROBE + Insights
Connecting field office observations with volunteer reports, highlighting key operational insights:
Whiteboards for shift planning (✓ Limited storage for kits Paper lists slow verification (✗
confirms) (✗ negates) negates)
Crucial for effective shift assignments and A major bottleneck, causing delays in
Insufficient storage necessitates more
real-time coordination. beneficiary verification.
flexible and accessible solutions.
Internet/radio vital for updates (✓ Open desk layout aids
confirms) collaboration (✓ confirms)
Critical for timely communication from Significantly fosters team collaboration and
remote areas. quick decision-making.
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Conclusion: Towards a
More Effective Relief
ReliefNet's impact is clear: fostering transparency, speed, and
fairness in disaster relief.
"Together for better disaster re sponse."
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Thank you
We are open to any questions
