1.1. Explain three reasons why effective management of health and safety is important.

i. Implementing health and safety measures helps the business run smoothly by reducing and preventing
injuries. This also enhances the likelihood of positive business performance.

ii. Companies experience reduced losses and increased profits when health and safety protocols are
integrated into company policies. If employees are safe, there will be fewer compensations paid by the
employer, lower insurance costs due to fewer accidents or incidents, and increased trust from
customers. This, in turn, leads to more customers and more profit.

iii. Providing more training and regular maintenance minimizes the risk of health and safety issues,
benefiting both the employer and employees. This results in more profit and less stress for the employer.
Being health and safety compliant reduces the risk of prosecution, fines, and reputational damage to the
business.

Reference: Leslie Duroe- 27 MAY 2021

1.2. Explain two social factors which affect health and safety standardsin an organisation

(i) Economic conditions can make it difficult for businesses to implement health and safety measures if
they are experiencing lower profits. This is because it requires money to purchase protective equipment
and gear for employees.

(ii) Government policy drivers and initiatives have a significant impact on health and safety. The
government has the authority to enact legislation that affects occupational health and safety, and
companies are required to comply with these policies, regardless of their ability to do so. Government
policies also help to ensure that health and safety standards are maintained.

Ref :Mahir Sing 17 May 2023

1.3. Analyse the implications of not managing healthy and safety practice in the work place. Give valid
reasons or provide evidence to support your answer /conclusion.

Penalties and prohibition notices may be issued to stop certain activities. Employees may fall ill or get
injured due to accidents and hazards, leading to decreased productivity. Insurance premiums may
increase due to high number of accidents, and there may be a loss of stakeholder support due to lack of
trust. The company may incur losses due to compensating injured employees, with workplace injuries
costing about 5.2 billion in the UK according to HSE. Employee absenteeism can lead to low production
and business loss. Deliberate malpractice can result in an unlimited fine and possibly a prison sentence.
Decreased staff motivation can cause a drop in productivity, which may lead to employees losing faith
and loyalty in their employer and considering other job opportunities.

Ref: Safety bank 15 october 2019

1.4. Explain two ways ways of ensuring own skills and knowledge are kept up to date and applied with
healthy and safety management practices.

i. By providing ongoing training and practice, keeping employees up to date with the latest information
and equipment for health and safety, conducting inspections, and fostering a safety culture, individuals
and organizations can ensure the well-being of everyone involved..

ii. Always reflect on past and current safety practices and be flexible and adaptable in maintaining health
and safety practices. Prioritizing health and safety meets legal requirements and contributes to an
organization's success and reputation.

1.5.A truly effective healthy and safety management system establishes and maintains a culture of
safety that permeates the entire organisation. The attitude and behaviours of management and all
workers must exhibit a strong commitment to a safer work enviroment.

Write a report in which you

Explain how to collaborate with others to ensure adherence to health and safety management
strategies.

It is extremely important to prioritize adherence to health and safety measures within an organization.
Making sure that all stakeholders understand and follow safety precautions in their working environment
creates a comfortable and secure workplace. As a health and safety officer, leading by example and being
approachable can help others practice safety more easily.

Trusted advisors such as safety officers and external consultants can provide expert guidance on health
and safety. Regular monitoring, supervision, and accurate record-keeping of incidents and accidents can
help identify potential hazards and suggest appropriate safety measures. It is important to have an easily
accessible first aid room and always have a nurse or first aider available for emergencies. Personal
protective gear should be provided, and everyone should be taught how to wear and use them properly.

Regular safety training ensures that all employees, new or experienced, understand health and safety
procedures. Shadowing and mentoring new or less-experienced employees can keep them informed
about health and safety and provide them with someone to turn to for help when needed. Safety
signage should be clearly written with accompanying pictures to make it easy for everyone to
understand. Written safety policies and procedures, as well as regular safety meetings involving all
stakeholders, are essential for healthy and safety discussions and decision-making processes. Regular
training, easy accessibility of personal protective equipment, and clear signage make it easy for everyone
to adhere to healthy and safety practices.

Referance: Safetybank 22 October 2019

2.1. Explain the role of health and safety policies and safe systems in managing health and safety.
It is important to ensure that healthy and safety policies are complied with and implemented in order to
protect workers from unnecessary injuries, hazards, and illnesses. These policies guide organizations on
how to implement health and safety regulations and prevent the risk of accidents and incidents. By
following health and safety regulations, companies can reduce or eliminate loss of profit, employee
injuries and compensation, lack of trust from stakeholders, and high insurance payments due to more
injuries.

Reference: Study notes 30 June 2024

2.2.Describe how you would ensure employees and employers cooperate on health and safety
issues.Provide examples to support your answer.

"I will ensure that they cooperate by sharing the best practices and providing clear guidance on roles and
responsibilities. Communication and mutual understanding will be promoted by leading by example and
providing regular training. This can be achieved through having meetings and allowing both employers
and employees to contribute to the discussion. For example, a company can have a monthly safety
meeting where concerns related to health and safety are discussed. This allows everyone to express their
needs and emphasizes the importance of complying with health and safety regulations."

Reference: Myself from what i studied so far

2.3. Describe how youwould encourage others on how to use management and audit processes to
maintain and improve health and safety standards . Provide examples to support your answer.

By involving every part in the company to health and safety facilitating If all individuals are involved with
their ideas and experience , it helps to manage and audit processes to maintain and improve healthy and
safety standards.For example in the construction industry the brick layer is the one who can explain
better the risks involved due to experience so the health and safety officer must listen to him and allow
him to demonstrate if possible so the officer can be able to implement safety measures appropriately
knowing the full risks involved.

By knowing the number of incidents or accidents due to audit i am able to know where to target and
implement healthy and safety measures. For example if they are more slipperies i a meat factories than
any other incidents. I will make sure i find what is the cause if its fat on the floor then get a way to
eliminate that by getting something with grip and holes all over the floor to reduce fat on the floor and
slipperies.

2.4. Discuss how a healthy and safety audit can assist in decision making and provide opportunities to
improve workplan health and safety procedures.

The text below outlines how health and safety procedures can benefit a company. It helps by identifying
areas where health and safety procedures need to be implemented. Reviews help in understanding the
risks and in assessing and controlling or eliminating them. It serves as a diagnostic tool, providing a
detailed snapshot of the organization's health and safety performance at a given point in time. It
identifies both the strengths and weaknesses of the organization's health and safety management
system, offering valuable insights for continuous improvement. This enhances employee safety and
ensures the employer's compliance with relevant health and safety regulations.

Reference:SafetyIQ

2.5/2.6(a).Identify three ways in which you can access sources of information and guidance on healthy
and safety.

Please remember the following points:

i. Information from the manufacturer is important because they know their product better. They
understand how to use the product, its effectiveness on health and safety, and the potential hazards
associated with it.

ii. Industry associations and trade unions offer resources and guidance on health and safety issues
specific to industries. They provide valuable insights based on collective experiences and specialized
knowledge.

iii. Results of risk assessments and audits, both internal and external, can highlight areas of improvement
and guide decisions in health and safety management, making it easier to control health and safety
cases.

(b). Carry out research to identify and provide innovative ideas.

(c). Utilize this research and sources of information to describe the role of innovation and creativity in
managing health and safety.

Reference:

2.7. Describe the role of managing change within an organisation and how this would impact on
health and safety strategy.

Its role is to bring a new change in the organisation whilst creating discpline in workers and improving
financial health and sustainabiliyt and also encouraging effective values of health and safety .

3.1. State two sources of evidence that can be used to check for significant changes to occupational
healthy and safety standards or guidance.

i. Manufacturer`s information provide safety data sheet and other information about safety handling use
and disposal of their products. That helps companies using these products to be able to follow most
current best practices and meet regulation requirements.

ii.Healthy and safety Executive in UK sets and enforces standards for health and safety and welfare in a
workplace. They regularly publish update and guidance documents to help organizations comply with
these standards.

3.2. Explain the process reveiwing an organisation`s health and safety practices the corresponding
documantation. Provide example to support your answer.

They are inspection to identify potential hazards , unsafe behahaviour and non-complience Safety
sampling on specific potential hazardous activities ,processes or areas are systematically checked and
general inspections of these risky elements for example if they notice in a meat factory employees who
work with knives are hvaving pains on their hands and blisters inside their hands and on their fingers
due to blunt knives during inspections which is hazardous to their health. It helps helps to find the
solution and resolve it quickly by making sure their knives are sharp always.Audits and checklists during
inspections ensures that all aspects of health and safety management systems.By surveillance
monitoring the workplace for hazards, tracking health data to identify potential occupational illness and
video cameras to monitor safety practices. For example cameras in the and around makes it easy to
survey any hazards around it gives you the idea on what to dowhere to go and investigate any health and
safety misconduct. Feedback from employers can provide valuable insights and can be collected through
surveys suggestion boxes or safety commitment meeting.

They are documents that need to be reviewed regularly. The health and safety policy outlines the
organisations`commitment and provides a framework for action. Risk assessments documents identify
potential hazards and evaluates risk associted with hazards and detail control measures .Insurance
documents ensure the organisations` insurance covers potential health and safety incidents. Safety
signage should be checked for visibility, relavance and accuracy for it plays a key role in alerting
employees to hazards and guiding them during emergencies.

3.3. Discuss the ways to recognise recurring partterns and themes emerging from health and safety
inspections.

They is non-conformities analysis which can reveal recurring issuesand can be audited and be inspected
by Occupational Health and Safety. These involves examining incident reports audit findings and
inspecting records to identify the fundamental cause of non`conformities or incidents so the company is
able to implement correct actions and preventthe recurring of it. Safety toursare general inspections that
help to identify patterns . safe sampling is when they are sampling specific potential hazardous activities
processes or areas of which over some time it can reveal recurring issues that can be addressed.safety
survey is same as safe sampling but it highlights repeated safety concerns that may not be immediately
obvious.

3.4. Explain the principles of incidents investigation. provide example to support your answer.

Immediate response to incidents is very crucial give first aid and secure the area also notify the
appropriate personnel in the organisation.For example if someone is cut by a sharp edge of a broken
machine , clean and bandage immediately the wound and call an ambulance or take them to emergency
room at hosipital and secure with highlighted ribbons around the machine or area and inform the
appropreate personnel. Collect all information about the incident ask witnesses and take photograghs or
sketches of the incident and identify immediate and underlying causes.By using the correct root cause
annalysis method to identify the fundamental causes of the incidents so you can be able to prevent it
from happenning again in future. Audit must be done and reported to HSE for certain types of incidents.
For example in construction industry if a builder falls from scaffolds that were loose , it must be
ivestigated if they were not assembled properly or if it was because they were old or corroded. So they
will know how to prevent similar incidents in the future.

3.5. Identify sources of information relevent to the incident investigations within an

organisation.Provide example to support your answer.

Compliance with legal requirements aid to risk assessment which can be used to identify potential risks
and develop solutions to mitigate those risks. Verificcation of incident details when detail records can
verify facts in an incident and learning and development which helps employees about potential
outcomes of unsafe practices and promote safe working practices.For example if they are records of
incidents its easy to teach healthy and safety using them as examples that really happenned.It becomes
more practically easy to understand prevent.

3.6. Explain the importance of record keeping and evidence relevent to incident investigation.provide
examples.

It is important for incidents investigations and the records help in risk assessment preventetion of
injuries and ill health and cost control, For example the records of incidents that took place in a company
can help determine how to tuckle and reduce them with records such as medical records accidents or
incidents evidence records. Keeping records makes it easy to keep trackof incidents and find the best
solution to reduce or stop them from happenning.

3.7. Describe two examples of how change can be implemented following a review of working
practices.

i.At the factory where i work we used to take our knives ourselves from where they are cleaned and
stored , but they changed and now we are given as we go to change and we make a queue to recieve
it..They announced the implimentation of change and demonstrated how we were going to recieve the
knives from the one who will be giving it to us, how we handle it safely the right way without hurting
ourselves and how they serve it to us safely without hurting yourself. It made the change easy and done
in safe orderrather than everyone going in take knives on our own pushing and shoving in that room.

ii. Another example is when covid 19 came everything changed . People where trained on how to put on
safety gear and how to removed it .It was announced on all socail media and posts where put on walls
and floors, televisions, sign post on the road ways to keep people informed and aware.

4.1. You have been asked by your manager to write a report to explain why the promotionof health
and safety is essential for all members of an organisation.

Health and safety is very important and brings good business to the company . It protects both the
employees and their employer, also customers from preventable injuries and illnesses . It gives a sense of
relief and trust to everyone involved in the business.

Its our responsibility to make sure health and safety protocols are followed. Employees must also must
also comply with it . By so doing it saves us from the hustles of injuries of employees and the loss that it
brings due to shortage of workforce after injuries. Compansation to employees injured or ill and fine for
non compliance to health and safety. It saves on insurance to comply with healthy and safety as the
insurance companies will trust us us if we have less claims because of less cases on claims. By so doing
we make more profit and less losses in business . We will gain confidence for our our investors and new
ones will be attracted too.

In order for the company to fufill this we need to make sure healthy and safety is one of the priorities .
We should inform and train everyone in the company to practices adherance to health and safety . We
should make sure the protective gear is available all the time for everyone to protect themselves.
Maintaince of machines and equipment must be regularised . Training and awareness to health and
safety must be done as a routine to keep everyoneaware on an ongoing process and up to date with any
new technology. So health and safety promotionis essential to everyone in this organisation as it brings
peace of mind for everyone`s work and benefits to the company.

4.2 Design a powerpoint presentation that explains technical health and safety information effectively.
this presentation will be used for induction and training purpose and you will need to undertake some
research to ensure the information is valid and informable.

Your presentation should focus on one of the areas below :

i. personal protective equipment (PPE)

ii. first aid facilities and arrangement

iii.welfare facilities
iv. Accident and incident reporting systems

4.3.

4.3. Describe how to respond to others in a flexible manner and resolve issues in order to maintain a
healthy and safe work enviroment. Provide example to support your answer.

i. Interpersonal skills being able to control your emotions understanding others and sitution around you
knowing what to do when they have conflict promoting a health culture , for example if they is a mis
understanding you should be able to control your emotions , be understanding and work peacefully with
others.

ii. Clear communication about health and safety. Avoid misunderstanding to ensure that you on the
same page.For example where you dont know or did not understand ask again and whoever is asked
must explain fully and clearly so they is good understanding.

iii. New information must be intergrated fully and workers must adopt to new information and always
expect new health and safety information. For example if they is changes in anything employers must
inform keep, train them and put up posters to keep reminding or keep informing them until they
understand and ask if not understanding.

iv. Be respective to change flexible and have a will to change. For example if they is a new change to
anything . Don`t keep stuck to what you are used to be able to change with the new change.

4.4. Explain how to commuicate with stakeholders to adress and resolve issues and potential conflicts.
Provide example to support your answer.

Communication must be effective with stakeholders as an ongoing involvement . This can be done
verbally, electronic by email,printed newsletter, pictorial and social mediums to encourage employers
and employees to resolve health and safety issues in spirit of communication. By ongoing involvement
you keep stakeholders involved and updated for example every update you make in the company that
has anything to do with health and safety issues esureing its accurate Confidential and secure handling
is vital. Data gathering ensures accurracy in health and safety issues which makes it easy to communicate
it with stakeholdersfor example the number of injury cases is easy for both you and stakeholders to
know and find solution. Sharing information on a ned to know basis which is information that is relevent
to them only, for example if their role is labour inform them on how to practise health and safety only
and not how to get the equipment but how to use it. Use various communication mediums , verbal by
having meetings and presenttions, emails , social media , printed policies, risk assessments,pictorial by
diagrams, safety videos and informal discussions for example put up pictorial post showing how to do
certain practices safely in the company. Encourage cooperation to healthy and safety by promoting a
shared responsibility, for example be a good leader as an employer by respecting and practicing health
and safety so the rest will follow.

4.5.Explain the role of a trusted advisor in an occupational health and safety context. Provide
examples.

A trusted advisor helps organizations by conducting site inspections and assessment developing safety
policies and procedures identifying hazards and risk reduction measures and ensuring correct installation
and use of equipment. They serve as a knowledgeable resource and guide to help ensuring that the
organization complies with health and safety regulations and practices. All in all the advisor contributes
to maintaining healthy and safety work enviroment fostering a culture of safety and ensuring
compliance. For example in construction industry they will know where to buy strong and trusted
equipment and safety gears.

Trusted advisors represent the organization in iteractions with regulatory bodies and unions , so they
give the best advise on how to treat the employees and what is expected of the organization in that
matter and the legal cosequences.

5.1. Analyse own role in relation with others to achieve a health and safety work enviroment. Give
valid reasons or provide evidence to support your answer /conclusion.

Leading by example by doing what should be done to achieve a health and safety enviroment For
example if you suppose to wear PPE gear before entering the factory don`t go in without wearing it
because you are from your office also that way you inspire others when they see you following the the
rules of health and safety.

Empower your coleagues by training , informing and providing necessary resources to work safely and
landing an ear to their grievences and need and making sure they get the help they need, to achieve
healthy and safety. This is done by making sure fulfilling ethical obligations ensuring fairness.

Build trust and confidence with them and provide constructive feedback which helps to construct and
reinforce good practices and correct unsafe ones. Always uphold professional intergrity by resisting
pressure and shortcuts that might compromise safety and ensuring the organization adhereto relevant
laws and regulations of health and safety. An organization that adheres to health and safety has less
number to accidents and incidents and is more productive and profitable and is well trusted by
stakeholders.
5.2. Explain the impact of the personal perfomance when working with others. Provide example to
support your answer.

Being able to take responsibilities and accountabilities will inspire others to do the same. Adhering to
laws and regulations and understanding your strength and weaknesss setting a personal and
proffessional goal aligned, with the organization safety objectives can motivate you and those around
you and it also inspires and it sends a clear message to others. For example if i follow the rules and
regulation then when i tell others to do it after they see i am leading by example it becomes easy for
them as they simply copy it from me . Understanding motivational factors by recognizing what
motivates others and being on the same page with others by keeping up to date with the latest safety
standards procedures and technologies having to stay focused and be disciplined. For example if seeing
others working happily with less fear of injuries and being careful no accident occurs unnecessarily
motivates me. Then i will encourage them more and be encourage to work safely and be encouraged to
work safely and committed to personal and proffessional development.

5.3. Explain who benefits a commercial approach to a health and safety.

All stakeholders benefit from commercial approach if they invest in preventing meassures, training
programmes and safety equipment because it preventaccidents and incidents. It reducesreduces
insurance premium and compensation claims.Insurance companies, customers and employees trust an
organization ifthey adhere to health and safety regulationswhich brings positive business regulations.
They benefit in production which means more money to the company . So the company benefits to
commercially approach to health safety.

5.4. Explain how to build working relationship with peers outside of the occupational safety and
health function. Provide examples.

Collaborate with colleagues from other departments and work together with them so you will have an
understand that will help you to have solution in health and safety from sharing experiences and
learning from each other. For example going into the main factory seeing and learning how they work
annalysing or realizing where it can be hazardous, practically on the ground. It helps to maintain and be
able toto do your work.Participating in proffessional networks and forums keep you informed with the
latest and emergingtrends regulations and best practicesof health and safety solutions in construction
industries.It helps you add more information besides what you know already, maybe like new ways of
making cement without hazardous ingriedients.Then you will know which one to buy that will be less
hazardous.Broaden your prospective helps you to understand how safety consideration intersect with
the funtions and departments within organisation for example if you allow yourself to interact with other
proffessionals and peer it helps you will learn more and more and if you consider it and it to find solution
to solve an incident or hazards you will solve some issues in health and safety.

6.1.(a) Describe the characteristics that make a good health and safety leader.

Provide guidance support and mentorship to their team and empower other employees to take
responsibility to health and safety. By teaching others and showing them what to do at all time .Have
clear vision as to what health and safety should be like implement it inspiriring and motivating others.
Be a servant leader focus on serving the needs of your team and prioritize well being and development
of others. For example make sure others are safe help where you can and keep reminding them and
empowering them on health and safety. Encourage open communication, active participation and
exchange of ideas and also personal growth cerativity and innovation seeking new ways to enhancesafe
practice. For example when employees`s gut is down they do things which may affectthem from working
safely . Encourage them and cheer them up to be safe at all the time inform them the importantof safety,
Build strong relationship based on trust, respect and open communication.

(b) Identify ways to monitor own and team members perfomance in relation to its organizational
targets .Provide examples to support your answer.

Review business objectives by understanding the overal HSEobjectives of the organization and aligning
them with specific targets and goals. Anlyse their current perfomance and set long and short term key
perfomance indicators and they should be specific measurable achievable, relevant and time bound . For
example make sure everyone knows their responsibilitiesand do what is supposed to be done and always
be there keeping an eye in all that has to do with health and safety. Review progress and read just by
analyzing the data and identfying areas for improvement. Where they is under perfomance help them to
improve and wher they is improvement ensure continuos improvement you will realise where they is
more incidents or accidents they are not doing what they must do to imrove health and safety then
encourage them and teach them until they understand, but where its less encourage to keep it up.