SAFETY AND SECURITY PLAN

FOR CY 2019

RATIONALE As a support unit of the Administrative Division, the General Services is

mandated to provide security and safety of Schools Division Office personnel
and property. It recognizes its responsibility to ensure a safe and secured
environment in the workplace and custodial properties. The AOV supervises
the Permanent and Job Order Security Guards to carry out daily their overall
task to give reasonable degree of protection in the Schools Division Office. All
personnel of the Division Office shall also play an important role by their
commitment to incorporate safe work practices in their respective offices. The
success of the implementation of this Plan shall be realized with the support
and assistance of the management and cooperation of all stakeholders.
OBJECTIVE To ensure the safety and security of the Schools Division Office premises
SECURITY STRATEGY FREQUENCY PERSON
ACTIVITIES TO DO TASKS RESPONSIBLE
SECURITY MEASURES/ PROCEDURES
1. Performance of The performance of security duties and Daily Security Guards
Duties and responsibilities shall be strictly required to
responsibilities assure the safety and security of office
personnel, building and facilities. Monitoring
shall be done to check and verify strict
adherence to this policy
2. Maintenance of Peace and order shall be maintained within Daily Security Guards
Peace and Order the office premises. Any offenses or
violations shall be investigated and a written
report shall be prepared for submission to the
immediate supervisor.
3. Writing/Recording Registered or observation reports regarding Daily Security Guards
of security the number of visitors (see front Desk
observation in the logbook), guests, vehicles, usual and unusual
logbook and incidents like brownouts, open doors, busted
monitoring report lights/pipes and the like shall be required to
be submitted for records purposes and action.
4. Schedule and Tour A Security Guard schedule shall be issued Daily Security Guards
of Duty to serve as guide. The Tour of Duty of
Security Guards composed of the one (1)
permanent Security Guard and two (2) JO
watchmen, with schedule of duty from
Mondays to Fridays at 4:00 PM to 7:00 AM
(8:00 o’clock AM on Mondays) . Front desk
officers to be at their post from 7:30 AM.to
5:00 PM. During Saturdays, Sundays and
Holidays their schedule will be 24/7. All
 Security Guards/Watchmen should ensure that
the SDO compound is safe and secured
SECRITY FREQUENCY PERSON
STRATEGY
ACTIVITIES TO DO TASKS RESPONSIBLE
5. Safeguarding of At the end of each working day, security Daily Security Guards
office premises guards shall ensure safety and security by
accomplishing:
1. All water and electrical system shall be shut
down or closed during non-office
hours/days to avoid usual incidents,
damages or hazards to happen.
2. All offices shall be checked to ensure that it
is kept closed and locked during non-office
hours/days. All keys shall be surrendered to
the guard on duty and are kept in a secured
cabinet or shall be safely held/kept by
trusted employee/personnel of the said
office.
3. All gate shall be closed when all
employees/personnel were already out after
office hours and during non-office
hours/days to avoid any illegal entry to the
office premises.
MEASURES FOR VISITORS/ CLIENTELES
1. Screening of visitors Only authorized personnel or those with Daily Security Guard
business transaction shall be allowed to enter /Frontdesk
the office premises. Proper identification and Officer
screening of visitors must be done prior to
entry into the premises of the Division office.
Vendors or tradesman are also not allowed
inside the office premises.
2. Proper attire Proper/decent attire must be imposed on Daily Security Guard
guests and visitors who are transacting /Frontdesk
business or availing the services of the Officer
different offices.
3. Issuance of visitors Visitors/clienteles are required to leave a Daily Security Guard
ID valid ID with picture and register in the /Frontdesk
logbook. A visitors ID shall be issued for Officer
them to wear before entering the premises
and same shall be surrendered every after use.
Check-in and check-out of the visitor must be
registered in the logbook to record the
duration of the visit.
4. Misdemeanors Visitors/clienteles who are under the Daily Security Guard
influence of liquor and/or carrying deadly /Frontdesk
weapons shall not be allowed entry into the Officer
office.
5. Inspection of bags Visitors/clienteles are required to submit Daily Security Guard
 their bags for inspection. There shall be no /Front desk
entry for persons who refuse inspection by the Officer
Security Officer/front desk officer.

FREQUENCY PERSON
SECURITY ACTIVITIES STRATEGY
TO DO TASKS RESPONSIBLE
MEASURES FOR VEHICLES/ TRANSPORTATION
1. Surrender of key Proper turnover of Dep.ED. vehicle Daily Security Guards
shall be observed. The vehicle shall be
parked in the designated parking area
and the vehicle key shall be surrendered
to the Security Officer on duty.
2. Screening of vehicle All vehicles entering the Dep.Ed. Daily Security Guards
premises must be properly screened,
identified and registered. Vehicle
windows must be rolled down for
identification, inspection, search and
security reasons.
3. Direct traffic and All vehicles shall be parked in an Daily Security Guards
parking of vehicles orderly manner. Dep.Ed. personnel and
visitors/clientele vehicles shall have its
designated parking space. Driveways
shall be free from obstructions at all
times. While waiting for their ward or
passenger in the parking area, vehicle
engine must be turned off. Gambling
and drinking liquor in the parking area is
also prohibited.
4. Inspection of vehicle Non-passenger vehicles (trucks, Daily Security Guards
with cargoes vans, carryalls etc) and commercial
vehicles entering and leaving the
compound must be inspected to ensure
that they are not bringing in dangerous
cargoes and carrying out any
unauthorized items.
5. Permission to leave The office is not a depository of Daily Security Guards
vehicle for more than owner’s/driver’s vehicle. Vehicles left
24/7 in the office parking area for more than
24 hours without any prior arrangement
with security will not hold the security
responsible/liable for any damage/s to or
loss of the vehicle/s or its accessories or
articles left therein.
6. Require valid vehicle No I.D. No. Entry Policy. Drivers of Daily Security Guards
owners ID vehicles entering the office shall be
 required to surrender a valid
identification document such as driver’s
license, office/company ID, etc. before
he/she will be allowed entry to the office
premises.

FREQUENCY PERSON
SECURITY ACTIVITIES STRATEGY
TO DO TASKS RESPONSIBLE
7. Monitor speed limit It shall be a policy to prohibit Daily Security Guards
reckless driving within the office at all
times. For this purpose, speed limit
within the office shall be regulated up to
a maximum of 5/10 km per hour only.
Violation of this policy may compel the
office to disallow entry in the future.
MEASURES FOR EMPLOYEES/ PERSONNEL
1. Conduct of Overtime Office employees/personnel who As the need Security Guards
services tend to report for work or to work arises
overtime during non-office hours/day
shall present their duly approved request
for overtime or coordinate and inform
the security personnel for such
undertaking. Any unauthorized entry of
office personnel or of people who are
not part of the office and have no
business with any of its representative is
not tolerated nor encouraged.
MEASURES FOR PROPERTIES AND FACILITIES
1.Conduct of inspection Conduct a rigid inspection and Daily Security Guards
around RO intensify rounds or foot patrol to check
on properties, buildings, rooms and
offices. All noticed/observed open
electrical appliances/ equipment and/or
unusual events in offices must be
reported to the office concerned for
immediate action.
2. Conform to Gate pass Personal effects like computers and Daily Security Guards
policy other electrical/electronic gadgets or
similar valuables must be properly
registered to a special logbook kept by
the Security Officer. Same shall be
counterchecked when taking it out.
Gate/Pass slips shall be issued for any
office properties/ equipment to be
 brought out of office premises. Anyone
caught in the act of committing this
offense shall be apprehended or dealt
with accordingly.
3. Check suspicious Acts Check and immediately report the Daily Security Guards
presence of property which is out of its
proper area, moved motors or other
equipment machinery without authority
and persons who are suspiciously
stalking on personnel vehicles during
office hours.

FREQUENCY PERSON
SECURITY ACTIVITIES STRATEGY
TO DO TASKS RESPONSIBLE
1. No smoking policy Smoking is strictly prohibited inside Daily Security Guards
the office premises to ensure a safe and
healthful work environment.
2. Unattended and Check, take necessary action and Daily Security Guards
overlooked report the following incidents that was
incidences/events carelessly left unattended and
overlooked:
1. Unlocked offices and rooms.
2. Scattered/Unattended Tools and
equipment
3. Unattended Supplies and
properties.
4. Unplugged/unclosed office
appliances, equipment and
electricity
5. Leaking pipes, damaged
plumbing accessories and others
6. Burning garbage piles.
7. Persons with suspicious and
unusual activities.
3. Act in times of In the event of typhoons and As need arises Security Guards/
Calamities calamities, all office doors and windows Administrative
shall be checked to ensure that it is Aides
closed and secured to avoid damage to
the office documents, equipment and
facilities.

Prepared by:

VIRGINIA A. VINALAY
Administrative Officer V
Approved:

EDUARDO C. ESCORPISO, JR. EdD., CESO VI

Schools Division Superintendent