Upgrading School Campus Power System from Single-Phase to

Three-Phase Transformer in EVSU-TC

____________________________________________________

A Management of Engineering Project to

The Faculty of Engineering

Eastern Visayas State University

Tanauan, Leyte

_____________________________________________________

In Partial Fulfillment of the Requirements for

Management of Engineering Project of

Bachelor of Science in Electrical Engineering

______________________________________________________

Oscar O. Dagami

Mark Harvie Dablo

Dec 2024

1
 Table of Contents

Title page Page

Chapter I: Project Initiation

Project Charter…………………………………………………………………….

Project Objectives…………………………………………………………………

Project Scope and delimitation………………………………………………………..

Project Deliverable…………………………………………………………………….

Project Assumption…………………………………………………………………….

Risk Management……………………………………………………………………

Project Budget Breakdown……………………………………………………………

Roles and Responsibilities……………………………………………………………..

Approval…………………………………………………………………………….

Chapter II: Project Planning

Project Scheduling plan…………………………………………………………………..

Resources Allocation plan………………………………………………………………..

Personnel Allocation plan………………………………………………………….

Material Allocation plan…………………………………………………………..

Equipment Allocation plan…………………………………………………………

Project budget plan…………………………………………………………………………

Quality Management plan…………………………………………………………………..

Organizational Chart………………………………………………………………………….

Communication plan…………………………………………………………………………….

Communication Frequency and Methods………………………………………………..

Stakeholder Communication method matrix…………………………………………….

Activity Plan…………………………………………………………………………………….

PERT-CPM………………………………………………………………………………………

Chapter III: Project Execution

Frequency Report…………………………………………………………………………

Project status report…………………………………………………………………

2
Project Monitoring and Control………………………………………………………………

Chapter IV: Project Closing

Project Documentation………………………………………………………………………

Project Approval……………………………………………………………………………..

3
 Project Charter

Project Title: Upgrading electrical system in single phase to three phase in EVSU-TC

Project Start Date: December 2024

Projected End Date: March 2025

Project Manager: N/A

Project Sponsor: N/A

Project Purpose and Justification:

The project aims to design, install, and commission a three-phase transformer system,

including the electrical wiring and installation of subpanels for various departments in the

building. This system is essential to ensure reliable power distribution, efficient load

management, and safety for operations. The goal is to deliver a high-quality electrical installation

to meet operational requirements, maintain budget constraints, and ensure compliance with

safety standards.

Project Objectives:

1. To design and install electrical systems to provide efficient power distribution across

various building sections.

2. To complete commissioning and testing to ensure all systems meet operational

requirements.

3. To deliver the project within the specified timeline and allocated budget.

Project Scope and Delimitations

This study will focus on assessing the current power system of the EVSU-TC,

specifically its reliance on a single-phase transformer, and the resulting issues caused by

increased electrical demand. It includes analyzing the frequency of power outages and overloads,

the limitations of the single-phase transformer in supporting modern, high-power devices, and

4
 the associated safety. The study will also address the financial, technical, and logistical

challenges involved propose “Upgrading School Campus Power System from Single-Phase to

Three-Phase Transformer” and strategies for overcoming these challenges to ensure the EVSU-

TC electrical system is sustainable and efficient in the long term.

Limitations

This study has several limitations. First, it will not cover the replacement of all electrical

components in the existing system only the most critical ones will be upgraded, such as the

transformer, circuit breakers, and other components related to handling the increased power load.

As a result, some older components will remain in the system, potentially limiting the overall

effectiveness of the upgrade. This project does not include ongoing maintenance or upgrades

after the final handover.

Project Deliverables

It includes detailed reports and documentation for the transformer design, electrical

system installations, testing and commissioning, and final project closure, ensuring compliance

with safety standards and regulatory requirements.

Task No. Task Description Deliverable

Project Charter Document outlining scope, objectives,

1 Develop Project Charter
stakeholders, timeline, and resources.

Design specifications and blueprints for the three-phase

2 Design Three Phase Transformer
transformer.

Identify Internal and External Stakeholder Identification Report, detailing internal and
3
Stakeholders external stakeholders.

Meeting (Project Scheduling & Meeting Minutes and updated Project Scheduling and
5
Budgeting) Budgeting Plan.

Personnel Allocation Plan, including roles,

6 Personnel Allocation
responsibilities, and resource requirements.

Materials Allocation Plan, specifying materials needed,

7 Materials Allocation
sources, and delivery schedules.

Equipment Purchase Plan, listing all purchased

8 Equipment Allocation (Buy)
equipment and its suppliers.

Equipment Rental Agreement and Schedule for rented

9 Equipment Allocation (Rent)
equipment.

5
 Detailed Budget Allocation Document, broken down by
10 Budget Allocation personnel, materials, equipment, and miscellaneous
costs.

Quality Management Plan outlining procedures for

12 Quality Management Plan
quality assurance, testing, and compliance.

Communication Plan detailing formal and informal

13 Communication Plan communication processes, issue resolution, and
reporting structure.

Load Balancing Report with calculations and system

14 Load Balancing
balancing procedures.

Load Scheduling Plan, including timelines for

15 Scheduling Load
installation and system balancing.

Transformer Calculation Report, including technical

16 Transformer Calculation specifications, calculations, and parameters for
installation.

Materials List, detailing required materials, quantities,

17 Identify Materials
and suppliers.

Testing and Commissioning Transformer Test Reports, including test results,

18
(Transformer) performance metrics, and commissioning certificates.

Installation Report for Transformer, including system

19 Transformer Installation
integration details and quality assurance results.

Grounding Installation Report, including schematics,

20 Grounding Installation
installation process, and safety compliance checklists.

Metering Installation Report, with system diagrams and

21 Metering Installation
test results.

Piping Installation Report (Main PB), including

22 Piping Installation (Main PB)
schematic diagrams and installation progress.

Electrical Wiring Installation (Main Electrical Wiring Installation Report (Main PB), with
23
PB) wiring schematics and completion checklists.

Panel Board Installation Report, with installation

24 Main Panel Board Installation
procedure and system integration documentation.

Piping Installation Report (Sub PB), including

26 Piping Installation (Sub PB)
diagrams, schedules, and inspection reports.

Electrical Wiring Installation Report (Sub PB),

Electrical Wiring Installation (Sub
27 documenting wiring routes, connections, and inspection
PB)
results.

Subpanel Board Installation Report (Engineering &

Subpanel Board Installation
28 Education), including installation details and wiring
(Engineering & Education Dept)
diagrams.

6
 Circuit Breaker Installation Report, including system
29 Circuit Breaker Installation
configuration and testing results.

Lighting Fixture Installation Report, detailing

30 Lighting Fixture Installation installation locations, specifications, and operational
checks.
Electrical Outlet Installation Report, specifying
31 Electrical Outlet Installation location, installation method, and functional testing
results.

Electrical Connection and Electrical Connection and Termination Report,

32
Termination including wiring diagrams and final system checklists.

Electrical Installation Testing Report, detailing all test

33 Testing (Electrical Installation) results for electrical systems and troubleshooting if
required.

Piping Installation Report (Sub PB), with process notes

34 Piping Installation (Sub PB)
and inspection outcomes.

Electrical Wiring Installation (Sub Electrical Wiring Installation Report (Sub PB),
35
PB) documenting testing and validation results.

Subpanel Board Installation Report (Admin &

Subpanel Board Installation (Admin
36 Dormitory), including system details and completed
& Dormitory Building)
installations.

Circuit Breaker Installation Report (Sub PB), with

37 Circuit Breaker Installation
installation checklist and performance test results.

Lighting Fixture Installation Report (Sub PB), including

38 Lighting Fixture Installation
placement and functionality checks.

Electrical Outlet Installation Report (Sub PB), including

39 Electrical Outlet Installation
wiring configurations and testing details.

Electrical Connection and Electrical Connection and Termination Report (Sub

40
Termination PB), including final inspection and connection checks.

Subpanel Testing Report, including final testing and

41 Testing (Sub PB)
verification of system integrity and safety.

Final Testing and Commissioning Report, including

42 Final Testing Commissioning load testing, final performance checks, and validation of
the system's functionality.

Project Documentation including all design, installation,

43 Documentation and test reports, final schematics, and regulatory
compliance records.

Documentation Approval Report, signed off by key

44 Documentation Approval stakeholders, including all relevant project
documentation and certificates.

Project Closure Report, including final approvals,

45 Project Closing
completed deliverables, and final stakeholder sign-offs.

7
Project assumptions

The project assumptions include the availability of necessary materials and equipment,

timely approvals and permits, the consistent availability of a skilled workforce, and no major

scope changes after project initiation.

Assumption
Assumption Description Reasoning / Impact
No.

Ensures that there are no delays due to

All required materials and equipment will be material shortages or equipment
1
available as per the project schedule. unavailability, keeping the project on
track.

Prevents delays caused by waiting for

Necessary approvals and permits will be approvals from local authorities,
2
granted on time. allowing for uninterrupted project
progress.

Ensures the right expertise is present for

The required skilled workforce will be
3 the project execution, preventing
available throughout the project timeline.
potential slowdowns due to skill gaps.

Prevents scope creep and keeps the

No major changes will be introduced to the project focused on delivering the
4
scope after project initiation. originally agreed-upon outcomes,
controlling timelines and costs.

Maintains alignment among all parties,

All stakeholders will be committed to the
5 ensuring prompt decision-making and
project goals and timelines.
cooperation.

Minimizes delays caused by weather

Weather conditions will be favorable for
disruptions, especially if work is
6 outdoor work during the critical phases of
dependent on outdoor conditions, such
construction.
as installation of equipment or materials.

Prevents delays or technical difficulties

related to outdated or malfunctioning
All necessary software, tools, and technology
7 technology that could hinder project
will be functioning and up to date.
management, communication, or
execution.

Ensures that work continues without

No major unforeseen issues will arise related major health or safety incidents that
8
to health and safety that could halt progress. could potentially stop work or delay
progress.

Ensures that the project can progress

The project will not face major disruptions
without significant disruptions that
9 from external factors, such as political
would cause delays or cost overruns due
instability, natural disasters, or labor strikes.
to external conditions beyond control.

8
 Ensures that financial resources are
Budget allocation will be maintained as per the
available as planned, reducing the risk of
10 original plan unless formally adjusted through
project delays due to lack of funding or
the approval process.
unexpected financial constraints.
Helps in proper project tracking,
Project management tools will be continuously
documentation, and reporting, keeping
11 available and properly maintained throughout
everything organized and aligned with
the project lifecycle.
project goals.
Facilitates effective communication
Team members will maintain open
among the project team, ensuring timely
12 communication and will provide regular
problem-solving and status updates to
updates on task progress.
keep the project on track.
Supply chain management will function Ensures that the procurement and
13 smoothly without significant disruptions, logistics process supports the project's
ensuring materials are delivered on time. needs without delays or cost overruns.
Prevents delays caused by waiting for
Project dependencies (external contracts,
external parties, such as contractors or
14 suppliers, etc.) will be met according to the
suppliers, who could impact project
planned timeline and requirements.
progress.
Ensures the project delivers quality
The project's scope and quality standards will
results as planned, keeping it within the
15 be maintained throughout, without major
defined scope and meeting the original
compromises or deviations.
expectations.

Risk Management

This document outlines the risk management plan for the transformer upgrade project.

The plan identifies potential risks, assesses their likelihood and impact, and details mitigation

strategies. Regular monitoring and review are crucial to ensure the plan's effectiveness.

Risk Identification

Risk No. Risk Description Likelihood (1-5) - Impact (1-5) - Likelihood Category
5 being most likely 5 being most x Severity
severe
1 Delays in material 3 4 12 Procurement
procurement
2 Equipment 2 5 10 Installation
malfunction during
installation
3 Unexpected site 2 4 8 Site Conditions
conditions
4 Insufficient skilled 2 3 6 Resource
labor Availability
5 Budget overruns 3 4 12 Financial
6 Safety incidents 1 5 5 Safey
during installation
7 Regulatory non- 2 4 8 Legal/Regulatory
compliance
8 Communication 3 3 9 Communication
breakdowns within
the project team
9 Delays due to 2 3 6 External factors
unforeseen weather
conditions

9
 Mitigation Risk Strategies

Risk No. Mitigation Strategies Contingency plan Responsibility Party

Secure multiple sourcing options Expedite shipping;

1 for materials; establish clear explore alternative Procurement Manager
communication with suppliers. materials.
Have backup
Thorough equipment inspection
equipment readily
2 before installation; use qualified Installation Team
available; arrange for
technicians.
emergency repairs.
Develop a detailed resource plan; Subcontract specific
3 engage additional contractors if tasks; adjust project electrical Supervisor
needed. timeline.
Secure additional
Implement cost-control measures;
4 funding; re-evaluate Electrical/Project Manager
track expenses closely.
project scope.
Implement strict safety protocols; Emergency response
5 provide safety training to all plan; secure necessary RManager
personnel. safety equipment.

Project Budget Breakdown

 Personnel (30%)

 Materials and Equipment (50%)

 Miscellaneous (20%)

Transportation, logistics, permits, and unforeseen expenses.

Category Description Estimated Cost Responsible Party

Salaries for electricians, Leadman, HR Manager,

1. Labor Costs 246,496.5
helpers, and supervisors Project Manager

Cost of electrical wiring,

transformers, panel boards, Procurement Officer,
2. Materials 128,247
switches, circuit breakers, outlets Purchasing Agent
and etc
Purchase of any required
3. Equipment Procurement Officer,
equipment (e.g., new transformers, 66,500
(Buy) Purchasing Agent
sub-panels)
Rental of equipment (e.g., cranes,
4. Equipment
lifting tools, specialized electrical 29,000 Procurement Officer,
(Rent)
tools)

10
 6. Permits & Fees for acquiring necessary Project Manager,
25,000
Licenses permits and licenses for the project Compliance Officer

Cost for safety measures, PPE

7. Safety &
(Personal Protective Equipment), 30,000 Compliance Officer
Compliance
and compliance checks
8. Risk
Provision for unforeseen Risk Manager,
Management & 40,000
circumstances or risks Financial Manager
Contingency
Costs for testing equipment,
9. Testing &
commissioning services, and 100,000 Electrical Supervisor
Commissioning
verification

10. Project Cost of documentation (printing,

10,000 Project Manager
Documentation materials for reports, etc.)
Costs for management personnel
11. Project
(e.g., Project Manager salary, 60,000 Project Manager
Management
admin support)
12.
Any other unforeseen or Project Manager,
Miscellaneous 10,000
miscellaneous costs Financial Manager
Expenses
Total Expenses for Project Execution: 745,243.5

Roles and Responsibilities

Identify Stakeholders

It outlines the steps to effectively address issues related to roles and responsibilities of each team

member in the project.

Helper

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Warning for the
Conduct retraining first offense,
Failure to follow Foreman,
Helper and provide clear termination for
instructions Electrician
instructions repeated
offenses
Deduction of
Provide proper tool Foreman,
Mishandling tools Helper pay for
training Electrician
damaged tools
Enforce Salary
Foreman, HR
Late attendance Helper timekeeping deduction or
Manager
measures verbal warning
Conduct safety Safety Officer, Written warning
Unsafe practices Helper
training Foreman or suspension

Incomplete Verbal
Helper overtime Foreman
assigned tasks reprimand
Inclusion in
Improve
Miscommunication Foreman, mandatory
Helper communication
with team Electrician team-building
channels
activities

11
 Investigate and train Deduction for
Damage to
Helper on handling Foreman the cost of
materials
materials damage
Monitor and ensure
Unauthorized Foreman, HR
Helper adherence to Written warning
breaks Manager
schedules

Electrician

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Electrical
Incorrect wiring Review and rework Suspension and
Electrician Supervisor,
installation the wiring retraining
Foreman
Failure to comply Compliance
Conduct Written
with electrical Electrician Officer,
compliance training reprimand
codes Supervisor
Poor quality of Inspect and rectify Electrical Pay deduction
Electrician
work the work Supervisor for rework
Adjust workload
Delayed task Foreman,
Electrician and ensure realistic Verbal warning
completion Supervisor
timelines
Neglecting safety Conduct safety
Electrician Safety Officer Suspension
procedures reorientation
Provide proper
Misuse of tools or Foreman, Tool repair
Electrician training on tool
equipment Supervisor costs deduction
usage
Enhance Inclusion in
Miscommunication Foreman,
Electrician communication communication
with team Supervisor
protocols workshops
Rectify damages
Damage to client Foreman,
Electrician and review handling Cost deduction
property Supervisor
practices

Leadman

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Failure to manage Conduct
Project Performance
the team Leadman management
Manager review
effectively training
Realign resources Project
Misallocation of
Leadman and retrain on Manager, Written warning
resources
resource planning Supervisor
Temporary
Ignoring safety Conduct safety Safety Officer,
Leadman removal from
protocols leadership training Supervisor
site duties
Review timelines
Delays in project Project Salary
Leadman and enforce
execution Manager adjustment
accountability
Miscommunication Communication
Enhance reporting Project
with the Leadman workshop
protocols Manager
management participation
Failure to inspect Implement Electrical Performance
Leadman
work properly inspection Supervisor probation

12
 checklists
Lack of
Conduct regular Project
coordination with Leadman Verbal warning
team meetings Manager
other roles
Unclear delegation Provide task clarity Project Written
Leadman
of tasks and training Manager reprimand

Financial
manager

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Project
Budget Financial Review and revise Written
Manager,
misallocation Manager budget plans reprimand
Accountant
Delayed release of Financial Implement stricter
Treasurer Verbal warning
funds Manager financial timelines
Salary
Errors in financial Financial Conduct financial Auditor,
deduction for
reporting Manager audits and training Accountant
errors
Failure to comply Attend compliance
Financial Compliance Written
with tax training and hire a
Manager Officer, Auditor reprimand
regulations consultant
Project
Review approval
Overspending on Financial Manager, Performance
process for
non-essential items Manager Procurement review
expenditures
Officer
Lack of financial Financial Enhance reporting Auditor, Project
Written warning
transparency Manager protocols Manager
Neglecting Financial Adjust and set strict Risk Analyst, Deduction of
contingency funds Manager financial guidelines Accountant incentives
Poor Conduct regular Procurement
Financial
communication budget alignment Officer, Project Verbal warning
Manager
with procurement meetings Manager

Procurement
Officer

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Project
Vet suppliers and
Failure to secure Procurement Manager,
establish quality Suspension
quality materials Officer Supply Chain
standards
Manager
Enforce stricter
Delays in Procurement Logistics
deadlines and Verbal warning
procurement Officer Coordinator
follow-ups
Financial Cost-sharing
Overspending on Procurement Revise procurement
Manager, penalties for
purchases Officer policies
Treasurer excess
Implement regular
Miscommunication Procurement Logistics
supplier alignment Written warning
with suppliers Officer Coordinator
meetings
Implement
Incorrect inventory Procurement Supply Chain Deduction for
inventory
tracking Officer Manager discrepancies
management tools

13
Lack of alternative Procurement Create a backup Written
Risk Analyst
supplier plans Officer supplier list reprimand
Enforce stricter Compliance
Unauthorized Procurement Salary
purchase approval Officer, Project
purchases Officer deduction
processes Manager
Logistics
Disregard for Procurement Coordinate closely Performance
Coordinator,
project timelines Officer with project teams review
Foreman

Recruitment
officer

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Revise recruitment Recruitment
Poor recruitment Written
policies and retrain Officer, Project
decisions reprimand
staff Manager
Conduct exit
High employee Project
HR Manager interviews and Verbal warning
turnover Manager
address issues
Delays in
Implement a faster Compliance Performance
addressing HR Manager
grievance process Officer probation
grievances
Schedule Risk Manager,
Neglecting
HR Manager mandatory training Project Written warning
employee training
sessions Manager
Non-compliance Attend labor law Compliance
HR Manager Suspension
with labor laws compliance training Officer
Salary
Inaccurate payroll Cross-check with
HR Manager Accountant deduction for
records payroll system
mistakes
Enhance Project
Miscommunication
HR Manager communication Manager, Verbal warning
with employees
channels Foreman
Implement a clear
Poor performance Project Performance
HR Manager performance
reviews Manager review
evaluation system

Risk Manager

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Compliance
Failure to identify Risk Conduct regular Written
Officer, Project
project risks Manager risk assessments reprimand
Manager
Implement faster
Delayed response Risk Project
risk management Suspension
to risks Manager Manager
protocols
Lack of Financial
Risk Develop detailed Performance
contingency Manager,
Manager contingency plans review
planning Supervisor
Miscommunication Risk Improve risk Project
Verbal warning
of risk assessments Manager reporting methods Manager
Collaborate closely Accountant,
Overlooking Risk
with Financial Financial Written warning
financial risks Manager
Manager Manager

14
Failure to comply
Risk Review and update Safety Officer, Deduction of
with safety
Manager safety policies Foreman bonuses
standards
Neglecting Conduct
Risk Compliance Salary
environmental environmental
Manager Officer deduction
factors impact assessments
Financial
Overestimation of Risk Implement cost- Performance
Manager,
risk costs Manager validation measures probation
Accountant

Electrical
Supervisor

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Conduct thorough Foreman,
Failure to oversee Electrical Written
checks and provide Project
installation tasks Supervisor reprimand
feedback Manager
Compliance
Poor quality Electrical Create a detailed
Officer, Suspension
assurance Supervisor inspection checklist
Foreman
Regular team Electricians,
Miscommunication Electrical
briefings and status Project Verbal warning
with electricians Supervisor
updates Manager
Adjust timelines Project
Delays in project Electrical Performance
and reassign Manager,
milestones Supervisor review
resources Foreman
Ignoring Compliance
Electrical Conduct
compliance Officer, Safety Written warning
Supervisor compliance training
standards Officer
Ensure proper Foreman,
Insufficient Electrical Deduction for
distribution of Procurement
resource allocation Supervisor rework
materials Officer
Enforce and
Unsafe site Electrical Salary
monitor adherence Safety Officer
practices Supervisor adjustment
to safety rules
Failure to Electrical Implement progress Project Written
document progress Supervisor tracking tools Manager reprimand

Treasurer

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Enforce strict fund Financial
Mismanagement of
Treasurer management Manager, Suspension
funds
guidelines Auditor
Set up clear Accountant,
Verbal
Late fund releases Treasurer timelines for fund Financial
reprimand
distribution Manager
Auditor,
Discrepancy in Conduct internal
Treasurer Financial Written warning
financial reports reviews
Manager
Overlooked
Implement fraud Compliance Deduction for
fraudulent Treasurer
detection systems Officer, Auditor losses
transactions

15
 Procurement
Align fund release
Miscommunication Officer,
Treasurer schedules with Verbal warning
with procurement Financial
procurement
Manager
Regular bank
Failure to monitor Accountant, Written
Treasurer reconciliation
bank accounts Auditor reprimand
processes
Project
Unclear financial Improve clarity and Manager, Performance
Treasurer
updates frequency of reports Financial probation
Manager
Project
Failure to meet
Develop a funding Manager, Deduction for
funding Treasurer
schedule Financial delays
commitments
Manager

Auditor

Accountabl Involved in
Problem Action to Take Penalty
e Resolution
Overlooked Financial
Conduct detailed
financial Auditor Manager, Written warning
and periodic audits
irregularities Accountant
Financial
Delay in audit Streamline audit Manager, Verbal
Auditor
reports processes Compliance reprimand
Officer
Implement audit Accountant,
Poor audit Performance
Auditor documentation Compliance
documentation review
standards Officer
Create a clear and Project
Miscommunication
Auditor structured reporting Manager, Verbal warning
of findings
system Treasurer
Lack of fraud Introduce fraud Compliance
Auditor Suspension
detection measures prevention training Officer
Recommend Compliance
Failure to address
Auditor corrective actions Officer, Risk Written warning
compliance gaps
for compliance Analyst
Enhance
Incomplete risk Salary
Auditor collaboration with Risk Manager
assessments deduction
Risk Manager
Project
Ignoring
Broaden audit scope Manager, Written
operational Auditor
to operational areas Financial reprimand
inefficiencies
Manager

Approval:

By signing this project charter, the project sponsor and the project manager acknowledge the

outlined goals, objectives, scope, and budget.

16
Project Manager:

Signature: ____________________

Date: _______________________

Project Sponsor:

Signature: ____________________

Date: ______________________

17
 CHAPTER II
PROJECT PLANNING

Project Scheduling plan

The project scheduling plan outlines the timeline for all project activities, including task

durations, dependencies, and milestones, to ensure that the project is completed on time and

within scope, with a clear allocation of resources for each phase of the project.

Task Duration Start End

Task Description Responsible Party
No. (Days) Date Date

1 Develop Project Charter 0.5 Day 1 Day 1 Project Manager

Design Three Phase
2 1 Day 2 Day 2 Electrical Engineer
Transformer

Identify Internal and Project Manager, HR

3 5 Day 3 Day 9
External Stakeholders Manager

Meeting (Project Project Manager, All

5 0.5 Day 11 Day 11
Scheduling & Budgeting) Stakeholders

6 Personnel Allocation 1 Day 12 Day 12 HR Manager

7 Materials Allocation 1 Day 13 Day 13 Procurement Officer

Equipment Allocation Procurement Officer,

8 3 Day 14 Day 16
(Buy) Purchasing Agent

Equipment Allocation Procurement Officer,

9 1 Day 17 Day 17
(Rent) Logistic Coordinator

10 Budget Allocation 1 Day 18 Day 18 Treasurer, Accountant

Quality Management
12 1 Day 22 Day 22 Compliance Officer
Plan

13 Communication Plan 2 Day 23 Day 24 Project Manager

Electrical Supervisor,
14 Load Balancing 5 Day 25 Day 31
Engineers

Project Manager,
15 Scheduling Load 3 Day 32 Day 34
Electrical Supervisor

16 Transformer Calculation 0.5 Day 35 Day 35 Electrical Engineer

18
 Procurement Officer,
17 Identify Materials 1 Day 36 Day 36
Electrical Supervisor

Testing and
Electrical Supervisor,
18 Commissioning 14 Day 37 Day 50
Electrical Engineer
(Transformer)

19 Transformer Installation 0.5 Day 51 Day 51 Electricians, Foreman

20 Grounding Installation 0.5 Day 52 Day 52 Electricians, Foreman

21 Metering Installation 0.5 Day 53 Day 53 Electricians, Foreman

Piping Installation (Main

22 0.5 Day 54 Day 54 Electricians, Foreman
PB)

Electrical Wiring
23 1 Day 55 Day 55 Electricians, Helpers
Installation (Main PB)

Main Panel Board

24 0.5 Day 56 Day 56 Electricians, Foreman
Installation

Piping Installation (Sub

26 1 Day 57 Day 57 Electricians, Foreman
PB)

Electrical Wiring
27 1 Day 58 Day 58 Electricians, Helpers
Installation (Sub PB)

Subpanel Board
28 Installation (Engineering 0.5 Day 59 Day 59 Electricians, Foreman
& Education Dept)

Circuit Breaker
29 0.5 Day 60 Day 60 Electricians, Foreman
Installation

Lighting Fixture
30 1 Day 61 Day 61 Electricians, Helpers
Installation

Electrical Outlet
31 1 Day 62 Day 62 Electricians, Helpers
Installation

Electrical Connection
32 0.5 Day 63 Day 63 Electricians, Foreman
and Termination

Testing (Electrical Electrical Supervisor,

33 0.5 Day 64 Day 64
Installation) Electrical Engineer

Meeting 0.5 Day 64 Day 64

Piping Installation (Sub

34 1 Day 65 Day 65 Electricians, Foreman
PB)

19
 Electrical Wiring
35 1 Day 66 Day 66 Electricians, Helpers
Installation (Sub PB)

Subpanel Board
36 Installation (Admin & 0.5 Day 67 Day 67 Electricians, Foreman
Dormitory Building)

Circuit Breaker
37 0.5 Day 68 Day 68 Electricians, Foreman
Installation

Lighting Fixture
38 0.5 Day 69 Day 69 Electricians, Helpers
Installation

Electrical Outlet
39 1 Day 70 Day 70 Electricians, Helpers
Installation

Electrical Connection
40 1 Day 71 Day 71 Electricians, Foreman
and Termination

41 Testing (Sub PB) 0.5 Day 72 Day 72 Electrical Supervisor

Meeting 0.5
Piping Installation (Sub
1 Day 65 Day 65 Electricians, Foreman
PB)
Electrical Wiring
1 Day 66 Day 66 Electricians, Helpers
Installation (Sub PB)
Subpanel Board
Installation (BEM / 0.5 Day 67 Day 67 Electricians, Foreman
Technology department)
Circuit Breaker
0.5 Day 68 Day 68 Electricians, Foreman
Installation
Lighting Fixture
0.5 Day 69 Day 69 Electricians, Helpers
Installation
Electrical Outlet
1 Day 70 Day 70 Electricians, Helpers
Installation
Electrical Connection
1 Day 71 Day 71 Electricians, Foreman
and Termination
Testing (Sub PB) 0.5 Day 72 Day 72 Electrical Supervisor

Final Testing Electrical Supervisor,

42 3 Day 73 Day 75
Commissioning Project Manager

Project Manager,
43 Documentation 0.5 Day 76 Day 76
Electrical Supervisor
Compliance Officer,
44 Documentation Approval 3 Day 77 Day 79
Auditor
Project Manager,
45 Project Closing 1 Day 80 Day 80
Sponsor

Resources Allocation Plan

20
 This resource allocation plan ensures that all necessary resources (personnel, materials,

and equipment) are identified, scheduled, and assigned to the Single Phase to Three Phase

Transformer and 6 Sub-Panel Board Installation project to achieve timely and quality project

delivery.

Personnel Allocation
Allocated Responsible
Role Responsibilities Duration
Resources Party
Oversee project execution,
Project ensure project scope, 1 Project Full Project
Project Manager
Manager timeline, and budget are Manager Duration
met
Supervise electrical
Electrical 1 Supervisor, 2 Full Project Electrical
installations, inspections,
Supervisor Electricians Duration Supervisor
and compliance
Manage site work,
1 Leadman, 3 Full Project
Leadman coordinate the crew, Leadman
Helpers Duration
handle day-to-day tasks
Install wiring,
Full Project Electrical
Electricians transformers, sub-panels, 2 Electricians
Duration Supervisor
and perform testing
Assist electricians in Leadman,
Full Project
Helpers wiring, equipment 8 Helpers Electrical
Duration
handling, and setup Supervisor
Manage and procure
Procurement 1 Procurement Full Project Procurement
materials, equipment, and
Officer Officer Duration Officer
supplies
Identify and mitigate risks, Full Project
Risk Manager 1 Risk Manager Risk Manager
monitor project risks Duration
Ensure regulatory
Compliance 1 Compliance Full Project Compliance
compliance, oversee
Officer Officer Duration Officer
documentation

Materials Allocation
Material Description Quantity Source Allocated Party
Transformer for upgrading
Three Phase Procurement
from single-phase to three- 1 transformer Approved Supplier
Transformer Officer
phase
Electrical breaker for the
Circuit 12 circuit Procurement
panel boards and Approved Supplier
Breaker breakers Officer
transformer
Main electrical panel and 6
Electrical Procurement
sub-panel boards for 7 panel boards Approved Supplier
Panel Board Officer
distribution
Grounding Grounding rods, wire, and 4 rods, 50 meters Electrical Supply Procurement
Materials clamps for electrical safety of wire Vendor Officer
Lighting fixtures and
Electrical Supply Procurement
Lighting wiring for electrical 6 fixtures
Vendor Officer
installation
Electrical
Outlets and receptacles for 20 outlets and 20 Electrical Supply Procurement
Outlet and
electrical connections receptacles Vendor Officer
Receptacle
Cable (Sizing Electrical cables for wiring 100 meters of Electrical Supply Procurement
& Selection) between panels and cable Vendor Officer

21
 transformer
Electrical
Conduit to protect Electrical Supply Procurement
Raceway & 200 meters
electrical wiring Vendor Officer
Conduit
Various screws, nuts, and
Screws, Nuts, Sufficient Electrical Supply Procurement
bolts for panel and
and Bolts quantity Vendor Officer
equipment mounting
Electrical Electrical poles and
2 poles, 10 Electrical Supply Procurement
Poles & insulators for transformer
insulators Vendor Officer
Insulators installation

Equipment Allocation (Buy)

Equipment Description Quantity Source Allocated Party
PPE (Personal Protective clothing 10 sets Safety Safety Officer
Protective Equipment) for the workforce Equipment
Supplier
Multimeter Device for 5 sets Electrical Tools Electrical Supervisor
measuring voltage, Supplier
current, and
resistance
Torque Wrench Tool to apply a 2 units Tools Supplier Electrical Supervisor
specific torque to a
fastener
Cable Puller Equipment used to 1 unit Equipment Electrical Supervisor
pull cables through Supplier
conduit
Conduit Bender Tool used for 1 unit Tools Supplier Electrical Supervisor
bending conduit to
fit installation
spaces
Screw Drivers, Pliers, Basic tools for 10 sets Tools Supplier Electrical Supervisor
and Wrenches electrical
installations
Leveling and Equipment for 5 units Tools Supplier Electrical Supervisor
Measuring Tape measuring and
leveling electrical
installations
Labeling Machine Tool for labeling 1 unit Tools Supplier Electrical Supervisor
electrical panels
and wiring systems
Screws, Nuts, and Necessary fasteners Sufficient Tools Supplier Electrical Supervisor
Bolts for electrical quantity
installations

Equipment Allocation (Rental)

Allocated
Equipment Description Quantity Source Rental Period
Party
For lifting and Equipment
Logistics
Crane or Hoist installing the 1 unit Rental 1 week
Coordinator
transformer Company
Thermal For inspecting Equipment
Electrical
Imaging electrical equipment 1 unit Rental 1 week
Supervisor
Camera for overheating Company
Tool for detecting Equipment
Voltage Electrical
electrical voltage in 1 unit Rental 1 week
Detector Supervisor
circuits Company
High Voltage Equipment for 1 unit Equipment Electrical 1 week

22
 testing high voltage Rental
Tester Supervisor
circuits for safety Company

Project Budget plan

Productivity worker Estimate
Hourly Hourly
Electrician Helper
Rate (PHP) Rate
Task Productivity Productivity Notes
(Electrician (PHP)
(Daily) (Daily)
) (Helper)

Helpers assist
Assist with in measuring,
Conduit 15–20
15–20 63–100 44–63 cutting, and
Installation meters
meters securing
conduits.

Helpers provide
Electrical Prepare
tools and
Panel 1–2 panels materials 63–100 44–63
secure the area
Installation and assist
for installation.

Electricians
mount and wire
Assist with
Circuit breakers;
4–8 prep work
Breaker 63–100 44–63 helpers
breakers for 4–8
Installation organize tools
breakers
and provide
assistance.

Electricians
Assist with
30–50 perform wiring;
Wiring 30–50
meters of 63–100 44–63 helpers pull
Installation meters of
wiring cables and
wiring
secure wires.

Helpers
prepare
Electrical Prepare and
8–10 materials and
Outlet assist with 63–100 44–63
outlets hold outlets in
Installation 8–10 outlets
place during
installation.

Helpers clean
and organize
Lighting
10–15 Prepare 10– fixtures;
Fixture 63–100 44–63
fixtures 15 fixtures electricians
Installation
install and wire
them.

Electricians
Grounding 1–2 Assist with connect rods;
System grounding digging and 63–100 44–63 helpers perform
Installation rods holding rods physical prep
work.

Helpers secure
Electrical
Assist with wires and
Connection 10–15
10–15 63–100 44–63 provide general
& connections
connections assistance to
Termination
electricians.

Position Output Input Producti Hourly Notes

23
 vity
(Tasks
(Hours (Tasks Rate
Compl
Worked) per (PHP)
eted)
Hour)

Supervises electrical
10 1.25
Electrical installations and
Inspecti 8 Hours Tasks ₱146
Supervisor ensures quality
ons per Hour
checks.

5 Manages site
Site Inspecti 1 Task activities and ensures
8 Hours ₱108
Engineer ons, 3 per Hour compliance with
Reports electrical plans.

5
Designs Reviews designs and
Electrical Reviewe 1 Task resolves technical
8 Hours ₱208
Engineer d, 3 per Hour issues in electrical
Problem systems.
s Solved

Oversees work,
8 Work
1 Task ensures safety, and
Leadman Inspecti 8 Hours ₱100
per Hour coordinates tasks on
ons
site.

Hourly Rate Calculation (with Duration and Total Cost):

Daily Input Total

Hourly Rate Duration
Position Wage (Hours Cost
(PHP) (Days)
(PHP) Worked) (PHP)

Electrical ₱1,167 ÷ 8 =
₱1,167 8 Hours 46.5 54,265.5
Supervisor ₱146/hour

Site ₱867 ÷ 8 =
₱867 8 Hours 46.5 40,315.5
Engineer ₱108/hour

Electrical ₱1,667 ÷ 8 =
₱1,667 8 Hours 46.5 54,265.5
Engineer ₱208/hour

₱800 ÷ 8 =
Electrician ₱800 8 Hours 46.5 37,200
₱100/hour

₱500 ÷ 8 =
Helper ₱500 8 Hours 46.5 23,250
₱63/hour

₱800 ÷ 8 =
Leadman ₱800 8 Hours 46.5 37,200
₱100/hour

Total 246,496.5

Project Material Estimate

Categor Item Unit Price Quanti Total Cost

y (₱) ty (₱)

Material Three Phase Transformer 103,700 1 103,700

s

Circuit Breaker 259.75 10 2,597.50

24
 Electrical Panel Board 1,500 5 3,000

Grounding 500 5 2,500

Lighting 200 20 4,000

Electrical Outlet 50 30 1,500

Electrical Receptacle 30 30 900

Wire 20 150 3,000

Electrical Raceway and 45 70 3,150

Conduit

Screw, Nuts, and Bolts 50 60 3,000

Electrical Pole and Insulators 36 25 900

128,247
Equipme Buy
nt

Multimeter 3,000 2 6,000

Torque Wrench 1,000 1 1,000

Cable Puller 500 2 1,000

Conduit Bender 500 2 1,000

Screw Drivers, Pliers, and 2,000 13 26,000

Wrenches

Leveling and Measuring Tape 300 5 1,500

Labeling Machine 3,000 2 6,000

Screw, Nuts, and Bolts 400 60 24,000

Rent Crane or Hoist 20,000 1 20,000

Thermal Imaging Camera 5,000 1 5,000

Voltage Detector 1,000 2 2,000

High Voltage Tester 3,000 2 6,000

66,500

6. Permits & Licenses

The costs associated with permits and licenses are necessary to legally execute the
electrical project.

Type of Estimated Description

Permit/License Cost (PHP)

Electrical Permit ₱5,000 - Required for installation or modification of

₱20,000 electrical systems. Fees vary by local
government unit (LGU).

Building Permit ₱5,000 - Often required for structural and electrical

₱10,000 work on buildings.

Fire Safety ₱3,000 - Certification after inspecting electrical

Inspection ₱7,000 installations for compliance with fire safety
Certificate codes.

25
 Barangay ₱1,000 - A local permit required before starting any
Clearance ₱2,000 work in the barangay.

Occupancy Permit ₱5,000 - Certifies that the building is safe for

₱10,000 occupation after electrical work is
completed.

Environmental ₱3,000 - Needed for projects near sensitive or

Compliance ₱5,000 protected areas, confirming minimal
Certificate environmental impact.

7. Safety & Compliance

Ensures safety protocols and equipment comply with legal standards to protect
workers and ensure project safety.

Type of Safety Estimated Description

Measure/Compliance Cost (PHP)

Personal Protective ₱3,000 - Includes safety gear like helmets, gloves,

Equipment (PPE) ₱10,000 safety boots, goggles, and harnesses for
workers.

Safety Inspections ₱2,000 - Inspections to ensure the worksite is

₱5,000 compliant with safety regulations,
including electrical hazards.

Safety Training ₱5,000 - Training for workers on how to handle

₱15,000 electrical hazards, perform safe practices,
and emergency protocols.

Compliance Audit ₱5,000 - Third-party audit to confirm that the

Fees ₱10,000 electrical installation meets safety and
industry standards (e.g., OSHA, PNS).

Electrical System ₱5,000 - Costs for testing the electrical system

Testing ₱10,000 after installation to ensure it adheres to
safety standards (e.g., grounding,
insulation resistance).

8. Risk Management & Contingency

This budget is set aside for unforeseen events and risks that may arise during the
project.

Type of Risk Estimated Description

Management/Contingen Cost (PHP)
cy

Contingency Fund for ₱5,000 - Set aside to handle project delays due
Delays ₱15,000 to unforeseen circumstances like
supply chain issues or weather.

Unforeseen Equipment ₱5,000 - Fund for replacing or repairing

Failure ₱10,000 equipment that fails unexpectedly
during the project.

Cost Overruns ₱5,000 - Extra budget for when project costs

₱20,000 exceed initial estimates due to
market changes or scope
adjustments.

Insurance (e.g., Project ₱10,000 - Insurance coverage for accidents or

Insurance) ₱25,000 damage to property during the
electrical work.

26
 Liability Coverage ₱5,000 - Coverage for potential claims or
₱10,000 lawsuits arising from accidents,
property damage, or substandard
work.

9. Testing & Commissioning

Costs associated with verifying the proper operation of electrical systems before
they go live.

Type of Estimated Description

Testing/Commissioni Cost (PHP)
ng

System Testing ₱10,000 - Testing the electrical systems to

₱40,000 confirm they meet performance
standards.

Commissioning ₱15,000 - Engaging professionals to officially start

Services ₱30,000 and ensure all systems function as
expected.

Verification Services ₱5,000 - Verifying that the electrical systems

₱10,000 comply with industry standards and
regulations.

Electrical Load ₱5,000 - Testing the electrical load to ensure the

Testing ₱10,000 system can handle expected demand
without failure.

System Calibration ₱5,000 - Ensuring that all electrical devices,

₱15,000 meters, and components are calibrated
correctly.

10. Project Documentation

Includes the costs for project paperwork, drawings, permits, and other essential
records.

Type of Estimated Description

Documentation Cost (PHP)

Design & ₱5,000 - Professional fees for electrical system

Electrical ₱15,000 designs and schematics.
Drawings

Permitting and ₱2,000 - Documentation and fees for submitting and

Approval Fees ₱5,000 obtaining approval from regulatory
authorities.

Reporting & ₱2,000 - Costs for maintaining detailed records of the

Record Keeping ₱5,000 project, including compliance reports and
inspections.

Print and Copying ₱1,000 - Printing and reproducing documentation for

Services ₱3,000 internal use or submission to authorities.

Project Close-out ₱5,000 - Final reports and certification of project

Documentation ₱10,000 completion, including inspection records and
compliance documentation.

11. Project Management

27
Costs related to the personnel managing the electrical project, including planning,
coordination, and oversight.

Type of Estimated Description

Management Cost (PHP)
Cost

Project ₱30,000 - Salary or contract fee for the project manager

Manager Salary ₱100,000 overseeing the electrical work.

Admin Support ₱10,000 - Administrative costs for supporting project

₱25,000 management, such as clerical work and
scheduling.

Project ₱10,000 - Fees for coordinating various aspects of the

Coordination ₱20,000 electrical project, including liaising with
contractors and suppliers.

Travel & ₱5,000 - Costs for travel and transportation for the
Transport ₱10,000 project manager and key personnel.

Communication ₱2,000 - Costs for phones, internet, or other

Expenses ₱5,000 communication methods used for project
coordination.

12. Miscellaneous Expenses

Unexpected costs not easily categorized but essential to the successful completion
of the electrical project.

Type of Estimated Description

Miscellaneous Cost (PHP)
Expense

Unforeseen ₱5,000 - Additional material purchases that weren't

Material Costs ₱10,000 anticipated, such as extra wiring or tools.

Site Clean-up ₱2,000 - Costs for cleaning the site after project
₱5,000 completion.

Temporary ₱5,000 - Renting tools or machinery for short

Equipment Rentals ₱10,000 periods during the project.

Contingency Fund ₱5,000 - An extra fund reserved for unforeseen

₱15,000 issues that may arise during the project.

Additional ₱2,000 - Costs for extra paperwork, meetings, or

Administrative ₱5,000 permits required during the project.
Costs

Quality Management Plan

This Quality Management Plan (QMP) defines the approach for ensuring that the Single

Phase to Three Phase Transformer and 6 Sub-Panel Board Installation project is completed with

the highest standards of quality, meeting both regulatory and client requirements.

Quality Management Plan Component

28
 Component Description Responsible Party
Ensure that the project meets the technical
Project Manager, Electrical
1. Quality Objectives specifications, safety standards, and client
Supervisor
expectations.
Follow national electrical standards (NEC,
2. Quality Standards & Electrical Supervisor,
IEC, etc.) and local regulations, including
Requirements Compliance Officer
safety and environmental standards.
Establishing preventive measures to ensure
Project Manager,
3. Quality Assurance quality throughout the project. Regular audits,
Compliance Officer
inspections, and reviews.
Monitoring and measuring the project’s
progress to identify and address quality Electrical Supervisor,
4. Quality Control
deviations. Includes testing and validation of Electrical Team
equipment and installations.
Conduct inspections after major milestones:
5. Inspections & transformer installation, panel wiring, Electrical Supervisor, Safety
Testing grounding, and final commissioning. Testing Officer
all systems before project handover.
Define acceptable performance criteria for each
6. Quality Control Electrical Supervisor,
task (e.g., voltage, load capacity, safety
Metrics Project Manager
compliance).
Procedure for handling issues where the quality
7. Non-Conformance Electrical Supervisor,
does not meet the requirements: identification,
Management Compliance Officer
correction, and rework if necessary.
Maintain comprehensive documentation,
8. Documentation &
including quality audits, test results, inspection Project Manager, Auditor
Reporting
reports, and any corrective actions taken.
Ensure all workers (electricians, foremen,
9. Training & HR Manager, Electrical
helpers) are trained and qualified to meet safety
Competence Supervisor
standards and perform required tasks.
Regular communication with the client to
confirm expectations and satisfaction with the Project Manager, Client
10. Client Satisfaction
project. Feedback collection after project Relations
completion.
Identify risks related to quality, such as delays
11. Risk Management Risk Manager, Electrical
in materials, substandard equipment, or safety
in Quality Supervisor
lapses, and develop mitigation strategies.
After testing and verification, submit the
12. Final Approval & Project Manager, Client,
completed installation for client approval and
Handover Electrical Supervisor
project closure.

Communication Plan

The communication plan defines the strategy for how project information will be shared among

stakeholders, specifying the channels, frequency, and format for both formal and informal

communication, as well as the process for resolving issues and reporting project progress.

Communication Frequency and Methods

Communication
Frequency Method Audience Responsible Party
Type
Once, at the In-person or virtual Project team,
Kickoff Meeting Project Manager
beginning meeting stakeholders
Weekly Progress Email, Project Project Manager,
Weekly Project Manager
Updates Management Electrical

29
 Supervisor, HR
Software
Manager
Daily Stand-up Daily (if In-person or virtual Foreman, Electrical
Project team
Meetings needed) meeting Supervisor
Bi-weekly or Email, Virtual Client, Project
Client Update Project Manager
as needed Meeting Sponsor
Email, Project
Project team, Project Manager,
Risk & Issue Reports As issues arise Management
stakeholders Risk Manager
Software
Change Orders and Email, Document Client, Electrical
As needed Project Manager
Approvals Submission Supervisor
Once, at Email, Document Client,
Final Project Report Project Manager
project close Submission Stakeholders
Final Project Review Once, at Virtual or In- Project team, Project Manager,
Meeting project close person meeting Client Client Relations
After key In-person or virtual
Team Feedback Project team Project Manager
milestones meeting

Stakeholder Communication method matrix

Stakeholder Communication Needs Frequency Method Responsible Party
Updates on all project
Weekly & as Email,
Project Manager aspects, milestones, Project Manager
needed Meetings
issues, risks
Updates on technical Email, In-
Weekly & as Electrical
Electrical Supervisor progress, inspection person
needed Supervisor
reports meetings
Day-to-day work In-person,
Leadman Daily Foreman
issues, crew updates Phone
Electrical Team
Task assignments, work In-person, Foreman, Electrical
(Electricians, Daily
progress, safety updates Phone Supervisor
Helpers)
Equipment and
Email, Procurement
Procurement Officer materials availability, Weekly
Meetings Officer
status of orders
Safety compliance Email, In-
Weekly or as
Safety Officer updates, safety person Safety Officer
needed
concerns meetings
Updates on risk
Email,
Risk Manager management and Weekly Risk Manager
Meetings
mitigation plans
Updates on compliance Email,
Compliance Officer Weekly Compliance Officer
status, documentation Meetings

30
 ACTIVITY PLAN

Three phase system

design

Load balancing

Scheduling of Load

Testing and
commissioning
(transformer)

Transformer
Installation

Main PB Installation

Engineering Education
Installation Installation

Piping Piping
Installation Installation

Sub Panel Sub Panel

Installation Installation

Wiring Wiring
Installation Installation

Lighting CB Outlet Outlet CB Lighting

Installation Installation Installation Installation Installation Installation

31
 Electrical Termination and Testing Electrical Termination and
Connection Connection

Meeting

Admin Installation Dormitory

Installation

Piping Piping
Installation Installation

Sub Panel Sub Panel

Installation Installation

Wiring Wiring
Installation Installation

Lighting CB Outlet Outlet CB Lighting

Installation Installation Installation Installation Installation Installation

Meeting

Electrical Termination and Testing Electrical Termination and

Connection Connection

Technology
BEM Installation
Installation

Piping
Piping
Installation
Installation

Sub Panel
Sub Panel
Installation
Installation

Wiring Wiring
Installation Installation

Lighting CB Outlet Outlet CB Lighting

Installation Installation Installation Installation Installation Installation

Electrical Termination and Testing Electrical Termination and

Connection Connection

Meeting

Final Testing and Commissioning

Documentation and Approval

32
 Project
Closing

Chapter III

Frequency report

The frequency report outlines the schedule for delivering progress updates throughout the

project, specifying how often reports will be shared (e.g., weekly, bi-weekly, monthly), the

format (written, presentation, etc.), and the recipients (project team, stakeholders, sponsors),

ensuring consistent communication and alignment across all parties involved.

project status report, project progress and risk management report.

Task Task Status Progr Start End Issues Mitigat Compl Report Freque
No. Description ess Date Date Identifi ion etion Type ncy
(%) ed Actions Date
1 Load In 60% Issues Coordi Project Weekly
Balancing Progres with nate Progress
s load with Report
distribu team to
tion resolve
and load
coordin balanci
ation ng
issues
2 Scheduling In 50% Delays Re- Project Weekly
Load Progres in task assess Progress
s allocati resourc Report
on e
allocati
on and

33
 team
availabi
lity
3 Transformer In 70% Lack of Review Project Weekly
Calculation Progres data for transfor Progress
s calculat mer Report
ion specific
ations,
check
for
missing
info
4 Identify Comple 100% None N/A Project Weekly
Materials ted Status
Report
5 Testing and In 50% Delay Resche Project Weekly
Commissio Progres in dule Progress
ning s testing testing, Report
(Transforme schedul ensure
r) e due to equipm
equipm ent is
ent ready
availabi
lity
5 Transformer Comple 100% None N/A Project Weekly
Installation ted Status
Report
6 Grounding Comple 100% None N/A Project Weekly
Installation ted Status
Report
7 Metering Comple 100% None N/A Project Weekly
Installation ted Status
Report
8 Piping Comple 100% None N/A Project Weekly
Installation ted Status
(Main PB) Report
9 Electrical Comple 100% None N/A Project Weekly
Wiring ted Status
Installation Report
(Main PB)
10 Main Panel Comple 100% None N/A Project Weekly
Board ted Status
Installation Report
11 Piping In 50% Delay Expedit Project Weekly
Installation Progres in e Progress
(Sub PB) s materia materia Report
l l
deliver procure
y ment
and
installat
ion

34
 process
12 Electrical In 60% Wiring Increas Project Weekly
Wiring Progres delays e crew Progress
Installation s due to size, Report
(Sub PB) tight extend
schedul workin
ing g hours
13 Subpanel Comple 100% None N/A Project Weekly
Board ted Status
Installation Report
(Engineerin
g Dept.)
14 Circuit In 40% Delay Expedit Project Weekly
Breaker Progres due to e parts Progress
Installation s supply order, Report
chain alternat
issues e
supplier
s
15 Lighting In 30% Schedul Coordi Project Weekly
Fixture Progres ing nate Progress
Installation s conflict with Report
s with other
other teams
installat for
ions better
schedul
ing
16 Electrical In 50% Coordi Align Project Weekly
Outlet Progres nation electric Progress
Installation s with al Report
other outlet
installat installat
ion ion
tasks with
causing other
delays tasks
17 Electrical In 40% Equipm Procure Project Weekly
Connection Progres ent more Progress
& s shortag equipm Report
Termination es in ent,
s connect extend
ions workin
g hours
18 Testing Not 0% None N/A Project Weekly
(Post Started Progress
Installation) Report
19 Final Not 0% None N/A Project Weekly
Testing Started Progress
Commissio Report
ning
20 Documentat Not 0% None N/A Project Weekly

35
 ion Started Closing
Report
21 Approval Not 0% None N/A Project Weekly
Started Closing
Report
22 Project Not 0% None N/A Project Weekly
Closing Started Closing
Report

Project Monitoring and Control

Monitoring & Expected

Description Responsible Frequency Tools/Methods
Control Activity Outcome
Monitor the
progress of tasks
Ensure the project
against the Gantt Chart,
is on schedule and
Track Project project schedule. Earned Value
Project within budget.
Progress and Track budget Weekly Management
Manager/PMO Identify early
Performance expenditures, (EVM),
signs of delays or
resources used, Reports
overruns.
and quality of
work.
Regularly
compare actual
performance with
Earned Value Corrective actions
Identify and the planned
Management identified and
Address objectives. Project
Weekly (EVM), Trend taken to ensure the
Deviations from Identify Manager
Analysis, project remains on
Plan variances or
Meetings track.
deviations from
schedule, scope,
or quality.
Once deviations
are identified,
take corrective
measures to bring
the project back Action Plans,
Addressing and
on track. This Resource
Take Corrective Project fixing issues
could include As needed Allocation,
Action Manager before they affect
reallocation of Schedule
project delivery.
resources, Adjustments
schedule
adjustments, or
quality
improvements.
Manage Changes Handle project Change Ongoing (as Change Control scope

36
 changes through
a formal change
Requests, creep and
control process. Control Board,
changes/issues Impact maintain project
and Issues Assess issues and Project
arise) Analysis, Issue alignment with
changes that may Manager
Logs goals.
arise and their
potential impact.
Hold status
meetings with the Ensure everyone
project team and Meetings, is aligned on
Project
Conduct Regular stakeholders to Project progress and
Manager/Team Weekly
Status Meetings review progress, Dashboards, issues. Make
Leads
discuss issues, Reports collaborative
and plan decisions.
upcoming tasks.
Assess the
project plan
based on actual
performance. Maintain an up-to-
Review and Revise project Project Plan, date project plan
Project Monthly or as
Revise Project schedules, Gantt Chart, that reflects reality
Manager/PMO needed
Plan budgets, and Risk Register and new
scope as needed circumstances.
to accommodate
changes or
issues.

37
 CHAPTER VI

Project Closing

Project closing outlines the final phase of the project where all activities are

completed, the deliverables are handed over, and the project is officially concluded. It

involves obtaining formal acceptance of the completed work, ensuring that all documentation

is finalized, conducting a post-project review, releasing project resources, and closing out

contracts or agreements. This phase ensures that all objectives have been met and the project

is formally closed.

Project Documentation

Closing Frequenc Expected

Description Responsible Tools/Methods
Activity y Outcome
Complete and
compile all
project Ensure all
Project
documentation Project project
Management
for future Manager, At project documents are
Documentation Software,
reference and Documentation close available for
Document
closure. This Team review and
Repository
includes all archiving.
project-related
documents.
Finalize and
document the
original project Document the
proposal, Proposal initial goals
Project Project At project
including Documents, and
Proposal Manager close
project goals, PM Software deliverables of
deliverables, the project.
and
stakeholders.
Finalize and
Ensure the
document the
project has met
project scope,
Project Scope all scope
Project Scope including scope At project
Manager, Statement, deliverables
Statement changes, close
Stakeholders Change Log and changes
completed
are
work, and
documented.
deliverables.

38
 Document the
final project
schedule,
including actual
Archive the
vs. planned
Project Gantt Chart, final schedule
Project timelines. This At project
Manager, Scheduling for future
Scheduling will include any close
Scheduler Software reference and
changes or
analysis.
adjustments
made
throughout the
project.
Finalize and Ensure the
document the project budget
Budget
project budget, Project is closed out,
At project Reports,
Project Budget including actual Manager, and financial
close Financial
vs. planned Finance Team discrepancies
Software
expenses, and are
any variances. documented.
Document the
entire project
management
process, PM Ensure that
Project
methodologies Project Framework, lessons and
Management At project
used, lessons Manager, Lessons processes are
Process close
learned, and any PMO Learned Log, captured for
Documentation
adjustments Reports future projects.
made
throughout the
project.

Project Approval

Approval Frequenc Expected

Description Responsible Tools/Methods
Activity y Outcome
The final
approval
process where Ensure all
all Document project
Project
Documentation documentation At project Repository, documentation
Manager,
Approval is reviewed and close Approval is complete and
Stakeholders
approved by Checklist accurate for
both internal final approval.
and external
stakeholders.
Review all Project Document Ensure all
Review At project
project Manager, Review documents are
Documents close
documents to PMO, Checklists, correctly

39
 ensure
completeness,
finalized and
accuracy, and Quality
Stakeholders align with
compliance Assurance
project goals.
with the initial
objectives.
Obtain
approval from
internal team
Approve Approval Gain formal
members, Project
Internal and At project Forms, Emails, sign-off from
clients, and any Manager,
External close Meeting all necessary
external Stakeholders
Stakeholders Minutes parties.
stakeholders
involved in the
project.
Finalize all
documents,
incorporating
any feedback
Ensure all
or changes Project
Document documents are
Finalize from Manager, At project
Repository, archived and
Documents stakeholders. Documentation close
Final Report officially
Make Team
closed.
documents
official and
store for future
reference.

40