COMMON COMPETENCY NO.
2
PERFORM COMPUTER OPERATIONS
Lesson No. 10
Introduction to WORD PROCESSOR
Microsoft Office (MS)
WORD
Word Processor
• Is an electronic device
or computer software application that is
capable of composition, editing, formatting
and sometimes printing of any sort of
written material.
• Typical features of a word processor include
font application, spell checking, grammar
checking, a built-in thesaurus, automatic
text correction, Web integration and HTML
exporting, among others.
MS WORD
• Originally developed as one of the first
What-Users-See-is-What-Users-Get
(WYSIWYG) word processors under the
Microsoft-DOS operating system.
• Microsoft Office Word helps producing
professional-looking, documents by
providing a comprehensive set of tools for
creating and formatting documents in a new
interface.
MS WORD
- It is a word processing software
used to enter and edit text.
- Use to create and edit
documents, such as:
• Letters
• Reports
• Newsletters with pictures and
graphics
Basics of Microsoft Word
• Document – The term used for the file done in MS Word.
• .doc/.docx – File Extension used in saving a MS Word
file.
MS WORD
Starting MS WORD
• From the Windows Start
Button
• From the search Programs
and Files Command Line
• From the Desktop Icon
Word button:
• The Microsoft Office Word Logo button, use for saving,
printing, sending, publishing or closing a document.
Quick Access Toolbar :
• A small Toolbar next to the Word Button contains
shortcuts for some of the most common commands
Title bar:
• Identifies the Word program running and the name of
the active document.
Ribbon:
• Functions as a combination of menu bar and toolbar,
offering tabbed “pages” of buttons, lists, and
commands.
Home: Clipboard, Fonts, Paragraph, Styles and Editing
Insert: Pages, Tables, Illustrations, Links, Header and
Footer, Text and Symbols
Page Layout: Themes, Page Setup, Page Background,
Paragraph, Arrange
References: Table of Contents, Footnote, Citation &
Bibliography, Captions, Index, and Table of Authorities.
Mailings: Create, Smart Mail Merge, Write & Insert
Fields, Preview Results Finish
Review: Proofing, Comments, Tracking, Changes,
Compare, Protect.
View: Document Views, Show/Hide, Zoom, Window,
Macros
Saving Document
❖ Click the Save button on the Quick Access Toolbar.
❖ Click the File tab, and then on the navigation bar,
click the “Save” or “Save As” command.
“Save” command: Copies over previous version
“Save As” command: Used to save a document
under a different name or
location.
Opening an existing document file
1. Click the File tab
2. select Open from the side panel
3. Once the dialog box is open, you can browse for
the folder where you save your document. Select
the filename
4. Click the open button.
Working with text
Some of the common
activities in working with
text:
• Insert
• Delete
• Select
• Copy
• Cut
• Paste
• Drag and drop
Changing Font Face, Style, Color and Size
To change the Font Face, Style, Color and Size use
the HOME tab ribbon.
Font Face
Font Style Font Color
Font Size
Formatting Paragraph Settings, Background
Settings and Borders
❖ The Paragraph settings can be found on the HOME
tab ribbon along with the text formatting tools.
Indent Background Color
Alignment Border
Line Spacing
Designing Page Layout
Microsoft Word Keyboard Shortcuts
Shortcut keys Functions
Ctrl S Save Saving a document
Ctrl Shift S Save as Saving as new document file.
F12 Save as Saving as new document file.
Copying selected contents (text, pictures,
Ctrl C Copy
etc.)
Inserting a copied contents (text,
Ctrl V Paste
pictures, etc.)
Selecting all the contents in a documents
Ctrl A Select All
Ctrl O Open Opening a document file
Ctrl P Print Printing a document
Deleting the selected part of a document
Ctrl X Cut
Shortcut
Functions
keys
Ctrl Z Undo Retrieving deleted contents on a document.
Ctrl Y Redo Going back to previous contents of the documents.
Ctrl B Bold Formatting the selected text into Bold style.
Ctrl U Underline Making selected text underlined
Ctrl I Italic Making selected text italicized
Ctrl L Left Align Aligning contents to the left margin of the page
Aligning contents to the center of the left and right
Ctrl E Center Align
margin.
Ctrl R Right Align Aligning contents to the right margin of the page.
Aligning contents to both left and right margins of the
Ctrl J Justify
page.
Alt F4 Close Closing a document.
COMMON COMPETENCY NO. 2
PERFORM COMPUTER OPERATIONS
Designing Page Layout
Page Layout – is the part of graphic design
that deals with the arrangement of visual
elements on a page. It generally involves
organizational principles of composition to
achieve specific communication objectives.
COMMON COMPETENCY NO. 2
PERFORM COMPUTER OPERATIONS
Designing Page Layout – Margin
A margin is the
space between the
text and edge of
your document. By
default, a new
document’s
margins are set to
Normal.
COMMON COMPETENCY NO. 2
PERFORM COMPUTER OPERATIONS
Designing Page Layout – Orientation
Orientation – is the way
in which a rectangular
page is oriented for
normal viewing. The
two most common
types of orientation are
portrait and landscape.
COMMON COMPETENCY NO. 2
PERFORM COMPUTER OPERATIONS
Designing
Page Layout –
Page Size
COMMON COMPETENCY NO. 2
PERFORM COMPUTER OPERATIONS
Designing Page Layout – Column
Sometimes the information
you include in your document
is best displayed in columns.
Not only can columns help
improve readability, but some
types of documents – like
newspaper, articles and flyers
are often written in column
format. Word allows you to
adjust your columns by adding
column breaks
